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HPC approved: 3-19-18 Page 1 of 2
TYBEE ISLAND HISTORIC PRESERVATION COMMISSION
MEETING MINUTES
February 20, 2018
ATTENDANCE
(Present) Commissioner: Jane Coslick, Phil Rosen, Jan Will
City Council Representative: Jackson Butler
Advisor: Sarah Jones
Staff: Chantel Morton
Guests: Vicki Hammons, Janice Hayden
(Absent) Commissioner: Kathy Black Dennis, Susan Estroff
CALL TO ORDER
Sarah called the meeting to order at 5:25pm.
CHAIRPERSON SELECTION/APPOINTMENT
Motion was made by Phil, which was seconded by Jane, to appoint Jan as the Chairperson on the Historic
Preservation Commission. The motion passed unanimously.
SPOKESPERSON
Commissioners discussed the importance of having one person represent the commission at other
meetings such as city council. It was confirmed that the chairperson would be best to speak at meetings
on behalf of the commission. Jackson explained that, as the council liaison, he will advocate and present
items at council meetings when appropriate. Sarah explained that, as the director of the Historical
Society, she addresses city council on their behalf and having an HPC spokesperson adds another level of
support for topics pertaining to preservation.
JOINT MEETINGS
Chantel shared that commissioners had talked about requesting a joint meeting with city council
in the past in order to ensure mutual understandings and goals with preservation for the island.
Commissioners discussed the need to have a such a meeting with the Mayor and City Council once
they have set their goals and have had a few meetings so new members can get acclimated with the
process first. Chantel shared that meeting with the Development Authority/Main Street
Program Directors is also a meeting that should be arranged because the program is based on
economic development within the context of historic preservation. When city council activated the
authority and the program expanded its area to city limits, it also began serving as a conduit for various
organizations on the island on behalf of the city. Directors and the design committee have been working
on design guidelines for districts - specifically downtown. The board will also be who the
commissioners will be making a recommendation to in regards to the facade improvement grant
applications for buildings that are on the historic resources survey. Commissioners will arrange these
joint meetings thru Jackson and Chantel.
GOALS/PROJECTS
Discussion ensued about goals and projects that commissioners want to do and can achieve over the next
one to two years. Five goals/projects were agreed upon. One of the projects will be to have an entrance
sign designed and installed on Campbell at Van Horne that is inspired by the original entrance to Fort
Screven. Jan and/or Sarah will email a historical photo of the design to commissioners for their
review. Jackson will email commissioners example photos of design concepts. The second project will be
to partner with the Historical Society by supporting their walking tour that is being developed. This could
be part of Preservation Month. The third goal is for commissioners to have name tags. Chantel will make
HPC approved: 3-19-18 Page 2 of 2
name tags and bring them to the next meeting. Jackson will assist with designing an informational
brochure about the historic districts and features of Tybee. This will be the fourth project and could also
be part of Preservation Month. Chantel will provide Jackson with brochure examples from other towns
that she has received over the years. The fifth project will be to produce and install panels for each of the
national historic districts. These will be similar to the Girl Scout panels at Jaycee Park that Sarah and
Chantel worked on with the Historical Society and City last year during National Preservation Month.
SOUTH END OVERLAY RECOMMENDATION
Jackson reviewed a resolution he requested from the city attorney about a moratorium on
demolition of historic structures for a period of 120 day that was imposed years ago. Jackson
explained that it could be considered with modifications for the South End Business Overlay District
as a way to protect the remaining historic integrity of the area and provide time to develop design
guidelines with directors for the Development Authority/Main Street Program. Chantel confirmed that
she will resend the guidelines for the proposed Downtown Local Historic (sub) District that had been
worked on by commissioners as previously noted. Vicki, Dev’l Auth/Main Street Program vice chair,
shared that their board and design committee have been working on guidelines for the district. With the
grant that Chantel recently applied for, the hope is that a consultant can be hired to provide
assistance and expedite finalizing the guidelines with the two groups so a final document can be
presented for consideration of adoption by elected officials. She also confirmed that their board is
developing incentives for implementing to entice commercial property owners to make improvements
where needed. Jane made a motion, which was seconded by Phil, to recommend that city council accept
the resolution for imposing a demolition moratorium for the South End Business Overlay District for a
period of six months. The motion carried unanimously. Jackson will let the city attorney know so the
resolution can be written for consideration at an upcoming city council meeting.
PERMIT REVIEW PROCESS
Sarah recapped the permit review process and the timeline. Jane offered to help Sarah by being
the second person from the HPC that the Community Development Department’s Permitting Office
can contact for reviewing permits. All agreed.
MEETING SCHEDULE
Commissioners agreed that they will meet the third Monday of every month instead of every other
month at 6pm.
ADJOURNMENT
The meeting adjourned at 6:35pm.