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Home My Public Portal AboutMinutes-6/6/2017 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: June 6, 2017 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: June 2, 2017 (website & front entry of City Hall) MayorCity Administrator/Clerk : Steven Berner : Doug Boldt Council At LargeCity Attorney : Jim Bartels : Robert Michael Council At LargeDeputy City Clerk : Al Havens : Ashley Platz Council At Large:D. of Public Works Joan Kahler : Brett Mehmen Council At LargeCity Engineer: : Mike Ryan Hart-Frederick Council At Large : Peggy Upton _______________________________________________________________________ A.Roll Call Motion to appoint Jim Bartels as Temporary Chair until Mayor Pro-Tem arrives by Upton. Second by Havens. All ayes, motion carried. The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session June 6, 2017 at 6:20 p.m Temporary Chair Jim Bartels called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Peggy Upton, Jo Kahler, Jim Bartels, Mike Ryan (Arrived at 6:44pm). Absent: Steve Berner Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, City Engineer Ben Carhoff and other visitors. B.Agenda Additions/Agenda Approval Motion to approve the agenda by Havens. Second by Kahler. All ayes, motion carried. C.Discussion of Supplemental Developers Agreement for Park Place Discussion: City Administrator gave overview of agreement. D.Discussion of Fireworks Ordinance Discussion: Council discussed allowing fireworks on only the dates of July 3-4 and December stst 31 and January 1. No fireworks after midnight. E.Questions from Council Members regarding items on the Regular City Council Agenda F.Other Business G.Adjournment Motion to adjourn the meeting by Havens. Second by Bartels. All ayes, work session adjourned at 6:57 PM A.Call to Order – 7:00 PM B.Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a Regular Session on June 6, 2017 at 7:02 p.m. Mayor Pro-Tem Mike Ryan called the meeting to order. Upon roll being City Council Agenda Page 1 of 10 called the following named council members were present: Al Havens, Peggy Upton, Jo Kahler, Jim Bartels, Mike Ryan. Absent: Steven Berner. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Building Official Brian Shay, Public Works Director Brett Mehmen, City Engineer Ben Carhoff, City Attorney Raiber and other visitors. C.Agenda Additions/Agenda Approval Motion to approve the agenda by Kahler. Second by Bartels. All ayes, Motion carried. D.Communications and Reports: 1.Unscheduled If you wish to address the City Council on subjects pertaining to today’s meeting agenda, please wait until that not item on the agenda is reached. If you wish to address the City Council on an item on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. E.Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1.Approval of City Council Minutes 2.Approval of Liquor License Renewal – Casey’s General Store #2667 3.Approval of Cigarette License Renewal – July 1, 2017 – Kum & Go, The Depot, Morgan’s and Casey’s General Stores Motion to approve the Consent Agenda which includes City Council Minutes, Casey’s General Store Liquor License Renewal and the Cigarette License Renewal of Kum & Go, The Depot, Morgan’s and Casey’s General Store by Bartels Second by Havens. All ayes, motion carried. F.Mayoral Proclamation 1. G.Public Hearing 1.Public Hearing on Proposed Amendment to the 2017 Park Place Commercial Urban Renewal Area a.Close Public Hearing and Proceed to I-1 Motion to open Public Hearing on Proposed Amendment to the 2017 Park Place Commercial Urban Renewal Area by Havens. Second by Upton. Roll Call: Upton, Kahler, Havens, Bartels, Ryan. Open at 7:04 PM Discussion: nothing received at City Hall and no public present. Motion to close Public Hearing on Proposed Amendment to the 2017 Park Place Commercial Urban Renewal Area by Upton. Second by Havens. Roll Call: Upton, Kahler, Havens, Bartels, Ryan. Closed at 7:05 PM 2.Public Hearing on Proposed Development Agreement with DERS Development, LLC a.Close Public Hearing and Proceed to I-2 Motion to open Public Hearing on Proposed Development Agreement with DERS Development, LLC by Kahler. Second by Bartels. Roll Call: Upton, Kahler, Havens, Bartels, Ryan. Open at 7:06 PM City Council Agenda Page 2 of 10 Discussion: nothing received at City Hall and no public present. Motion to close Public Hearing on Proposed Development Agreement with DERS Development, LLC by Upton. Second by Bartels. Roll Call: Upton, Kahler, Havens, Bartels, Ryan. Closed at 7:07 PM 3.Public Hearing on Proposed Plans, Specifications, Form of Contract and Estimate of Cost for the Clear Creek Commerce Park Improvements – Village Drive Extension Project a.Close Public Hearing and Table Award of Bid Motion to open Public Hearing on Proposed Plans, Specifications, Form of Contract and Estimate of Cost for the Clear Creek Commerce Park Improvements – Village Drive Extension Project by Upton. Second by Kahler. Roll Call: Upton, Kahler, Havens, Bartels, Ryan. Open at 7:12 PM Discussion: nothing received at City Hall and no public present. Motion to close Public Hearing on Proposed Plans, Specifications, Form of Contract and Estimate of Cost for the Clear Creek Commerce Park Improvements – Village Drive Extension Project by Bartels. Second by Kahler. Roll Call: Upton, Kahler, Havens, Bartels, Ryan. Closed at 7:13 PM 4.Public Hearing for Ordinance No. 2017-401 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-2B to C-1B for Certain Property known as Lot 10 Prairie West, Tiffin, Johnson County, Iowa, and as Legally Described Herein a.Close Public Hearing and Proceed to H-2 Motion to open Public Hearing on Ordinance No. 2017-401 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-2B to C-1B for Certain Property known as Lot 10 Prairie West, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Upton. Second by Bartels. Roll Call: Upton, Kahler, Havens, Bartels, Ryan. Open at 7:15 PM Discussion: nothing received at City Hall and no public present. Motion to close Public Hearing on Ordinance No. 2017-401 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-2B to C-1B for Certain Property known as Lot 10 Prairie West, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Upton. Second by Havens. Roll Call: Upton, Kahler, Havens, Bartels, Ryan. Closed at 7:16 PM 5.Public Hearing for Ordinance No. 2017-402 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-1O to C-1B for Certain Property known as Lots 6-9 Prairie West, Tiffin, Johnson County, Iowa, and as Legally Described Herein a.Close Public Hearing and Proceed to H-3 Motion to open Public Hearing on Ordinance No. 2017-402 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-1O to C-1B for Certain Property known as Lots 6-9 Prairie West, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Kahler. Second by Upton. City Council Agenda Page 3 of 10 Roll Call: Upton, Kahler, Havens, Bartels, Ryan. Open at 7:18 PM Discussion: nothing received at City Hall and no public present. Motion to close Public Hearing on Ordinance No. 2017-402 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-1O to C-1B for Certain Property known as Lots 6-9 Prairie West, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Bartels. Second by Kahler Roll Call: Upton, Kahler, Havens, Bartels, Ryan. Closed at 7:19 PM 6.Public Hearing for Ordinance No. 2017-403 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-2B to R-12 for Certain Property known as the Villages of Tiffin – Phase Three, Tiffin, Johnson County, Iowa, and as Legally Described Herein a.Close Public Hearing and Proceed to H-4 Motion to open Public Hearing on Ordinance No. 2017-403 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-2B to R-12 for Certain Property known as the Villages of Tiffin – Phase Three, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Upton. Second by Bartels. Roll Call: Upton, Kahler, Havens, Bartels, Ryan. Open at 7:20 PM Discussion: nothing received at City Hall and no public present. Motion to close Public Hearing on Ordinance No. 2017-403 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-2B to R-12 for Certain Property known as the Villages of Tiffin – Phase Three, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Upton. Second by Bartels. Roll Call: Upton, Kahler, Havens, Bartels, Ryan. Closed at 7:21 PM 7.Public Hearing on FY 2016-2017 Budget Amendment a.Close Public Hearing and Proceed to I-3 Motion to open Public Hearing on FY 2016-2017 Budget Amendment by Upton. Second by Bartels. Roll Call: Upton, Kahler, Havens, Bartels, Ryan. Open at 7:22 PM Discussion: nothing received at City Hall and no public present. Motion to close Public Hearing on FY 2016-2017 Budget Amendment by Upton. Second by Bartels. Roll Call: Upton, Kahler, Havens, Bartels, Ryan. Closed at 7:23 PM H.Ordinance Approval/Amendment 1.Ordinance No. 2017-400 – Ordinance Providing for the Division of Taxes Levied on Taxable Property in the 2017 Park Place Commercial Urban Renewal Area, Pursuant to Section 403.19 of the Code of Iowa a.Motion to Approve Third and Final Reading Motion to approve Ordinance No 2017-400 – Ordinance Providing for the Division of Taxes Levied on Taxable Property in the 2017 Park Place Commercial Urban Renewal Area, Pursuant to Section 403.19 of the Code of Iowa by Havens. Second by Bartels. City Council Agenda Page 4 of 10 Roll Call: Upton, Kahler, Bartels, Havens, Ryan. All ayes, third and final reading approved. 2.Ordinance No. 2017-401 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-2B to C-1B for Certain Property known as Lot 10 Prairie West, Tiffin, Johnson County, Iowa, and as Legally Described Herein a.Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No 2017-401 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-2B to C-1B for Certain Property known as Lot 10 Prairie West, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Upton. Second by Bartels. Roll Call: Upton, Kahler, Bartels, Havens, Ryan. All ayes, first reading approved 3.Ordinance No. 2017-402 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-1O to C-1B for Certain Property known as Lots 6-9 Prairie West, Tiffin, Johnson County, Iowa, and as Legally Described Herein a.Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No 2017-402 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-1O to C-1B for Certain Property known as Lots 6-9 Prairie West, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Kahler. Second by Havens. Roll Call: Upton, Kahler, Bartels, Havens, Ryan. All ayes, first reading approved 4.Ordinance No. 2017-403 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-2B to R-12 for Certain Property known as the Villages of Tiffin – Phase Three, Tiffin, Johnson County, Iowa, and as Legally Described Herein a.Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No 2017-403 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-2B to R-12 for Certain Property known as the Villages of Tiffin – Phase Three, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Bartels. Second by Upton. Roll Call: Upton, Kahler, Bartels, Havens, Ryan. All ayes, first reading approved. I.Resolutions for Approval 1.Resolution 2017-034 – A Resolution to Approve Urban Renewal Plan Amendment for the 2017 Park Place Commercial Urban Renewal Area Motion to approve Resolution 2017-034 – A Resolution to Approve Urban Renewal Plan Amendment for the 2017 Park Place Commercial Urban Renewal Area by Havens. Second by Bartels. Roll Call: Upton, Kahler, Bartels, Havens, Ryan All ayes, motion carried. City Council Agenda Page 5 of 10 2.Resolution 2017-035 – A Resolution Approving Development Agreement with DERS Development, LLC, Authorizing Annual Appropriation Tax Increment Payments and Pledging Certain Tax Increment Revenues to the Payment of the Agreement Motion to approve Resolution 2017-035 – A Resolution Approving Development Agreement with DERS Development, LLC, Authorizing Annual Appropriation Tax Increment Payments and Pledging Certain Tax Increment Revenues to the Payment of the Agreement by Kahler. Second by Bartels. Roll Call: Upton, Kahler, Bartels, Havens, Ryan All ayes, motion carried. 3.Resolution 2017-036 – A Resolution Approving FY 2016-2017 Budget Amendment Motion to approve Resolution 2017-036 – A Resolution Approving FY 2016-2017 Budget Amendment by Bartels. Second by Kahler. Roll Call: Upton, Kahler, Bartels, Havens, Ryan All ayes, motion carried. 4.Resolution 2017-037 – A Resolution to Set the Date of Public Hearing Regarding Fireworks Regulations Motion to approve Resolution 2017-037 – A Resolution to Set the Date of Public Hearing Regarding Fireworks Regulations by Upton. Second by Bartels. Roll Call: Upton, Kahler, Bartels, Havens, Ryan All ayes, motion carried. 5.Resolution 2017-038 – A Resolution to Set the Date for Public Hearing Regarding Public Swimming in the City’s Detention/Retention Ponds Motion to approve Resolution 2017-038 – A Resolution to Set the Date for Public Hearing Regarding Public Swimming in the City’s Detention/Retention Ponds by Havens. Second by Upton. Roll Call: Upton, Kahler, Bartels, Havens, Ryan All ayes, motion carried. 6.Resolution 2017-039 – A Resolution to Set the Date for Public Hearing for Park Place Preliminary Plats – Parts 1, 2 and 3 Motion to approve Resolution 2017-039 – A Resolution to Set the Date for Public Hearing for Park Place Preliminary Plats – Parts 1, 2 and 3 by Upton. Second by Havens. Roll Call: Upton, Kahler, Bartels, Havens, Ryan All ayes, motion carried. City Council Agenda Page 6 of 10 7.Resolution 2017-040 – A Resolution to Set the Date for Public Hearing for the Sale and Conveyance of Real Estate to the Iowa Department of Transportation for the Widening of Interstate I-380 Motion to approve Resolution 2017-040 – A Resolution to Set the Date for Public Hearing for the Sale and Conveyance of Real Estate to the Iowa Department of Transportation for the Widening of Interstate I-380 by Kahler. Second by Bartels. Roll Call: Upton, Kahler, Bartels, Havens, Ryan All ayes, motion carried. J.Old Business K.Motions for Approval 1.Consideration of Payables List – Motion to Approve by Kahler. Second by Bartels. All aye, motion carried. CLAIMS REPORT 6-6-17 VENDOR INVOICE DESCRIPTION AMOUNT ADVANCED SYSTEMS, INC INSTALL SCANNER DRIVER $61.32 ADVANCED SYSTEMS, INC RERTNG INVCS, FIX WORKFLOW $146.00 ADVANCED SYSTEMS, INC FIX CHECK ROUTING $157.68 ADVANCED SYSTEMS, INC CORRECTING WORKFLOW $437.50 AMY SHAULL CITY WIDE CLEAN-UP DAY $29.01 AMY SHAULL MLG RMBRSMNT $36.38 AW WELT AMBRISCO INSURANCE $12,489.00 AW WELT AMBRISCO INSURANCE $143.00 AW WELT AMBRISCO INSURANCE $54,032.00 BOLDT, DOUG 3/30-/17 - 5/31/17 MLE RMBRSMT $117.43 CAPITAL ONE COMMERCIAL-COSTCO CNSSN STND SUPPLIES $149.51 CAPITAL ONE COMMERCIAL-COSTCO CNSSN STAND SUPPLIES $537.01 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS $395.00 FASTENAL COMPANY MISC NUTS & BOLTS $20.31 GRACE EXCAVATION CONTRACT MOWING $4,250.00 GRACE EXCAVATION CONTRACT MOWING $2,125.00 GREAT AMERICA FINANCIAL SVCS SHARP COPIER SYSTEM $155.82 HD SUPPLY WATERWORKS LTD WATER METERS AND COMPONENTS $3,560.42 HOLIDAY INN DES MOINES AIRPORT IMFOA SPRING CONFERENCE AJP $190.40 ICMA MEMBERSHIP PAYMENTS BOLDT MEMBERSHIP DUES $120.00 IOWA DEPT OF REVENUE-SALES TAX SALES TAX $2,137.00 IOWA DEPT OF REVENUE W/H STATE TAXES $289.65 IOWA INTERSTATE RAILROAD, LTD SIGNAL MNTNC 4 BIKE PATH $196.96 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES $415.36 IPERS IPERS $517.99 IPERS IPERS $1,078.82 JOHN BLACK MOW FOR 4/2017 WD FD RIGE PT 1 $75.00 JOHN DEERE FINANCIAL NON FLAT TIRE HAND TRUCK $465.74 JOHNSON COUNTY REFUSE INC RECYCLING $737.20 JOHNSON COUNTY REFUSE INC RECYCLING $90.00 City Council Agenda Page 7 of 10 KELLY HEATING & AIR CONDITION HARD START SPR BOOST, CAPCTOR $208.40 LENOCH & CILEK ACE - IOWA CITY TOLIET PAPER ROLLS $131.85 MATHESON TRI-GAS,DEPT.#3028 OXYGEN, ACETLN, HZD MTRL $155.24 MENARDS HDG WDGE ANCHOR $24.86 MENARDS SCREW PROTECTOR 1/2 $17.44 MID-AMERICAN ENERGY NATURAL GAS $16.17 MID-AMERICAN ENERGY NATURAL GAS $22.71 MID-AMERICAN ENERGY NATURAL GAS $17.20 MORGAN, RANDY 12 GARDEN PLOTS $490.00 NEW LOOK CONCRETE, INC LABOR, FL MTRL INCL WAST SPLSH $4,775.00 NEW LOOK CONCRETE, INC INSTALL FLR INCL WST SPLSH $4,775.00 NEW LOOK CONCRETE, INC CHANGE WORK ORDER TILE ADHESV $750.00 NOEL'S TREE & CRANE SERVICE RMVD TREES BHND CASEYS $1,000.00 OFFICE EXPRESS SUPPLIES FOR OFFICE $82.02 PACE SUPPLY TURFACE QUICK DRY $438.00 PACE SUPPLY ANCHOR PLUG WITH INDICATOR $52.80 PITNEY BOWES PURCHASE POWER POSTAGE METER $1,020.99 POSTMASTER PO BOX 259 $120.00 QUALITY CARE GENRL PARKS MAINT.AND REPAIR $10,541.37 RSM US PRODUCT SALES LLC PRFSSNL SRVCS PTCH MNGMNT SIEM $1,401.00 RSM US PRODUCT SALES LLC PRFSSNL SERVICES THRU 5/15/17 $143.00 SECURITY ABSTRACT CO 210 RAILROAD ST TAX SALE $175.00 SOUTH SLOPE COOPERATIVE TELEPH TELEPHONE/INTERNET $738.07 STILTNER ELECTRIC, INC PRAIRIE WEST STREET SCAPE $125,000.00 TASC CLIENT SERVICES OFFICE GROUP INSURANCE $360.00 TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION $9,583.33 VISA HILLS BANK CREDIT CARDS $1,345.36 VISA HILLS BANK CREDIT CARDS $159.47 VISA HILLS BANK CREDIT CARDS $69.64 VISA HILLS BANK CREDIT CARDS $181.99 VISA HILLS BANK CREDIT CARDS $55.84 WELLMARK MEDICAL INSURANCE $5,079.13 ADVANCED BUSINESS SYSTEMS BW & COLOR TONER $234.05 ADVANCED SYSTEMS, INC INSTALL LF ON ASHLEY'S COMP $29.20 ADVANCED SYSTEMS, INC CHNG MSSPLLED NAMES $87.60 ALLIANT ENERGY ROBERTS FERRY ROAD SIREN $18.65 ALLIANT ENERGY 1398 TLL GRSS/BNBRRY MTRD LTS $118.28 BANKERS TRUST COMPANY 2015A - PRINCIPAL PAYMENT $362,202.50 BANKERS TRUST COMPANY 2012A - PRINCIPAL $484,177.50 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS $416.00 CLEAR CREEK AMANA SCHOOLS QRTRLY LIBRARY PAYMENTS $13,000.00 DIVERSIFIED SWD LLC ROBERTS FERRY - LDR PARCEL $2,671.23 ELECTRIC MOTORS OF IOWA CITY FAN MOTOR, CAPACITOR $126.89 ERA SOLIDS, CONCENTRATE, DEMANDS $189.24 IOWA DEPT OF REVENUE-SALES TAX SALES TAX $2,137.00 IOWA DEPT OF REVENUE W/H STATE TAXES $289.65 IOWA FINANCE AUTHORITY CW9023R-1999 SRS - PRINCIPAL $61,167.84 City Council Agenda Page 8 of 10 IPERS IPERS $517.99 IPERS IPERS $1,078.82 JOHNSON COUNTY EMERGENCY MGMT 7/1/17 THRU 6/30/18 $973.50 TOTAL EXPENSED $1,183,523.36 EXPENSES BY FUND 001 GENERAL $94,281.84 110 ROAD USE TAX $1,246.78 112 EMPLOYEE BENEFITS $2,785.16 200 DEBT SERVICES $846,380.00 309 DEERVIEW SUBDIVISION PROJECT $125,000.00 312 ROBERT'S FERRY CAP PROJ $2,671.23 321 ORIG TOWN URBANIZATION $175.00 600 WATER $25,332.03 601 WATER SINKING $20,608.75 610 SEWER $19,722.82 611 SEWER SINKING $40,559.09 670 RECYCLING $737.20 2.Consideration of Pay Estimate #4 – WRH, Inc – Motion to Approve by Kahler. Second by Havens. All ayes, motion carried. 3.Discussion and Consideration of City of Tiffin Design Standards for Asphalt Streets and Council Action as Needed No action needed. 4.Discussion and Consideration of Conceptual Drawing of City Hall Expansion and Council Action as Needed Motion to approve the Conceptual Drawing of City Hall Expansion by Bartels. Second by Kahler. All ayes, motion carried. 5.Discussion and Consideration of Payment of $125,000 to Prairie West Development for Streetscape Project and Council Action as Needed Motion to approve the payment of $125,000 to Prairie West Development for the Streetscape Project by Upton. Second by Kahler. All ayes, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1.Mayor’s Report – None. 2.City Council Reports - Trail 3.Director of Public Work’s Report – Picture of Shelters to Council 4.Building Official Report - Lots 5.City Engineer’s Report – Roll tests City Council Agenda Page 9 of 10 6.City Attorney’s Report 7.City Administrator’s Report N.Adjournment Motion to adjourn by Bartels. Second by Kahler. All ayes, meeting adjourned at 8:35 PM _______________________ June 6, 2017 Ashley Platz, Deputy City Clerk City Council Agenda Page 10 of 10