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Home My Public Portal AboutMinutes-10/17/2017 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: October 17, 2017 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: October 13, 2017 (website & front entry of City Hall) MayorCity Administrator/Clerk : Steven Berner : Doug Boldt Council At LargeCity Attorney : Jim Bartels : Robert Michael Council At LargeDeputy City Clerk : Al Havens : Ashley Platz Council At Large:D. of Public Works Joan Kahler : Brett Mehmen Council At LargeCity Engineer: : Mike Ryan Hart-Frederick Council At Large : Peggy Upton _______________________________________________________________________ Work Session – 6:30 PM A.Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session October 17, 2017 at 6:32 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Jo Kahler, Mike Ryan, Jim Bartels, Peggy Upton (Arrived at 6:37 PM). Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, City Engineer Ben Carhoff, City Attorney Crystal Raiber and other visitors. B.Agenda Additions/Agenda Approval Motion to approve agenda Ryan. Second by Kahler. All ayes, motion carried C.Questions from Council Members regarding items on the Regular City Council Agenda Discussion: Jeff Heil – Northland Securities distributed a debt book regarding the bonding of $5.2 million. Council and Mayor discussed with Jeff our debt limit after bond of 75% in FY 2018 and in FY 2019 the debt limit drops to 63% caused by the growth in Tiffin. D.Other Business Doug Boldt advised Council of the Route of the Runnin’ for Rob 5K. E.Adjournment Motion to adjourn by Ryan Second by Haven. All ayes, motion carried. End 7:02 PM Council Meeting – 7:00 PM A.Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a regular session October 17, 2017 at 7:03_ p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Jo Kahler, Mike Ryan, Jim Bartels, Peggy Upton. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Public Works Director Brett Mehmen, Building Official Brian Shay, City Engineer Ben Carhoff, City Attorney Crystal Raiber and other visitors. City Council Agenda Page 1 of 8 B.Agenda Additions/Agenda Approval Motion to approve agenda Kahler. Second by Bartels. All ayes, motion carried C.Communications and Reports: 1.Unscheduled If you wish to address the City Council on subjects pertaining to today’s meeting agenda, please wait until that not item on the agenda is reached. If you wish to address the City Council on an item on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Johnson County – Deputy Adolph – Park Rd and HWY 6 the city has requested service of officer during the road closure. D.Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1.Approval of City Council Minutes Motion to approve consent agenda by Ryan. Second by Bartels. All ayes, motion carried. E.Mayoral Proclamation 1. F.Public Hearing 1.Public Hearing for Ordinance No. 2017-420 – An Ordinance Amending Chapter 41, Health and Safety, of the City of Tiffin Code of Ordinances to Allow Use of Consumer Fireworks and the City of Tiffin Zoning Ordinance to Allow for the Sale of Consumer Fireworks a.Close Public Hearing and Proceed to H-11 Motion to open Public Hearing for Ordinance No. 2017-420 – An Ordinance Amending Chapter 41, Health and Safety, of the City of Tiffin Code of Ordinances to Allow Use of Consumer Fireworks and the City of Tiffin Zoning Ordinance to Allow for the Sale of Consumer Fireworks by Upton. Second by Bartels. Roll Call: Upton, Bartels, Kahler, Ryan, Havens. All ayes, open at 7:06 PM Discussion: No public, Nothing received at City Hall Motion to close Public Hearing Upton. Second by Havens. Roll Call: Upton, Bartels, Kahler, Ryan, Havens. All ayes, closed at 7”07 PM 2.Public Hearing on Proposed Plans, Specifications, Form of Contract and Estimate of Cost for the 2017 Wastewater Treatment Plant Phase 2 Improvement Project a.Close Public Hearing and Proceed to I-2 Motion to open Public Hearing on Proposed Plans, Specifications, Form of Contract and Estimate of Cost for the 2017 Wastewater Treatment Plant Phase 2 Improvement Project by Upton. Second by Kahler. Roll Call: Upton, Bartels, Kahler, Ryan, Havens. All ayes, open at 7:17 PM Discussion: No public, Nothing received at City Hall Motion to close Public Hearing by Havens City Council Agenda Page 2 of 8 Second by Bartels. Roll Call: Upton, Bartels, Kahler, Ryan, Havens. All ayes, closed at 7:19 PM 3.Public Hearing on Proposal to Enter into an Essential Purpose Loan Agreement a.Close Public Hearing and Proceed to I-4 Motion to open Public Hearing on Proposal to Enter into an Essential Purpose Loan Agreement Kahler Second by Upton. Roll Call: Upton, Bartels, Kahler, Ryan, Havens. All ayes, open at 7:20 PM Discussion: on Proposal to Enter into an Essential Purpose Loan Agreement Motion to close Public Hearing Upton. Second by Ryan. Roll Call: Upton, Bartels, Kahler, Ryan, Havens. All ayes, closed at 7:20 PM G.Ordinance Approval/Amendment 1.Ordinance No. 2017-410 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1A to R-4 for Certain Property known as Parcel ‘A’ Prairie Village Residential Development, Part 1, Tiffin, Johnson County, Iowa, and as Legally Described Herein a.Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2017-410 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1A to R-4 for Certain Property known as Parcel ‘A’ Prairie Village Residential Development, Part 1, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Havens. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, third and final reading approved. 2.Ordinance No. 2017-411 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1A to R-1D for Certain Property known as Parcel ‘B’ Prairie Village Residential Development, Part 1, Tiffin, Johnson County, Iowa, and as Legally Described Herein a.Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2017-411 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1A to R-1D for Certain Property known as Parcel ‘B’ Prairie Village Residential Development, Part 1, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Kahler. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, third and final reading approved. 3.Ordinance No. 2017-412 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1A to R-2 for Certain Property known as Parcel ‘C’ Prairie Village Residential Development, Part 1, Tiffin, Johnson County, Iowa, and as Legally Described Herein a.Motion to Approve Third and Final Reading City Council Agenda Page 3 of 8 Motion to approve Ordinance No. 2017-412 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1A to R-2 for Certain Property known as Parcel ‘C’ Prairie Village Residential Development, Part 1, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Ryan. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, third and final reading approved. 4.Ordinance No. 2017-413 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-4 to C-2B for Certain Property known as Parcel ‘B’ Prairie Village Commercial Development, Tiffin, Johnson County, Iowa, and as Legally Described Herein a.Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2017-413 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-4 to C-2B for Certain Property known as Parcel ‘B’ Prairie Village Commercial Development, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Kahler. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, third and final reading approved. 5.Ordinance No. 2017-414 – An Ordinance Amending the Official Zoning Map of the City st of Tiffin, Iowa, from R-1E to C-1B for Certain Property known as Lot 1, Hoyt’s 1 Subdivision, Tiffin, Johnson County, Iowa, and as Legally Described Herein a.Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance No. 2017-414 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to C-1B for Certain Property known st as Lot 1, Hoyt’s 1 Subdivision, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Havens. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, second reading approved. 6.Ordinance No. 2017-415 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to C-1B for Certain Property known as Parcel ‘A’ Park Place Center, Tiffin, Johnson County, Iowa, and as Legally Described Herein a.Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance No. 2017-415 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to C-1B for Certain Property known as Parcel ‘A’ Park Place Center, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, second reading approved. 7.Ordinance No. 2017-416 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to C-2B for Certain Property known as Parcel ‘B’ Park Place Center, Tiffin, Johnson County, Iowa, and as Legally Described Herein a.Motion to Approve Second Reading and Proceed to Third Reading City Council Agenda Page 4 of 8 Motion to approve Ordinance No. 2017-416 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to C-2B for Certain Property known as Parcel ‘B’ Park Place Center, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Kahler. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, second reading approved. 8.Ordinance No. 2017-417 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to R-12 for Certain Property known as Parcel ‘C’ Park Place Center, Tiffin, Johnson County, Iowa, and as Legally Described Herein a.Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance No. 2017-417 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to R-12 for Certain Property known as Parcel ‘C’ Park Place Center, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Havens. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, second reading approved. 9.Ordinance No. 2017-418 – An Ordinance Amending the Municipal Code of Tiffin, Iowa, Chapter 15, by Amending Section 15.04 – Compensation a.Motion to Approve Second Reading b.Motion to Suspend the Requirement to Pass Ordinance on Two Considerations before Final Passage as stated in Iowa Code Section 380.3 c. Motion to Approve Third Reading Motion to approve Ordinance No. 2017-418 – An Ordinance Amending the Municipal Code of Tiffin, Iowa, Chapter 15, by Amending Section 15.04 – Compensation by Kahler. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, second reading approved. Discussion: No public comment and first and second readings have been unanimously Motion to suspend the Requirement to Pass Ordinance on Two Considerations before Final Passage as stated in Iowa Code Section 380.3 by Ryan. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Motion to approve Ordinance No. 2017-418 – An Ordinance Amending the Municipal Code of Tiffin, Iowa, Chapter 15, by Amending Section 15.04 – Compensation by Bartels. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, third and final reading approved. 10.Ordinance No. 2017-419 – An Ordinance Amending the Municipal Code of Tiffin, Iowa, Chapter 17, by Amending Section 17.06 – Compensation a.Motion to Approve Second Reading b.Motion to Suspend the Requirement to Pass Ordinance on Two Considerations before Final Passage as stated in Iowa Code Section 380.3 City Council Agenda Page 5 of 8 c. Motion to Approve Third Reading Motion to approve Ordinance No. 2017-419 – An Ordinance Amending the Municipal Code of Tiffin, Iowa, Chapter 17, by Amending Section 17.06 – Compensation by Havens. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, second reading approved. Discussion: No public comment and first and second readings have been unanimously Motion to suspend the Requirement to Pass Ordinance on Two Considerations before Final Passage as stated in Iowa Code Section 380.3 by Bartels. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Motion to approve Ordinance No. 2017-419 – An Ordinance Amending the Municipal Code of Tiffin, Iowa, Chapter 17, by Amending Section 17.06 – Compensation by Kahler. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, third and final reading approved. 11.Ordinance No. 2017-420 – An Ordinance Amending Chapter 41, Health and Safety, of the City of Tiffin Code of Ordinances to Allow Use of Consumer Fireworks and the City of Tiffin Zoning Ordinance to Allow for the Sale of Consumer Fireworks a.Motion to Approve First Reading and Proceed to Second Reading Motion to amend the ordinance to include hours in Section D-Restrictions on use of th consumer fireworks – in first paragraph “from 9 a.m. until 11:00 p.m. on July 4” and “from 9 a.m. until 10:00 p.m. on January 1” by Havens. Second by Ryan. All ayes, motion carried. Motion to approve Ordinance No. 2017-420 – An Ordinance Amending Chapter 41, Health and Safety, of the City of Tiffin Code of Ordinances to Allow Use of Consumer Fireworks and the City of Tiffin Zoning Ordinance to Allow for the Sale of Consumer Fireworks by Upton. Second by Bartels. Discussion: Roll Call: Ayes: Bartels, Havens, Ryan, Kahler Nays: Upton. All ayes, first reading approved. H.Resolutions for Approval 1.Resolution 2017-099 – A Resolution Approving the Updating of the City of Tiffin’s Capital Improvement Plan Motion to approve Resolution 2017-099 – A Resolution Approving the Updating of the City of Tiffin’s Capital Improvement Plan by Havens. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. City Council Agenda Page 6 of 8 2.Resolution 2017-100 – A Resolution Approving Plans, Specifications, Form of Contract and Estimate of Cost for the 2017 Wastewater Treatment Plant Phase 2 Improvement Project Motion to approve Resolution 2017-100 – A Resolution Approving Plans, Specifications, Form of Contract and Estimate of Cost for the 2017 Wastewater Treatment Plant Phase 2 Improvement Project by Ryan Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. 3.Resolution 2017-101 – A Resolution Approving the Placement of a Stop Sign at the Corner of Rolling Hills Drive and Croell Avenue Motion to approve Resolution 2017-101 – A Resolution Approving the Placement of a Stop Sign at the Corner of Rolling Hills Drive and Croell Avenue by Ryan. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. 4.Resolution 2017-102 – A Resolution taking Additional Action to Enter into General Obligation Loan Agreements, combining Loan Agreements and Authorizing the use of a Preliminary Official Statement for the Sale of Bonds Motion to approve Resolution 2017-102 – A Resolution taking Additional Action to Enter into General Obligation Loan Agreements, combining Loan Agreements and Authorizing the use of a Preliminary Official Statement for the Sale of Bonds by Ryan. Second by Kahler Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. 5.Resolution 2017-103 – A Resolution Setting the Date of Public Hearings and Additional Action on Proposals to Enter into General Obligation Loan Agreements and to Borrow Money Thereunder Motion to approve Resolution 2017-103 – A Resolution Setting the Date of Public Hearings and Additional Action on Proposals to Enter into General Obligation Loan Agreements and to Borrow Money Thereunder by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. 6.Resolution 2017-104 – A Resolution to Approve Second Amendment to Pinnacle Ridge PAD Agreement Motion to approve Resolution 2017-104 – A Resolution to Approve Second Amendment to Pinnacle Ridge PAD Agreement by Ryan. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. I.Old Business 1. J.Motions for Approval 1.Consideration of Payables List – Motion to Approve by Bartels. City Council Agenda Page 7 of 8 Second by Ryan. Discussion: Doug Boldt discussed Page 3 River Products and the reimbursement for the Timber Ridge Trail. All ayes, motion carried. 2.Consideration of Pay Estimate #3 – Cornerstone Excavating Inc. – Motion to Approve by Ryan. Second by Havens. All ayes, motion carried. 3.Consideration of Special Events Application for Canopy Lodge 290 – 5K Run/1K Walk – Motion to Approve by Ryan. Second by Upton. All ayes, motion carried 4.Consideration of Pay Estimate #8 – WRH, Inc. – Motion to Approve by Upton. Second by Ryan. All ayes, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel st 1.Mayor’s Report – Trick-or-Treat – Tuesday, October 31, 5:00 – 7:00 p.m. Discussed the ISO meeting and keeping us a 6 rating with a potential of dropping to a 5 after receiving the Ladder Truck. 2.City Council Reports – Park Concessions Revenue Report? Inquiries regarding the Potterfield property. 3.Director of Public Work’s Report – 2ft mirror does not work as expected and will be considering other options. Mixer will get installed $2550. 4.Building Official Report – Building Permits are still coming in and received a few fly over shots of the new developments in tiffin. 5.City Engineer’s Report – Talked about the signal design review. Will be counting pedestrians at Deerview before the weather drops more. 6.City Attorney’s Report – No news regarding the remaining properties outstanding. 7.City Administrator’s Report – Phasing linear footage percentage has changed due to combining the full project instead of per each phase. Discussion regarding the grinding on the trail and other options. N.Adjournment Motion to adjourn by Ryan. Second by Kahler All ayes, meeting adjourned at 8:04 PM _______________________ October 17, 2017 Ashley Platz, City Clerk City Council Agenda Page 8 of 8