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HomeMy Public PortalAbout2023.10.12 Regular Meeting MinutesMINUTES McCall City Council Regular Meeting McCall City Hall -- Legion Hall VIA TEAMS Virtual October 12, 2023 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Public Comment Reports Business Agenda Adjournment CALL TO ORDER AND ROLL CALL 1 Mayor Giles called the regular meeting of the McCall City Council to order at 5:30 p.m. Mayor Giles, Council Member Maciaszek, Council Member Nelson, Council Member Nielsen, and Council Member Thrower all answered roll call. City staff members present were Anette Spickard, City Manager; Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Sarah Porter, Deputy Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Eric McCormick, Golf Course Superintendent; Meg Lojek, Library Director; Chris Curtin, Information Systems Manager; Traci Malvich, Human Resources Manager; Dallas Palmer, Police Chief; Nathan Stewart, Public Works Director; Sean Reilly, Network Administrator; Emily Hart, Airport Manager; David DiMartino, Golf Professional. Also, in attendance was Julie Whitescarver, McCall Chamber of Commerce Director. Mayor Giles led the audience in the Pledge of Allegiance. APPROVE THE AGENDA 1 Council Member Nielsen moved to approve the agenda as submitted. Council Member Thrower seconded the motion. In a voice vote all members voted aye, and the motion carried. MCCALL CITY COUNCIL October 12, 2023 Regular Meeting Page 1 of 8 CONSENT AGENDA 1 Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. The items listed are considered routine by the Council and were enacted with one motion. 1. City Council Special Meeting Minutes — June 30, 2023 2. City Council Regular Meeting Minutes — September 28, 2023 3. Warrant Register — GL 4. Warrant Register — Vendor 5. Council Requested Payroll Reports — September 29, 2023 6. Accept the Minutes of the following Committees a. McCall Area Planning and Zoning Commission — February 7, 2023 b. McCall Area Planning and Zoning Commission — June 6, 2023 c. Library Board of Trustees — July 10, 2023 d. McCall Area Planning and Zoning Commission — July 11, 2023 e. McCall Redevelopment Agency — August 1, 2023 f. Public Art Advisory Committee — August 28, 2023 7. AB 23-199 City Licenses Report to Council Per McCall City Code Per McCall City Code Title 4 Chapter 9, the City Council has determined the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the City Clerk shall review the application for catering permit for completeness and forward said application to the Police Chief. The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete, the City Clerk shall approve or deny such application. All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such a decision. The City Clerk is also responsible for all processing of business, taxi, snow removal, pawnbroker, child daycare licenses, vendor and short-term rental permits, and public event applications. Action: Review the License Report. 8. AB 23-197 Request to Approve Treasure Valley Transit (TVT) FY24 Annual Agreement This is the annual contract for services with Treasure Valley Transit (TVT) for fiscal year 2024. TVT will provide to the City the following: a. Free public transportation to the general public within the City seven (7) days per week from 7 AM until 7 PM Mountain Standard Time on the route established within Appendix 1 to this agreement. TVT is not required to provide transportation services on Thanksgiving Day or Christmas Day. b. Free transportation to the general public who request a pickup or drop-off within 3/4 of a mile from the route established. c. Free transportation to anybody along the designated route who flags the bus for pickup in a location where it is safe to stop and accommodate the passenger pickup. d. Free transportation to the general public within the expanded service area on Fridays and Saturdays and during extended Holiday Weekends between Memorial Day MCCALL CITY COUNCIL Page 2 of 8 October 12, 2023 Regular Meeting weekend and Labor Day weekend on a route that is a continuous loop from the Super 8 to the Brundage Inn along the main corridor. e. A commuter Express Route connecting McCall to Lake Fork, Donnelly, and Cascade. f. An online website with access to route maps outlining transportation services provided by TVT within McCall. g. Not later than June 1, 2024, an annual report outlining the number of riders/passengers who utilized TVT transportation within the previous year from May 31, 2022 through May 31, 2023, together with financial statements for TVT consisting at a minimum of the prior year end annual Balance Sheet and Profit and Loss statements as well as the current year to date Balance Sheet and Profit and Loss statements. Action: Approve the request of the Treasure Valley Transit (TVT) Annual Agreement for FY24 and authorize the Mayor to sign all necessary documents. 9. AB 23-198 Request to Approve MCPAWS FY24 Annual Service Agreement Each year the City of McCall contracts with MCPAWS Regional Animal Shelter for pound and animal shelter service. MCPAWS will provide to the City the following: a. Care and boarding for animals brought to the shelter by members of the McCall Police Department, animals found within McCall city limits and brought to the shelter by private citizens, and animals surrendered by residents living within McCall city limits. b. 24 -hour access to the facility for drop off by the McCall Police Department. c. Collection of fees for impounded animals, fees to be retained by MCPAWS. Fees to be set by MCPAWS. d. Quarantine of vicious animals, animals suspected of biting, or animals being held in a pending court case. e. Quarterly reports will be provided to the McCall City Clerk of activity to include the number of animals impounded and data relating to the actual location where the animal was found, number of days boarded, etc. Action: Approve the Agreement for Services for FY24 with MCPAWS Regional Animal Shelter and authorize the Mayor to sign all necessary documents. Council Member Nelson moved to approve the Consent with the correction to the TVT Contract amount. Council Member Thrower seconded the motion. In a roll call vote Council Member Nelson, Council Member Thrower, Mayor Giles, Council Member Nielsen, and Council Member Maciaszek all voted aye, and the motion carried. PUBLIC COMMENT 1 Mayor Giles called for public comment at 5:33 p.m. No written comments were received. David Gallipoli, 405 Floyd Mr. Gallipoli expressed appreciation and thanks to the City Council for everything the City Council does to listen to the community. Additionally, Mr. Gallipoli thanked the City planning staff for attending the Valley County Commissioners meeting regarding the Store -it application in the City Area of Impact. MCCALL CITY COUNCIL October 12, 2023 Regular Meeting Page 3 of 8 Hearing no further comments, Mayor Giles closed the comment period at 5:37 p.m. REPORTS 1 Chamber Report McCall Area Chamber of Commerce Director Julie Whitescarver presented to the City Council. Director Whitescarver gave an overview of the Fall Festival. Highlights included raising $1,000 for the Rory and Sarah Meehan fund, Business After hours for October will be at North Fork Coffee, upcoming Zombie Crawl event to support local breweries and restaurants, as well as future events and leadership academy recruitment. Monthly Department Reports Council Member Nielsen asked Public Works Director Nathan Stewart for an update on road construction. Director Stewart noted that asphalt has started at the Deinhard Lane project and Deinhard Lane will remain closed next week. The goal is to have Deinhard open by Friday, October 20th. Mayor Giles asked about Davis Ave paving. Director Stewart reviewed some of the challenges facing the paving and noted that the Wooley and Davis intersection is now open. Also noted was the Thompson Ave paving starting tomorrow. Mayor Giles asked staff to express appreciation to all the contractors and other staff working on the large amount of construction projects going on with City right of way. Council Member Nielsen asked about the work being done at the small park on Roosevelt Ave. City Manager Anette Spickard noted that when the alley vacation happened, funds were donated to the City to improve the park. Parks and Recreation Director Kurt Wolf is in the process of getting the landscaping design finalized. Council Member Nielsen questioned if the City Council saw the design for the park previously. Manager Spickard expressed that staff will be made aware of the City Council's interest in the project. Council Member Nielsen praised City Clerk BessieJo Wagner for receiving the Dr. James B. Weatherby award through the Idaho City Clerks, Treasurers, and Finance Officers Association. Council Reports No reports from the City Council. BUSINESS AGENDA 1 AB 23-201 Request to Appoint a Member of Council to the Post Annexation Joint Wastewater Advisory Group (JWAG) City Manager Anette Spickard presented to the City Council. On October 4, 2023, the McCall City Council and the Payette Lakes Recreation Water and Sewer District Board (PLRWSBD) met to discuss Accessory Dwelling Units (ADUs) and Communication between the organizations. It was concluded that the Post JWAG should be restarted to work on this policy and others, coordinate projects and ensure regular communication between the elected officials and staff in a formalized way. Per the Annexation Agreement, this Post JWAG group is outlined, and the number and MCCALL CITY COUNCIL October 12, 2023 Regular Meeting Page 4 of 8 appointment of members are defined. There shall be seven (7) members of the Advisory Group which shall consist of the following: 1. District' s Operations Manager 2. City' s Public Works Director 3. City' s Community Development Director 4. One District employee appointed by the District' s Board of Directors 5. One District Director appointed by the District' s Board of Directors 6. One City Council Member appointed by the City Council 7. One District Elector, who is also a resident within the District appointed by agreement of the City Council and the District' s Board of Directors for a term of one (1) year City Staff are coordinating with PLRWSD staff on advertising for the one District Elector, the meeting date in the end of October and the agenda. Manager Spickard noted that previously Council Member Nielsen was the liaison to the JWAG. Mayor Giles asked Council Member Nielsen if he was interested in continuing as the liaison. Council Member Nielsen confirmed he is still interested. Council Member Nelson moved to appoint a Council Member Nielsen to serve on the Post JWAG. Council Member Thrower seconded the motion. In a roll call vote Council Member Nelson, Council Member Thrower, Mayor Giles, Council Member Maciaszek, and Council Member Nielsen all voted aye, and the motion carried. AB 23-202 Request for Library Board of Trustees member appointment — Lola Elliot Library Director Meg Lojek presented to the City Council. The Library Board of Trustees voted to recommend Lola Elliot for re -appointment. Ms. Elliot has been serving on the board for many years as the Liaison to the Friends of the Library group and stands out for her enthusiasm for the Library, her connections in the community, and her passion for involving young students in reading. Ms. Elliot's letter of interest stated that "serving has been a very rewarding experience. I am proud to be part of the Library Expansion Project and part of a team that is bringing the dream of a new Library to McCall." The Library Board of Trustees advocates for the Library and literacy, hires and evaluates the Library Director, monitors overall effectiveness of the Library as a social institution and sets Library policies and strategic goals to better serve the community. Trustees are volunteers who serve for a term of five years. Library Trustees are recommended for appointment by current Library board members and appointed by the City Manager and City Council. City Manager Anette Spickard agrees with the recommendation to appoint Lola Elliot. Mayor Giles expressed appreciation for Ms. Elliots volunteerism and dedication to the community. Council Member Thrower moved to appoint Lola Elliot to the McCall Public Library Board of Trustees for a term to expire October 2028. Council Member Nelson seconded the motion. In a roll call vote Council Member Thrower, Council Member Nelson, Mayor Giles, Council Member Maciaszek, and Council Member Nielsen all voted aye, and the motion carried. AB 23-200 Request to Adopt Resolution 23-21 Accepting ITD Aeronautics Division Grant Offer for Airport Improvement Project (AIP) 034 MCCALL CITY COUNCIL Page 5 of 8 October 12, 2023 Regular Meeting Airport Manager Emily Hart presented to the City Council. The Idaho Transportation Department (ITD), Aeronautics Division, has provided a grant offer for reimbursement of up to 5% of the total project cost of AIP 034 not to exceed $42,202.61. AIP 034 was completed between July 24 and September 19, 2023, and entailed a full -depth resurfacing and re -marking of Taxiway E. A Federal Aviation Administration (FAA) grant funded 90% of the project cost. ITD has offered to match up to $42,202.61 or 3%. Therefore, the City match will be adjusted to $85,585.59, or 7%. In anticipation of a potential grant offer from ITD, Aeronautics Division, of less than 5%, City Staff prepared the budget to include the entire 10% match from City funds. The City Council had no questions regarding the adoption of Resolution 23-21. Council Member Nielsen moved to Request City Clerk to read in full Resolution 23-21. Council Member Nelson seconded the motion. In a voice vote, all voted aye, and the motion carried. City Clerk BessieJo Wagner read Resolution 23-21 in full: A RESOLUTION OF THE CITY OF MCCALL, IDAHO, ACCEPTING THE GRANT OFFER OF THE STATE OF IDAHO THROUGH THE IDAHO TRANSPORTATION DEPARTMENT, DIVISION OF AERONAUTICS, IN THE MAXIMUM AMOUNT OF $42,202.61 TO BE USED UNDER THE IDAHO AIRPORT AID PROGRAM, FS PROGRAM NUMBER: F248MYL, PROJECT NUMBER: AIP034 IN THE DEVELOPMENT OF THE MCCALL MUNICIPAL AIRPORT PROVIDING FOR RELATED MATTERS, AND PROVIDING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the City of McCall, Idaho (herein referred to as the City) as follows: Sec. 1. That the City shall accept the Grant Offer of the State of Idaho in the amount of $42,202.61, for the purpose of obtaining State Aid under FS Program Number: F248MYL, Project Number: AIP034 in the development of the McCall Municipal Airport; and Sec. 2. That the Mayor of the City of McCall City Council is hereby authorized and directed to sign the statement of Acceptance of said Grant Offer (entitled Acceptance) on behalf of the City, the City Clerk is hereby authorized and directed to attest the signature of the Mayor and to impress the official seal of the City on the aforesaid statement of Acceptance; and Sec. 3. A true copy of the Grant Agreement referred to herein be attached hereto and made a part thereof Sec. 4. This resolution shall be in full force and effect upon its passage and approval. Council Member Thrower moved to approve Resolution 23-21 to accept a grant offer from the State of Idaho through the Idaho Transportation Department, Division of Aeronautics, in the maximum amount of $42,202.61 to be used under the Idaho Airport Aid Program, FS MCCALL CITY COUNCIL Page 6 of 8 October 12, 2023 Regular Meeting Program Number: F248MYL, Project Number: AIP034 in the Development of the McCall Municipal Airport and authorize the mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Thrower, Council Member Nielsen, Mayor Giles, Council Member Nelson, and Council Member Maciaszek all voted aye, and the motion carried. AB 23-203 Request Approval of the Idaho Transportation Department — Office of Highway Safety — Traffic Enforcement Grant Project Agreement (TEGPA) for Federal Fiscal Year 2024 (FFY24) Police Chief Dallas Plamer presented to the City Council. The Idaho Transportation Department Office of Highway Safety has announced the FFY24 Traffic Enforcement Grant Project Agreement (TEGPA). The McCall Police Department has partnered with the Office of Highway Safety over the last ten years by utilizing this funding resource to provide traffic enforcement initiatives in addition to regular patrol activities. The Office of Highway Safety High Visibility Traffic Enforcement Mobilizations provides for the reimbursement of officer salaries during traffic enforcement grant activities. The Office of Highway Safety Mini Grants provides funding resources for Special Emphasis Traffic Enforcement, Traffic Enforcement Equipment Projects, Public Information and Education, and Traffic Safety Related Training. A grant match of 25% is required for Mini Grants when applied for and approved by the Idaho Transportation Department. If approved for equipment funding through the Traffic Enforcement Equipment Projects, the McCall Police Department will purchase applicable traffic enforcement related equipment. The dollar amount earned through the grant will be determined by the actual equipment purchased. Mayor Giles expressed apprecaition for the Police Department. Chief Palmer noted that increase in population and the increased flow of not only pedestiran traffic but vehcile and bicycle traffic. Council Member Nelson commented on the City's efforts to be pedestrian friendly. Council Member Nelson moved to Approve the Submission of the Idaho Transportation Department — Office of Highway Safety FFY24 Traffic Enforcement Grant Project Agreement (TEGPA) application and authorize the mayor to sign all necessary documents. Council Member Thrower seconded the motion. In a roll call vote Council Member Nelson, Council Member Thrower, Mayor Giles, Council Member Maciaszek, and Council Member Nielsen all voted aye, and the motion carried. AB 23-204 Request Approval of the Joint Powers Subscriber Agreement with Idaho Counties Risk Management Program, Underwriters (ICRMP) City Clerk BessieJo Wagner presented to the City Council. The City's policy renewal reflects the coverages selected for the policy term. The renewal premium is $188,576.00 and will be billed to the City directly by ICRMP. Payment of the required premium by the due date indicated will avoid cancellation of coverage for nonpayment. This policy is subject to certain exclusions and limitations. The ICRMP Summary of Changes reviews multiple updates to their policy forms for this year. While these are mostly clarifications, reductions include but are not limited to: 1. Asbestos, Dioxin, Polychlorinated Biphenyls or PFAS (Perfluoroalkyl and Polyfluoroalkyls Substances) — reduction: Added to exclude claims related to PFAS. MCCALL CITY COUNCIL Page 7 of 8 October 12, 2023 Regular Meeting 2. Criminal and Malicious Acts — reduction: Added to exclude claims resulting from an act performed with malice or criminal intent. 3. Property Insurance: Property in the Course of Construction — reduction: Limit is reduced to $1,000,000. 4. Property Insurance: Inadvertently Omitted Property — reduction: Removed coverage for Inadvertently Omitted Property 5. Property Deductibles — reduction: new deductibles for Flood, Gymnasium Flooring, Hail, Weight of Snow, Wind, Earthquake. Mayor Giles commented on training previously received from ICRMP. Council Member Nelson moved to approve the Joint Powers Subscriber Agreement with Idaho Counties Risk Management Program, Underwriters and authorize the Mayor to sign all necessary documents. Council Member Nielsen seconded the motion. In a roll call vote Council Member Nelson, Council Member Nielsen, Mayor Giles, Council Member Maciaszek, and Council Member Thrower all voted aye, and the motion carried. Upcoming Meetings Schedule Discussion The Council discussed upcoming meetings. ADJOURNMENT 1 Without further business, Mayor Giles adjourned the meeting at 6:22p.m. G ATTEST: = * 41 BessieJo W.< er, City DA Robert S. Giles, Mayor MCCALL CITY COUNCIL October 12, 2023 Regular Meeting Page 8 of 8