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Home My Public Portal AboutCC Minutes 04.18.2023 1 CITY COUNCIL REGULAR SESSION MINUTES April 18, 2023 Closed Session: 5:00 PM Regular Meeting: 6:00 PM 550 E. Sixth Street, Beaumont, CA _____________________________________________________________________ REGULAR SESSION A. CALL TO ORDER at 6:33 pm Present: Mayor Martinez, Mayor Pro Tem Fenn, Council Member Lara, Council Member Voigt Absent: Council Member White Pledge of Allegiance Invocation Adjustments to the Agenda Conflict of Interest Disclosure B. ANNOUNCEMENTS / RECOGNITION / PROCLAMATIONS / CORRESPONDENCE World Wish Day Proclamation C. PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA) M. Mejia - Property owner on Yarrow Lane that has been experiencing a flooding issue on her property from the neighboring streets. 2 D. CONSENT CALENDAR Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the end of action items. Approval of all Ordinances and Resolutions to be read by title only. D.1 Ratification of Warrants Ratify Warrants dated: March 30, 2023 April 6, 2023 D.2 Approval of Minutes Approve Minutes dated April 4, 2023. D.3 Approval to Increase Purchase Order 22/231299 to H2O Innovation USA, Inc. in the amount of $40,000 for Reverse Osmosis Chemicals Increase H2O Innovation approved spending by $40,000. Increase Purchase Order 22/231299 by $40,000 to H2O Innovations for a total purchase order amount of $64,900 allocated to 700-4050- 7070-0000. D.4 Second Reading to Adopt an Ordinance Amending Chapter 3.01 of the Beaumont Municipal Code – Specific Provisions for Bidding, Contracting and Purchases Adoption of an ordinance amending Beaumont Municipal Code Chapter 3.01 Waive the second full reading and adopt by title only, “An Ordinance of the City Council of the City of Beaumont, California amending Chapter 3.01 concerning specific provisions for bidding, contracting and purchases of the City of Beaumont Municipal Code.” D.5 Bond Exoneration for Survey Monuments for Tract Map No. 31462-8 Bond Exoneration for survey monuments associated with Tract Map No. 31462-8. Authorize staff to issue a bond exoneration letter for monument bonds for Tract Map No. 31462-8, bond number 0206492. D.6 Second Amendment of an Agreement to Extend the Contract for Professional Services with Burrtec Waste Industries, Inc. to Provide Sludge Hauling Services for the Wastewater Treatment Plant City staff is requesting approval of the Second Amendment to extend the contract for Sludge Hauling Services with Burrtec Waste Industries. 3 Approve the Second Amendment of an Agreement to extend the existing contract for Professional Services with Burrtec Waste Industries, Inc., to Provide Sludge Hauling Services for the Wastewater Treatment Plant through April 30, 2024. D.7 FY2022-2023 3rd Quarter Cash and Investment Report Receive and file FY2022-2023 3rd Quarter Cash and Investment Report. Receive and file report. D.8 FY2022-2023 3rd Quarter Budget Update and Financial Status Report Receive a report on the status of the City’s budget and financial status as of March 31, 2023. Receive and file report. D.9 Adopt the Resolution for the Authorization and Execution of the Certifications and Assurances and Authorized Agent forms for the Low Carbon Transit Operations Program (LCTOP) Low Carbon Transit Operations Program (LCTOP) for the following project: Discounted Fare Promotion, $323,000. Waive the full reading and adopt by title only “A Resolution of the City Council of the City of Beaumont for Authorization for the Execution of the Certifications and Assurances and Authorized Agent Forms for the Low Carbon Transit Operations Program (LCTOP) for the Following Project: Discounted Fare Promotion, $323,000”, Execute the Certifications and Assurances Form, and Execute the Authorized Agent Form. D.10 Lease Agreement With 4th Street Industrial Park, LLC for Public Works and Waste Water Temporary Relocation Authorization of Lease Agreement between the City of Beaumont and 4th Street Industrial, LLC for the temporary relocation of Public Works and Waste Water staff. Authorize the City Manager to execute a 3-year lease agreement with an optional 1 year extension, with 4th Street Industrial, LLC for the property located at 252 West 4th Street. E. YOUTH COUNCIL REPORT Report out from Members Harris and Moore. 4 F. PUBLIC HEARINGS Approval of all Ordinances and Resolutions to be read by title only. F.1 Public Hearing to Consider an Approval of a Third Amendment to the City’s FY22/23-FY26/27 Capital Improvement Plan Amendments include City-Wide Traffic Signal Upgrade (R-13) and Pennsylvania Widening (2017-009). Public Hearing opened at 6:49 p.m. No comments Public Hearing closed at 6:49 p.m. Motion by Council Member Voigt Second by Mayor Pro Tem Fenn Hold a Public Hearing, and Waive the full reading and approve by title only, "Resolution of the City Council of Beaumont Amending the Five-Year Capital Improvement Plan for Fiscal Years 2022/2023-2026/2027.” Approved by a 4-0 vote Absent: White G. ACTION ITEMS Approval of all Ordinances and Resolutions to be read by title only. G.1 FY2022-2023 Capital Improvement Project Budget Amendment Budget adjustments to add funding to capital improvement projects: R-13 Citywide Traffic Signal Update and 2017-009 Pennsylvania Avenue Widening Project. Motion by Council Member Lara Second by Mayor Martinez Approve the recommended budget adjustments as provided in Attachment A. Approved by a 4-0 vote Absent: White G.2 Award a Public Works Agreement to Elecnor Belco Electric, Inc. in an Amount Not-to Exceed $203,888 for the Construction of the Citywide Traffic Signal Upgrade at First Street and Beaumont Avenue – Capital Improvement Project No. R-13 For construction of Citywide Traffic Signal Upgrade at First Street and Beaumont Avenue. 5 Motion by Mayor Pro Tem Fenn Second by Council Member Voigt Award a public works agreement to Elecnor Belco Electric, Inc. for construction of the Citywide Traffic Signal Upgrade at First Street and Beaumont Avenue in an amount not to exceed $203,888; and, authorize the City Manager to sign change orders up to an additional $20,512 for a total construction amount of $224,400. Approved by a 4-0 vote Absent: White G.3 Fourth Amendment to the Professional Services Agreement with Kimley Horn for the Pennsylvania Avenue Widening Project (CIP 2017-009), in an Amount Not to Exceed $60,940 Strategic Plan Priority Level 3, Target 2, Goal 9. Motion by Council Member Lara Second by Mayor Martinez Approve a fourth amendment to the professional services agreement with Kimley Horn for the Pennsylvania Avenue Widening Project, in an amount not to exceed $60,940. Approved by a 4-0 vote Absent: White G.4 Mayoral Appointment of Liaisons to the Beaumont Library District and the Cherry Festival Association Liaisons will represent the City Council at various meetings of the Beaumont Library District and Cherry Festival Association. Mayor Martinez appointed himself as the Liaison for the Library District with Council Member Voigt as the alternate. Council Member Lara was appointed at the liaison for the Cherry Festival Association with Council Member Voigt as the alternate. G.5 Consider Approval of the First Amendment and Restated City Manager Employment Agreement The City Council and City Manager engage in labor negotiations on an annual basis as it relates to the anniversary of the appointment date of the City Manager with the City, April 11, 2023. City Manager Gibbs recused herself for this item. 6 Motion by Council Member Voigt Second by Mayor Pro Tem Fenn Consider Approval of the First Amendment and Restated City Manager Employment Agreement. Approved by a 4-0 vote Absent: White G.6 Approval of City Attorney Invoices for the Month of March 2023 City Attorney Pinkney recused himself for this item. Motion by Council Member Lara Second by Council Member Voigt Approve invoices in the amount of $118,448.10. Approved by a 4-0 vote Absent: White H. LEGISLATIVE UPDATES AND DISCUSSION I. ECONOMIC DEVELOPMENT UPDATE Economic Development Committee Report Out and City Council Direction J. CITY TREASURER REPORT Finance and Audit Committee Report Out and City Council Direction K. CITY CLERK REPORT L. CITY ATTORNEY REPORT M. CITY MANAGER REPORT Report out from the Cherry Cup Soccer Tournament, upcoming ribbon cutting for the new playground at Three Rings Ranch, and upcoming Lady Bug release event. N. FUTURE AGENDA ITEMS • Resource for residents to contact local businesses • City staff first aid and safety discussion • Truck routes • Cherry Festival Sub-committee/AdHoc • Short-term rentals • Research the need for more community centers 7 O. COUNCIL REPORTS Voigt - Report out from the Finance and Audit Committee, Calimesa Chamber breakfast, the Youth Council meeting, and the Parks District meeting. Lara - No report. Fenn - Report out from the Finance and Audit Committee Meeting, TNOW meeting, and Sacramento. Martinez - Report out from the Mayor's breakfast, and the Sacramento trip. P. ADJOURNMENT at 7:37 p.m. The next regular meeting of the Beaumont City Council, Beaumont Financing Authority, the Beaumont Successor Agency (formerly RDA), the Beaumont Utility Authority, the Beaumont Parking Authority and the Beaumont Public Improvement Agency is scheduled for Tuesday May 2, 2023, at 6:00 p.m. unless otherwise posted.