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Home My Public Portal AboutMinutes-8/15/2017 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: August 15, 2017 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: August 11, 2017 (website & front entry of City Hall) MayorCity Administrator/Clerk : Steven Berner : Doug Boldt Council At LargeCity Attorney : Jim Bartels : Robert Michael Council At LargeDeputy City Clerk : Al Havens : Ashley Platz Council At Large:D. of Public Works Joan Kahler : Brett Mehmen Council At LargeCity Engineer: : Mike Ryan Hart-Frederick Council At Large : Peggy Upton _______________________________________________________________________ nd Ryan 2 Kahler agenda A.Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session August 15, 2017 at 6:31 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Jo Kahler, Peggy Upton (Arrived @ 6:37 PM), Mike Ryan, Jim Bartels. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, City Engineer Ben Carhoff, City Attorney Crystal Raiber and other visitors. B.Agenda Additions/Agenda Approval Motion to approve the agenda by Ryan. Second by Kahler. All ayes, motion carried. C.Questions from Council Members regarding items on the Regular City Council Agenda Discussion: Council discussed items on the Regular City Council Agenda. Discussions regarding CIP, OPD Ordinance Approval, Resolutions and the Change Order. Upton arrived at 6:37 pm D.Other Business – GIS Update E.Adjournment Motion to adjourn the work session by Ryan. Second by Kahler. All ayes, meeting adjourned at 7:00 PM A.Call to Order – 7:00 PM B.Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a regular session August 15, 2017 at 7:05 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Jo Kahler, Peggy Upton, Mike Ryan, Jim Bartels. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk City Council Agenda Page 1 of 6 Ashley Platz, Public Works Director Brett Mehmen, Building Official Brian Shay, City Engineer Ben Carhoff, City Attorney Crystal Raiber and other visitors. C.Agenda Additions/Agenda Approval Motion to approve the agenda by Havens. Second by Upton. All ayes, motion carried. D.Communications and Reports: Johnson County – Nothing to report. E.Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1.Approval of City Council Minutes 2.Approval of Joint Work Session Minutes Motion to approve the consent agenda which includes City Council Minutes and Joint Session Minutes with CCA Board and Council by Ryan. Second by Havens. All ayes, motion carried. F.Mayoral Proclamation 1. G.Public Hearing 1. H.Ordinance Approval/Amendment 1.Ordinance No. 2017-406 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to R-1C for Certain Property known as Park Place – Part Four, Tiffin, Johnson County, Iowa, and Legally Described Herein a.Motion to Approve Third and Final Reading Motion to approve Ordinance 2017-406 - An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to R-1C for Certain Property known as Park Place – Part Four, Tiffin, Johnson County, Iowa, and Legally Described Herein by Havens. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, third and final reading approved. 2.Ordinance No. 2017-407 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1C to R-4 and as a Planned Development Overlay Concept and Site District in the City of Tiffin, Iowa a.Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2017-407 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1C to R-4 and as a Planned Development Overlay Concept and Site District in the City of Tiffin, Iowa by Kahler. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, third and final reading approved. City Council Agenda Page 2 of 6 3.Ordinance No. 2017-408 – An Ordinance Designating an Area of Tiffin, Iowa, as the Villages Part 1 Urban Revitalization Area a.Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2017-408 – An Ordinance Designating an Area of Tiffin, Iowa, as the Villages Part 1 Urban Revitalization Area by Upton. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, third and final reading approved. 4.Ordinance 2017-409 – An Ordinance Providing for the Division of Taxes Levied on Taxable Property in the July 2017 Addition to the Tiffin Urban Renewal Area, Pursuant to Section 403.19 of the Code of Iowa a.Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2017-409 – An Ordinance Providing for the Division of Taxes Levied on Taxable Property in the July 2017 Addition to the Tiffin Urban Renewal Area, Pursuant to Section 403.19 of the Code of Iowa by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, third and final reading approved. I.Resolutions for Approval 1.Resolution 2017-061 – A Resolution to Set the Date of Public Hearing to Vacate Easement Located at 460 Roberts Ferry Road 2017-061 – A Resolution to Set the Date of Public Hearing to Motion to approve Resolution Vacate Easement Located at 460 Roberts Ferry Road by Upton. Second by Ryan. Roll Call: Upton, Kahler, Ryan, Havens, Bartels. All ayes, motion carried. 2.Resolution 2017-062 – A Resolution of Support of the Application of Hunt Club LC, Phases 1-4, and for Funding Via the Workforce Housing Tax Credit Program and Approving a Property Tax Abatement for Said Project Motion to amend resolution in the paragraph “Be it further resolve … project,” “once the improvements have been completed and found to qualify for the abatement pursuant to the amended and restated Urban Revitalization Plan.” by Upton. Second by Ryan. All ayes, motion carried. Motion to approve amended Resolution 2017-062 – A Resolution of Support of the Application of Hunt Club LC, Phases 1-4, and for Funding Via the Workforce Housing Tax Credit Program and Approving a Property Tax Abatement for Said Project by Havens. Second by Kahler. Roll Call: Upton, Kahler, Ryan, Havens, Bartels. All ayes, motion carried 3.Resolution 2017-063 – A Resolution Approving the Updating of the City of Tiffin’s Capital Improvement Plan Motion to approve Resolution 2017-063 – A Resolution Approving the Updating of the City of Tiffin’s Capital Improvement Plan by Ryan. City Council Agenda Page 3 of 6 Second by Havens. Roll Call: Upton, Kahler, Ryan, Havens, Bartels. All ayes, motion carried 4.Resolution 2017-064 – A Resolution to Approve the Escrow Agreement for Tiffin Heights East 2017-064 – A Resolution to Approve the Escrow Agreement Motion to approve Resolution for Tiffin Heights East by Kahler. Second by Ryan. Roll Call: Upton, Kahler, Ryan, Havens, Bartels. All ayes, motion carried 5.Resolution 2017-065 – A Resolution Approving Final Plat of Tiffin Heights East 2017-065 – A Resolution Approving Final Plat of Tiffin Motion to approve Resolution Heights East by Ryan. Second by Kahler. Roll Call: Upton, Kahler, Ryan, Havens, Bartels. All ayes, motion carried 6.Resolution 2017-066 – A Resolution Approving the Preliminary Plat and Site Plan for Central Park Condominiums as a Planned Development Overlay District 2017-066 – A Resolution Approving the Preliminary Plat and Motion to approve Resolution Site Plan for Central Park Condominiums as a Planned Development Overlay District by Ryan. Second by Havens,. Roll Call: Upton, Kahler, Ryan, Havens, Bartels. All ayes, motion carried 7.Resolution 2017-067 – A Resolution Approving the Final Plat of Central Park Condominiums as a Planned Development Overlay District 2017-067 – A Resolution Approving the Final Plat of Central Motion to approve Resolution Park Condominiums as a Planned Development Overlay District by Havens. Second by Bartels. Roll Call: Upton, Kahler, Ryan, Havens, Bartels. All ayes, motion carried 8.Resolution 2017-068 – A Resolution Authorizing Entering into an Agreement with Central Park Condominiums, Tiffin, Iowa for a Developer’s Agreement 2017-068 – A Resolution Authorizing Entering into an Motion to approve Resolution Agreement with Central Park Condominiums, Tiffin, Iowa for a Developer’s Agreement by Ryan. Second by Kahler. Roll Call: Upton, Kahler, Ryan, Havens, Bartels. All ayes, motion carried 9.Resolution 2017-069 – A Resolution Approving the Amendment to the Developer’s Agreement for Woodfield Ridge Parts Six and Seven (Change in Ownership) 2017-069 – A Resolution Approving the Amendment to the Motion to approve Resolution Developer’s Agreement for Woodfield Ridge Parts Six and Seven (Change in Ownership) by Havens. Second by Bartels. Roll Call: Upton, Kahler, Ryan, Havens, Bartels. All ayes, motion carried City Council Agenda Page 4 of 6 J.Old Business 1. K.Motions for Approval 1.Consideration of Payables List – Motion to Approve by Ryan. Second by Havens. All ayes, motion carried. 2.Consideration of Change Order #3 – WRH, Inc. – Motion to Approve by Havens. Second by Ryan. All ayes, motion carried. 3.Consideration of Pay Estimate #1 – Cornerstone Excavating – Motion to Approve by Ryan. Second by Upton. All ayes, motion carried. 4.Discussion and Consideration of Special Use Permit for LifePointe CFC for Tiffin Community Event and Council Action as Needed Motion to approve Special Use Permit for LifePointe CFC for Tiffin Community Event by Kahler. Second by Ryan. All ayes, motion carried. 5.Discussion and Consideration of Non-City Use of Electronic Welcome Sign and Council Action as Needed Motion to approve 6.Discussion and Consideration of Park Shelter Rentals and Council Action as Needed Motion to allow rentals but fee will be $10 with City Park $25 Kahler Second by Ryan. All ayes, motion carried. 7.Discussion and Consideration to Accept Bid from State of Iowa Auditor’s Office to Perform the FY 2016-2017 Audit and Council Action as Needed Motion to accept the bid from State of Iowa Auditor’s Office to perform the FY 2016- 2017 Audit by Bartels. Second by Havens. All ayes, motion carried. 8.Discussion and Consideration of Purchase of Additional Speed Notification Sign for Ireland Avenue and Council Action as Needed Motion to approve purchasing an additional Speed Notification Sign by Ryan. Second by Kahler. All ayes, motion carried. 9.Discussion and Consideration of Donation Request from Last Hope Animal Rescue and Council Action as Needed L. Reports to be Received/Filed 1. City Council Agenda Page 5 of 6 M. Reports from City Personnel 1.Mayor’s Report – Nothing to report. 2.City Council Reports – Splash Pad water consumption? 3.Director of Public Work’s Report – CCA Clippers Wrestlers helped PW to spread mulch in the parks. 4.Building Official Report – Nothing to report. 5.City Engineer’s Report – Grinding on the trail tomorrow. Pour the other half of Oakdale form Woodfield to Park Place. Traffic signals design are almost complete. 6.City Attorney’s Report – Nothing. 7.City Administrator’s Report – Gave a GIS Update- met with GIS Workshop to give us a price for data collection and will be reviewing another GIS company advising data collection is not necessary. Johnson County Conservation board will meet next week regarding the next phase of the trail. N.Adjournment Motion to adjourn by Ryan. Second by Havens. All ayes, meeting adjourned at 7:57 PM _____________________ August 15, 2017 Ashley Platz, Deputy Clerk City Council Agenda Page 6 of 6