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HomeMy Public PortalAboutCC Minutes 05.16.2023 1 CITY COUNCIL CLOSED AND REGULAR SESSION MINUTES May 16, 2023 Regular Meeting: 6:00 PM 550 E. Sixth Street, Beaumont, CA _____________________________________________________________________ REGULAR SESSION A. CALL TO ORDER at 6:33 p.m. Present: Mayor Martinez, Mayor Pro Tem Fenn, Council Member Lara, Council Member Voigt Absent: Council Member White Action of any Request for Excused Absence: Council Member White Pledge of Allegiance Adjustments to the Agenda: Move items F.1 and G.1 to the end of the meeting Conflict of Interest Disclosure: Council Member Voigt – Item F.1 B. ANNOUNCEMENTS / RECOGNITION / PROCLAMATIONS / CORRESPONDENCE B.1 National Police Week 2023 C. PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA) No comments. D. CONSENT CALENDAR Motion by Mayor Pro Tem Fenn Second by Council Member Voigt 2 To approve items D.1. – D.5 and D.6 – D.10 Approved by a 4-0 vote Absent: White D.1 Ratification of Warrants Ratify Warrants dated: April 28, 2023 May 4, 2023 D.2 Approval of Minutes Approve Minutes dated May 2, 2023. D.3 2023 City of Beaumont Financial Policies Manual Proposed 2023 City of Beaumont Financial Policies with added language. Approve the 2023 City of Beaumont Financial Policies Manual. D.4 Declaration of Surplus Property Surplus property identified and requesting disposal thereof. Approve disposal and/ or auction of identified City surplus property. D.5 Washington D.C. Visit Summary Summary of City legislative visit to Washington D.C. Receive and file with correction to typo on page 199. D.7 Beaumont Police Department Specialized Equipment Inventory and Fiscal Impact Report Requirement per Government Code 7072 to submit report annually to its governing body. Receive and file. D.8 Approve the Amended and Restated Joint Exercise of Powers Agreement of the Fire Risk Management Services Joint Power Authority Authorize and Adopt a Resolution of the City of Beaumont Authorizing Participation. Waive the full reading and adopt by title only, “A Resolution of the City of Beaumont Authorizing Participation in and Approving the Amended and restated Joint Exercise of Powers Agreement of the Fire Risk Management Services Joint Powers Authority” and Approve the Amended and Restated Joint Exercise of Powers Agreement of the Fire Risk Management Services Joint Powers Authority. 3 D.9 Consideration of (PLAN2023-0920) Assignment and Assumption of a Development Agreement (06-DA-01) for the Sunny Cal Specific Plan Assignment and Assumption of a Development Agreement No. 06-DA-01 between the City of Beaumont and CV Communities, LLC. Approve the Assignment and Assumption of the Sunny-Cal Development Agreement 06-DA-01 with Exeter Cherry Valley Land, LLC. D.10 Set Time, Date and Place for a Special Workshop To continue the discussion of the wastewater rate study. Set time, date and place of the continued Wastewater Rate Study Workshop to be May 30, 2023, at 5:00 p.m. D.6 Approval of the FY 2023/24 Local Responsibility Area Wildland Protection Reimbursement Agreement Request to approve the FY 2023/24 Local Responsibility Area Wildland Protection Reimbursement Agreement with CAL FIRE. Motion by Council Member Lara Second by Mayor Pro Tem Fenn Waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont, California, Approving an Agreement with the California Department of Forestry and Fire Protection for Services from July 1, 2023 through June 30, 2024 for Fire Protection Services within the Local Responsibility Areas within the City,” and Approval of the FY 2023/24 agreement with CAL FIRE for fire protection services within the Local Responsibility Areas within the City in the amount of $47,890.93. Approved by a 4-0 vote Absent: White E. YOUTH COUNCIL REPORT Youth Council Member Garcia gave a report out from the last meeting. F. PUBLIC HEARINGS Approval of all Ordinances and Resolutions to be read by title only. F.2 Formation of Community Facilities District (CFD) No. 2023-1 (Fairway Canyon) 4 Hold a public hearing and approve by resolution the establishment of CFD No. 2023-1, approve a resolution to incur bond indebtedness, adopt a resolution certifying election result, and introduce ordinance authorizing the levy of special taxes. Public Hearing opened at 6:48 p.m. No comments Consensus to continue the Public Hearing with the finding that additional time is required because of the complexity of the proposed CFD and due to the need for additional public participation in this process. The public Hearing will be continued to June 20, 2023. G. ACTION ITEMS Approval of all Ordinances and Resolutions to be read by title only. G.2 Award a Public Works Agreement to EverFence Corporation in an Amount Not to Exceed $204,269 for the Police Station Perimeter Fencing – Capital Improvement Project No. PS-02 Award Public Works Agreement for Police Department Perimeter Fence. Motion by Mayor Pro Tem Fenn Second by Council Member Lara Approve the Public Works Agreement with EverFence Corporation in the amount of $204,269 and authorize the City Manager to approve invoices for contingency in an amount up to $20,426 - for a total not to exceed of $224,695. Approved by a 4-0 vote Absent: White G.3 Drainage at Wellwood Avenue and Eleventh Street Development of Capital Improvement Plan project for drainage at Wellwood Avenue and Eleventh Street. Motion by Council Member Lara Second by Council Member Voigt Authorize City staff to request a CIP project and funding from RCFC & WCD for the design and construction of MDP Line 8. Approved by a 4-0 vote Absent: White 5 G.4 Award of Contracts for On-Call Building and Safety Plan Check Services Selection of four (4) firms to provide on-call building and safety plan check services to meet current needs and further enhance the level of customer service. Motion by Council Member Lara Second by Mayor Pro Tem Fenn Award a professional services agreement to 4Leaf, Inc.; Bureau Veritas; Scott Fazekas & Associates, Inc.; and Willdan for on-call Building and Safety services in an annual amount not to exceed the fiscal year’s council approved budget for plan check and inspection fees in the Building and Safety Budget for the year of the contract. Approved by a 4-0 vote Absent: White G.5 Award of Contracts for On-Call Planning and Environmental Services Selection of six (6) consulting firms to provide on-call planning and environmental services to further enhance the level of customer service. Motion by Mayor Pro Tem Fenn Second by Council Member Voigt Approve the on-call services contracts with Kimley-Horn, Placeworks, Psomas, MIG, the Altum Group and Chambers Group, Inc. Approved by a 4-0 vote Absent: White G.6 Award a Professional Services Agreement to Transtech Engineers, Inc. for On-Call Capital Improvement Program Project Management Services On-Call Capital Improvement Program Project Management Services in an amount not to exceed $500,000. Strategic Plan Objectives: Priority Level 1, Target 2, Goals 1-5; Priority Level 2, Target 2, Goals 6-8; Priority Level 3, Target 2, Goal 9; Priority Level 3, Target 5, Goal 6 Motion by Mayor Pro Tem Fenn Second by Council Member Voigt Award a professional services agreement to Transtech Engineers, Inc for on-call CIP program management services in an amount not to exceed $500,000. 6 Approved by a 4-0 vote Absent: White G.7 Administrative Draft of the Objective Design Standards Presentation of the Administrative Draft of the Objective Design Standards to obtain feedback and direction from the City Council for future consideration. Feedback given to staff to compile a redline to bring back for adoption. G.8 Authorization for Payment of Invoice from County of Riverside Registrar of Voters Invoice 3792 in the amount of $113,094.71 for election services. Motion by Council Member Lara Second by Mayor Pro Tem Fenn Authorize the payment of $113,094.71 to the County of Riverside Registrar of Voters for Election Services rendered in 2022. Approved by a 4-0 vote Absent: White G.9 Approval of City Attorney Invoices for the Month of April 2023 City Attorney John Pinkney recused himself on this item Motion by Council Member Voigt Second by Council Member Lara Approve invoices in the amount of $118,914.31. Approved by a 4-0 vote Absent: White F. PUBLIC HEARINGS F.1 Public Hearing and Consideration for the Fourth Amendment of the City’s FY22/23-FY26/27 Capital Improvement Plan Approval of Resolution to amend the five-year FY23-27 Capital Improvement Plan (CIP). Council Member Voigt recused herself in an abundance of caution to ensure there is no appearance of a conflict of interest since her 7 spouse works for CalFire. City Attorney John Pinkney reaffirmed that this item would not financially benefit the Council Member but supported the recusal for any appearance of conflict of interest. Public Hearing opened at 7:46 p.m. No comments Public Hearing closed at 7:50 p.m. Motion by Mayor Martinez Second by Council Member Lara To waive the full reading and adopt by title only, “A Resolution of the City Council of the City of Beaumont Amending the Five-Year Capital Improvement Plan for Fiscal Years 2022/2023-2027.” Approved by a 3-0 vote Absent: White Abstain: Voigt G. ACTION ITEMS G.1 FY2022-2023 No.6 Budget Amendment Review items needing budget amendments in the FY2022-2023 budget. Council Member Voigt recused herself on this item due to the same conflict stated in item F.1. Motion by Mayor Pro Tem Fenn Second by Council Member Lara Approve FY2022-2023 budget amendments as outline in attachment A. Approved by a 3-0 vote Absent: White Abstain: Voigt H. LEGISLATIVE UPDATES AND DISCUSSION I. ECONOMIC DEVELOPMENT UPDATE In lieu of the regular meeting there will be a Downtown Visionary Workshop on Thursday evening. J. CITY TREASURER REPORT no report 8 K. CITY CLERK REPORT No report L. CITY ATTORNEY REPORT M. CITY MANAGER REPORT N. FUTURE AGENDA ITEMS • Resource for residents to contact local businesses • City staff first aid and safety discussion • Truck routes • Short-term rentals • Assessment for the need for additional community center(s) • Sign ordinance • Processing fee waivers at a staff level • Commercial landscape enforcement • Report of warehouse employment, sales, tax revenue and status updates O. COUNCIL REPORTS Voigt - Gave a report out from the Collaborative Meeting, and Beaumont Cherry Valley Parks District. Lara - No report. Fenn - Report out from T-Now and Pass Comm. Martinez - Report out from SCAG Assembly, a roundtable with Congressman Ruiz and the Youth Council Meeting. P. PUBLIC COMMENTS REGARDING CLOSED SESSION No comments. P.1 Conference with Legal Counsel Regarding Potential Initiation of Litigation Pursuant to Government Code Section 54956.9(d)(4). No reportable action. P.2 Conference with Legal Counsel Regarding Existing Litigation Pursuant to Government Code Section 54956.9(d)(1): Paula Ann Wright v. City of Beaumont, Riv. Sup. Ct. Case No. CVRI2204721 Motion by Mayor Martinez 9 Second by Council Member Lara To file a cross complaint with Tri-Point Homes Approved by a 4-0 vote Absent: White P.3 Conference with Legal Counsel Regarding Existing Litigation Pursuant to Government Code Section 54956.9(d)(1): Juan Cazares et. al. v. City of Beaumont, Riv. Sup. Ct. Case No.CVRI2300446 Motion by Mayor Martinez Second by Council Member Lara To continue defending the case Approved by a 4-0 vote Absent: White P.4 Conference with Legal Counsel Regarding Existing Litigation Pursuant to Government Code Section 54956.9(d)(1): Carolyn DeRyke v. City of Beaumont, Riv. Sup. Ct. Case No. CVRI2300070 Motion by Council Member Lara Seconded by Mayor Pro Tem Fenn To continue defending the case Approved by a 4-0 vote Absent: White P.5 Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8. Property: 515-516 California Avenue (APN 418-091-012). Agency Negotiator: City Manager Elizabeth Gibbs or her designee. Negotiating Parties: City of Beaumont as potential purchaser and PRRO as potential seller. Under Negotiation: Price and terms. No reportable action R. ADJOURNMENT at 9:35 p.m. The next regular meeting of the Beaumont City Council, Beaumont Financing Authority, the Beaumont Successor Agency (formerly RDA), the Beaumont Utility Authority, the Beaumont Parking Authority and the Beaumont Public Improvement Agency is scheduled for Tuesday June 6, 2023, at 6:00 p.m. unless otherwise posted.