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Hopkinton Board of Selectmen Meeting Minutes February 23, 2015
TOWN OF HOPKINTON
Board of Selectmen
February 23, 2016
A meeting of the Hopkinton Board of Selectmen was held on Tuesday, February 23, 2016 at Town
Hall, 18 Main Street, Hopkinton, Massachusetts. Selectmen Present: Ben Palleiko, John Coutinho,
Todd Cestari, John Mosher, Brian Herr. Officials Present: Town Manager Norman Khumalo.
CALL TO ORDER: Chairman Palleiko called the public meeting to order at 6:10 PM in Room
211.
The Chair entertained a motion to enter executive session; To discuss strategies with respect to
collective bargaining updates by the Town Manager relative to Fire because an open meeting may
have detrimental effects on the bargaining positions of the Board; To discuss strategy with respect
to deployment of public safety personnel and devices; To allow Town Manager Norman Khumalo
to participate; and, to enter public session at the conclusion.
MOVED by Mr. Cestari and SECONDED by Mr. Mosher. ROLL CALL: Mr. Mosher-Yes,
Mr. Cestari-Yes, Mr. Coutinho-Yes, Mr. Herr-Yes, Mr. Palleiko-Yes. VOTE to Approve: Yes-
5, No-0.
REOPEN PUBLIC SESSION: Chair Palleiko reopened the Public Session in Room 215 with
the Pledge of Allegiance.
PUBLIC FORUM: Residents were invited to share ideas, opinions, or ask questions regarding
town government. Pam Waxlax spoke about recycling and Rick Sulfaro, Dom Collins and Tom
McIntyre spoke about the Fire Chief position
CONSENT AGENDA
i. MINUTES The Board considered accepting the following public session minutes:
02/02/16.
ii. BOND AUTHORIZATION NOTES
Pursuant to various articles of the 2016 Annual Town Meetings, the Board considered
approving a Bond Authorization Note in the amount of $9 million for various capital approved at
respective Town Meetings.
Supporting Exhibit: Assistant Treasurer’s BAN Memo ; Bond sale results
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Hopkinton Board of Selectmen Meeting Minutes February 23, 2015
iii. MARATHON FUND REQUEST
The Board considered approving a Marathon Fund Request for $1,750 for the purpose
of transferring 16 HHS Football films from 1930 through 1982 from 8mm or 16mm films
to Quick Time Files. These would be shown at various times as part of HOPTVs “From
the Vault” programming.
iv. BOARD APPOINTMENTS (ACTION)
The Board considered appointing candidates to:
1. Upper Charles Trail Committee
2. Marathon Committee
3. Metrowest 495 Partnership
Supporting Exhibits: Upper Charles Trail Committee applicant;
Marathon Committee applicant; Metrowest 495 Partnership applicant.
Items iii and iv were broken out
MOTION to approve the Consent Agenda items i and ii; MOVED by Mr. Coutinho and
SECONDED by Mr. Mosher ROLL CALL: Mr. Mosher-Yes, Mr. Coutinho-Yes, Mr. Herr-
Yes, Mr. Cestari, Mr. Palleiko-Yes. VOTE to Approve: Yes-5, No, Abstained-0.
Item iii moved continued to a future agenda when the Board will have more information from the
Marathon Fund Committee.
MOTION to appoint David O’Brien from an alternate (non-voting) member, to member of the
Upper Charles Trail Committee and Charles Wallace to the Marathon Committee.
MOVED by Mr. Coutinho and SECONDED by Mr. Mosher ROLL CALL: Mr. Mosher-Yes,
Mr. Coutinho-Yes, Mr. Herr-Yes, Mr. Cestari, Mr. Palleiko-Yes. VOTE to Approve: Yes-5,
No, Abstained-0.
300th ANNIVERSARY CELEBRATION COMMITTEE SEALING OF THE TIME
CAPSULE
Jean Bertschmann, Chair of the 300th Anniversary Celebration Committee, introduced Mike
Whalen and John Foster who closed and sealed the time capsule boxes, one to be opened in 2066
and the other to be opened in 2116. Jean put a final seal on one of the boxes for the time capsule
and will affix a plaque to the bench.
BAA BOSTON MARATHON PARADE PERMIT
The Board considered the following parade permits for the 2016 Boston Marathon:
Proponent: BAA - Training Run
Starting Point: Main Street, Hopkinton
Ending Point: Boston, MA
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Hopkinton Board of Selectmen Meeting Minutes February 23, 2015
Date & time: March 26, 2016 6 a.m. - 11 a.m.
Street Closings: (See attached)
Supporting Exhibits: Application & Permitting Team Comments.
Proponent: BAA - Boston Marathon
Starting Point: Main Street, Hopkinton
Ending Point: Boston, MA
Date & time: April 18, 2016
Street Closings: (See attached)
Supporting Exhibits: Application & Permitting Team Comments.
MOTION to approve the BAA Training Run and Boston Marathon Parade Permits; MOVED
by Mr. Coutinho and SECONDED by Mr. Mosher ROLL CALL: Mr. Mosher-Yes, Mr. Herr-
Yes, Mr. Cestari, Mr. Palleiko-Yes. VOTE to Approve: Yes-4, No, Abstained-0.
Mr. Coutinho had left the room
POLICE CHIEF: INTERIM FY16 GOALS REVIEW
Police Chief provided an update on FY16 goals and department activities.
IT DIRECTOR UPDATE
Joshua Grossetti, IT Director for the Town of Hopkinton, presented an assessment of the Town’s
IT program to the Board of Selectmen.
Supporting Exhibits: IT Director Memo
STREET NAME ACCEPTANCE
The Board considered approving a name for three lots on a paper Street (off Leonard Street).
The proposed names were:Box Mill Road, Mehearn Road, Leonard Lane, Leonard Circle, Easy
Street
Supporting Exhibits: Street name request; Permitting Team Comments.
MOTION to approve Box Mill Road as the new street name; MOVED by Mr. Mosher and
SECONDED by Mr. Coutinho, ROLL CALL: Mr. Mosher-Yes, Mr. Coutinho-Yes, Mr. Herr-
Yes, Mr. Cestari, Mr. Palleiko-Yes. VOTE to Approve: Yes-5, No, Abstained-0.
LIQUOR LICENSES: 2016 CHANGES & HOURS OF OPERATION POLICY
Supporting Exhibits: MGL. Hours of Service Regulation; Draft Policy
Mr. Khumalo gave updates; clarified new hours and the general operating requirements. He
gave specific requirements from the draft for Farmer’s market license, outdoor service, farm
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Hopkinton Board of Selectmen Meeting Minutes February 23, 2015
series pouring permits and special temporary licenses.
The Board asked for a public hearing in a month.
LIAISON REPORTS/BOARD INVITES/EVENTS
For Board liaison assignments, click here.
Supporting Exhibits: Lt. Wallace Retirement Party Invitation; Monthly Invite Update
TOWN MANAGER’S REPORT:
The Chair introduced one item to the agenda this evening, which was unknown at the time of
posting namely:
“To authorize the Board Chair to sign the support letter for the Recreational Trails Program grant
application.”
MOTION to authorize the Chair to sign letter of support for the Recreational Trails Program
grant application; MOVED by Mr. Mosher and SECONDED by Mr. Coutinho, ROLL
CALL: Mr. Mosher-Yes, Mr. Coutinho-Yes, Mr. Herr-Yes, Mr. Cestari, Mr. Palleiko-
Yes. VOTE to Approve: Yes-5, No, Abstained-0.
1. EL Harvey Contract. The Board discussed whether to renegotiate with current provider of
start the RFP process.
2. Staffing Updates. Elaine Lazarus will assume a higher level support role in relation to the
operational function of the town while continuing her role as LUPP director. She will also be in
charge of risk management, grant writing and economic development. In this role, she will
provide better integration between LUPP and the Town’s administration.
Mr. Palleiko stated that this change will allow the Town Manager’s job to grow in a different
direction and that Board approval was not required for the change to be made.
Mr. Mosher wanted this position to be at a higher level than administrative.
3. 203 Pond Street Conservation Restriction
Supporting Exhibits: 203 Pond Street Conservation Restriction
4. FY 17 Budget Update
Mr. Cestari left the meeting
FUTURE BOARD AGENDA ITEMS:
Downtown Parking and corridor, GE coming to Boston.
ADJOURN: MOTION by Mr. Mosher to adjourn, SECONDED by Mr. Coutinho. VOTE to
Approve: Unanimous. Meeting adjourned. (4-0)
Correspondence to the Board of Selectmen
1. Xfinity Letter regarding Professional Installation Fee
2. Site Sold Notice - 60 Main Street
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Hopkinton Board of Selectmen Meeting Minutes February 23, 2015
3. Letter from Mary Pratt regarding Fire hief
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Upcoming Board Meetings
1. March 01
2. March 08
3. March 15