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Home My Public Portal AboutCC Minutes 02.07.2023 1 CITY COUNCIL CLOSED & REGULAR SESSION MINUTES February 7, 2023 Closed Session: 5:00 PM Regular Meeting: 6:00 PM 550 E. Sixth Street, Beaumont, CA _____________________________________________________________________ CLOSED SESSION A. CALL TO ORDER at 5:00 p.m. Present: Mayor Martinez, Mayor Pro Tem Fenn, Council Member Lara, Council Member Voigt, Council Member White B. PUBLIC COMMENTS REGARDING CLOSED SESSION No comments. B.1 Conference with Labor Negotiators - Pursuant to Government Code Section 54957.6 City Designated Representatives City Manager Elizabeth Gibbs and Administrative Services Director Kari Mendoza. Employee Organizations: POA Motion by White Second by Voigt To approve side letter. Approved by a unanimous vote. B.2 Conference with Legal Counsel Regarding Existing Litigation Pursuant to Government Code Section 54956.9(d)(1): Ezekwesili Iloputaife et al. v. City of Beaumont et. al., US Dist. C.D. Cal. Case No. 5:21-CV-01452-JWH-AGR Ezekwesili Iloputaife et al. v. City of Beaumont et. al., Riv. Sup. Ct. Case No. CVRI 2105069 No reportable action. 2 B.3 Conference with Legal Counsel Regarding Existing Litigation Pursuant to GovernmentCode Section 54956.9(d)(1): I.S. v City of Beaumont et.al. Case No. CVRI2203100 No reportable action. B.4 Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8 Property: APN nos. 404-140-002, 404-140-003 Beaumont, California. Agency Negotiator: City Manager Elizabeth Gibbs or her Designee. Negotiating Parties: City of Beaumont as the Potential Purchaser and Beaumont Re Holdings; Deborah A. Jerue; John J. Sullivan; GW as Potential Seller. Under Negotiation are Price and Terms No reportable action. B.5 Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8 Property: Two Vacant Parcels located at Pennsylvania Avenue, East of 3rd Street (APN nos. 419-260-030 and 418-240-011) Agency Negotiator: City Manager Elizabeth Gibbs or her Designee. Negotiating Parties: City of Beaumont as the Potential Purchaser and Beaumont Unified School District as Potential Seller. Under Negotiation are Price and Terms. No reportable action. C. ADJOURNMENT TO CLOSED SESSION REGULAR SESSION D. CALL TO ORDER Present: Mayor Martinez, Mayor Pro Tem Fenn, Council Member Lara, Council Member Voigt, Council Member White Report out from Closed Session Action on any Closed Session Items Action of any Requests for Excused Absence Pledge of Allegiance Invocation Adjustments to the Agenda Conflict of Interest Disclosure E. ANNOUNCEMENTS / RECOGNITION / PROCLAMATIONS / CORRESPONDENCE E.1 Recognition of Riverside County Flood Control E.2 GFOA Award Presentation 3 E.3 Career and Technical Education Month F. PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA) M. Stamper - Spoke in the support of the City throughout the years and gave a donation to the City and the K-9 program. R. Roy - Spoke regarding an active transportation plan and asked Council for an agenda item to discuss a plan. G. CONSENT CALENDAR Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the end of action items. Approval of all Ordinances and Resolutions to be read by title only. G.1 Ratification of Warrants Ratify Warrants dated: January 12, 2023 January 20, 2023 G.2 Approval of Minutes Approve Minutes dated: January 17, 2023 January 28, 2023 G.3 Improvement Agreement and Security Improvement agreement and security for street and sewer improvements for Conditional Use Permit 2020-0049. Accept Security Agreement and Performance and Payment Bonds for (Project / Bond number / Improvement): • CUP2020-0049/ PA12523900006 / Street • CUP2020-0049/ PA12523900007 / Street G.4 Adoption of Updated Economic Development Committee Policies and Procedures Updated Economic Development Policies and Procedures as discussed and directed at the January 17, 2023, City Council Meeting Adopt the updated Economic Development Committee Policies and Procedures G.5 Final Approval of Tract Map No 31462-26 Approve Tract Map No. 31462-26 and Accept Security Agreement for Survey Monuments. 4 Approve Tract Map No. 31462-26 as it is in substantial conformance with the approved tentative map, and Accept Security Agreement for survey monuments. G.6 First Amendment to the Professional Services Agreement with Raftelis Financial Consultants, Inc. for the Sewer Rate Study Project (WW-03) First Amendment to the Professional Services Agreement with Raftelis Financial Consultants, Inc. for the Sewer Rate Study Project (WW-03) to provide updated Sewer Connection Fees. Approve the first amendment to the professional services agreement with Raftelis Financial Consultants, Inc. to provide a Sewer Capacity Fee Study in an amount not to exceed $16,685 for a total revised contract amount of $57,998. G.7 Second Reading and Adoption of an Ordinance Amending Chapter 2.35 of the Beaumont Municipal Code – Financial and Audit Committee Adoption of an Ordinance Amending Beaumont Municipal Code Chapter 2.35 – Financial and Audit Committee Waive the second full reading and adopt by title only, “An Ordinance of the City Council of the City of Beaumont, California, Amending Chapter 2.35 to the City of Beaumont Municipal Code.” G.8 FY2022-2023 2nd Quarter Investment Report Receive the Investment Report for the 2nd quarter of FY2022-2023 ending December 31, 2022. Receive and file report. G.9 Second Reading: Fairway Canyon - Meritage Development Agreement Amendment PLAN2022-0776 Consideration of an amendment to the Fairway Canyon Development Agreement. The proposed amendment includes revisions to Planning Area 20 that subdivide Planning Area 20B into 20B and 20D; and revise the unit count and density within all subareas of Planning Area 20. The subject property is located northwest of Sorenstam Drive in Phase 4 of the Oak Valley & SCPGA Golf Course Specific Plan. Waive the second full reading and approve by title only, an “Ordinance of the City Council of the City of Beaumont, California, Approving an Amended Development Agreement by and between the City of Beaumont and Meritage Homes of California, Inc.” 5 I. ACTION ITEMS Approval of all Ordinances and Resolutions to be read by title only. Items I.4, I.5 and I.6 were approved in one motion Motion by Council Member White Second by Council Member Lara Approved by a unanimous vote. I.4 Award a Professional Services Agreements for On-Call Traffic Engineering Services Award a professional services agreement to three firms: Fehr & Peers, STC Traffic Inc., and EXP for on-call traffic engineering services. R. Roy - Asked that active transportation be included in the scope. Award a professional services agreement to Fehr & Peers, STC Traffic Inc., and EXP for on-call traffic engineering services in a cumulative annual amount not to exceed $500,000. I.5 Award a Professional Services Agreement with TSK for the Construction Documents and Plans for City Hall Building C Remodel Project - Capital Improvement Project (CIP) No. PS-06 in an Amount Not to Exceed $84,790 Award Contract for City Hall Building C Remodel Award a Professional Services Agreement with TSK for construction documents and plans in an amount not to exceed $84,790; and Authorize the City Manager to approve up to an additional 10% in contingencies if needed. I.6 Award a Professional Services Agreement to Architerra Design Group for Landscape Architectural Services for the Veterans and First Responders Memorial Plaza Project - Capital Improvement Project (CIP) No. P-14 in an Amount Not to Exceed $87,705 Award Contract for Landscape Architectural Services for the Memorial Plaza Approve a Professional Services Agreement with Architerra Design Group in the amount of $87,705. Authorize the City Manager to approve up to an additional 10% in contingencies if needed. 6 I.1 CFD Administration, Special Tax Consulting and Annual Financial Reporting Services Contract Award Approve a contract for CFD Administration, Special Tax Consulting and Annual Financial Reporting Services upon completion of a Request for Proposal Process. Motion by Council Member White Second by Jessica Voigt Approve a three-year contract to Spicer Consulting effective February 7, 2023, with a total not to exceed initial annual cost of $180,001 and an annual increase of 2% following FY 2023/24 for Community Facilities District (CFD) Administration, Special Tax Consulting and Annual Financial Reporting Services for the City of Beaumont. Approved by a unanimous vote I.2 FY2022-2023 Mid-Year Budget Report Receive and file FY2022-2023 Mid-Year Budget Report for activity from July 1, 2022, to December 31, 2022, including review and approval of recommended budget amendments and Capital Improvement Plan updates. L. Schner - Supports the budget for the parks. Spoke specifically to Niklaus Park and wants to keep the dog park with any renovations planned. Motion by Council Member White Second by Council Member Lara Receive and file Mid-Year Budget Report and approve recommended budget amendments and review CIP recommended adjustments. Approved by a unanimous vote. I.3 Discussion of Fee Study for Cost of Services Review and provide feedback on proposed changes to current fee schedule. Discussion and direction to staff to amend some line items and bring back for a public hearing. J. LEGISLATIVE UPDATES AND DISCUSSION J.1 Discussion and direction on Initiative No. 21-0042A1 7 Direction to staff to prepare a letter of opposition. K. ECONOMIC DEVELOPMENT UPDATE Economic Development Committee Report Out and City Council Direction Upcoming meeting on February 8, 2023. L. CITY TREASURER REPORT Finance and Audit Committee Report Out and City Council Direction M. CITY CLERK REPORT No report. N. CITY ATTORNEY REPORT Update of current cases. O. CITY MANAGER REPORT Will be attending the Cal Cities Conference. P. FUTURE AGENDA ITEMS Q. COUNCIL REPORTS Voigt - Attended the League New Council Member Conference Lara - Asked for clarification on the City's transportation plan in the recently adopted General Plan. White - Reported out from a RCTC meeting a recent conference. Fenn - Thanked everyone for the success of the Veteran's Expo, gave a report out from a RCTC meeting R. ADJOURNMENT at 7:59 p.m. The next regular meeting of the Beaumont City Council, Beaumont Financing Authority, the Beaumont Successor Agency (formerly RDA), the Beaumont Utility Authority, the Beaumont Parking Authority and the Beaumont Public Improvement Agency is scheduled for February 21, 2023, at 6:00 p.m. unless otherwise posted.