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HomeMy Public PortalAbout20180220HPCminutes HPC approved: 3-19-18 Page 1 of 2 TYBEE ISLAND HISTORIC PRESERVATION COMMISSION MEETING MINUTES February 20, 2018 ATTENDANCE (Present) Commissioner: Jane Coslick, Phil Rosen, Jan Will City Council Representative: Jackson Butler Advisor: Sarah Jones Staff: Chantel Morton Guests: Vicki Hammons, Janice Hayden (Absent) Commissioner: Kathy Black Dennis, Susan Estroff CALL TO ORDER Sarah called the meeting to order at 5:25pm. CHAIRPERSON SELECTION/APPOINTMENT Motion was made by Phil, which was seconded by Jane, to appoint Jan as the Chairperson on the Historic Preservation Commission. The motion passed unanimously. SPOKESPERSON Commissioners discussed the importance of having one person represent the commission at other meetings such as city council. It was confirmed that the chairperson would be best to speak at meetings on behalf of the commission. Jackson explained that, as the council liaison, he will advocate and present items at council meetings when appropriate. Sarah explained that, as the director of the Historical Society, she addresses city council on their behalf and having an HPC spokesperson adds another level of support for topics pertaining to preservation. JOINT MEETINGS Chantel shared that commissioners had talked about requesting a joint meeting with city council in the past in order to ensure mutual understandings and goals with preservation for the island. Commissioners discussed the need to have a such a meeting with the Mayor and City Council once they have set their goals and have had a few meetings so new members can get acclimated with the process first. Chantel shared that meeting with the Development Authority/Main Street Program Directors is also a meeting that should be arranged because the program is based on economic development within the context of historic preservation. When city council activated the authority and the program expanded its area to city limits, it also began serving as a conduit for various organizations on the island on behalf of the city. Directors and the design committee have been working on design guidelines for districts - specifically downtown. The board will also be who the commissioners will be making a recommendation to in regards to the facade improvement grant applications for buildings that are on the historic resources survey. Commissioners will arrange these joint meetings thru Jackson and Chantel. GOALS/PROJECTS Discussion ensued about goals and projects that commissioners want to do and can achieve over the next one to two years. Five goals/projects were agreed upon. One of the projects will be to have an entrance sign designed and installed on Campbell at Van Horne that is inspired by the original entrance to Fort Screven. Jan and/or Sarah will email a historical photo of the design to commissioners for their review. Jackson will email commissioners example photos of design concepts. The second project will be to partner with the Historical Society by supporting their walking tour that is being developed. This could be part of Preservation Month. The third goal is for commissioners to have name tags. Chantel will make HPC approved: 3-19-18 Page 2 of 2 name tags and bring them to the next meeting. Jackson will assist with designing an informational brochure about the historic districts and features of Tybee. This will be the fourth project and could also be part of Preservation Month. Chantel will provide Jackson with brochure examples from other towns that she has received over the years. The fifth project will be to produce and install panels for each of the national historic districts. These will be similar to the Girl Scout panels at Jaycee Park that Sarah and Chantel worked on with the Historical Society and City last year during National Preservation Month. SOUTH END OVERLAY RECOMMENDATION Jackson reviewed a resolution he requested from the city attorney about a moratorium on demolition of historic structures for a period of 120 day that was imposed years ago. Jackson explained that it could be considered with modifications for the South End Business Overlay District as a way to protect the remaining historic integrity of the area and provide time to develop design guidelines with directors for the Development Authority/Main Street Program. Chantel confirmed that she will resend the guidelines for the proposed Downtown Local Historic (sub) District that had been worked on by commissioners as previously noted. Vicki, Dev’l Auth/Main Street Program vice chair, shared that their board and design committee have been working on guidelines for the district. With the grant that Chantel recently applied for, the hope is that a consultant can be hired to provide assistance and expedite finalizing the guidelines with the two groups so a final document can be presented for consideration of adoption by elected officials. She also confirmed that their board is developing incentives for implementing to entice commercial property owners to make improvements where needed. Jane made a motion, which was seconded by Phil, to recommend that city council accept the resolution for imposing a demolition moratorium for the South End Business Overlay District for a period of six months. The motion carried unanimously. Jackson will let the city attorney know so the resolution can be written for consideration at an upcoming city council meeting. PERMIT REVIEW PROCESS Sarah recapped the permit review process and the timeline. Jane offered to help Sarah by being the second person from the HPC that the Community Development Department’s Permitting Office can contact for reviewing permits. All agreed. MEETING SCHEDULE Commissioners agreed that they will meet the third Monday of every month instead of every other month at 6pm. ADJOURNMENT The meeting adjourned at 6:35pm.