HomeMy Public PortalAboutCC Minutes 01.17.2023
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CITY COUNCIL CLOSED & REGULAR SESSION
MINUTES
January 17, 2023
Closed Session: 5:00 PM Regular Meeting: 6:00 PM
550 E. Sixth Street, Beaumont, CA
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CLOSED SESSION
A. CALL TO ORDER at 5:00 p.m.
Mayor Martinez, Mayor Pro Tem Fenn, Council Member Lara, Council Member
Voigt, Council Member White
B. PUBLIC COMMENTS REGARDING CLOSED SESSION
B.1 Conference with Legal Counsel - Existing Litigation Pursuant to
Government Code Section 54956.9(d)(1)
One Case: Mileena Garcia et al. (Case number 5:22-cv-1629-SSS(KKx)
No reportable action.
B.2 Conference with Real Property Negotiators Pursuant to Government Code
Section 54956.8
Property: Six Parcels on the Northwest Corner of Beaumont Ave and
Eighth street (APN Nos. 415-333-007, 008, 009, 010, 011, 012). Agency
Negotiator: City Manager Elizabeth Gibbs or her designee. Negotiating
Parties: City of Beaumont as the Potential Purchaser and Thomas Daniel
as Potential Seller. Under Negotiation are Price and Terms.
No reportable action.
B.3 Conference with Legal Counsel - Anticipated Litigation:
Significant Exposure to Litigation Pursuant to Government Code Section
54956.9(d)(2) and/or (3): One potential case.
No reportable action.
B.4 Conference with Legal Counsel Regarding Potential Initiation of Litigation
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Pursuant to Government Code Section 54956.9(d)(4): One potential case
No reportable action.
C. ADJOURNMENT TO CLOSED SESSION
Report out from Closed Session
REGULAR SESSION
D. CALL TO ORDER A JOINT MEETING OF THE BEAUMONT CITY COUNCIL
AND BEAUMONT YOUTH COUNCIL
Present: Mayor Martinez, Mayor Pro Tem Fenn, Council Member Lara, Council
Member Voigt, Council Member White
Present: Amaree Thomas, Jeremiah Hasibuan, Leah Moore, Savannah
Sontoski, Theo Harris, Eva Garcia, John Nucasa, Marlowe Ugapo, Mary Jane
Diaz
Swearing in of the Beaumont Youth Council Members
ADJOURNMENT OF THE BEAUMONT YOUTH COUNCIL MEETING
RECONVENE THE MEETING OF THE BEAUMONT CITY COUNCIL
Action on any Closed Session Items
Action of any Requests for Excused Absence
Pledge of Allegiance
Invocation
Adjustments to the Agenda
Conflict of Interest Disclosure
E. ANNOUNCEMENTS / RECOGNITION / PROCLAMATIONS /
CORRESPONDENCE
E.1 Public Annual Financial Report Presentation
F. PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA)
No comments.
G. CONSENT CALENDAR
Items on the consent calendar are taken as one action item unless an item is pulled
for further discussion here or at the end of action items. Approval of all Ordinances
and Resolutions to be read by title only.
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G.1 Ratification of Warrants
Ratify Warrants dated:
December 20, 2022
December 28, 2022
January 6, 2023
G.2 Approval of Minutes
Approve Minutes dated December 20, 2022.
G.3 FY2021-2022 Popular Annual Financial Report
Receive and file the City’s first Popular Annual Financial Report.
Receive and file the City’s first Popular Annual Financial Report.
G.4 Accept Public Improvements and Exonerate Maintenance Bond
Associated with Tract 37298-1
Maintenance Bond Exoneration for traffic signal improvements at Highland
Springs Avenue and Oak Valley Parkway associated with Tract Map No.
37298-1.
Accept the public improvements, authorize the Mayor to sign the
Certificate of Acceptance, and authorize staff to issue a bond
exoneration letter for maintenance bonds for (Project / Bond Number
/ Improvement):
• Tract Map No. 37298-1 / CMS331858-M / Traffic Signal
G.5 Performance Bond Exoneration for Tracts 27971-4, 27971-6, and 27971-8
Performance bond exoneration for street improvements associated with
Tract Map No. 27971-4, 27971-6, and 27971-8.
Authorize City staff to issue a Bond Exoneration Letter for
Performance and Payment Bonds and Accept Maintenance Bonds
for (Project / Bond Number / Improvement / Maintenance Bond
Number):
• Tract Map No. 27971-4/ PB03010407102 / Street /
PB03010407102-M
• Tract Map No. 27971-6/ PB03010407116 / Street /
PB03010407116-M
• Tract Map No. 27971-8/ PB03010407117 / Street /
PB03010407117-M
G.6 Authorize Changes to Position Allocation
Staff and administration have been continuously evaluating current
positions and staffing levels. As vacancies arise individual department
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organizational structures are being evaluated and discussed. Finance,
Public Works, and the Police Department seek to make changes to their
position allocations. The Finance Department seeks to change a Senior
Accountant to an Accountant. The Police Department seeks to add an
additional Lead Dispatcher and Police Corporal. Public Works seeks to
change a Senior Engineer to an Associate Engineer.
Approve the elimination of one Senior Accountant (SA-01).
Approve the addition of one Accountant (AC-01).
Approve the elimination of one Part Time/On-Call Dispatcher (PSD
OC-02).
Approve the addition of one additional Lead Dispatcher (PSD LD-02).
Approve the elimination of one Police Officer (PO-35).
Approve the addition of one Police Corporal (PC-07).
Approve the elimination of one Senior Engineer (SE-01).
Approve the addition on one Associate Engineer (AE-01).
G.7 Approve the City of Beaumont 2023 Legislative Platform and Establish
Funding Priorities for City Projects
Establish the City Council’s position on various legislative topics and
identify funding priorities for the legislative session.
Approve the proposed 2023 Legislative Platform and funding
priorities.
Motion by Council Member White
Second by Council Member Lara
To approve the Consent Calendar
Approved by a unanimous vote
H. PUBLIC HEARINGS
Approval of all Ordinances and Resolutions to be read by title only.
H.1 Meritage Development Agreement Amendment PLAN2022-0776
Consideration of an amendment to the Fairway Canyon Development
Agreement. The proposed amendment includes revisions to Planning
Area 20 that subdivide Planning Area 20B into 20B and 20D; and revise
the unit count and density within all subareas of Planning Area 20. The
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subject property is located northwest of Sorenstam Drive in Phase 4 of the
Oak Valley & SCPGA Golf Course Specific Plan.
Public Hearing opened at 6:49 p.m.
D. Hendrix - Representing the applicant, spoke in support of the
amendment.
Public Hearing closed at 6:50 p.m.
Motion by Mayor Pro Tem Fenn
Second by Council Member Lara
Waive the first full reading and approve by title only, an “Ordinance
of the City Council of the City of Beaumont, California, Approving an
Amended Development Agreement by and between the City of
Beaumont and Meritage Homes of California, Inc.”
Approved by a unanimous vote
H.2 California Environmental Quality Act (CEQA) Initial Study/Mitigated
Negative Declaration Review for the Second Street Extension Project
Environmental review of a Capital Improvement Project (CIP) R-12 to
extend Second Street from the westerly boundary of the Home Depot
shopping center to the proposed intersection at Pennsylvania Avenue.
Public Hearing opened at 6:57 p.m.
R. Roy - Asked for bike lanes to be included.
Public Hearing closed at 7:00 p.m.
Motion by Council Member Lara
Second by Council Member Voigt
Adopt a Mitigated Negative Declaration and Mitigation and
Monitoring Reporting Program for the Second Street Extension
Project; and,
Direct staff to prepare a Notice of Determination to be filed with the
Riverside County Clerk Recorder.
Approved by a unanimous vote
H.3 Hold a Public Hearing and Adopt Addendum No. 1 to the Mitigated
Negative Declaration for the Beaumont Wastewater Treatment Plant
Upgrade/Expansion and Brine Pipeline (Capital Improvement Projects
WW-04 and WW-05)
A California Environmental Quality Act (CEQA) Addendum to the
previously approved Mitigated Negative Declaration for the Beaumont
Wastewater Treatment Plant Upgrade/Expansion and Brine Pipeline to
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analyze impacts for the Mesa Lift Station and Force Main Project (CIP
Projects WW-04 and WW-05).
Public Hearing opened at 7:08 p.m.
No comments
Public Hearing closed at 7:09 p.m.
Motion by Council Member White
Second by Mayor Pro Tem Fenn
To adopt Addendum No. 1 to the Mitigated Negative Declaration for
the Beaumont Wastewater Treatment Plant Upgrade/Expansion and
Brine Pipeline (Capital Improvement Projects WW-04 and WW-05);
and
Direct staff to prepare a Notice of Determination to be filed with the
Riverside County Clerk Recorder.
Approved by a unanimous vote
H.4 Public Hearing to Consider an Ordinance Amending Chapter 2.35 of the
Beaumont Municipal Code – Financial and Audit Committee
Adoption of an Ordinance Amending Beaumont Municipal Code Chapter
2.35 – Financial and Audit Committee
Public Hearing opened at 7:11 p.m.
No comments
Public Hearing closed at 7:12 p.m.
Motion by Council Member Lara
Second by Council Member White
Waive the full reading and approve the first reading by the title only,
“An Ordinance of the City Council of the City of Beaumont,
California, Amending Chapter 2.35 to the City of Beaumont Municipal
Code.”
Approved by a unanimous vote
I. ACTION ITEMS
Approval of all Ordinances and Resolutions to be read by title only.
I.7 Discussion of the Draft Sports Field Policy Handbook and Proposed
Recreation Fees
Update from a previous discussion of the City Council to establish a
Sports Field Policy Handbook and recreation fees.
Public Comment opened at 7:25 p.m.
A. Lobo - Concerned with repairing fields now and that parents won't
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be able to afford the cost to play.
R. Snider - Asked about funding and wants priority to be for
Beaumont residents.
A. Pouchoulin - Concerned with the current status of the fields.
S. Rigg - Does not agree with adding fees for the field use.
E. Thomason - Expressed concerns with the condition of the snack
bar and expressed concerns of adding fees.
A. Olvera - Asked for clarification of paying mello-roos and having to
pay a fee.
J. Hargreaves - Spoke in opposition of the fees.
A. Williams - Asked for Council to speak with all of the leagues to
discuss fees.
R. McCully - Spoke in opposition of the fees and concerned with the
current condition of the fields.
D. Valdivia - Concerned with the allocation of the use of Rangel Park.
D. Carlson - Concerned with adding fields and creating a financial
hardship.
R. Humble - Spoke in opposition of the fees and asked for a Parks
Commission.
E. Bennett - Spoke in opposition of the fees for field use.
L. Orozco - Asked for a Parks Commission.
Public Comment closed at 7:57 p.m.
Motion by Mayor Martinez
Second by Council Member White
Approve the Sport Facility Policy Handbook without the fees, and
bring back the fees at a future meeting.
Approved by a unanimous vote
I.1 Pension Funding Update and Strategy Discussion
Receive an update on the City’s pension funding status and discuss
strategies for long-term stabilization of pension costs.
Direction to staff to bring options back for Council to review and
make a decision.
I.2 Discussion and Direction on Economic Development Committee Policies
and Procedures
Review and discussion of Economic Development Committee Policies and
Procedures as it relates to number of committee members and meeting
frequency.
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Direction to staff to bring back a policy with changes to removing
member classifications and replace with Business owner preferred,
and reduce the number of staff members.
I.3 2023 Street Project
Updated list of streets to be rehabilitated for the 2023 Street Project.
Motion by Council Member Lara
Second by Council Member Voigt
To approve the combination of CIP Projects R-18, R-08, R-09 R-14, R-15
and approve the proposed Street Project List of approximately 23.6 miles
of street rehabilitation.
I.4 First Amendment to the Professional Services Agreement with Z&K
Consultants, Inc. for Consulting Engineering Services in an Amount Not to
Exceed $75,000, with a Total Contract Amount Not to Exceed $99,900
Approve a First Amendment to the professional services agreement with
Z&K Consultants, Inc. (Z&K) for consulting engineering services for
technical support and project management.
ITEMS I.4, I.5, AND I.6 were approved in one motion:
Motion by Mayor Martinez
Second by Council Member Lara
To approve Items I.4, I.5 and I.6 as presented.
Approve a First Amendment to the professional services agreement
with Z&K Consultants, Inc. for consulting engineering services in an
amount not to exceed $75,000, with a total contract amount not to
exceed $99,900.
Approved by a unanimous vote.
I.5 Award a Public Works Agreement to Elecnor Belco Electric, Inc. for Traffic
Signal Upgrade
Traffic Signal Upgrade at Sixth Street and Beaumont Avenue.
Award a public works agreement to Elecnor Belco Electric, Inc. for
construction of Citywide Traffic Signal Upgrade at Sixth Street and
Beaumont Avenue in an amount not to exceed $151,000; and authorize
the City Manager to sign change orders up to an additional $15,000 for a
total construction amount of $166,000.
I.6 First Amendment to the Public Works Agreement with Crosstown
Electrical & Data, Inc. for Annual Citywide Traffic Signal Maintenance.
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First Amendment to the public works agreement with Crosstown
Electrical & Data, Inc.
Approve a First Amendment to the public works agreement with
Crosstown Electrical & Data, Inc. for annual citywide traffic signal
maintenance in an amount not to exceed $145,000.
I.8 Establish a Time, Date, and Place for a Workshop Regarding the Sewer
System Management Plan and Fats, Oils, and Grease Program/Ordinance
City staff is requesting that the City Council hold a workshop regarding the
Sewer System Management Plan (SSMP) and Fats, Oils, and Grease
(FOG) program and Ordinance.
Consensus to establish Tuesday, February 28, 2023, at 5:00 p.m. in
the Council Chambers as the time, date, and place for the workshop.
I.9 Mayoral Assignments for City Council Representation at External Boards
and Internal Sub-Committees
Assignment of representation at the San Gorgonio Pass Water Agency
and San Gorgonio Pass Regional Water Alliance.
Mayor Martinez appointed Council Member White as the liaison to
the San Gorgonio Pass Water Agency and Council Member Voight to
the San Gorgonio Pass Regional Water Alliance.
I.10 Discussion on Modifications to the Procurement of Professional Services
Ordinance – Beaumont Municipal Code Chapter 3.02
Review and discussion of proposed amendments to Beaumont Municipal
Code Chapter 3.02 – Procurement of Professional Services
Direction to staff to seek outside legal opinion on exempting legal
services on the contract process and to bring back an ordinance for
a public hearing and first reading with a change to the City Manager
authorization limit from $25k to $75k and a change to the 5 year
contract limit to 5 years with two one-year extension with Council's
4/5 vote.
I.11 Approval of City Attorney Invoices for the Month of December 2022
Motion by Council Member Lara
Second by Mayor Martinez
Approve invoices in the amount of $100,768.75.
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Approved by a unanimous vote
J. LEGISLATIVE UPDATES AND DISCUSSION
K. ECONOMIC DEVELOPMENT UPDATE
Economic Development Committee Report Out and City Council Direction
L. CITY TREASURER REPORT
Finance and Audit Committee Report Out and City Council Direction
M. CITY CLERK REPORT
N. CITY ATTORNEY REPORT
O. CITY MANAGER REPORT
O.1 City Magazine - Winter Edition
O.2 Community Survey
O.3 Property Tax Newsletter 2022/2023
O.4 2022-3Q Sales Tax Update
O.5 January Parks Update
O.6 January Transportation Updates
P. FUTURE AGENDA ITEMS
Q. COUNCIL REPORTS
White - No report
Voigt - Attended the Cal-Cities Meeting and Collaborative Agency Meeting
Lara - Attended an RCA Meeting
Fenn - Veteran Expo reminder, TNOW Meeting and Pass Comm Meeting
Martinez - Attended a recycle water Ad-Hoc Meeting, Cal-Cities Meeting, and
the Chamber Breakfast
R. ADJOURNMENT at 11:03 p.m.
The next regular meeting of the Beaumont City Council, Beaumont Financing
Authority, the Beaumont Successor Agency (formerly RDA), the Beaumont Utility
Authority, the Beaumont Parking Authority and the Beaumont Public
Improvement Agency is scheduled for February 7, 2023, at 6:00 p.m. unless
otherwise posted.