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Home My Public Portal About6/20/1995 (2)City of Green castle • City hall Four East Walnut Street Greencastle, Indiana 46 135 on W eaver, Cl e r - rk�easurer GREENCASTLE BOARD OF WORKS Regular Session July 20, 1995 The Greencastle Board of Works met in regular session on Thursday, July 20, 1995 at 4:03 p.m. at the Street Department Facility. On call of the roll the following members were shown to be present: Mayor Mike Harmless and Mrs. Dorothy Crawley. Mr. John Lanie had not yet arrived.. Also present were Fire Chief Mike O'Hair, City Attorney John Zeiner, Street Commissioner Jim Wright and City Engineer Chris Barnes as well as the Greencastle Township Trustee, Mrs. Thelma Bumgardner and two members of the Greencastle Township Advisory Board: Mr. Bobby G. Albright and Mr. Paul Gould. There were no public petitions or comments. The minutes of the June 20th regular session had been distributed to the Board. Mrs. Crawley moved for approval. Mayor Harmless seconded the motion and it was carried on an aye unanimous vote of members present. Mayor Harmless proceeded to open the fire truck bids that had been received. The only bid received was from Pierce Manufacturing, Inc., Appleton. Wisconsin, represented by Midwest Fire and Safety Equipment Company, Indianapolis. 0 At this point (4:06 pm) Board of Works member John Lanie arrived. The Pierce bid offers a Pierce Dash pumper for $249.295, deliverable within 195 to 225 days. A discount of $3,426 is available if payment for the chassis ($117,623) is made 90 days prior to the scheduled completion date. At this point (4:08 pm) Greencastle Township Advisory Board member Austin Kircher arrived. Discussion of the proposal ensued. City Attorney Zeiner. City Engineer Barnes. Fire Chief O'Hair and Township Trustee Bumgardner will each review it in more detail. Mr. Lanie moved that the Board of Works accept the bid for review. Mrs. Crawley seconded the motion and it was passed on an aye unanimous vote. Presented to the Board was Resolution 1995 -2, A Resolution Approving a New Schedule of Water Rates and Charges. Mayor Harmless read the resolution in its entirety. City Engineer Zeiner commented that these rates represent a 51.45% increase, as approved just yesterday by the Indiana Utilities Regulatory Commission (IURC). Mrs. Crawley moved to approve the resolution. Mr. Lanie seconded the motion and it was carried by an aye unanimous vote. Street Commissioner Wright presented to the Board a plan to replace the CMI pagers with cellular phones. The pagers have had many problems - busy signal, beep but no number to call, just plain don't work. Through House of Phones (HOP) a Cellular One Major Account plan is available to the city. With a minimum of ten phones, the monthly access cost is less than pager rental. On a one year contract, HOP will refund the city half the activation fee. Mayor Harmless noted that use of these phones must be brief, urgent, and non - confidential. For effective use, we will need 12 -16 units. Mr. Lanie moved to accept the HOP proposal and to authorize activation of a minimum of ten and maximum of sixteen phones to replace the CMI pagers. The motion was seconded by Mrs. Crawley and passed on an aye unanimous vote. • City Engineer Barnes presented to the Board some proposed changes to the Sewage Utility Improvements Project - Division "B ", Lift Station Rehabilitation. The IBM lift station will be made 8 feet deeper than originally planned and will no longer need to conned to Mallary. This increases cost by $37.409. Some items are now possible to cut out off the Swampy Lift Station project. This reduces cost by $22,206. The net change is an increase of $15,202.78. Mrs. Crawley moved the approval of Change Order #1, Sewage Utility Improvements, Division "B ", which will add BOW 7/20195 Page 2 • $15,202.78 to the project cost. Mr. Lanie seconded the motion and it carried on an aye unanimous vote. Mr. Barnes also presented to the Board a Certlflcate off Substantial Completion, Sewage Utility Improvements, Division "A" - Wastewater Treatment Plant. The flow splitter is now in service. There are still a few "punch list" items to be completed. Mr. Lanie moved that the Board of Works accept the certificate as presented. Mrs. Crawley seconded the motion and it passed on an aye unanimous vote. There ensued a discussion of the "Kroger traffic light." City Engineer Barnes reported that he has conducted a public meeting for community input and has done new traffic counts in the area. There will be an inter - connect between the Kroger light and the Wood Street light. A traffic signal at the Franklin /Indianapolis Road intersection is now warranted. It will now be an added light at Kroger, Kroger will pay for it. Mr. Barnes then presented to the Board a proposal from Bernardin, Lochmueller & Associates (BLA) to provide traffic engineering services for at the Wood Street/Indianapolis Road intersection and the 10th Street/Indianapolis Road intersection. Cost is $5,100. "This will hold us for 5 to 8 years," Mr. Barnes commented. Mrs. Crawley moved to accept the proposal. Mr. Lanie seconded the motion and it was carried by an aye unanimous vote. City Engineer Barnes presented to the Board two Completion Affidavit: Foxridge Sanitary Sewer Lateral & Frazier Street (Brackney Excavating, Inc.) and Zinc Mill Road & SR 240 Water Line Relocation (Robinson Construction). These are old projects (from 1993) - just need to catch -up the paper work. Mr. Lanie moved to authorize the Mayor to sign these affidavit. Mrs. Crawley seconded the motion and it passed on an aye unanimous vote. Mr. Barnes recommended to the Board An Agreement for Professional Engineering Services (Non- exclusive) with Commonwealth Engineers. Inc. "Ne've cone business with this company before," said Mr. Barnes. Mrs. Crawley moved to authorize the Mayor to sign the agreement. Mr. Lanie seconded the motion and it passed on an aye unanimous vote. • Lists of uncollectible debts for trash and water were presented to the Board. All efforts have been exhausted on these delinquent accounts. City Attorney Zeiner commented that similar Sewage Works accounts can be put on taxes. Mr. Lanie moved that the Board of Works authorize Utility Billing to write-off uncollectible trash accounts on the list, totalling $1,380.33. Mrs. Crawley seconded the motion and it carried on an aye unanimous vote. Mrs. Crawley moved that the Board of Works authorize Utility Billing to write-off uncollectible water accounts on the list, totalling $1.595.68. Mr. Lanie seconded the motion and it camed on an aye unanimous vote. Water department claims in the amount of $44.989.27 were presented and reviewed by the Board. Mr. Lanie moved to approve the claims as presented. This motion was seconded by Mrs. Crawiey and was carried on an aye unanimous vote. Sewer department claims in the amount of 5238,427.19 were presented and reviewed by the Board. Mrs. Crawley moved to approve the claims as presented. This motion was seconded by Mr. Lanie and was camed on an aye unanimous vote. City claims and transfers in the amount of 5339.953.08 were presented and reviewed by the Board. Mr. Lanie moved to approve the claims and transfers as presented. This motion was seconded by Mrs. Crawley and was carried on an aye unanimous vote. Water Superintendent Leon Phillips announced a new -hire: Tim Shinn is a meter reader, Oscar goes to the laborer position by his own choice. There ensued a discussion of hydrant meters. There being no further business, Mr. Lanie moved for adjournment. This motion w777 Z. y Mrk. Crawley, was carried on an aye unanimous vote, and the meeting was adjourned at 5:53 om. L_ Michael M. Harmless, Mayor ATTEST: � Donald L. Weaver, Clerk- Treasurer wpwin60 \wpdcros bw\0720r95.min