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HomeMy Public PortalAboutCC Minutes 01.17.2023 1 CITY COUNCIL CLOSED & REGULAR SESSION MINUTES January 17, 2023 Closed Session: 5:00 PM Regular Meeting: 6:00 PM 550 E. Sixth Street, Beaumont, CA _____________________________________________________________________ CLOSED SESSION A. CALL TO ORDER at 5:00 p.m. Mayor Martinez, Mayor Pro Tem Fenn, Council Member Lara, Council Member Voigt, Council Member White B. PUBLIC COMMENTS REGARDING CLOSED SESSION B.1 Conference with Legal Counsel - Existing Litigation Pursuant to Government Code Section 54956.9(d)(1) One Case: Mileena Garcia et al. (Case number 5:22-cv-1629-SSS(KKx) No reportable action. B.2 Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8 Property: Six Parcels on the Northwest Corner of Beaumont Ave and Eighth street (APN Nos. 415-333-007, 008, 009, 010, 011, 012). Agency Negotiator: City Manager Elizabeth Gibbs or her designee. Negotiating Parties: City of Beaumont as the Potential Purchaser and Thomas Daniel as Potential Seller. Under Negotiation are Price and Terms. No reportable action. B.3 Conference with Legal Counsel - Anticipated Litigation: Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2) and/or (3): One potential case. No reportable action. B.4 Conference with Legal Counsel Regarding Potential Initiation of Litigation 2 Pursuant to Government Code Section 54956.9(d)(4): One potential case No reportable action. C. ADJOURNMENT TO CLOSED SESSION Report out from Closed Session REGULAR SESSION D. CALL TO ORDER A JOINT MEETING OF THE BEAUMONT CITY COUNCIL AND BEAUMONT YOUTH COUNCIL Present: Mayor Martinez, Mayor Pro Tem Fenn, Council Member Lara, Council Member Voigt, Council Member White Present: Amaree Thomas, Jeremiah Hasibuan, Leah Moore, Savannah Sontoski, Theo Harris, Eva Garcia, John Nucasa, Marlowe Ugapo, Mary Jane Diaz Swearing in of the Beaumont Youth Council Members ADJOURNMENT OF THE BEAUMONT YOUTH COUNCIL MEETING RECONVENE THE MEETING OF THE BEAUMONT CITY COUNCIL Action on any Closed Session Items Action of any Requests for Excused Absence Pledge of Allegiance Invocation Adjustments to the Agenda Conflict of Interest Disclosure E. ANNOUNCEMENTS / RECOGNITION / PROCLAMATIONS / CORRESPONDENCE E.1 Public Annual Financial Report Presentation F. PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA) No comments. G. CONSENT CALENDAR Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the end of action items. Approval of all Ordinances and Resolutions to be read by title only. 3 G.1 Ratification of Warrants Ratify Warrants dated: December 20, 2022 December 28, 2022 January 6, 2023 G.2 Approval of Minutes Approve Minutes dated December 20, 2022. G.3 FY2021-2022 Popular Annual Financial Report Receive and file the City’s first Popular Annual Financial Report. Receive and file the City’s first Popular Annual Financial Report. G.4 Accept Public Improvements and Exonerate Maintenance Bond Associated with Tract 37298-1 Maintenance Bond Exoneration for traffic signal improvements at Highland Springs Avenue and Oak Valley Parkway associated with Tract Map No. 37298-1. Accept the public improvements, authorize the Mayor to sign the Certificate of Acceptance, and authorize staff to issue a bond exoneration letter for maintenance bonds for (Project / Bond Number / Improvement): • Tract Map No. 37298-1 / CMS331858-M / Traffic Signal G.5 Performance Bond Exoneration for Tracts 27971-4, 27971-6, and 27971-8 Performance bond exoneration for street improvements associated with Tract Map No. 27971-4, 27971-6, and 27971-8. Authorize City staff to issue a Bond Exoneration Letter for Performance and Payment Bonds and Accept Maintenance Bonds for (Project / Bond Number / Improvement / Maintenance Bond Number): • Tract Map No. 27971-4/ PB03010407102 / Street / PB03010407102-M • Tract Map No. 27971-6/ PB03010407116 / Street / PB03010407116-M • Tract Map No. 27971-8/ PB03010407117 / Street / PB03010407117-M G.6 Authorize Changes to Position Allocation Staff and administration have been continuously evaluating current positions and staffing levels. As vacancies arise individual department 4 organizational structures are being evaluated and discussed. Finance, Public Works, and the Police Department seek to make changes to their position allocations. The Finance Department seeks to change a Senior Accountant to an Accountant. The Police Department seeks to add an additional Lead Dispatcher and Police Corporal. Public Works seeks to change a Senior Engineer to an Associate Engineer. Approve the elimination of one Senior Accountant (SA-01). Approve the addition of one Accountant (AC-01). Approve the elimination of one Part Time/On-Call Dispatcher (PSD OC-02). Approve the addition of one additional Lead Dispatcher (PSD LD-02). Approve the elimination of one Police Officer (PO-35). Approve the addition of one Police Corporal (PC-07). Approve the elimination of one Senior Engineer (SE-01). Approve the addition on one Associate Engineer (AE-01). G.7 Approve the City of Beaumont 2023 Legislative Platform and Establish Funding Priorities for City Projects Establish the City Council’s position on various legislative topics and identify funding priorities for the legislative session. Approve the proposed 2023 Legislative Platform and funding priorities. Motion by Council Member White Second by Council Member Lara To approve the Consent Calendar Approved by a unanimous vote H. PUBLIC HEARINGS Approval of all Ordinances and Resolutions to be read by title only. H.1 Meritage Development Agreement Amendment PLAN2022-0776 Consideration of an amendment to the Fairway Canyon Development Agreement. The proposed amendment includes revisions to Planning Area 20 that subdivide Planning Area 20B into 20B and 20D; and revise the unit count and density within all subareas of Planning Area 20. The 5 subject property is located northwest of Sorenstam Drive in Phase 4 of the Oak Valley & SCPGA Golf Course Specific Plan. Public Hearing opened at 6:49 p.m. D. Hendrix - Representing the applicant, spoke in support of the amendment. Public Hearing closed at 6:50 p.m. Motion by Mayor Pro Tem Fenn Second by Council Member Lara Waive the first full reading and approve by title only, an “Ordinance of the City Council of the City of Beaumont, California, Approving an Amended Development Agreement by and between the City of Beaumont and Meritage Homes of California, Inc.” Approved by a unanimous vote H.2 California Environmental Quality Act (CEQA) Initial Study/Mitigated Negative Declaration Review for the Second Street Extension Project Environmental review of a Capital Improvement Project (CIP) R-12 to extend Second Street from the westerly boundary of the Home Depot shopping center to the proposed intersection at Pennsylvania Avenue. Public Hearing opened at 6:57 p.m. R. Roy - Asked for bike lanes to be included. Public Hearing closed at 7:00 p.m. Motion by Council Member Lara Second by Council Member Voigt Adopt a Mitigated Negative Declaration and Mitigation and Monitoring Reporting Program for the Second Street Extension Project; and, Direct staff to prepare a Notice of Determination to be filed with the Riverside County Clerk Recorder. Approved by a unanimous vote H.3 Hold a Public Hearing and Adopt Addendum No. 1 to the Mitigated Negative Declaration for the Beaumont Wastewater Treatment Plant Upgrade/Expansion and Brine Pipeline (Capital Improvement Projects WW-04 and WW-05) A California Environmental Quality Act (CEQA) Addendum to the previously approved Mitigated Negative Declaration for the Beaumont Wastewater Treatment Plant Upgrade/Expansion and Brine Pipeline to 6 analyze impacts for the Mesa Lift Station and Force Main Project (CIP Projects WW-04 and WW-05). Public Hearing opened at 7:08 p.m. No comments Public Hearing closed at 7:09 p.m. Motion by Council Member White Second by Mayor Pro Tem Fenn To adopt Addendum No. 1 to the Mitigated Negative Declaration for the Beaumont Wastewater Treatment Plant Upgrade/Expansion and Brine Pipeline (Capital Improvement Projects WW-04 and WW-05); and Direct staff to prepare a Notice of Determination to be filed with the Riverside County Clerk Recorder. Approved by a unanimous vote H.4 Public Hearing to Consider an Ordinance Amending Chapter 2.35 of the Beaumont Municipal Code – Financial and Audit Committee Adoption of an Ordinance Amending Beaumont Municipal Code Chapter 2.35 – Financial and Audit Committee Public Hearing opened at 7:11 p.m. No comments Public Hearing closed at 7:12 p.m. Motion by Council Member Lara Second by Council Member White Waive the full reading and approve the first reading by the title only, “An Ordinance of the City Council of the City of Beaumont, California, Amending Chapter 2.35 to the City of Beaumont Municipal Code.” Approved by a unanimous vote I. ACTION ITEMS Approval of all Ordinances and Resolutions to be read by title only. I.7 Discussion of the Draft Sports Field Policy Handbook and Proposed Recreation Fees Update from a previous discussion of the City Council to establish a Sports Field Policy Handbook and recreation fees. Public Comment opened at 7:25 p.m. A. Lobo - Concerned with repairing fields now and that parents won't 7 be able to afford the cost to play. R. Snider - Asked about funding and wants priority to be for Beaumont residents. A. Pouchoulin - Concerned with the current status of the fields. S. Rigg - Does not agree with adding fees for the field use. E. Thomason - Expressed concerns with the condition of the snack bar and expressed concerns of adding fees. A. Olvera - Asked for clarification of paying mello-roos and having to pay a fee. J. Hargreaves - Spoke in opposition of the fees. A. Williams - Asked for Council to speak with all of the leagues to discuss fees. R. McCully - Spoke in opposition of the fees and concerned with the current condition of the fields. D. Valdivia - Concerned with the allocation of the use of Rangel Park. D. Carlson - Concerned with adding fields and creating a financial hardship. R. Humble - Spoke in opposition of the fees and asked for a Parks Commission. E. Bennett - Spoke in opposition of the fees for field use. L. Orozco - Asked for a Parks Commission. Public Comment closed at 7:57 p.m. Motion by Mayor Martinez Second by Council Member White Approve the Sport Facility Policy Handbook without the fees, and bring back the fees at a future meeting. Approved by a unanimous vote I.1 Pension Funding Update and Strategy Discussion Receive an update on the City’s pension funding status and discuss strategies for long-term stabilization of pension costs. Direction to staff to bring options back for Council to review and make a decision. I.2 Discussion and Direction on Economic Development Committee Policies and Procedures Review and discussion of Economic Development Committee Policies and Procedures as it relates to number of committee members and meeting frequency. 8 Direction to staff to bring back a policy with changes to removing member classifications and replace with Business owner preferred, and reduce the number of staff members. I.3 2023 Street Project Updated list of streets to be rehabilitated for the 2023 Street Project. Motion by Council Member Lara Second by Council Member Voigt To approve the combination of CIP Projects R-18, R-08, R-09 R-14, R-15 and approve the proposed Street Project List of approximately 23.6 miles of street rehabilitation. I.4 First Amendment to the Professional Services Agreement with Z&K Consultants, Inc. for Consulting Engineering Services in an Amount Not to Exceed $75,000, with a Total Contract Amount Not to Exceed $99,900 Approve a First Amendment to the professional services agreement with Z&K Consultants, Inc. (Z&K) for consulting engineering services for technical support and project management. ITEMS I.4, I.5, AND I.6 were approved in one motion: Motion by Mayor Martinez Second by Council Member Lara To approve Items I.4, I.5 and I.6 as presented. Approve a First Amendment to the professional services agreement with Z&K Consultants, Inc. for consulting engineering services in an amount not to exceed $75,000, with a total contract amount not to exceed $99,900. Approved by a unanimous vote. I.5 Award a Public Works Agreement to Elecnor Belco Electric, Inc. for Traffic Signal Upgrade Traffic Signal Upgrade at Sixth Street and Beaumont Avenue. Award a public works agreement to Elecnor Belco Electric, Inc. for construction of Citywide Traffic Signal Upgrade at Sixth Street and Beaumont Avenue in an amount not to exceed $151,000; and authorize the City Manager to sign change orders up to an additional $15,000 for a total construction amount of $166,000. I.6 First Amendment to the Public Works Agreement with Crosstown Electrical & Data, Inc. for Annual Citywide Traffic Signal Maintenance. 9 First Amendment to the public works agreement with Crosstown Electrical & Data, Inc. Approve a First Amendment to the public works agreement with Crosstown Electrical & Data, Inc. for annual citywide traffic signal maintenance in an amount not to exceed $145,000. I.8 Establish a Time, Date, and Place for a Workshop Regarding the Sewer System Management Plan and Fats, Oils, and Grease Program/Ordinance City staff is requesting that the City Council hold a workshop regarding the Sewer System Management Plan (SSMP) and Fats, Oils, and Grease (FOG) program and Ordinance. Consensus to establish Tuesday, February 28, 2023, at 5:00 p.m. in the Council Chambers as the time, date, and place for the workshop. I.9 Mayoral Assignments for City Council Representation at External Boards and Internal Sub-Committees Assignment of representation at the San Gorgonio Pass Water Agency and San Gorgonio Pass Regional Water Alliance. Mayor Martinez appointed Council Member White as the liaison to the San Gorgonio Pass Water Agency and Council Member Voight to the San Gorgonio Pass Regional Water Alliance. I.10 Discussion on Modifications to the Procurement of Professional Services Ordinance – Beaumont Municipal Code Chapter 3.02 Review and discussion of proposed amendments to Beaumont Municipal Code Chapter 3.02 – Procurement of Professional Services Direction to staff to seek outside legal opinion on exempting legal services on the contract process and to bring back an ordinance for a public hearing and first reading with a change to the City Manager authorization limit from $25k to $75k and a change to the 5 year contract limit to 5 years with two one-year extension with Council's 4/5 vote. I.11 Approval of City Attorney Invoices for the Month of December 2022 Motion by Council Member Lara Second by Mayor Martinez Approve invoices in the amount of $100,768.75. 10 Approved by a unanimous vote J. LEGISLATIVE UPDATES AND DISCUSSION K. ECONOMIC DEVELOPMENT UPDATE Economic Development Committee Report Out and City Council Direction L. CITY TREASURER REPORT Finance and Audit Committee Report Out and City Council Direction M. CITY CLERK REPORT N. CITY ATTORNEY REPORT O. CITY MANAGER REPORT O.1 City Magazine - Winter Edition O.2 Community Survey O.3 Property Tax Newsletter 2022/2023 O.4 2022-3Q Sales Tax Update O.5 January Parks Update O.6 January Transportation Updates P. FUTURE AGENDA ITEMS Q. COUNCIL REPORTS White - No report Voigt - Attended the Cal-Cities Meeting and Collaborative Agency Meeting Lara - Attended an RCA Meeting Fenn - Veteran Expo reminder, TNOW Meeting and Pass Comm Meeting Martinez - Attended a recycle water Ad-Hoc Meeting, Cal-Cities Meeting, and the Chamber Breakfast R. ADJOURNMENT at 11:03 p.m. The next regular meeting of the Beaumont City Council, Beaumont Financing Authority, the Beaumont Successor Agency (formerly RDA), the Beaumont Utility Authority, the Beaumont Parking Authority and the Beaumont Public Improvement Agency is scheduled for February 7, 2023, at 6:00 p.m. unless otherwise posted.