The URL can be used to link to this page

Home My Public Portal AboutMinutes-7/18/2017 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: July 18, 2017 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: July 14, 2017 (website & front entry of City Hall) MayorCity Administrator/Clerk : Steven Berner : Doug Boldt Council At LargeCity Attorney : Jim Bartels : Robert Michael Council At LargeDeputy City Clerk : Al Havens : Ashley Platz Council At Large:D. of Public Works Joan Kahler : Brett Mehmen Council At LargeCity Engineer: : Mike Ryan Hart-Frederick Council At Large : Peggy Upton _______________________________________________________________________ Call to Order – 6:00 PM A.Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session July 18, 2017 at 6:05 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Jo Kahler, Peggy Upton. Absent: Mike Ryan, Jim Bartels. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Public Works Director Brett Mehmen, City Engineer Ben Carhoff, City Attorney Crystal Raiber and other visitors. B.Agenda Additions/Agenda Approval Motion to amend the agenda to move item E to item C by Kahler Second by Havens. All ayes, motion carried. Motion to approve the agenda by Havens Second by Kahler. All ayes, motion carried. C.Discussion of Jordan Aquifer Protected Area Project and Proposal Discussion: Brett Mehmen, Public Works Director, discussed history and discussed the reason this is a good idea to participate in. D.Discussion and Review of Capital Improvements Plan Discussion: Doug Boldt presented the updated spreadsheet from last meeting’s discussion to be reviewed. E.Discussion of Expansion of City Park System – Sandy Steil Discussion: Sandy Steil, Engineer representing Amanda Potterfield’s property, discuss having the city purchase the property to use for a nature park. She has spoken with Joe McGovern, with the Iowa National Heritage Foundation (INHF) regarding a potential financing option for the city. She also discussed possible grants and funding available for the City. F.Discussion of GIS Options City Council Agenda Page 1 of 7 Discussion: City Administrator Doug Boldt presented the three quotes obtained regarding the GIS options available to the City and the cost comparison with each. G.Discussion of City Hall Staff – Proceeding with Advertising for Deputy City Clerk and Utility Billing Clerk Discussion: H.Discussion of Planning & Zoning and Board of Adjustment Vacancies Discussion: I.Discussion of Electronic Sign’s Daily Starting and Ending Times Discussion: J.Discussion of Future Warning Sirens Discussion: K.Discussion of RSM Upgrade Plan for Patch Vulnerabilities and FirePOWER Upgrade Discussion: L.Questions from Council Members regarding items on the Regular City Council Agenda M.Other Business N.Adjournment Motion to adjourn by Havens. Second by Upton. All ayes, meeting adjourned at 7:02 PM Council Meeting A.Call to Order – 7:00 PM B.Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a Regular Session on July 18, 2017 at 7:03 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Jo Kahler, Peggy Upton, Absent: Jim Bartels, Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, City Attorney Robert Michael, City Engineer Ben Carhoff and other visitors. C.Agenda Additions/Agenda Approval Motion to approve the agenda by Kahler. Second by Upton. All ayes, motion carried. D.Communications and Reports: 1.Unscheduled City Council Agenda Page 2 of 7 If you wish to address the City Council on subjects pertaining to today’s meeting agenda, please wait until that not item on the agenda is reached. If you wish to address the City Council on an item on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Johnson County Present _- Nothing to report. E.Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1.Approval of City Council Minutes 2.Payment to MediaQuest Signs Motion to approve the consent agenda which includes the city council minutes and the MediaQuest Sign check by Kahler. Second by Havens. All ayes, consent agenda is approved. F.Mayoral Proclamation 1. G.Public Hearing 1.Public Hearing on Proposed Amendment to the Plan for the Villages Part 1 Urban Revitalization Area a.Close Public Hearing and Proceed to I-1 Motion approved to open the Public Hearing on Proposed Amendment to the Plan for the Villages Part 1 Urban Revitalization Area by Havens. Second by Upton. Roll Call: Upton, Kahler, Havens. Absent: Ryan, Bartels. All ayes, Public Hearing opened at 7:06 PM Discussion: Nothing received at City Hall. No public present. Motion to close the Public Hearing on Proposed Amendment to the Plan for the Villages Part 1 Urban Revitalization Area by Upton. Second by Havens. Roll Call: Upton, Kahler, Havens. Absent: Ryan Bartels. All ayes, Public Hearing closed at 7:06 PM 2.Public Hearing on Proposed Amendment to the Tiffin Urban Renewal Area a.Close Public Hearing and Proceed to I-2 Motion approved to open the Public Hearing on Proposed Amendment to the Tiffin Urban Renewal Area by Havens. Second by Kahler. Roll Call: Upton, Kahler, Havens. Absent: Ryan, Bartels. All ayes, Public Hearing opened at 7:10 PM Discussion: Nothing received at City Hall. No public present. Motion to close the Public Hearing on Proposed Amendment to the Tiffin Urban Renewal Area by Havens. Second by Upton. Roll Call: Upton, Kahler, Havens. Absent: Ryan Bartels. All ayes, Public Hearing closed at 7:11 PM 3.Public Hearing on Proposed Amendment to the 2017 Park Place Commercial Urban Renewal Area a.Close Public Hearing and Proceed to I-5 City Council Agenda Page 3 of 7 Motion approved to open the Public Hearing on Proposed Amendment to the 2017 Park Place Commercial Urban Renewal Area by Upton. Second by Havens. Roll Call: Upton, Kahler, Havens. Absent: Ryan, Bartels. All ayes, Public Hearing opened at 7:12 PM Discussion: Nothing received at City Hall. No public present. Motion to close the Public Hearing on Proposed Amendment to the 2017 Park Place Commercial Urban Renewal Area by Upton. Second by Havens. Roll Call: Upton, Kahler, Havens. Absent: Ryan Bartels. All ayes, Public Hearing closed at 7:13 PM H.Ordinance Approval/Amendment 1.Ordinance No. 2017-404 – An Ordinance Amending the Municipal Code of Tiffin, Iowa, Chapter 41, by Adding Section 41.15 – Ponds and Detention/Retention Basins a.Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2017-404 – An Ordinance Amending the Municipal Code of Tiffin, Iowa, Chapter 41, by Adding Section 41.15 – Ponds and Detention/Retention Basins by Kahler. Second by Upton. Roll Call: Upton, Havens, Kahler. Absent Ryan, Bartels. All ayes, motion carried. 2.Ordinance No. 2017-405 – An Ordinance Deleting Property from the Tax Increment Financing District for the Tiffin Urban Renewal Area of the City of Tiffin, Iowa, Pursuant to Section 403.19 of the Code of Iowa a.Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2017-405 – An Ordinance Deleting Property from the Tax Increment Financing District for the Tiffin Urban Renewal Area of the City of Tiffin, Iowa, Pursuant to Section 403.19 of the Code of Iowa by Havens. Second by Kahler. Roll Call: Upton, Havens, Kahler. Absent Ryan, Bartels. All ayes, motion carried. 3.Ordinance No. 2017-406 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to R-1C for Certain Property known as Park Place – Part Four, Tiffin, Johnson County, Iowa, and Legally Described Herein a.Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance No. 2017-406 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to R-1C for Certain Property known as Park Place – Part Four, Tiffin, Johnson County, Iowa, and Legally Described Herein by Upton. Second by Kahler. Roll Call: Upton, Havens, Kahler. Absent: Ryan, Bartels. All ayes, motion carried. 4.Ordinance No. 2017-407 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1C to R-4 and as a Planned Development Overlay Concept and Site District in the City of Tiffin, Iowa a.Motion to Approve Second Reading and Proceed to Third Reading City Council Agenda Page 4 of 7 Motion to approve Ordinance No. 2017-407 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1C to R-4 and as a Planned Development Overlay Concept and Site District in the City of Tiffin, Iowa by Havens. Second by Kahler. Roll Call: Upton, Havens, Kahler. Absent: Ryan, Bartels. All ayes, motion carried. 5.Ordinance No. 2017-408 – An Ordinance Designating an Area of Tiffin, Iowa, as the Villages Part 1 Urban Revitalization Area a.Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2017-408 – An Ordinance Designating an Area of Tiffin, Iowa, as the Villages Part 1 Urban Revitalization Area by Havens. Second by Kahler. Roll Call: Upton, Havens, Kahler. Absent Ryan, Bartels. All ayes, motion carried. 6.Ordinance 2017-409 – An Ordinance Providing for the Division of Taxes Levied on Taxable Property in the July 2017 Addition to the Tiffin Urban Renewal Area, Pursuant to Section 403.19 of the Code of Iowa Motion to approve Ordinance No. 2017-409 – An Ordinance Providing for the Division of Taxes Levied on Taxable Property in the July 2017 Addition to the Tiffin Urban Renewal Area, Pursuant to Section 403.19 of the Code of Iowa by Havens. Second by Kahler. Roll Call: Upton, Havens, Kahler. Absent Ryan, Bartels. All ayes, motion carried. I.Resolutions for Approval 1.Resolution 2017-055 – A Resolution Adopting Amendment to the Plan for the Villages Part 1 Urban Revitalization Area Motion to approve Resolution 2017-055 – A Resolution Adopting Amendment to the Plan for the Villages Part 1 Urban Revitalization Area by Havens. Second by Kaher. Roll Call: Upton, Havens, Kahler. Absent Ryan, Bartels. All ayes, motion carried. 2.Resolution 2017-056 – A Resolution to Declare Necessity and Establish an Urban Renewal Area, Pursuant to Section 403.4 of the Code of Iowa and Approve Urban Renewal Plan Amendment for the Tiffin Urban Renewal Area Motion to approve Resolution 2017-056 – A Resolution to Declare Necessity and Establish an Urban Renewal Area, Pursuant to Section 403.4 of the Code of Iowa and Approve Urban Renewal Plan Amendment for the Tiffin Urban Renewal Area by Kahler. Second by Havens. Roll Call: Upton, Havens, Kahler. Absent Ryan, Bartels. All ayes, motion carried. 3.Resolution 2017-057 – A Resolution Setting a Date of Meeting at which it is Proposed to Approve a Development Agreement with a Private Developer, Including Annual Appropriation Tax Increment Payments in an Amount not to Exceed $500,000 City Council Agenda Page 5 of 7 Motion to approve Resolution 2017-057 – A Resolution Setting a Date of Meeting at which it is Proposed to Approve a Development Agreement with a Private Developer, Including Annual Appropriation Tax Increment Payments in an Amount not to Exceed $500,000 by Upton. Second by Havens. Roll Call: Upton, Havens, Kahler. Absent Ryan, Bartels. All ayes, motion carried. 4.Resolution 2017-058 – A Resolution Providing Authority to the City Clerk to Execute the Notice of Expiration of Rights of Redemption for Tax Sale Motion to approve Resolution 2017-058 – A Resolution Providing Authority to the City Clerk to Execute the Notice of Expiration of Rights of Redemption for Tax Sale by Havens. Second by Kahler. Roll Call: Upton, Havens, Kahler. Absent Ryan, Bartels. All ayes, motion carried. 5.Resolution 2017-059 – A Resolution to Approve Urban Renewal Plan Amendment for the 2017 Park Place Commercial Urban Renewal Area Motion to approve Resolution 2017-059 – A Resolution to Approve Urban Renewal Plan Amendment for the 2017 Park Place Commercial Urban Renewal Area by Upton. Second by Havens. Roll Call: Upton Havens, Kahler. Absent: Ryan, Bartels. All ayes, motion carried. J.Old Business 1.Resolution 2017-045 – A Resolution Authorizing the Sale and Conveyance of Real Estate to the Iowa Department of Transportation for the Widening of Interstate I-380 Motion to approve Resolution 2017-045 – A Resolution Authorizing the Sale and Conveyance of Real Estate to the Iowa Department of Transportation for the Widening of Interstate I-380 by Havens. Second by Upton. Roll Call: Upton, Havens, Kahler. Absent: Ryan, Bartels. All ayes, motion carried. K.Motions for Approval 1.Consideration of Payables List – Motion to Approve by Kahler. Second by Havens. All ayes, motion carried. 2.Consideration of Change Order #1 – Woodruff Construction – Motion to Approve by Kahler. Second by Havens. All ayes, motion carried. 3.Discussion and Consideration of Closure of South Park Road for TIFFUN Creek Fest and Council Action as Needed Motion to approve the Closure of South Park Road for TIFFUN Creek Fest by Kahler. Second by Havens. All ayes, motion carried. City Council Agenda Page 6 of 7 L. Reports to be Received/Filed 1. M. Reports from City Personnel 1.Mayor’s Report – gave an MPOJC update. 2.City Council Reports – Havens will be attending the Watershed meeting tomorrow night. 3.Director of Public Work’s Report – Branches on Potter park trail tool long needs cleaned up. 4.Building Official Report – Nothing. 5.City Engineer’s Report – Update on WWTP letting of Phase 2 expected to be the meeting th after labor day September 5. Metro & Aerosaw tomorrow morning meeting. Jay requests to have council drive around to decide which of the 14 different styles of light poles Tiffin currently has. Final plat from Jason Dumont should be getting submitted in the near future. 6.City Attorney’s Report - Working on developers agreements for Park Place and working on a few more things for Roberts Ferry. 7.City Administrator’s Report – Discussed the opening of a Deputy Clerk Position and a Utility Billing Clerk and the posting. Vacancies for ZBA and Planning and Zoning. Electronic Sign operating hours. Warning Sirens and potential funding. RSM upgrade plan. N.Adjournment Motion to adjourn by Upton. Second by Havens. All ayes, meeting adjourned at 8:14 PM ___________________________ July 18, 2017 Ashley Platz, Deputy City Clerk City Council Agenda Page 7 of 7