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HomeMy Public PortalAboutMinutes 20180412.pdfCity Council Minutes, April 12, 2018 Consideration of Items for Consent Agenda Mayor Buelterman called the consent agenda to order at 6:30PM on April 12, 2018. Those present were Julie Livingston, Monty Parks, John Branigin, Wanda Doyle, Barry Brown, and Jackson Butler. Also attending were Dr. Shawn Gillen, City Manager; Bubba Hughes, City Attorney; George Shaw, Director, Community Development; and Janet LeViner, Clerk of Council. Mayor pro tem Brown listed the following items on the consent agenda:  Minutes, City Council Meeting, March 22, 2018  James McNaughton, Tybee Island Ethics Commission  Alcohol License Request: Liquor/Beer/Wine/Sunday Sales (Formerly Macelwee’s): Rebellion Restaurants, dba Salt Island Fish and Beer  Alcohol License Request: Special Event – Beer and Wine – Tybee Wine Festival: 10 Van Horne/Tybee Post Theater, April 27, 2018  Alcohol License Request: Special Event – Beer, Wine and Liquor – Tybee Wine Festival: 30 Meddin Drive/Tybee Light House, April 28, 2018  Alcohol License Request: Special Event – Beer and Wine – Tybee Wine Festival: 1 Meddin Circle/Tybee Lite Shrine Club, April 26, 2018  Third Amendment to Water Tower Attachment Option and Lease Agreement  To request the City Council approve a budget amendment within the fiscal year 2018 General Fund budget to transfer $47,293 from the Ocean Rescue Division’s Budget to the Fire Department Administration’s Budget  Approve a budget adjustment in the amount of $150,000 for the 19th Street Vehicular Crossover Dune Project. DISCUSSION: Ms. Doyle asked Dr. Gillen to put on record where the funding is coming from. Dr. Gillen responded $103,000 was coming from contingency in SPLOST and the remaining funding would be coming from budgetary adjustments from unspent dollars in capital projects that are now complete which between the two equals $150,000. He stated this is the fallback position and he spoke with Mayor Buelterman, there is money from the State, $10M, and he would like to go to the DCA and request they fund the project. They could also approach the County for additional SPLOST dollars. With this approval tonight, there will be a mechanism to pay for without drawing down on the Fund Balance. Dr. Gillen stated April 20, 2018 is the start date for the hauling of sand and sand bags will start arriving as well. A team will work for a seven (7) days period so the project will be completed by May 1, 2018. Mr. Hughes asked if this is an emergency purchase. Dr. Gillen responded it is an emergency purchase with a sole source vendor. There was a discussion regarding the 18th Street crossover.  Georgia Department of Natural Resources: Consent Order: Georgia’s Coastal Marshlands Protection Act  Building Alterations per Lease Agreement: Salty Pelican  Consideration of Proposers for Marine Science Center Project & Committee Evaluations & Determination of Final Rankings & Directions to staff to proceed with Contract Negotiations. Discussion: Mr. Hughes stated he asked this be included on the agenda as the proposals have been received and scored. The results need to be kept confidential until a contract is in place. Ms. Doyle thanked the individuals involved in the process and is confident in the process. Mr. Hughes stated the next step would be to direct Staff to negotiate a contract with the preferred proposer that being the one that best suits the interest of the City. Ms. Doyle stated she would like to direct Mr. Hughes to continue the process and begin negotiations with the first choice. Mr. Hughes identified the established priorities are as the highest ranked provider is (1) West Construction Company; (2) The Pinyan Company; (3) Collins Construction Services and ranked 4th is CPPI. This ranking is based on the Committee’s evaluation of the qualifications, plan, interviews, schedule of performance and fee proposal. Mayor Buelterman called the regular meeting to order at 7:00PM. All those present for the consent agenda were present. Opening Ceremonies  Call to Order  Invocation: Jan LeViner, Clerk  Pledge of Allegiance Reports of Staff, Boards , Standing Committees Alan Robertson approached Mayor and Council to discuss Dune Crossover Priorities. Mr. Robertson recommended moving forward with the 19th Street vehicular dune and not extend the pedestrian crosswalk, as 19th Street will be primarily vehicular. For 16th Street, the Committee is recommending moving the mobi-mat from 18th to 16th to make the crossover ADA compliant. Mr. Robertson stated with 17th Street as there are stairs going up and coming down and needs to be extended. He then gave an estimate of all the recommended changes to the crossovers. He recommended Mayor and Council work with DPW, update the dune crossover assessment that was done last year, and confirm the priority order of the annual dune crossover maintenance. In addition, to direct the Beach Task Force to continue to develop a long-range plan which would be the pier to the middle, the middle, to Gullick and the back. This would also be based on funding. Ms. Doyle asked Mr. Robertson who will be tasking the Beach Task Force with this. Mr. Robertson responded he would work with Dr. Gillen on the above. Dr. Gillen concurred. Mr. Robertson stated the Committee is working on an Emergency Sandbag Plan as to where the weak spots in the dunes are located. Mayor Buelterman would like to notify DNR the City’s plan is to push the sand into the gaps in the case the sand bags do not arrive in time of a possible disaster or storm. Dr. Gillen concurred. Mayor Buelterman thanked Mr. Robertson for all his hard work. Citizens to be Heard Jack Boylston approached Mayor and Council to thank them for their support regarding the Beach Bum Parade. Mr. Boylston gave a brief history of the parade and encouraged everyone to participate. Carrie Watson invited everyone to attend the Coronation on May 7, 2018, which will be held at The Deck. Gustave Kreh, approached Mayor and Council to ask for relief of his extremely high water bill at him home, 5th Sixth Terrace. Mr. and Mrs. Kreh explained that were not at home when there was a spike in the water consumption at their home and would like a reduction in their bill. Dr. Gillen stated he did not have the authority to reduce the bill when it was brought to his attention and recommended Mr. and Mrs. Kreh come to a council meeting. It was recommended by Ms. Doyle this be brought to the attention of the City Marshal and have him investigate as this is considered theft. Mayor Buelterman recommended the Infrastructure Committee hear this. They thanked Mayor and Council for their consideration. Larry Nesbit approached Mayor and Council to express his concerns with the Traffic on Jones. Mr. Nesbit also shares the concerns of Mr. Branigin and asked Mayor and Council to have an alternative to golf carts, slow moving vehicles, and bicyclists using Jones Avenue. Ms. Doyle stated she would add to the upcoming Public Safety Committee agenda. Mayor Buelterman thanked Mr. Nesbit for his concerns. Wanda Doyle made a motion to approve the consent agenda. Julie Livingston seconded. Vote was unanimous, 6-0. Public Hearings First Reading, 2018-03, Sec 5-140, Minor subdivision plat approval procedure. George Shaw approached Mayor and Council. Mr. Shaw stated Tybee’s Ordinance is conflicting with International Residential Code to allow a duplex built with a firewall that stops at the roofline. Tybee’s Code states if must go 3’ above the roof and the International Residential Code has since be changed. This ordinance would bring Tybee in compliance with the International Residential Code. Planning Commission unanimously voted to approve the proposed ordinance. Wanda Doyle made a motion to approve. Barry Brown seconded. Vote was unanimous to approve, 6-0. Council, Officials and City Attorney Considerations and Comments John Branigin opened a discussion on Passing Slow Vehicles on Jones Avenue. Mr. Branigin shared his concerns with not only slow vehicles and golf carts but also bicyclists. He recommended the Public Safety Committee discuss how to encourage bicyclists to use 2nd and Lovell as their preferred travel path rather than Jones as it poses a public safety issue. Mr. Branigin stated there is a public safety issue on Jones Avenue and it is spilling over into the other streets due to the numbers and frequencies of slow moving vehicles whether golf carts or bicycles. Mayor Buelterman confirmed bicyclists should be encouraged to move to Lovell and 2nd. Ms. Doyle confirmed and stated it will be included on an upcoming agenda. Dr. Gillen will present signage to the Public Safety Committee for their recommendations. Julie Livingston made a motion to adjourn to executive session to discuss personnel, litigation and real estate. Wanda Doyle seconded. Vote was unanimous, 6-0. Julie Livingston made a motion to return to regular session. Wanda Doyle seconded. Vote was unanimous, 6-0. Monty Parks made a motion to adjourn. John Branigin seconded. Vote was unanimous, 6- 0. Meeting adjourned at 9:45PM. ______________________________ Janet R. LeViner, CMC Clerk