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19820414CCMeeting1 1 13 Tybee Island, Georgia April 14, 1982 A regular monthly meeting of the Tybee Island City Council was held on Wednesday, April 14, 1982 at the City Hall. Mayor Michael J. Counihan called the meeting to order at 3:30 p.m. with the following Council:menbers present: William C. Fleetwood, Nick C. Alexander, John J. Owen, Jr., James L. Fabrikant, Jr. and Jerome W. Bettencourt. Mrs. Julianne J. Meyers joined the group a few minutes later; she had been detained by her work. .Mr. James E. McAleer, City Attorney, was also present. The Mayor asked if there were visitors who wished to appear before Council. The first such visitor was Mr. Randy Bragg, representing the Tybee Island Jaycees. He asked permission for the Jaycees to hold their annual Regatta on June 5th at Center Street. City Council agreed to allow the Regatta, asking that the Jaycees be responsible for cleaning up afterward. Mrs. Janis Nichols was the next visitor. She first asked if any progress has been made on the south end drainage project and was informed that the status of this project is scheduled to come up during the business portion of the meeting. She further noted that cars have been by- passing a log obstruction, driving out onto the beach, and driving to the very southern tip of the island. This provoked many comments from both Council and audience - there was considerable discussion about whether Nineteenth Street should be completely blocked. It was noted also that the U.S.C.G. is using the tower at the south end and that government vehicles are occasionally using this point of access. The third speaker to appear before Council was Mrs. Marion Dean who con- gratulated the Mayor and Council on their financial responsibility and on their 1 1 14 progressive administration. Mayor Counihan thanked Mrs. Dean on behalf of the Council. On motion by Councilman Fleetwood with second by Councilman Owen, the minutes of the meetings of March 10th and March 24th, 1982 were approved as written. Bills for April, 1982 were approved as follows: General Government - $3,324.92, Parking Meter Department - $86.47, Police Department - $4,116.34, Public Works - $5,118.81, Sanitation - $1,288.65, Fire Department - $432.97, Recreation - $319.34, Ceramics - $356.21, Sewer Department - $7,457.73 and Water Department - $2,404.48. Under Communications a letter from Arnold J. Seyden, Jr., Chairman of Tybee Island Planning Commission, was read as information. A copy of this letter is attached to, and becomes a part of, these minutes. Councilman Fabrikant, commenting on the letter, stated that he believes the matters need additional study; Councilman Fleetwood suggested that as much as possible be implemented at once. He then moved that whatever action necessary be taken at once to hold up permits under Planned Unit Development until the stndies are completed. Council- man Fabrikant seconded this and the motion was passed without dissent. The City Attorney was asked to prepare appropriate documents so stating for Council's action. A letter from Thomas & Hutton Engineering Canpany, dated April 12, 1982, was read. This concerned overland pumpage at the waste water treatment plant, and Councilman Fleetwood explained that the area where ponding resulted was a part of a Mosquito Control ditching system, and that these ditches are scheduled to be re- paired. The City will cooperate closely with the mosquito control officials and EPD officials to render harmless any aftereffects of the pumpage. The Clerk reminded the elected officials of a notice of an upcoming First District quarterly Georgia Municipal Meeting in Waynesboro on Tuesday, May 4th. The Clerk further reminded the Council of an invitation to attend a 1 15 luncheon meeting on street lighting sponsored by SEPCO and scheduled for Tuesday, May 11, 1982. A letter fi u Mr. Mallie B. Clark, Jr. of the Tybee Island Jaycess was read and accepted as information. A copy of this is attached to, and becomes a part of, these minutes. - 1 Mayor Counihan recognized Mr. Ralph Tenebaum, a late- arriving visitor. Tenebaum asked again, as he did last year, about whether the city intends to nor a verbal agreement he had with a previous administration. Mr. Tenebaum supplied pipe for a water line and was supposed to receive tapping fees from all residences built on Center Street. Councilman Fleetwood, stated that he cannot see that Council is liable but that he will meet with Mr. Tenebaum and see if a mutually satisfactory solution can be found. Mayor Counihan announced that Dennis Billew has resigned from the Recreation Board because he has accepted another position and moved away; he recanrnended Mr. Michael Fleetwood as his replacement to serve through December 1, 1985 (Mr. Billew's unexpired term.) City Council unanimously endorsed the Mayor's appointment. An ordinance, based on one recently enacted by Chatham County, and calling for the listing of all drug paraphdmalia sold within the city limits, was intro- duced by Police Commissioner Owen and read by City Attorney McAleer. Many questions were asked by the Council and the ordinance was accepted on first reading. It was requested that someone who is expert in this area be invited to further explain the ordinance prior to its second reading in May. The proposed budget for FY 82 -83 was introduced and explained by Finance Chairman Fleetwood. Mr. Fleetwood stated that any changes in this budget during the year must be approved by City Council, adding that he is reca[unending certain surpluses so that the next council will be able to handle emergencies. He then noted certain specific items as being worthy of attention. After some discussion Councilman Owen moved the budget be adopted as read, Councilman Fabrikant seconded 1 1 1 16 and the motion passed without dissenting vote. A Resolution appointing Joint Absentee Ballot Clerks for the upcoming Municipal Election was read and passed unanimously. A copy of the Resolution is attached to, and becomes a part of, these minutes. Councilman Alexander explained that it is the recommendation of Thomas & Hutton that the city retain a firm consisting of two Class I Operators to oversee the operations of the City's waste water treatment plant. This will fulfill the state's requirement that the city have at least a Class II Operator, and will be advantageous in terms of services received for costs expended. The recamnendation also states that this should be for a six months period, with renewal after that time negotiable as to hours required and cost per month. After some discussion Councilman Alexander moved that such a contract be accepted, Councilman Fabrikant seconded and the motion passed unanimously. Councilwoman Meyers reported that the ISO Study does not have to wait until the water study is complete. She stated that some data and paper work is being worked on now, she added that this is going to take same money and some outside help but that we should be able to lower the rating by one or two points just by accumulating this needed data. Councilman Bettencourt informed the Council that an advertisement has run in the Tybee News stating that the Jaycee Park Concession Stand is available for lease from the city. He explained that the Jaycees used to run the stand but that they have been unable to sign the lease foranother year. Mayor Counihan asked if any other clubs are interested. If not, it was the- :opinion"of the council that a lease should be granted to a private individual as the concession stand is needed during softball games, and as an occupied concession will discourage vandals. It was then announced by Councilman Fabrikant that the south end drainage project study has been completed and that bids will be opened. on April 20, 1982. 1 17 Be added that the present plans call for immediate construction. Councilman Fleetwood reminded the anaience that this project will be accomplished with Revenue Sharing funds. There being no further business, the meeting was adjourned until the next regular or special called meeting. CLERK OF COUNCIL 1 1 17 -A R E S O L U T I O N WHEREAS, the charter of the City of Tybee Island, Section 19, provides that a regular election shall be held on the first Monday in May each even year at the City Hall for the election of a Mayor and six (6) Councilmen; WHEREAS, 1982 is an even year; WHEREAS, the "Georgia Election Code" provides for the appointment of an absentee ballot clerk; BE IT RESOLVED BY THE MAYOR AND ALDERMAN OF THE CITY OF TYBEE ISLAND and it is hereby resolved by the authority thereof: (1) That Rowena B. Fripp and Patricia R. Pagan are hereby appointed to serve as absentee ballot clerks for the municipal election for the City of Tybee Island for 1982, as provided for in Georgia Code Annotated 34A -103. The above and foregoing Resolution having been adopted and approved this /9) day of April, 1982. MICHAEL JOSEPH /COUNIHAN, MAYOR Zf) CLER OF COUNCIL 1 1 CITY OF TYBEE ISLAND BUDGET FISCAL YEAR 5/82 - 4/83 GENERAL FUN 1 1 1 CITY OF TYBEE ISLAND GENERAL FUND ANTICIPATED REVENUES MAY 1982 -APRIL 1983 REVENUE BY SOURCE: REAL ESTATE TAX - DIGEST BUSINESS LICENSES BEVERAGE TAXES POLICE COURT FINES PARK MTR /LOT COLLECTIONS PARKING VIOLATIONS BUILDING PERMIT FEES MISCELLANEOUS INCOME STATE GRANTS -POP. /MILE. PUBLIC UTILITIES NORTH BEACH PARKING LOT GRANTS - LIFEGUARDS PEN. /INT. DELINQUENT TAXES TRUCK DECALS PROCEEDS NO. BCH. STAND INTANGIBLE TAXES AD VALORUM -AUTO TAGS PERSONAL PROP. TAX- DIGEST SALE CITY EQUIPMENT INSURANCE PREMIUM TAX INTEREST INCOME FROM INVESTMENTS CERAMICS SUPPLIES RECEIPTS COMMISSION ON PHONES GAS TANK INSPECTION FEES POLICE CASH BONDS COPIER INCOME ACCIDENT REPORT FEES REV. OF DRIVER LICENSE FEES HOTEL MOTEL TAX BAR CARDS REAL ESTATE TRANSFER TAX -GA. UMPIRE & JERSEY DONATIONS PERSONAL PARKING DECAL SALES GA. SALES TAX REBATE PARKS IMPROVEMENT GRANT SOUTH BEACH PARKING LOT REZONE FEES LEAA GRANT(INTOXIMETER) CABLE. J.V. ,FRANCHISE TOTAL ANTICIPATED REVENUES -1- 17 -B -2 $ 386,000. 50,000. 60,000. 23,000. 75,000. 39,000. 9,000. 500. 13,000. 49,000. 16,000. -o- 3,500. 5,000. 1,000. 9,500. 18,000. 5,500. 400. 600. 5,000. 5,100. 600. -0- 20,000. 300. 68. 150. 45,000. 40. 1,000. 3,000. 750. 180,000. 15,973. 15,000. 300. 2,000. 10,000. $ 1,068,281. 1 17 -B -3 CITY OF TYBEE ISLAND GENERAL FUND ANTICIPATED EXPENSES MAY 1982 -APRIL 1983 GENERAL GOVERNMENT: MAYOR, COUNCIL FEES $ 4,200. OFFICE SALARIES 48,362. LEGAL & AUDIT 9,000. OFFICE SUPPLIES 9,500. ELECTRICITY 4,300. INSURANCE 5,300. TRAVEL ALLOWANCE -BY CAR 300. ENTERTAIN GOV'T OFFICIALS 1,200. TELEPHONE 2,000. HEATING 1,800. OTHER GEN'L GOV'T EXPENSES 4,000. RENTAL COPIER & SUPPLY EXPENSE 3,025. CHAT. CO. HOUSING INSPECTION 1,250. DUES -CHAT. & GA. MUNICIPAL ASSO. 520. MAID SERVICE 1,200. AUTH PRIZED COMMITTEE TRIPS 3,000. CHRISTMAS EXPENSE 4,000. PEST CONTROL 150. LEGAL NOTICES 400. ELECTION EXPENSE 4,000. OFFICE EQUIP. MAINTENANCE 3,500. CITY MARSHALL TRUCK EXP. 4,300. CITY MARSHALL SALARY 5,700. PLANNING COMMISSION EXPENSE 500. ZONING ADM. FEE 2,400. BEACH EROSION EXPENSE 500. SURVEYS 2,500. OFFICE TRAINING PROGRAMS 1,000. REPAIR CITY HALL EQUIP. 500. REPAIR CITY HALL BLDG., PANEL,CLOSE BALCONY,BLINDS 4,000. PENSION FUND -CITY EXP. 3,500. DOG CATCHER EXPENSE 650. TOTAL GENERAL GOV'T EXPENSES $ 1361557. 1 CITY OF TYBEE ISLAND GENERAL FUND ANTICIPATED EXPENSES MAY 1982 -APRIL 1983 POLICE DEPARTMENT: SALARIES (INCLUDES 2 ADDED PATROLMEN) $ 152,587. REC. CLK, DISPATCHER, JAILER, MATRON 63,200. RECORDER OF COURT 4,800. POL. CLEAN /P. 0. BEN. 1,250. JAIL ELECTRICITY 1,700. GAS,OIL,PARTS,REPAIRS -CARS 25,000. UNIFORMS, ACCESSORIES 3,000. JAIL EXPENSE 5,000. INSURANCE 5,500. OTHER POLICE EXPENSE 4,000. DRUG ABUSE PROGRAM 1,000. OFFICE SUPPLIES 1,700. JAIL & CHIEF'S PHONE 600. HEATING -JAIL 700. RADIO SYSTEM & RADIO REPAIRS 2,000. POLICE STATION MAID 550. AUTHORIZED TRIP EXPENSE 1,500. POLICE SIGNS 200. INTOXIMETER SUPPLIES 600. POLICE SCHOOL EXPENSE 1,500. INVESTIGATIVE EXPENSE 1,000. FIRST AID EXPENSE 500. POLICE EQUIPMENT 600. COMPLEX -ELEC. & PHONE 16,500. TOTAL POLICE DEPT. EXPENSE $ 294,987. 1 CITY OF TYBEE ISLAND GENERAL FUND ANTICIPATED EXPENSES MAY 1982 -APRIL 1983 DEPT. OF PUBLIC WORKS: D.P.W. TRAVEL $ 2,100. D.P.W. LABOR 91,000. GAS, OIL,PARTS,REPAIRS - VEHICLES 15,000. ELECTRICITY 18,000. STREET LIGHTS 24,500. MAINTENANCE -- CITY BLDGS. 2,000. STREET MAINTENANCE 2,000. INSPECTOR'S FEES 3,600. D.P.W. INSURANCE 6,000. OTHER DPW EXPENSES 1,100. OPERATING SUPPLIES 2,500. TELEPHONE 350. HEATING 1,000. SIGNS- VARIOUS 1,500. REPAIRS TO SHOP EQUIPMENT 300. BEACH RAILINGS & BENCHES 1,500. OFFICE SUPPLIES -DPW 50. LAWN MOWER REPAIRS 700. REED - CONSULTANT FEES 5,200. UTILITY MAN /PARK MAINT. MAN 3,000. SUMMER GRASS CUTTERS & BEACH CLEANERS (5) (CONTRACT) 12,060. TOTAL D.P.W. EXPENSE $ 193,460. SANITATION DEPARTMENT: SANITATION LABOR GAS, OIL, PARTS,REPAIRS- TRUCKS SANITATION INSURANCE OTHER SANITATION EXPENSE SANITATION TRAVEL EXPENSE MAINTENANCE & OPERATING ELECTRICITY - TRANSFER STATION TOTAL SANITATION EXPENSE $ 71,000. 11,000. 5,900. 300. 2,900. 20,000. 1,000. $ 1.1.7,100. 1 1 CITY OF TYBEE ISLAM GENERAL FUND ANTICIPATED EXPENSES MAY 1982 -APRIL 1983 PARKING METER DEPARTMENT: PARKING METER SALARIES $ 34,000. GAS, OIL, PARTS,REPAIRS- TRUCKS 1,600. MAINTENANCE 500. UNIFORMS 150. TELEPHONE -16TH ST. MTR. HOUSE 240. INSURANCE 500. OPERATING SUPPLIES 100. PARKING METER ELECTRIC 500. OFFICE SUPPLIES 1,400. TOTAL PARKING METER EXPENSES $ 38,990. FIRE DEPARTMENT: FIRE DEPT. SALARIES MAINT /OPER. & MINOR TOOLS GAS,OIL,PARTS,REPAIRS- TRUCKS TELEPHONE ELECTRICITY INSURANCE OTHER FIRE DEPT. EXPENSES HEATING AUTHORIZED TRIP EXPENSE MEMBERSHIP DUES BLDG. MAINTENANCE FIREMEN'S PHYSICALS FIREMEN'S CLOTHING RADIO CONTACT EQUIP. REPAIR TOTAL FIRE DEPT. EXPENSE -5- $ 1,500. 1,200. 1,300. 950. 150. 1,900. 1,400. 100. 600. 1,800. 250. 120. 1,000. 700. $ 12,970. 1 1 CITY OF TYBEE ISLAND GENERAL FIND ANTICIPATED EXPENSES MAY 1982 -APRIL 1983 MUSEUM: INSURANCE TYBEE MUSEUM ASSO. SUBSIDY TOTAL MUSEUM EXPENSE $ 70. 6,000. 6,070. RECREATION: CERAMIC MAID $ 500. CERAMICS SEMINAR & G.P.R.A. 1,100. CERAMICS SUPPLIES 5,100. RECREATION- VARIOUS 4,000. RECREATION DIRECTOR & HELPERS (INCLUDES PARK STUDENT) 19,470. REC. BLDG. #2- CERAMICS 2,500. GAS,OIL,PARTS,REPAIRS -DIR. CAR 500. INSURANCE 175. UMPIRE FEES & JERSEYS 3,000. TOTAL RECREATION EXPENSE $ 36,345. LIFEGUARD DEPARTMENT: LIFEGUARD SALARIES LIFEGUARD UNIFORMS FIRST AID SUPPLY TOTAL LIFEGUARD EXPENSE PARKS, OTHER REC. BLDG.,: MEMORIAL PARK (ENG. STUDY, LIGHTS, TENNIS CRT.) J.C. PARK & DIAMOND LIGHTS COMMUNITY HOUSE COMMUNITY HOUSE MAID REC. BLDG. #1rJ.C. CLUBHOUSE - LIBRARY. TOTAL PARKS, BLDGS. EXPENSE $ 12,000. 500. 300. $ 12,800. $ 7,700. 1,600. 3,900. 325. 50. $ 13,575. LIBRARY SALARIES LIBRARY SUPPLIES LIBRARY RENOVATIONS (BLINDS) MOVIE SCREEN, CHAIR REPAIR TOTAL LIBRARY EXPENSE 4,350. 50. 512.. 335. $ 5,247. 1 CITY OF TYBEE ISLAND GENERAL FUND ANTICIPATED EXPENSES MAY 1982 -APRIL 1983 OTHER EXPENSES: 17 -B -8 SOCIAL SECURITY TAXES $ 34,890. LIFE INSURANCE - EMPLOYEES 3,060. HOSPITALIZATION 23,000. SIGNS 500. MARINE RES. SQD.- CONTRIBUTION 600. ADM. EXP. -SOC. SEC. REPORTS 76. UNEMPLOYMENT (REIMBURSABLE) 5,000. CHAMBER COMM. CONTRIBUTION 5,500. UNMETERED W/S CITY BLDGS. 6,000. TYBEE NEWS CONTRIBUTIONS 1,200. REST ROOM EXPENSE 1,600. ENGINEER SERVICES - VARIOUS 1,000. COpNT+INGENCIES 42,040. CUSTODIAN REST RMS. & BLDGS. 7,000. TOTAL OTHER EXPENSE CAPITAL OUTLAY: LOT & STREET PAVING J. C. PARKS IMPROVEMENTS (GRILLS, LIGHTS, ETC) FIRE EQUIPMENT DPW TRUCKS, MOWERS (2 P.U.) POLICE RADAR MPH K -55 & PORT. RADIO & CHG. FIRE STATION BLDG. (PART) POLICE CARS POLICE OFFICE EQUIPMENT (COPIER & SHREDDER) $ 131,466. $ 15,000. 12,000. 2,000. 16,000. 3,754. 5,000. 16,660. 3, 300. TOTAL CAPITAL OUTLAY $ 73,714. TOTAL ALL ANTICIPATED EXPENSES $ 1,068,281. 1 CITY OF TYBEE ISLAND BUDGET FISCAL YEAR 5/82 - 4/83 WATER SEWER FUND 1 1 1 17 -C -2 CITY OF TYBEE ISLAND WATER SEWER FUND ANTICIPATED REVENUES MAY 1982- -APRIL 1983 WATER CHARGES $ 97,000. SEWER CHARGES 178,500. EXTRA LINE INCOME 100. OTHER INCOME 100. STUBBING FEES 51,000. CHAT. CO. BD. SINK. INTEREST 60,000. TAPPING FEES 22,100. INCOME -GEN°L FUND PUBLIC BLDG. WiS 6,000. INTEREST EARNED- INVESTMENTS 5,000. INT. EARNED- CUSTODIAN ACCOUNT -0- TOTAL ANTICIPATED REVENUES $ 419,800. -1- 1 1 CITY OF TYBEE ISLAND WATER SEWER FIND ANTICIPATED EXPENSES MAY 1982 -APRIL 1983 OFFICE SALARIES $ 22,000. WATER DEPT. LABOR 30,000. ELECTRIC -WATER DEPT., 13,550. OPERATING SUPPLIES -WATER DEPT. 2,000. REPAIRS /MAINTENANCE -WATER DEPT. 5,000. OFFICE SUPPLIES 3,000. LEGAL C AUDIT 4,500. GAS,OIL,PARTS,REPAIR- TRUCKS 2,500. INSURANCE 9,050. SOCIAL SECURITY TAX 6,250. HOSPITALIZATION 3,276. TELEPHONE -WATER DEPT. 1,644. MEMBERSHIP DUES -W /S DEPT. 30. RAINSUITS, F /AID KITS, SPRAY,ETC., 100. COST WATER ANALYSES 50. WATER METERS & PARTS 9,000. LEGAL NOTICES 200. INT- PAYABLE /BD. SINK FD.- CITY /CO., 124,956. SEWER DEPT. LABOR 40,560. PLANT TREATMENT TESTS 1,200. SIGNS 10. TRAINING PLANT OPERATORS 600. ELECTRICITY -SEWER DEPT. 21,000. OPERATING SUPPLIES -SEWER DEPT. 3,000. REPAIRS /MAINTENANCE -SEWER DEPT (EXTEND EFFLUENT PIPE) 25,000. GAS,OIL,PARTS,REPAIRS - TRUCKS 3,900. TELEPHONE AT PLANT 480. WELL, VEHICLES, EQUIPMENT 74,234. PENSION FUND -CITY EXPENSE 710. PLANT MANAGER FEES 12,000. TOTAL ANTICIPATED EXPENSES $ 419,800. (REQUEST FOR VAN, DITCH WITCH, MUD HOG ENGINE) iquJti f_ 4-aervv, 1.0eck_st- Lsettio-i-rct.a.e. e ZCilcumq&c... -2- 1 i P.O. Box 561 Tybee Island, GA 31328 13 April 1982 The Honorable Michael J. Counihan Mayor, City of Tybee Island, GA P.O. Box 128 Tybee Island, GA 31328 Dear Mayor Counihan and City Council: As you are aware, the Planning Commission has recommended to City Council that the Insurance Service Office (ISO) evaluation be completed as a prerequisite to up- grading the water system. Also, the Commission presently has a committee working on recommendations to Council pertaining to revisions to Section 8, Planning and Devel- opment of the City Code of Ordinances. Until these it are approved and resolved, it is the unanimous opinion of the Qmnission that the following it be accomplished as soon as possible. a. Delete the Planned Unit District (Piet), Article C, District Regulations,. Section 8 -4-31, paragraph (d) and the related subpara- graphs of the Tybee Island Code. Include the following note in its place: "(d) PUD Planned Unit District. This section of the ordinance is being revised by the City of Tybee Island. Until such time as revisions are completed, no PUD rezoning will be considered by the Planning Commission or City Council." b. Disallow any new construction that will exceed 2 stories in height. Height would be measured from a finish floor elevation of 14.0 feet msl plus 10 feet per story, not to exceed 34.0 feet plus the roofline height. c. The City Attorney should be directed to proceed immediately with an accurate mapping of city streets, right-of-ways and easements. There seems to be many problems pertaining to this matter that ul the be resolved before future planning can be accurately accomplished city. The two committees previously mentioned are composed nposed of well - qualified highly professional citizens who have willingly volunteered their services to the community. It is my hope that both committees will rapidly complete their studies so that recommendations can be forwarded to you at the earliest possible date. Our priority is to complete the water study first. I am available to discuss these items upon request. Sincerely, 4 A _ ARNOLD J. EN, JR. Chairman, Tybee Island Planning Commission 1 1 April 6, 1982 Mayor and Council P. 0. Box 128 Tybee Island, GA 31328 Dear Ladies and Gentlemen: This is a note to express appreciation for resolving the matter pertaining to the JC circus at Tybee. Certainly the Jaycees regret the necessity for a special council meeting and the resulting time subtracted from your respective routines. To be clear, after consideration of all factors involved, we still feel the Butler Avenue location to be the better spot; however, we recognize the rationale behind your decision. We feel that, with respect to the council as a whole, treatment of the issue was fair. We especially appreciate the prevailing attitude which allows disagreement on certain points while retaining the capability for mutual support and cooperation. We look forward to working with you in the future. Tybee Island Jaycees P. 0. Box 84 Tybee Island, GA 31328 Respectfully yours, *e' z- e MALLIE B. CLARK, JR.