The URL can be used to link to this page

Home My Public Portal AboutMinutes-11/7/2017 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Springmier Community Library – Tiffin Middle School, 311 West Marengo Road, Tiffin, Iowa 52340 Date/Time: November 7, 2017 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: November 3, 2017 (website & front entry of City Hall) MayorCity Administrator/Clerk : Steven Berner : Doug Boldt Council At LargeCity Attorney : Jim Bartels : Robert Michael Council At LargeDeputy City Clerk : Al Havens : Ashley Platz Council At Large:D. of Public Works Joan Kahler : Brett Mehmen Council At LargeCity Engineer: : Mike Ryan Hart-Frederick Council At Large : Peggy Upton _______________________________________________________________________ Work Session – 6:00 PM A.Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session November 7, 2017 at 6:04_p.m. Mayor Pro-Tem Mike Ryan called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Jo Kahler, Mike Ryan, Jim Bartels, Peggy Upton (Arrived @ 6:16 PM). Also present: City Administrator Doug Boldt, City Clerk Ashley Platz, City Engineer Ben Carhoff, City Attorney Crystal Raiber and other visitors. Mayor Berner arrived at 6:11 PM B.Agenda Additions/Agenda Approval Motion to approve Agenda Havens Second by Kahler. All ayes, motion carried. C.Josh McKnight - Alliant Energy – Check Presentation for Hometown Safety Grant ($1500 for AED) and Annual Community Involvement Statistics Update Josh McKnight with Alliant Energy presented City of Tiffin with a Hometown Safety Grant of $1500 for an AED machine. He also gave an annual community involvement statistics update. D.Discussion of Proposed Changes to the Commercial Business Districts Building Official Brian Shay presented the final approved draft recommended by Planning & Zoning Commission. Discussion with council regarding the basement floor apartments and second floor apartments. Mayor Berner discussed and option to have a commercial zoning district that does not allow residential apartments. Upton arrived at 6:16 PM Brian Shay has requested to Council to provide direction on topics regarding landscaping plans, site plans and some uses. E.Discussion of Proposed Changes to Final Platting Process City Administrator Doug Boldt, presented the background as to reasoning for wanted to make the proposed changes the Final Platting Process and provided Council with the proposed changes to allow the developer to escrow the cost of public infrastructure improvements plus 10%. F.Discussion of Funding Options for Ladder Truck for Fire Department City Council Agenda Page 1 of 9 G.Discussion of Driveway Runoff at 120 West Marengo Road H.Questions from Council Members regarding items on the Regular City Council Agenda I.Pictures Presentation J.Other Business K.Adjournment Moiton to adjourn by Ryan Second by Upton All ayes, meeting adjourned at 6:59 PM A.Council Meeting – 7:00 PM B.Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a regular session November 7, 2017 at 7:01 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Jo Kahler, Mike Ryan, Jim Bartels, Peggy Upton. Also present: City Administrator Doug Boldt, City Clerk Ashley Platz, City Engineer Ben Carhoff, City Attorney Robert Michael and other visitors. C.Agenda Additions/Agenda Approval Motion to approve agenda by Bartels. Second by Havens. All ayes, motion carried. D.Communications and Reports: 1.Unscheduled If you wish to address the City Council on subjects pertaining to today’s meeting agenda, please wait until that item on not the agenda is reached. If you wish to address the City Council on an item on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Johnson County – Adolph – Nothing new to report and nothing from council. Yury Fedchuck – 116 Summerhays St – Concerns with Brown Street and the access traffic. E.Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1.Approval of City Council Minutes Motion to approve the consent agenda which includes City Council Minutes by Kahler Second by Bartels. All ayes, motion carried. F.Mayoral Proclamation 1. G.Public Hearing City Council Agenda Page 2 of 9 1.Public Hearing on Proposal to Enter into General Purpose Loan Agreement #1 a.Close Public Hearing and Proceed to Next Public Hearing (G-2) Motion to open the Public Hearing on Proposal to Enter into General Purpose Loan Agreement #1 by Upton Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, opened at 7:03 PM Discussion: Nothing received at City Hall and no public present. Motion to close Public Hearing by Upton. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, closed at 7:04 2.Public Hearing on Proposal to Enter into General Purpose Loan Agreement #2 a.Close Public Hearing and Proceed to Next Public Hearing (G-3) Motion to open Ryan. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, opened at 7:05 PM Discussion: Nothing received at City Hall and no public present. Motion to close Ryan. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, closed at 7:05 PM 3.Public Hearing on Proposal to Enter into General Purpose Loan Agreement #3 a.Close Public Hearing and Proceed to I-1 Motion to open Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, opened at 7:05 PM Discussion: Nothing received at City Hall and no public present. Motion to close Upton. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, closed at 7:06 4.Public Hearing on Proposed Resolution of Necessity for the 2017 Original Town Urbanization Project a.Close Public Hearing and Proceed to I-2, I-3, I-4 Motion to open Public Hearin on Proposed Resolution of Necessity for the 2017 Original Town Urbanization Project by Bartels. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, opened at 7:08 PM Discussion: Nothing received at City Hall. Glenn Potter – Railroad & College St – concerns about the sidewalk on college street. nd Keith Detert – 101 W 2 St – Question about how it will affect property with topography. Dana Hummel – 121 Grant St – concerns about damage being done to the property. Diane Hummel – 121 Grant St – Issues with I&I project Richard Carter – 110 Main St – wondering if South Slope will bring fiber service. Concern about his wall and mentioned water valves where the sidewalk will be located. Sandy Very Bryant – 221 College St – concerns with paying for a sidewalk. City Council Agenda Page 3 of 9 nd David Yansky - Filed an objection - 121 W 2 St – question about his property and feels the property will not be improved. Butch Detert – 110 Railroad St – clean up after I & I Project and requests to have clean-up better. Don Stiker – 111 Summerhays – Dead end street – why sidewalk on both sides of his street? Concerns with his tree also. Motion to close Ryan. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, closed at 7:36 PM H.Ordinance Approval/Amendment 1.Ordinance No. 2017-414 – An Ordinance Amending the Official Zoning Map of the City of st Tiffin, Iowa, from R-1E to C-1B for Certain Property known as Lot 1, Hoyt’s 1 Subdivision, Tiffin, Johnson County, Iowa, and as Legally Described Herein a.Motion to Approve Third and Final Reading Motion to approve Ordinance 2017-414 – An Ordinance Amending the Official Zoning Map of the st City of Tiffin, Iowa, from R-1E to C-1B for Certain Property known as Lot 1, Hoyt’s 1 Subdivision, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Kahler. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, third and final reading approved. 2.Ordinance No. 2017-415 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to C-1B for Certain Property known as Parcel ‘A’ Park Place Center, Tiffin, Johnson County, Iowa, and as Legally Described Herein a.Motion to Approve Third and Final Reading Motion to approve Ordinance 2017-415 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to C-1B for Certain Property known as Parcel ‘A’ Park Place Center, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Havens. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, third and final reading approved. 3.Ordinance No. 2017-416 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to C-2B for Certain Property known as Parcel ‘B’ Park Place Center, Tiffin, Johnson County, Iowa, and as Legally Described Herein a.Motion to Approve Third and Final Reading Motion to approve Ordinance2017-416 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to C-2B for Certain Property known as Parcel ‘B’ Park Place Center, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Ryan. Second by Kahler Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, third and final reading approved. 4.Ordinance No. 2017-417 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to R-12 for Certain Property known as Parcel ‘C’ Park Place Center, Tiffin, Johnson County, Iowa, and as Legally Described Herein a.Motion to Approve Third and Final Reading City Council Agenda Page 4 of 9 Motion to approve Ordinance 2017-417 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to R-12 for Certain Property known as Parcel ‘C’ Park Place Center, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Ryan. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, third and final reading approved. 5.Ordinance No. 2017-420 – An Ordinance Amending Chapter 41, Health and Safety, of the City of Tiffin Code of Ordinances to Allow Use of Consumer Fireworks and the City of Tiffin Zoning Ordinance to Allow for the Sale of Consumer Fireworks a.Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance 2017-420 – An Ordinance Amending Chapter 41, Health and Safety, of the City of Tiffin Code of Ordinances to Allow Use of Consumer Fireworks and the City of Tiffin Zoning Ordinance to Allow for the Sale of Consumer Fireworks by Bartels. Second by Kahler. Roll Call: Nays: Upton, Bartels, Havens, Ryan, Kahler. Ordinance fails. I.Resolutions for Approval 1.Resolution 2017-105 – A Resolution Taking Additional Action on Proposal to Enter into Loan Agreements and Combining Loan Agreements Motion to approve Resolution 2017-105 – A Resolution Taking Additional Action on Proposal to Enter into Loan Agreements and Combining Loan Agreements by Upton. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. 2.Resolution 2017-106 – A Resolution Amending Proposed Resolution of Necessity for the 2017 Original Town Urbanization Project Keith Detert – requested that he gain access off the alley. Butch Detert – approaches to the alley – requested to have the alley resurfaced. Yury Fedchuck – 116 Summerhays – he will lose a one car parking pad in the front of house. Requested to replace what is taken away. Resolution 2017-106 – A Resolution Amending Proposed Resolution of Necessity for the 2017 Original Town Urbanization Project - NO ACTION 3.Resolution 2017-107 – A Resolution of Necessity Direct the clerk to file with the county. Motion to direct the clerk to file with the county Ryan. Second by Havens. All ayes, motion carried. Motion to approve Resolution 2017-107 – A Resolution of Necessity by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. City Council Agenda Page 5 of 9 4.Resolution 2017-108 – A Resolution Ordering the Preparation of Detailed Plans, Specifications, Notice of Hearing, Notice to Bidders and Form of Contract Motion to approve Resolution 2017-108 – A Resolution Ordering the Preparation of Detailed Plans, Specifications, Notice of Hearing, Notice to Bidders and Form of Contract by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes 5.Resolution 2017-109 – A Resolution to Award Bid for the 2017 Wastewater Treatment Plant Phase 2 Improvement Project Motion to approve Resolution 2017-109 – A Resolution to Award Bid for the 2017 Wastewater Treatment Plant Phase 2 Improvement Project by Havens. Second by Bartels. Portsen Construction – won the bid however the bids did come 25% over expected. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. 6.Resolution 2017-110 – A Resolution of Local Match for the Hazard Mitigation Grant Program Motion to approve Resolution 2017-110 – A Resolution of Local Match for the Hazard Mitigation Grant Program by Ryan. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. 7.Resolution 2017-111 – A Resolution Approving Final Plat of Woodfield Ridge Part Seven Motion to approve Resolution 2017-111 – A Resolution Approving Final Plat of Woodfield Ridge Part Seven by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. 8.Resolution 2017-112 – A Resolution Approving Final Plat of Tiffin Heights Part Four Motion to TABLE Resolution 2017-112 – A Resolution Approving Final Plat of Tiffin Heights Part Four by Kahler. Second by Upton. All ayes, resoultuion 2017-112 – Tabled. 9.Resolution 2017-113 – A Resolution Approving Final Plat of Park Place Part One Motion to approve Resolution 2017-113 – A Resolution Approving Final Plat of Park Place Part One by Kahler. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. City Council Agenda Page 6 of 9 10.Resolution 2017-114 – A Resolution Approving the Escrow Agreement for Park Place Part Four Motion to approve Resolution 2017-114 – A Resolution Approving the Escrow Agreement for Park Place Part Four by Ryan. Second by Kahler. Discussion: QS Development is to Woodfield and Park Place the owner is TAT LC Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. 11.Resolution 2017-115 – A Resolution Approving Final Plat of Park Place Part Four Motion to amend resolution to include after “Now, Therefore be it resolved” paragraph and add “ Be It Further Resolved, that no occupancy permit for any structure in Part Four will be issued until completion or further council review and approval of a second access to Part Four” byRyan Second by Bartels All ayes, motion carried Motion to approve amended Resolution 2017-115 – A Resolution Approving Final Plat of Park Place Part Four by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. J.Old Business 1. K.Motions for Approval 1.Consideration of Payables List – Motion to Approve by Kahler. Second by Ryan. All ayes, motion carried. 2.Consideration of Change Order #4 – WRH, Inc. – Motion to Approve by Ryan. Second by Kahler. All ayes, motion carried. 3.Consideration of Pay Estimate #7 – Woodruff Construction – Motion to Approve by Havens. Second by Bartels. All ayes, motion carried. 4.Consideration of Special Events Application for Corridor Fall Market – Motion to Approve by Kahler. Second by Havens. Kelsey Swancutt spoke about the event and the charities that will be attending this event. Requesting to do a six hour road closure for the event to shuttle patrons in golf cart for craft event. All ayes, motion carried. th 5.Discussion and Consideration of Closure of Park Road for Sunday, November 19, for Corridor Fall Market Event and Council Action as Needed Motion to approve passing this item by Resolution 2017-116 by Havens. Second by Ryan. All ayes, motion carried City Council Agenda Page 7 of 9 Motion to approve Resolution 2017-116 – Resolution to close Park Road for Sunday, th November 19 for the Corridor Fall Market for six hours by Havens. Secodn by Upton Roll Call: Upton, Havens, Ryan, Kahler, Bartels. All ayes, motion carried. 6.Discussion and Consideration of Updates to City of Tiffin Employee Handbook and Council Acton as Needed Motion to approve updating the Tiffin Employee Handbook by Havens. Second by Bartels. All ayes, motion carried. 7.Discussion and Consideration to Accept Bid from LL Pelling for Railroad Approach Repair and Council Action as Needed Motion to approve the bid from LL Pelling for the Railroad Approach repair by Bartels. Second by Ryan. All ayes, motion carried. 8.Motion to Adjourn from Regular Session into Closed Session in Accordance with Iowa Code Chapter 21.5.j for Potential Real Estate Purchase Motion to adjourn from Regular Session into Closed Session in Accordance with Iowa Code Chapter 21.5.j for Potential Real Estate Purchase by Upton. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Entered at 9:30 PM Motion to adjourn from Closed Session and open Regular Session by Havens. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Open 9:50 PM No Public present after adjourning closed session and breaking into open session. Motion to approve the Mayor to make an offers 231 Main St Ryan Second by Kahler All ayes, motion carried. Motion to approve the Mayor to make an offers 241 Main St by Ryan Second by Kahler. Nay: Upton Aye, motion carried. L. Reports to be Received/Filed 1.September Planning & Zoning Minutes M. Reports from City Personnel 1.Mayor’s Report – STEM Competition judging their playscape ideas. 2.City Council Reports – Street Light at City Hall helps the dark corner. Concessions Stand Report 3.Director of Public Work’s Report – Pump at lift station at sewer plant. 4.Building Official Report – Nothing to report. 5.City Engineer’s Report – Nothing to report. 6.City Attorney’s Report – working on finalizing the last few properties on Roberts Ferry Road. 7.City Administrator’s Report – Public Works Picture slideshow presentation- showing new bags boards in the park, construction of the park shelters, road grading, etc. N.Adjournment City Council Agenda Page 8 of 9 Motion to adjourn by Ryan. Second by Upton. All ayes, motion carried. 9:52 PM _______________________ November 7, 2017 Ashley Platz, City Clerk City Council Agenda Page 9 of 9