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Home My Public Portal AboutMinutes-8/1/2017 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: August 1, 2017 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: July 28, 2017 (website & front entry of City Hall) MayorCity Administrator/Clerk : Steven Berner : Doug Boldt Council At LargeCity Attorney : Jim Bartels : Robert Michael Council At LargeDeputy City Clerk : Al Havens : Ashley Platz Council At Large:D. of Public Works Joan Kahler : Brett Mehmen Council At LargeCity Engineer: : Mike Ryan Hart-Frederick Council At Large : Peggy Upton _______________________________________________________________________ Call to Order – 5:30 PM A.Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session August 1, 2017 at 5:35 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Jo Kahler, Peggy Upton. Absent: Mike Ryan (Arrived: 6:17PM), Jim Bartels. Also present: City Administrator/Clerk Doug Boldt (by Phone), Deputy City Clerk Ashley Platz, Public Works Director Brett Mehmen, Building Official Brian Shay, City Engineer Ben Carhoff, City Attorney Crystal Raiber and other visitors. B.Agenda Additions/Agenda Approval Motion to approve the agenda by Kahler. Second by Bartels. All ayes, motion carried. C.Discussion and Review of City Hall Expansion and Woodruff Proposal Nick Ford with Woodruff and OPN Architects. Provided council with 3D drawing and elevations of the City Hall addition. D.Discussion of Expansion of City Park System – Joe McGovern with the Iowa Natural Heritage Foundation and Sandy Steil Sandy Steil – Advised we are just waiting to hear back from the property owner. Also the City will have to pay for an appraisal. E.Discussion and Demonstration from Midland GIS – Chad Sparks Kurt Larson- presented and demonstrated the Midland GIS package and answered questions from Council. Mike Ryan – Arrived at 6:17 pm F.Questions from Council Members regarding items on the Regular City Council Agenda Doug Boldt spoke about the 80/380 Developers Agreement. Also discussed the appointment to P&Z G.Other Business H.Adjournment Motion to adjourn Ryan Second by Upton. All ayes, meeting adjourned 7:00pm. City Council Agenda Page 1 of 4 A.Call to Order – 7:00 PM B.Roll Call\\ The City Council of the City of Tiffin, Johnson County, Iowa, met in a regular session August 1, 2017 at 7:01 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Jo Kahler, Peggy Upton, Mike Ryan, Jim Bartels. Also present: City Administrator/Clerk Doug Boldt (by Phone), Deputy City Clerk Ashley Platz, Public Works Director Brett Mehmen, Building Official Brian Shay, City Engineer Ben Carhoff, City Attorney Crystal Raiber and other visitors. C.Agenda Additions/Agenda Approval Motion to approve Bartels. Second by Ryan. All ayes, motion carried. D.Communications and Reports: Johnson County – Present nothing new to report. E.Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1.Approval of City Council Minutes 2.Approval of Special City Council Minutes Motion to approve the consent agenda which includes council minutes by Kahler. Second by Ryan. All ayes, motion carried. F.Mayoral Proclamation 1. G.Public Hearing 1.Public Hearing on Proposed Development Agreement with 80/380, LLC a.Close Public Hearing and Proceed to I-1 Motion to open the Public Hearing on Proposed Development Agreement with 80/380, LLC by Bartels. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, public hearing opened at 7:05pm. Discussion: Nothing received at City Hall, no public present. Motion to close the Public Hearing on Proposed Development Agreement with 80/380, LLC by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, public hearing closed at 7:06pm. H.Ordinance Approval/Amendment 1.Ordinance No. 2017-408 – An Ordinance Designating an Area of Tiffin, Iowa, as the Villages Part 1 Urban Revitalization Area a.Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance 2017-408 An Ordinance Designating an Area of Tiffin, Iowa, as the Villages Part 1 Urban Revitalization Area by Ryan Second by Upton. Roll Call: Kahler, Upton, Bartels, Havens, Ryan. All ayes, motion carried second reading approved. 2.Ordinance 2017-409 – An Ordinance Providing for the Division of Taxes Levied on Taxable Property in the July 2017 Addition to the Tiffin Urban Renewal Area, Pursuant to Section 403.19 of the Code of Iowa City Council Agenda Page 2 of 4 a.Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance 2017-409 - An Ordinance Providing for the Division of Taxes Levied on Taxable Property in the July 2017 Addition to the Tiffin Urban Renewal Area, Pursuant to Section 403.19 of the Code of Iowa by Upton Second by Kahler. Roll Call: Kahler, Upton, Bartels, Havens, Ryan. All ayes, motion carried second reading approved. I.Resolutions for Approval 1.Resolution 2017-060 – Resolution Approving Development Agreement with 80/380, LLC, Authorizing Annual Appropriation Tax Increment Payments and Pledging Certain Tax Increment Revenues to the Payment of the Agreement Motion to approve Resolution 2017-060 - Resolution Approving Development Agreement with 80/380, LLC, Authorizing Annual Appropriation Tax Increment Payments and Pledging Certain Tax Increment Revenues to the Payment of the Agreement by Ryan. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. J.Old Business 1. K.Motions for Approval 1.Consideration of Payables List – Motion to Approve by Kahler. Second by Ryan. All ayes, motion carried 2.Consideration of Pay Estimate #6 – WRH, Inc. – Motion to Approve by Upton. Second by Ryan. All ayes, motion carried 3.Discussion and Consideration of Committee Appointments to Planning and Zoning Commission and Board of Adjustment and Council Action as Needed Motion to appoint Riley William to P&Z Board by Ryan. Second by Kahler. All ayes, motion carried. 4.Discussion and Consideration to Proceed with City Hall Expansion with Woodruff Construction and Council Action as Needed Motion to approve Woodruff Construction to proceed with the City Hall Expansion by Kahler. Second by Ryan. Ryan has withdrawn the second. Motion has died for lack of second. Second by Bartels. All ayes, motion carried. Roll Call: Ayes: Bartels, Ryan, Kahler. Nays: Upton, Havens. Discussion: Council discussed putting it out for bid since the amount is only slightly under the threshold. Consensus from the council was to proceed with Woodruff. 5.Discussion and Consideration of Pay Estimate for 80/380 Commerce Park LLC, Village Drive Extension (RISE Project) and Council Action as Needed Motion to approve the Pay Estimate for 80/380 Commerce Park LLC, Village Drive Extension (RISE Project) in the amount of $494,969.75 and $115,000 by Ryan. Second by Havens. All ayes, motion carried. City Council Agenda Page 3 of 4 L. Reports to be Received/Filed 1. M. Reports from City Personnel 1.Mayor’s Report – Nothing. 2.City Council Reports – Question about boating in the pond? Ordering new signs stating no swimming and boating. Discussion regarding the light pole styles. 3.Director of Public Work’s Report – Thank you to the Public Works Department for helping with things while he was away. 4.Building Official Report – Spoke about open lots, and future building expected. 5.City Engineer’s Report – making progress on the trail. 42% complete for the traffic light design. 6.City Attorney’s Report - Still working on discussions with residents on Roberts Ferry Road. Working on Original Town assessments. 7.City Administrator’s Report – Trail PH 5 met with metro and approved a test of 125 ft. Need to schedule with Aerosaw. Spoke with Johnson County to request sirens and backup generator and the application was approved and now able to formally apply. th August 9 is the Joint CCA/Council meeting. Ashley completed Clerk School as of July th 26. N.Adjournment Motion to adjourn byRyan Second by Upton All ayes, meeting adjourned at 7:52 pm _____________________________ August 1, 2017 Ashley Platz, Deputy City Clerk City Council Agenda Page 4 of 4