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Home My Public Portal AboutMinutes-9/5/2017 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: September 5, 2017 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: September 1, 2017 (website & front entry of City Hall) MayorCity Administrator/Clerk : Steven Berner : Doug Boldt Council At LargeCity Attorney : Jim Bartels : Robert Michael Council At LargeDeputy City Clerk : Al Havens : Ashley Platz Council At Large:D. of Public Works Joan Kahler : Brett Mehmen Council At LargeCity Engineer: : Mike Ryan Hart-Frederick Council At Large : Peggy Upton _______________________________________________________________________ Council Work Session A.Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session September 5, 2017 at 5:50 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Jo Kahler, Peggy Upton, Mike Ryan (Arrived @ 6:00 PM), Jim Bartels. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, City Engineer Ben Carhoff, City Attorney Crystal Raiber and other visitors. B.Agenda Additions/Agenda Approval Motion to approve agenda by Kahler. Second by Bartels. All ayes, motion carried. C.Discussion of Pedestrian Sidewalk/Tunnel Redesign Project Doug Bold gave council an update with the Pedestrian Tunnel and discussions with IDOT. Council discussed the option to directing Hart-Frederick to work with IDOT and Staff to design the walkway that the IDOT will approve. Mike Ryan arrived at 6:00 PM. D.Discussion and Update on Trail Phase 5 Trail Phase 5 update from Doug Boldt. The fix that AeroSaw attempted did not correct the ponding issues. Doug has contacted Iowa Wall Sawing to discuss the situation and what remedy they can propose. E.Discussion and Update on Traffic Signal Project at Ireland Avenue and Highway 6 Discussion: Reviewed the design presented for the Traffic Signal Project. Discussion regarding the additional right of way for the traffic signal pole bases. F.Discussion and Demonstration from NewCom Technologies (GIS) Ken Demlow and Jim Petro with NewCom Technologies presented and demonstrated their GIS software. Motion to adjourn by Ryan. Second by Upton All ayes, meeting adjourn at 7:04 PM City Council Agenda Page 1 of 6 City Council Meeting A.Call to Order – 7:00 PM B.Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a regular session September 5, 2017 at 7:05 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Jo Kahler, Peggy Upton, Mike Ryan, Jim Bartels. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Building Official Brian Shay, Public Works Director Brett Mehmen, City Engineer Ben Carhoff, City Attorney Crystal Raiber and other visitors C.Agenda Additions/Agenda Approval Motion to approve the agenda by Ryan. Second by Bartels. All ayes, motion carried. D.Communications and Reports: 1.Unscheduled If you wish to address the City Council on subjects pertaining to today’s meeting agenda, please wait until that not item on the agenda is reached. If you wish to address the City Council on an item on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Johnson County – Nothing new from Johnson County Deputy, Doug Boldt discussed the suggestion from Johnson County Deputy noticing the Trail Crossing sign on Ireland Avenue. E.Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1.Approval of City Council Minutes Motion to approve Consent Agenda which includes City Council Minutes by Upton. Second by Kahler. All ayes, motion carried. F.Mayoral Proclamation 1. G.Public Hearing 1.Public Hearing to Vacate Easement Located at 460 Roberts Ferry Road a.Close Public Hearing and Proceed to I-1 Motion to open public hearing to Vacate Easement Located at 460 Roberts Ferry Road by Havens. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, Opened at 7:08 PM Discussion: No public present and nothing received at City Hall. Motion to close public hearing to Vacate Easement Located at 460 Roberts Ferry Road by Upton. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, closed at 7:09 PM H.Ordinance Approval/Amendment 1. I.Resolutions for Approval 1.Resolution 2017-070 – A Resolution to Vacate Easement Located at 460 Roberts Ferry Road Motion to approve Resolution 2017-070 – A Resolution to Vacate Easement Located at 460 Roberts Ferry Road by Ryan. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler, All ayes, motion carried. City Council Agenda Page 2 of 6 2.Resolution 2017-071 – A Resolution Authorizing Hart-Frederick Consultants P.C. Project Engineer to Proceed with the Design, Necessary Permits, Publications and Setting the Date of Bid Letting and Public Hearing for the Trail Phase 7 Project for the City of Tiffin, Iowa Motion to approve Resolution 2017-071 – A Resolution Authorizing Hart-Frederick Consultants P.C. Project Engineer to Proceed with the Design, Necessary Permits, Publications and Setting the Date of Bid Letting and Public Hearing for the Trail Phase 7 Project for the City of Tiffin, Iowa by Havens. Second by Kahler. Discussion: Mayor discussed the land owner’s requested for the trail placement. Roll Call: Upton, Bartels, Havens, Ryan, Kahler, All ayes, motion carried. 3.Resolution 2017-072 – A Resolution Authorizing Hart-Frederick Consultants P.C. Project Engineer to Proceed with the Design, Necessary Permits, Publications and Submittal to the Iowa Department of Transportation for Review for the Pedestrian Sidewalk/Tunnel Redesign Project for the City of Tiffin, Iowa Motion to approve Resolution 2017-072 – A Resolution Authorizing Hart-Frederick Consultants P.C. Project Engineer to Proceed with the Design, Necessary Permits, Publications and Submittal to the Iowa Department of Transportation for Review for the Pedestrian Sidewalk/Tunnel Redesign Project for the City of Tiffin, Iowa by Bartels. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Kahler, All ayes, motion carried. 4.Resolution 2017-073 – A Resolution Setting a Public Hearing to Rezone Parcel “A” in Prairie Village Residential Development, Part 1 from R-1A to R-4 in the City of Tiffin, Iowa Motion to approve Resolution 2017-073 – A Resolution Setting a Public Hearing to Rezone Parcel “A” in Prairie Village Residential Development, Part 1 from R-1A to R-4 in the City of Tiffin, Iowa by Upton. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler, All ayes, motion carried. 5.Resolution 2017-074 – A Resolution Setting a Public Hearing to Rezone Parcel “B” in Prairie Village Residential Development, Part 1 from R-1A to R-1D in the City of Tiffin, Iowa Motion to approve Resolution 2017-074 – A Resolution Setting a Public Hearing to Rezone Parcel “B” in Prairie Village Residential Development, Part 1 from R-1A to R- 1D in the City of Tiffin, Iowa by Ryan. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler, All ayes, motion carried. 6.Resolution 2017-075 – A Resolution Setting a Public Hearing to Rezone Parcel “C” in Prairie Village Residential Development, Part 1 from R-1A to R-2 in the City of Tiffin, Iowa Motion to approve Resolution 2017-075 – A Resolution Setting a Public Hearing to Rezone Parcel “C” in Prairie Village Residential Development, Part 1 from R-1A to R-2 in the City of Tiffin, Iowa by Ryan. City Council Agenda Page 3 of 6 Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler, All ayes, motion carried. 7.Resolution 2017-076 – A Resolution Setting a Public Hearing to Rezone Prairie Village Commercial Development from R-4 to R-2B in the City of Tiffin, Iowa Motion to approve Resolution 2017-076 – A Resolution Setting a Public Hearing to Rezone Prairie Village Commercial Development from R-4 to C-2B in the City of Tiffin, Iowa by Upton. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler, All ayes, motion carried. 8.Resolution 2017-077 – A Resolution Setting the Dates for the Public Hearing on the Plans, Specifications, Form of Contract and Estimate of Cost, Opening of Bids and Authorizing Publication of Notices for the Construction of the 2017 Phase 2 Wastewater Treatment Plant Improvements Project Motion to approve Resolution 2017-077 – A Resolution Setting the Dates for the Public Hearing on the Plans, Specifications, Form of Contract and Estimate of Cost, Opening of Bids and Authorizing Publication of Notices for the Construction of the 2017 Phase 2 Wastewater Treatment Plant Improvements Project by Havens. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler, All ayes, motion carried. 9.Resolution 2017-078 – A Resolution Approving the Master Preliminary Development Agreement for Park Place Motion to approve Resolution 2017-078 – A Resolution Approving the Master Preliminary Development Agreement for Park Place by Ryan. Second by Kahler. Discussion: Council discussed the order in which this has been Roll Call: Upton, Bartels, Havens, Ryan, Kahler, All ayes, motion carried. 10.Resolution 2017-079 – A Resolution Approving the Preliminary Plat of Park Place – Part Four, a Subdivision to Tiffin, Iowa Motion to approve Resolution 2017-079 – A Resolution Approving the Preliminary Plat of Park Place – Part Four, a Subdivision to Tiffin, Iowa by Kahler. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. 11.Resolution 2017-080 – A Resolution to Authorizing the Entering into an Agreement with Park Place Part Four of Tiffin, Iowa for a Developer’s Agreement Motion to approve Resolution 2017-080 – A Resolution to Authorizing the Entering into an Agreement with Park Place Part Four of Tiffin, Iowa for a Developer’s Agreement by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. City Council Agenda Page 4 of 6 J.Old Business 1.Resolution 2017-041 – A Resolution Approving the Preliminary Plat of Park Place – Parts One & Two, a Subdivision to Tiffin, Iowa Motion to approve Resolution 2017-041 – A Resolution Approving the Preliminary Plat of Park Place – Parts One & Two, a Subdivision to Tiffin, Iowa by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. 2.Resolution 2017-042 – A Resolution Approving the Preliminary Plat of Park Place – Part Three, a Subdivision to Tiffin, Iowa Motion to approve Resolution 2017-042 – A Resolution Approving the Preliminary Plat of Park Place – Part Three, a Subdivision to Tiffin, Iowa by Ryan. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Kahler, All ayes, motion carried. 3.Resolution 2017-043 – A Resolution Authorizing the Entering into an Agreement with Park Place Parts One & Two of Tiffin, Iowa for a Developer’s Agreement Motion to approve Resolution 2017-043 – A Resolution Authorizing the Entering into an Agreement with Park Place Parts One & Two of Tiffin, Iowa for a Developer’s Agreement by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler, All ayes, motion carried. 4.Resolution 2017-044 – A Resolution Authorizing the Entering into an Agreement with Park Place Part Three of Tiffin, Iowa for a Developer’s Agreement Motion to approve Resolution 2017-044 – A Resolution Authorizing the Entering into an Agreement with Park Place Part Three of Tiffin, Iowa for a Developer’s Agreement by Ryan. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Kahler, All ayes, motion carried. K.Motions for Approval 1.Consideration of Payables List – Motion to Approve by Havens. Second by Kahler. All ayes, motion carried 2.Consideration of Pay Estimate #7 – WRH, Inc. – Motion to Approve by Upton. Second by Ryan. All ayes, motion carried. 3.Discussion and Consideration to Authorize Signatures for Temporary Construction Easement Agreement for Storm Sewer Work at 480 Roberts Ferry Road and Council Action as Needed Motion to approve authorizing signatures for Temporary Construction Easement Agreement for Storm Sewer Work at 480 Roberts Ferry Road by Ryan. Second by Kahler. Roll Call: Ayes- Bartels, Havens, Ryan, Kahler, Nay- Upton. All ayes, motion carried. City Council Agenda Page 5 of 6 4.Discussion and Consideration to Set Dates for the Public Information Meetings for the Original Town Urbanization Project and Council Action as Needed Motion to approve setting a Public Information Meeting for the Original Town Urbanization on September 26 & 28 from 5:30-7:30 PM Project by Ryan. Second by Kahler. All ayes, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1.Mayor’s Report – Rodney Walls has been mowing the property that the City has been trying to obtain the title. Rodney will be submitting a bill for the mowing. 2.City Council Reports – Closing Park Road has a potential to cause issues for Farmers using the road in the Fall. Discussed closing for public but allow farm traffic. 3.Director of Public Work’s Report – Bar Screen is working. Mixer in Water Tower has been not working and will be getting a replacement. Need to hire a company to install new mixer. Timber Ridge Trail has changed and removed all the switch backs and made a loop instead to achieve ADA compliance. Council asked Who authorized any of these changes? Nothing has been discussed with City Staff. 4.Building Official Report – Tiffin Heights East is starting to develop. Business List has been waiting on Legal review to be brought to Council for approval. 5.City Engineer’s Report –The preliminary plans for the Roberts Ferry Road can be submitted to the DOT this week. IDOT is making the City relocate the water main that was in the land they purchased. They will reimburse the City the the relocation of the water main. Calling in assistance for the Round-a-bout project. Discussion regarding curb cuts on Oakdale Blvd. 6.City Attorney’s Report – 210 Railroad property updated. Roberts Ferry condemnation nd hearing for November 2. 7.City Administrator’s Report - Nothing N.Adjournment Motion to adjourn by Ryan. Second by Havens. All ayes, meeting adjourned at 8:52 PM ____________________________ September 5, 2017 Ashley Platz, Deputy City Clerk City Council Agenda Page 6 of 6