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HomeMy Public PortalAbout2017-12-14 Historic Preservation Committee Agenda PacketHistoric Preservation Commission Thursday, December 14, 2017 7:00 PM Village Boardroom 24401 W. Lockport Street Plainfield, IL 60544 Agenda CALL TO ORDER, ROLL CALL, PLEDGE OF ALLEGIANCE APPROVAL OF THE AGENDA APPROVAL OF THE MINUTES Minutes of the Historic Preservation Commission dated August 10, 2017. 2017-08-10 HPC Minutes.pdf CHAIR'S COMMENTS COMMISSIONER'S COMMENTS PUBLIC COMMENTS (5 minutes per topic) OLD BUSINESS A.NEW BUSINESS A.1.Rehabilitation Grant Program Rehabilitation Grant Program Description.pdf Rehabilitation Grant Agreement.pdf A.2.Discuss CLG Grant Opportunity DISCUSSION REMINDERS - Next Village Board Meeting - December 18th at 7:00 p.m. Next Plan Commission Meeting - December 19th at 7:00 p.m. ADJOURN 1 Historic Preservation Commission Page - 2 2 Historic Preservation Commission Agenda Item Report Agenda Item No. 2016-745- Submitted by: Tracey Erickson Submitting Department: Planning Department Meeting Date: December 14, 2017 SUBJECT Minutes of the Historic Preservation Commission dated August 10, 2017. Recommendation: ATTACHMENTS 2017-08-10 HPC Minutes.pdf 3 Village of Plainfield Meeting of the Historic Preservation Commission Record of Minutes Date: August 10, 2017 Location: Village Hall CALL TO ORDER, ROLL CALL, PLEDGE Chairman Bortel called the meeting to order at 7:02 p.m. Roll call was taken: Commissioners Schmidt, Lucas, Olsen (7:03 p.m.), Derrick, Barvian, Rapp, Hagen, and Chairman Bortel were present. Commissioner Hendricksen was absent. Also in attendance: Jonathan Proulx, Director of Planning and Tracey Erickson, Recording Secretary. Chairman Bortel led the pledge to the flag. APPROVAL OF AGENDA Commissioner Derrick made a motion to approve the agenda. Seconded by Commissioner Hagen. Voice Vote. All in favor. 0 opposed. Motion carried 8-0. APPROVAL OF MINUTES Commissioner Derrick made a motion to approve the February 23, 2017 minutes as amended and March 9, 2017 minute as presented. Seconded by Commissioner Hagen. Voice Vote. All in favor. 0 opposed. Motion carried 8-0. Commissioner Derrick suggested having the link to the video available at the end of the minutes. CHAIR’S COMMENTS COMMISSIONERS COMMENTS - There was no response. PUBLIC COMMENT - There was no response. OLD BUSINESS CAMP – Saturday, July 29 – Revisited Chairman Bortel asked the commissioner’s for their thoughts regarding CAMP. Commissioner Barvian stated he felt CAMP was very informative; a great collection of information and speakers did a great job educating the commission. Commissioner Lucas seconded that sentiment. Commissioner Hagen stated the lawyer’s presentation was very good. Commissioner Rapp stated he was impressed by the legal presentation. Commissioner Olsen stated the speaker were very good. Commissioner Bortel thanked the Mason’s for allowing the CAMP to use their facility. Mr. Proulx stated something to consider from CAMP was processing COA’s administratively and HPC would be the ultimate decision maker, so the applicant would not need to go before the Village Board. Chairman Bortel stated the ordinance requires a COA to be presented to the Village Board. Mr. Proulx stated the Village Board would need to change the ordinance. 4 Historic Preservation Commission Minutes August 10, 2017 Page 2 of 6 24215 (715) W. Lockport Street –ReMax Realty-Finished Chairman Bortel stated that the sign and driveway for ReMax Realty has been completed. Chairman Bortel explained why he will be writing a letter to Illinois Historic Preservation Agency (IHPA) asking for the IHPA to notify the local commission when IHPA has a new applicant. Commissioner Olsen asked what the role is of building department. Mr. Proulx stated the building department does a good job sending over the permits and he explained how the ReMax project was processed. 24030 W. Lockport Street – Smiley & Fraser Grocers – Opened 3 Weeks ago Chairman Bortel updated the commission on the status. 24044 W. Lockport Street – John Bayles Bldg. – 1892 Restoration Chairman Bortel informed the commission that the Park Service overruled the IHPA and will allow the building to be restored back to 1892. Historic Guidelines Manual Update Chairman Bortel provided the commission with an update on the progress of the manual. Update ArchiSearch Survey Chairman Bortel stated it has been almost 10 years since the surveys were completed. Chairman Bortel stated the mid-century ranches will need to be worked on since they are now historic. Update Preservation Watch List Chairman Bortel asked the commissioners to look around the community, so the watch list can be updated. NEW BUSINESS Case No. 1766-072417.COA 15010 S. Bartlett Avenue Mr. Proulx stated this is a Certificate of Appropriateness (COA) for 15010 S. Bartlett Avenue, which is located in the East Side Historic District. The petitioner is requesting approval for the demolition of an existing, three-bay detached garage and replacement with a comparable new structure. Mr. Proulx stated the home on the lot is Italianate in style and dates to circa 1885. While not currently a local landmark, the home is identified as strongly contributing and recommended for local landmark status. A number of local landmark homes are in the immediate vicinity, including 14930, 14931, 15005 and 15022 S. Bartlett Ave. Mr. Proulx reviewed the criteria and recommendations as noted in the staff report dated August 8, 2017. Mr. Proulx stated staff supports the proposed demolition and replacement detached garage. Staff will be prepared to document any additional recommendations identified by the HPC. Chairman Bortel swore in Bill Hanley, applicant. Mr. Hanley stated the pictures do not show the hardware they have planned for the garage doors and the garage doors on the current structure are not original. Commissioner Derrick asked when the current garage was built. Mr. Hanley stated he does not know. Commissioner Derrick asked is there is evidence that one of the current bays is the original single bay garage. Mr. Hanley stated no, it appears to be all one structure. Commissioner Olsen asked about the roof line. Mr. Hanley stated hip to the front, similar to what is on the existing garage. Commissioner Derrick questioned the roof line on proposed garage. Mr. Hanley 5 Historic Preservation Commission Minutes August 10, 2017 Page 3 of 6 stated the current garage has a flat roof, which has been a problem; the proposed design for the roof will comes to a point in the middle. Commissioner Derrick asked if the design in the packet is accurate. Mr. Hanley stated yes. Commissioner Derrick stated that the proposed garage will be taller than the existing structure and asked how much taller. Mr. Proulx stated the proposed garage is just less than 15 feet to the peak of roof and he explained how it is measured per the zoning code. Mr. Proulx stated he does not have the height of the current structure. Commissioner Barvian asked applicant about recommendation for fiber cement board. Mr. Hanley stated that they are not opposed to it but the house and outbuilding structure have aluminum sliding, so they were trying to be consistent. Chairman Bortel stated the siding on the house was there when the district was created. Commissioner Rapp stated other than the fence, the garage and the house has not changed much over the years. Chairman Bortel explained to the applicant why the COA was necessary. Commissioner Derrick asked the applicant to tell the commission about the condition of the existing garage, since it will need to be clear to demonstrate the need to demolish what is presumably a contributing building. Commissioner Derrick asked if the applicant had an estimate on what it would cost to restore the garage. Mr. Hanley stated they do not but would be very costly because the garage roof is sagging, the windows are not functional, the garage doors are ill fitting and sagging and the concert floor was poured at a later date under the framing and is cracked. Commissioner Olsen suggested a new product for the siding made by Boral, True Exterior. Mr. Hanley stated that it would be inconsistent with the siding on house and outbuilding. Commissioner Schmidt asked if there was any future plans to change the siding on house and outbuilding. Mr. Hanley stated no, siding is in good condition. Commissioner Schmidt asked about trim around windows of the house. Mr. Hanley stated it is siding. Commissioner Lucas asked if the applicant would incorporate single pane windows on the garage doors. Mr. Hanley stated they did not find a current design that had that but they could look further. Mrs. Hanley stated the windows they picked were because it matches the house windows. Commissioner Derrick asked if the pitch of the roof on the current garage match the pitch of the roof on the house. Mr. Hanley stated yes. Mrs. Hanley stated that they want to get rid of the flat roof. Mr. Derrick asked applicant if they would consider having the same pitch on the new garage without the flat roof. Mr. Hanley stated he would have to check but thinks it is consistent with it. Commissioner Derrick stated she feels that the replacement structure should match the original as much as possible and they are setting a precedent. Mr. Hanley stated that the roof will be similar but higher. Commissioner Barvian asked how large the flat roof is on the top. Mr. Hanley stated his guess is 7 or 8 feet by 12 feet. Mr. Proulx stated as a reference a parking stall is 9x18 feet. Commissioner Olsen asked if the garage had widows walk on it. Mrs. Hanley stated that they saw a picture with the widows walk on the garage but when they moved in it had been removed. Commissioner Olsen stated that it looks like they built the garage to mimic that and the current garage was built in 30’s or 40’s. Commissioner Derrick stated it had to be after 1931 since the Sanborns shows a single garage. Chairman Bortel stated his guess that the existing garage was built after World War II. Commissioner Derrick stated that if the garage is post 1950 would make it easier and asked staff to go the website www.historicaerials.com. 6 Historic Preservation Commission Minutes August 10, 2017 Page 4 of 6 Commissioner Lucas stated the Historic Urbanized Core Survey states a small 1 story garage is also shown to the northwest of the house on the north lot line on the 1931 and 1944 Sanborns. Commissioner Derrick stated one car until 1944. Mrs. Hanley stated the Well House, not carriage house, is located in the corner of the property. Commissioner Derrick stated that the one car garage was still on the property as of 1962, per historicaerials.com, which means the current garage is outside the period of significations of the district. Commissioner Derrick asked the commissioner’s position on vinyl siding. Commissioner Hagen stated that is he open to vinyl and explained why. Chairman Bortel stated that the applicant could use Hardie Board or Boral on the front of the garage and use vinyl on the sides. Commissioner Hagen stated cost maybe a factor for the applicant. Commissioner Olsen stated that the transition might not work. Commissioner Derrick asked if the house has aluminum or vinyl siding. Mr. Hanley stated aluminum. Commissioner Hagen asked the applicant if they are open to alternatives. Mrs. Hanley stated staff suggested an alternative for the front, which they are open to. Commissioner Olsen asked what the reveal on the house is. Mrs. Hanley stated it is thinner. Chairman Bortel and Commissioner Schmidt both stated the garage and house reveal should match. Chairman Bortel suggested a change to the garage door to an upscale door. Mrs. Hanley explained how they are going to have magnets placed on door to make it look more like a stable. Commissioner Schmidt asked the applicant if could have the same roof on existing garage. Mrs. Hanley stated they do not want a flat roof because of all the problems. Commissioner Schmidt explained how it could be done with a pitch but will look flat from the street. Commissioner Schmidt stated if they kept the same pitch the ridgeline would be much higher. Chairman Bortel explained the letter of agreement and the process. Commissioner Schmidt asked if the current roof has roof drains. Mr. Hanley stated no. Commissioner Schmidt asked about the house roof. Mr. Hanley explained what they have done to improve the house roof to drain properly. Commissioner Schmidt stated that a flat roof needs a drain to eliminate water issues. Mrs. Hanley stated that the contractor may not do flat roofs. Commissioner Olsen stated her 7 Historic Preservation Commission Minutes August 10, 2017 Page 5 of 6 concern is the siding and not the roof. Commissioner Barvian stated that the focus from the street will be the roof line and not the garage doors. Commissioner Schmidt stated he is more concerned about the shape of the garage. Commissioner Barvian stated when you look at the garage from the street the focus will be the roof, not the garage doors. Chairman Bortel asked if the commission agrees on the siding. Mrs. Hanley stated that she will ask the contractor about using alternative siding. Commissioner Olsen stated the commission feels that to have Hardie Board on the entire structure it could be $3,000.00. Commissioner Schmidt stated his rough estimate for the whole structure for Hardie Board would be $1,000.00 and asked why only the front of the structure with Hardie Board. Mrs. Hanley stated that was the suggestion of the Village staff. Chairman Bortel explained the Rehabilitation Grant. Commissioner Derrick asked for the timeline. Mrs. Hanley stated December or November. Commissioner Derrick ask staff if the commission request for the applicant to get quotes for Hardie Board on the entire structure with same reveal and panel doors, who will make the decision if it is cost prohibited. Mr. Proulx stated that if the commissioners are comfortable with Staff review before it goes to the Board of Trustees. Commissioner Derrick stated she does not want to make the applicant come back again and stated her reasoning to have the applicant get a quote for fiber cement board with a reveal to match the house on all four sides. Commissioner Derrick asked applicant if they need a double bay for the garage. Mrs. Hanley explained why they want double bay garage. Commissioner Olsen stated there is hardware to give a double bay the appearance of a three bay garage. Commissioner Derrick asked commissioners if they should be single paned windows. Commissioner Schmidt stated he likes the single pane and he doesn’t feel that strongly about it. Commissioner Derrick asked applicant about light fixtures. Mrs. Hanley stated they have not picked out light fixtures. Commissioner Derrick asked the applicant to share pictures with staff once they find a design. Mr. Hanley stated there will also be soffit lighting and decorative lighting. Mr. Hanley stated the overhang on the front of the roof will be 3 feet instead of the standard 2 feet. Commissioner Schmidt explained pitches and roof heights. Mrs. Hanley stated she felt the height is higher because they will have a walk up storage loft. Commissioner Schmidt asked applicant about going as high as they can with pitch of the roof because that will look more similar to the original without having the flat roof. Mrs. Hanley asked what is the maximum roof height per the zoning code. Mr. Proulx stated it is based on the commission determines to be appropriate. Commissioner Derrick stated she would like a lower pitch and explained why. Mr. Hanley stated that he believes he will have a ridgeline and the sides will be triangle shaped. Commissioner Derrick stated the drawing shows a premarital roof. Mr. Hanley stated he will have to double check and he believes that drawing is incorrect. Mr. Proulx suggested favorable recommendation for the Certificate of Appropriateness subject to preparation of a letter of agreement, prepared by staff and coordinate with the applicant and chairmen, to include siding material, specify garage door, accessory light fixtures and to maintain the roof height within the magnitude of the original roof height. Commissioner Hagen made a motion to recommend approval of the Certificate of Appropriateness for Case No. 1754-022017.COA for the proposed restoration of the building at 15010 W. Bartlett Avenue subject to following stipulations: • Maximum garage height to be reasonably consistent with existing (approximately 15 feet) 8 Historic Preservation Commission Minutes August 10, 2017 Page 6 of 6 • Use of decorative garage door and hardware with single-pane windows as specified at the meeting • Use of Boral “TrueExterior” siding recommended if economically feasible. Vinyl acceptable as alternative. Either siding option to incorporate narrow reveal consistent with siding of principal home. • Use of historically sensitive light fixtures, subject to review and approval by Director of Planning. Seconded by Commissioner Derrick. Vote by roll call: Schmidt, yes; Lucas, yes; Olsen, yes; Derrick, yes, Barvian, yes; Rapp, yes; Hagen, yes; Bortel, yes. Motion carried 8-0 Chairman Bortel asked applicant if they have an abstract of the property or title search. Mr. Hanley stated they don’t believe they do but will check. Youth Preservation Volunteers Chairman Bortel stated that it has been 8 years since he has done the 3rd Grade tours and reach out to the High Schools to do some projects with them. Commissioner Olsen asked if the Chairman looked at the website to get ideas. Chairman Bortel stated he did briefly, could be something that the Public Outreach Committee could work on. DISCUSSION Mr. Proulx stated CLG is looking for photos of CLG success stories for the CLG Publication and secondly conference in Chicago November 14th. Chairman Bortel read email from CLG and stated there is a conference in Des Moines that the commission should consider. Commissioner Derrick asked about Rehabilitation Grant. Mr. Proulx stated the Village’s budget process is continual and this something that can always be raised as a wish for the HPC. ADJOURN Commissioner Derrick made a motion to adjourn. Commissioner Barvian seconded the motion. Voice vote. All in favor; 0 opposed. Motion carried 8-0. Meeting adjourned at 8:39 p. m. Respectfully submitted, Tracey Erickson Recording Secretary 9 Historic Preservation Commission Agenda Item Report Agenda Item No. 2016-746- Submitted by: Tracey Erickson Submitting Department: Planning Department Meeting Date: December 14, 2017 SUBJECT Rehabilitation Grant Program Recommendation: ATTACHMENTS Rehabilitation Grant Program Description.pdf Rehabilitation Grant Agreement.pdf 10 Approved 9/18/2006 REHABILITATION GRANT PROGRAM DESCRIPTION PROGRAM PURPOSE The Village of Plainfield Rehabilitation Grant Program is designed to encourage owner investment in the exterior rehabilitation and restoration of historically designated residential structures in the Village. The program is intended to provide financial assistance and incentives to owners of local landmarks or contributing properties in a historic district in recognition of the positive impact that individual building improvements can have on the overall appearance, quality, and vitality of the neighborhood and community as a whole. The rehabilitation and maintenance of historic resources will protect the character of the community for years to come. GRANT ELIGIBILITY To be eligible for a Rehabilitation Grant reimbursement, projects must preserve, restore, or rehabilitate the historic character of the structure’s exterior. Rehabilitation for the purpose of this grant means that an effort is being made not only to maintain a historic property in reasonable repair, but to improve, reclaim, and restore historic architectural characteristics that are threatened or have been lost through wear, alteration, or neglect. Additionally, the property must be a designated landmark or located within a designated historic district. Properties with a pending application for landmark or district designation at the time of application are also eligible. (An official designation is required to receive grant funding. See the “Grant Reimbursement” section of this document for more information.) All projects must conform to the Design Manual for the Lockport Street Business Corridor and/or the Secretary of the Interior’s Standards for Rehabilitation. The Standards for Rehabilitation can be found online at http://www.cr.nps.gov/hps/TPS/tax/rhb/ or copies of both documents are available in the Planning Division Office. Property owners or tenants who will make at least $1,000 in qualifying improvements are eligible to receive a matching grant. Eligible improvements include, but are not limited to paint and repair, substitute siding removal and rehabilitation of architectural elements. For a full list of qualifying improvements, please see the “Eligible Improvements” section of this document. FUNDING GUIDELINES Grants are available to make certain improvements to a historically designated building. The grant reimburses up to 50% of the total project cost – the reimbursable amount is not to exceed $2,500 per project. Rebates and other forms of economic incentives may be utilized as part of the grant reimbursement at the Village’s discretion. Funding amount can be influenced by the scope of the project, facade orientation, and other factors. 11 Rehabilitation Grant Program Description Page #2 of 5 Approved 9/18/2006 Grants may be awarded to applicants for residential properties up to two times in a calendar year. If awarded, the sum of the grant amounts may not exceed the maximum grant allowance. Should an applicant own multiple designated properties, they may apply for the Rehabilitation Grant Program twice per calendar year for each parcel. While architectural services by a licensed architect are encouraged, they are not required to participate in the program. If the Village approves the project, the architect may provide bidding and construction plans and documents, as well as construction supervision. Only architectural services directly related to the approved improvements will be reimbursed. APPLICATION REVIEW PROCESS Interested parties should schedule a pre-application meeting with staff at (815) 439-2824 prior to preparing any materials for submittal. Following said meeting, the applicant may complete and submit a grant application form, available on the Village’s website or in the Planning Division office. Submittal requirements are set forth on the application form. In addition, staff may request material samples to gain a better understanding of the proposed colors. Information provided by the applicant will be used as the basis for preparation of the staff report to the Historic Preservation Commission. The Village retains the right to approve an entire request, to approve portions of a request, suggest and/or ask for changes/additions to a request before approving, or to deny any request or portion thereof. Staff will prepare a report offering a brief introduction to the project, a review of the various aspects of the proposal, and a suggested recommendation based on an evaluation of the proposed work against the Village’s Downtown Design Guidelines. The report will then be presented to the Historic Preservation Commission (HPC) for review and then forwarded to the Village Board for approval. Designated properties may require a Certificate of Appropriateness (COA) in addition to any applicable building permits, filed in conjunction with this application. See Planning Staff for requirements for COAs. Every project will be evaluated for the historic or architectural significance of the structure, extent/scope of work proposed, impact to the streetscape, and occupant. The staff report will be presented and consider various aspects in the following method: 1. Introduction to the project and proposal 2. Analysis of proposal a. Historic or Architectural Significance i. Service of the building ii. Historic significance (Historic significance will be based on the landmark/district nomination or designation, as well as the historic resources surveys available in the Planning Division.) b. Extent/scope of work proposed i. Discuss each aspect of the project 12 Rehabilitation Grant Program Description Page #3 of 5 Approved 9/18/2006 (Utilize photographs and descriptions submitted by the applicant to explain and evaluate the project. Projects that intend to reconstruct missing historic elements are required to submit evidence of such element.) ii. Evaluate adherence to the Design Guidelines for Historic Properties (residential Section). (Available for purchase at the Village or on-line at www.plainfield-il.org). c. Contribution to improving the streetscape i. Building location/visibility ii. Impact on block/neighborhood d. Occupancy (owner-occupied vs. rental unit) 3. Summary a. Highlight desirable or unique aspects b. Funding proposal 4. Recommendation PROCESSING TIMELINES Upon receipt of a complete application, with all required attachments, a petition will be scheduled for the next available HPC meeting, typically within thirty (30) days of receipt of completed submittals. The HPC meets the second and fourth Thursday of each month. Once the HPC has made a recommendation and appropriate revisions have been made, the petition will be scheduled for a Village Board meeting. The Village Board meets in regular session the first and third Monday of each month. Upon Village approval, the applicant and Village will enter into a formal agreement, called a Rehabilitation Grant Agreement, establishing the scope of work and approved reimbursement amount. The Agreement is signed by the Village and the applicant, after the Village Board has approved the project. Grant project work may commence after the Agreement is signed and necessary building permits are obtained. All work completed under the Rehabilitation Grant Program is to be skillfully performed using appropriate materials approved by the Village. The work is to be conducted, installed and completed to secure the results intended by the Historic Preservation Ordinance. The Village has the authority to reject work not completed using the acceptable materials or standards of workmanship. Upon notification by the owner that the work is entirely complete, the Village will inspect and notify the owner of any incomplete or defective work. The property owner will be required to take immediate steps to remedy such deficiencies. GRANT REIMBURSEMENT If costs exceed the original estimates, the property owner or tenant will be responsible for the full amount of the excess. The Village cannot reimburse more than the total amount specified in the Agreement. Any work commenced prior to Village Board approval and signing of the Rehabilitation Grant Agreement will not be eligible for reimbursement funding. The applicant has one year to complete the work from the date of approval. Owners or lessees may request a six month extension provided there is a demonstrated hardship. 13 Rehabilitation Grant Program Description Page #4 of 5 Approved 9/18/2006 Grant reimbursement will occur upon official landmark or district designation, completion of the improvements and after proof of payment has been received. If the applicant is doing his/her own labor, funding will be reimbursed only for material costs. Reimbursement grants are subject to Federal and State taxes, and are reported to the Internal Revenue Service on Form 1099. Property owners and tenants should consult their tax advisor for tax liability information. ELIGIBLE IMPROVEMENTS (in order of funding priority) • Reconstruction of Missing Features Reconstruction of missing original features such as front/side porches, towers, turrets, cornices, carriage houses, etc. Reconstruction must be based on evidence such as historic images. • Removal of Non-Original Features/Restoring Original Details Removal of any material that is not original and restoring back to the historic material(s), primarily substitute siding. Substitute siding is siding that has been installed over the historic exterior cladding material. When substitute siding is removed, the original material uncovered and any trim and ornamental details are to be repaired or restored. • Repairing/Stabilizing Deteriorated Existing Elements Repair or reinforcement of existing details that are deteriorating: for example, repairing a porch using new structural lumber and decking, but conserving existing column/posts, spindles/balusters and brackets through epoxy consolidations or other methods; or repairing windows using epoxy consolidations or other methods. • Continuing Maintenance Cleaning, tuckpointing, scraping and painting; porch handrail repair, glazing and glass replacement while retaining original sashes. Paint colors are subject to HPC review. • Replacement Replacing deteriorated materials with appropriate materials different than the original. Original materials may be replaced if more than fifty (50) percent is damaged. Replacement might consist of new wood siding, new wood windows, new door, or new architectural composition asphalt shingles, where the new materials shall consist of traditional building materials. The following items are not eligible for reimbursement grants under the Village of Plainfield Rehabilitation Grant Program: • Acquisition of land or buildings; • Title reports and legal fees; • Building permit fees and related costs; • New additions; • Decks and fences; • Landscaping; • Repair or installation of sidewalks; • Site improvements that are not associated with the designation; • Extermination of insects, rodents, vermin, and other pests; • Heating, ventilation and air conditioning; • Electrical work; 14 Rehabilitation Grant Program Description Page #5 of 5 Approved 9/18/2006 • Plumbing; • Interior floor or ceiling replacement and repair; and, • Any work commenced prior to execution of a Rehabilitation Grant Agreement. Contact Planning Staff at (815) 439-2824 with inquiries or to schedule a pre-application meeting. 15 Page 1 of 6 VILLAGE OF PLAINFIELD REHABILITATION GRANT AGREEMENT THIS AGREEMENT, entered into this _____ day of __________, 200__, between the Village of Plainfield, Illinois (hereinafter referred to as “VILLAGE”) and the following designated OWNER/LESSEE, to witness: Owner Name: _____________________________________________________ Lessee’s Name: ____________________________________________________ Name of Business: __________________________________________________ Tax ID#/Social Security #: ___________________________________________ Address of Property to be Improved: ____________________________________ PIN Number: ______________________________________________________ WITNESSETH: WHEREAS, the Village of Plainfield has established a Rehabilitation Grant Program to for the purposes of encouraging the preservation, restoration and/or rehabilitation of designated structures within the Village; and WHEREAS, said Rehabilitation Grant Program is administered and funded by the VILLAGE; and WHEREAS, pursuant to the Rehabilitation Grant Program the VILLAGE has agreed to participate, subject to its sole discretion, in reimbursing Owners/Lessees for the cost of eligible exterior improvements to designated properties up to a maximum of one- half (1/2) of the approved construction cost, including applicable professional services, of such improvements as set forth herein; and WHEREAS, the OWNER/LESSEE’s property is designated a landmark or a contributing property in a designated district, and the OWNER/LESSEE desires to participate in the Rehabilitation Grant Program pursuant to the terms and provisions of this Agreement. NOW, THEREFORE, in consideration of the mutual covenants and agreements obtained herein, the VILLAGE and the OWNER/LESSEE do hereby agree as follows: 16 REHABILITATION GRANT PROGRAM AGREEMENT Created 9/18/06 Page 2 of 6 SECTION 1 With respect to eligible exterior and related improvements, the VILLAGE shall reimburse OWNER/LESSEE for the cost of improvements to the OWNER/LESSEE’s property at the rate of fifty percent (50%) of such cost or up to $2,500 including the cost of applicable fees for professional services pertaining to such improvements as defined herein. The actual total reimbursement amount per this Agreement shall not exceed $_______ for eligible improvements. The improvement costs, which are eligible for VILLAGE reimbursement, include all labor, materials, equipment, and other contract items necessary for the proper execution and completion of the work as shown on the plans, design drawings, specifications and estimates approved by the VILLAGE. Such plans, design drawings, specifications and estimates are attached hereto as Exhibit A. Professional fees may include architectural, landscape, or other appropriate design services as determined by the VILLAGE. SECTION 2 No improvement work shall be undertaken until its design has been submitted to and approved by the VILLAGE. Following approval, the OWNER/LESSEE shall contract for the work and shall commence and complete all such work within one year from the date of such approval. The OWNER/LESSEE may request a six-month extension provided there is a demonstrated hardship. This Agreement shall in no way replace the requirement for a building or other applicable permit(s). Any improvement work requiring a permit shall not commence until this Agreement is executed and the applicable permit is issued. Initials: ______ ______ 17 REHABILITATION GRANT PROGRAM AGREEMENT Created 9/18/06 Page 3 of 6 SECTION 3 The Community Development Director or his designee shall periodically review the progress of the contractor’s work on the improvement(s) pursuant to this Agreement. Such inspections shall not replace any required permit inspections by the Building Inspectors. All work which is not in conformance with the approved plans, design drawings and specifications shall be immediately remedied by the OWNER/LESSEE and deficient or improper work shall be replaced and made to comply with the approved plans, design drawings and specifications and the terms of this Agreement. SECTION 4 Upon completion of the improvements and upon their final inspection and approval by the Community Development Director or his designee, the OWNER/LESSEE shall submit to the VILLAGE a properly executed and notarized contractor sworn statement showing the full cost of the work, as well as each separate component amount due to the contractor and each and every subcontractor involved in furnishing labor, materials or equipment in the work. In addition, the OWNER/LESSEE shall submit to the VILLAGE proof of payment of the contract cost pursuant to the contractor’s statement and final lien waivers from all contractors and subcontractors. The OWNER/LESSEE shall also submit to the VILLAGE a copy of all the invoices for professional service fees for preparation of plans and specifications. The VILLAGE shall, within thirty (30) days of receipt of the contractor’s statement, proof of payment and lien waivers, and the professional services statement, issue a check to the OWNER/LESSEE as reimbursement for one-half of the approved cost estimate or one- half of the actual cost, whichever is less, but not to exceed $2,500 subject to the limitations set forth in Section 1 hereof. In the alternative, at its sole discretion, the VILLAGE may reimburse OWNER/LESSEE in two payments. The first reimbursement may be made only 1) upon completion of work representing 40% or more of the maximum reimbursement specified in Section 1 hereof, and 2) upon receipt by VILLAGE of the professional services other invoices, contractor’s statements, invoices, proof of payment and notarized final lien waivers for the completed work, and 3) upon a determination by the Community 18 REHABILITATION GRANT PROGRAM AGREEMENT Created 9/18/06 Page 4 of 6 Development Director or his designee that the remainder of the work is expected to be delayed for thirty days or more following completion of the initial work due to weather, availability of materials, or other circumstances beyond the control of the OWNER/LESSEE. The second, final reimbursement payment shall be made by VILLAGE only upon submittal of all necessary documents as described herein. SECTION 5 If the OWNER/LESSEE or his contractor fails to complete the improvement work provided for herein in conformity with the approved plans, design drawings and specifications and the terms of this Agreement, then upon written notice being given by the Community Development Director or his designee to the OWNER/LESSEE, by certified mail to the address listed above, this Agreement shall terminate and the financial obligation on the part of the VILLAGE shall cease and become null and void. SECTION 6 Upon completion of the improvement work pursuant to this Agreement and for a period of three (3) years thereafter, the OWNER/LESSEE shall be responsible for properly maintaining such improvements in finished form and without change or alteration thereto, as provided in this Agreement, and for the said period of three (3) years following completion of the construction thereof, the OWNER/LESSEE shall not enter into any Agreement or contract or take any other steps to alter, change or remove such improvements, or the approved design thereof, nor shall OWNER/LESSEE undertake any other changes, by contract or otherwise, to the improvements provided for in this Agreement unless such changes are first submitted to the Community Development Director or his designee, and any additional review body designated by the Director, for approval. Such approval shall not be unreasonably withheld if the proposed changes do not substantially alter the original design concept of the improvements as specified in the plans, design drawings and specifications approved pursuant to this Agreement. OWNER/LESSEE shall execute and record a restrictive covenant at the VILLAGE’s request. 19 REHABILITATION GRANT PROGRAM AGREEMENT Created 9/18/06 Page 5 of 6 SECTION 7 This agreement shall be binding upon the VILLAGE and upon the OWNER/LESSEE and its successors, to said property for a period of three (3) years from and after the date of completion and approval of the improvement provided for herein. It shall be the responsibility of the OWNER/LESSEE to inform subsequent OWNER/LESSEE(s) of the provisions of this Agreement. SECTION 8 The OWNER/LESSEE releases the VILLAGE from, and covenants and agrees that the VILLAGE shall not be liable for, and covenants and agrees to indemnify and hold harmless the VILLAGE and its officials, officers, employees and agents from and against, any and all losses, claims, damages, liabilities or expenses, of every conceivable kind, character and nature whatsoever arising out of, resulting from or in any way connected with directly or indirectly with the improvement(s), including but not limited to actions arising from the Prevailing Wage Act (8320 ILCS 30/0.01 et seq.) The OWNER/LESSEE further covenants and agrees to pay for or reimburse the VILLAGE and its officials, officers, employees and agents for any and all costs, reasonable attorneys’ fees, liabilities or expenses incurred in connection with investigating, defending against or otherwise in connection with any such losses, claims, damages, liabilities, or causes of action. The VILLAGE shall have the right to select legal counsel and to approve any settlement in connection with such losses, claims, damages, liabilities, or causes of action. The provisions of this section shall survive the completion of said improvement(s). SECTION 9 Nothing herein is intended to limit, restrict or prohibit the OWNER/LESSEE from undertaking any other work in or about the subject premises, which is unrelated to the improvement provided for in this Agreement. 20 REHABILITATION GRANT PROGRAM AGREEMENT Created 9/18/06 Page 6 of 6 SECTION 10 This agreement shall be enforceable by any action at law or in equity, including actions for specific performance and injunctive relief. The laws of the State of Illinois shall control the construction and enforcement of this agreement. The parties agree that all actions instituted on this agreement shall be commenced and heard in the Circuit Court of Will County, Illinois, and hereby waive venue in any other court of competent jurisdiction. Before any failure of any party to perform any obligation arising from this agreement shall be deemed to constitute a breach, the party claiming the breach shall notify the defaulting party and demand performance. No breach of this agreement shall have been found to have occurred if performance is commenced to the satisfaction of the complaining party within thirty (30) days of the receipt of such notice. IN WITNESS THEREOF, the parties hereto have executed this agreement on the date first appearing above. OWNER VILLAGE OF PLAINFIELD Village Administrator LESSEE (if applicable) ATTEST: Village Clerk 21 Historic Preservation Commission Agenda Item Report Agenda Item No. 2016-747- Submitted by: Tracey Erickson Submitting Department: Planning Department Meeting Date: December 14, 2017 SUBJECT Discuss CLG Grant Opportunity Recommendation: ATTACHMENTS  22