HomeMy Public PortalAbout01-02-2018 Plan Commission Minutes Village of Plainfield
Plan Commission Record of Minutes
Date: January 2, 2018 Location: Village Hall
CALL TO ORDER, PLEDGE, ROLL CALL
Chairman Kiefer called the Plan Commission meeting to order at 7:01 p.m. and led the Pledge.
ROLL CALL: Commissioners Minnis, Seggebruch, Renzi, Heinen, Green, Womack and Chairman Kiefer were present. Plainfield Fire Protection District was present. Plainfield Township Park District, Plainfield Public Library District and Plainfield Community Consolidated School District 202 were
absent.
Others Present: Jonathan Proulx, Director of Planning; Kendra Kuehlem, Associate Planner; and Yuchen
Ding, Associate Planner.
APPROVAL OF MINUTES
The Plan Commission minutes dated December 5, 2017, were approved as amended.
PUBLIC COMMENTS - There was no response.
DEVELOPMENT REPORT
OLD BUSINESS
NEW BUSINESS Case No. 1777-121117.SU 23253 W. Renwick Road Plainfield Adult Day & Community Services
Ms. Kuehlem stated the applicant is seeking special use approval to operate an adult (senior) day care
service out of the Elite Children’s Academy building, at 23253 W. Renwick Road. This use is most
closely related to the Child Care Facility in the category of uses in the Village Zoning Code. Therefore, requires a special use permit to operate in the B-3 zoning district.
Ms. Kuehlem reviewed the findings of fact from the staff report dated December 28, 2017 and stated staff believes that the adult day care facility will not result in negative impacts to adjacent properties or uses
nor property values in the area. The proposed use will complement the existing child care use on the
property. Based on the foregoing analysis, prior to direction from the Plan Commission, staff recommends approval.
Chairman Kiefer swore in Ana Nestor, applicant. Ms. Nestor stated the facility will be called Plainfield Adult Day and Community Services.
Chairman Kiefer asked for public comment. There was no response.
Commissioner Renzi asked staff what is required parking for the adult day care per code. Mr. Proulx stated one of the challenges with this case was that senior or adult day care is not listed as an identified
use but it was closely related to child day care.
Commissioner Renzi asked the applicant if this is their first adult day care facility. Ms. Nestor stated this
is their first adult facility. Commissioner Renzi asked the applicant about transportation of the adults
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January 2, 2018
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using the day care. Ms. Nestor stated the adults will be dropped off or use a transportation service.
Chairman Kiefer asked will there be a drop off in the morning and pick-up in the afternoon. Ms. Nestor stated yes, same as the children and the building is already designed for the drop off /pick up and meets
all the codes.
Commissioner Renzi asked applicant if the services are more rehabilitation or supervision. Ms. Nestor
described what activities and services that will be offered to the adults and the socialization benefits.
Commissioner Renzi asked the applicant how many employees they will have. Ms. Nestor stated the State requires 1 adult to every 7 seniors. Ms. Nestor explained how they will staff the facility.
Commissioner Renzi asked if there is a separate kitchen or will it be shared with the child day care. Ms. Nestor stated the kitchen will be separate and they will also be using a caterer.
Commissioner Renzi asked staff for parking ratio. Ms. Kuehlem stated for 25 seniors 8 parking spaces are needed but the daycare would also need to be taken into consideration. Commissioner Heinen asked staff if there will be a parking issue with both uses at the facility. Ms. Kuehlem stated no.
Commissioner Green asked staff if the same intensity of use for the existing child care will be the same
for the adult care. Mr. Proulx stated correct. Commissioner Seggebruch stated that the current child care
facility will need to downsize. Commissioner Seggebruch asked if the seniors will be separate from the children, including own entrance. Ms. Nestor stated yes. Commissioner Minnis asked if the outdoor
space will be shared. Ms. Nestor stated no and described how that will be designed.
Chairman Kiefer swore in Thomas McNulty, land owner.
Commissioner Seggebruch asked if there is a easement to the south where the driveway can be expanded. Mr. McNulty provided a explanation of the drive on the west side of the property. Commissioner
Seggebruch asked if parking needs to be expanded that would be where it could be expanded. Commissioner Seggebruch asked if the children’s day care had a bus service. Mr. McNulty stated no and explained transportation plan.
Commissioner Heinen asked staff if the original use was a special use under B-3. Mr. Proulx states Elite
Children’s Academy has been at the location for 15 years or more. Mr. McNulty stated 21 years in
September. Mr. Proulx stated he believes it required a special use permit at that time and explained how zoning has changed over the years.
Commissioner Heinen made a motion to adopt the findings of fact of staff as the findings of fact of the Plan Commission and, furthermore, recommend approval of the special use for the adult day care service
known as Plainfield Adult Day and Community Services located at 23253 W. Renwick Road, subject to
the following two (2) stipulations:
1. Compliance with the requirements of the Village Engineer; and 2. Compliance with the requirements of the Plainfield Fire Protection District.
Seconded by Commissioner Green. Vote by roll call: Minnis, yes; Seggebruch, yes; Renzi, yes; Heinen, yes; Green, yes; Womack, yes; Kiefer, yes. Motion carried 7-0.
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Case No. 1778-121417.SU 15507 S. Route 59, Unit 4A Common Sense Permanent Cosmetics
Mr. Ding stated the applicant is requesting approval of a special use to permit a body art service in Unit 4A at 15507 South Route 59, south of Plainfield Township Cemetery. The Village’s Zoning Ordinance
requires that new body art service located in the B-3 zoning district be approved through the special use
application process.
Mr. Ding reviewed the findings of fact from the staff report dated January 2, 2018 and staff finds that the
establishment of Common Sense Permanent Cosmetics on the subject property will not result in significant impacts to adjacent properties or uses in the area, and will complement existing uses on the
property and in the general area. In advance of any comments from the public hearing or input from the Plan Commission, staff recommends approval.
Chairman Kiefer swore in Karen Ley, applicant. Ms. Ley described the services she will be providing, the clients who will utilize the services, the difference between tattooing and permanent cosmetics and why her new business will be a separate entity.
Chairman Kiefer asked for public comment. There was no response.
Commissioner Green asked staff if there has been feedback from the adjacent residents, schools or churches in the area. Mr. Proulx stated the public notice was published in the paper and a sign on the
property; there was no feedback from the community. Commissioner Green asked staff if there can be a
stipulation for the signs to be nonintrusive and explained why. Mr. Proulx explained the special use process and signage is identified as free speech. Ms. Ley stated there will be no sign, just lettering on the
window. Ms. Ley stated she is the only employee and explained where the business will be located within the building.
Commissioner Heinen asked if this is considered more a medical treatment. Ms. Ley responded no and explained why.
Commissioner Green asked staff if a special use is forever on a property; that the special use goes away when the tenant goes away, correct. Mr. Proulx stated correct, the special use is issued to the business
owner and explained why. Commissioner Green asked staff if the applicant is held to the plan in the staff
report and if they want to change it they would have to come before the commission again. Mr. Proulx stated correct.
Commissioner Heinen stated he had some concerns but after listening to the applicant he is very comfortable with the business. Commissioner Minnis stated he appreciated the explanation from the
applicant. Commissioner Minnis asked the applicant about the licenses from the state. Ms. Ley
explained the licensing processing, the upcoming regulations and her ongoing education.
Commissioner Seggebruch asked about the building layout and if her current business will be connected to the new business. Ms. Ley explained how the building is laid out and where her business will operate. Commissioner Seggebruch asked about the parking lot rehab and stated they will need 3 handicap parking
spaces. Commissioner Minnis made a motion to adopt the findings of fact of staff as the findings of fact of the
Plan Commission and, furthermore, move to recommend approval of the special use for body art service known as Common Sense Permanent Cosmetics at 15507 S. Rt. 59, Unit 4A.
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Seconded by Commissioner Seggebruch. Vote by roll call: Womack, yes; Green, yes; Heinen, yes;
Renzi, yes; Seggebruch, yes; Minnis, yes; Kiefer, yes. Motion carried 7-0.
Case No. 1779-122717.PP.FP 11904 S. Route 59 – Lot 2 Heritage Meadows Village Center
Ms. Kuehlem stated the applicant is seeking approval to subdivide Lot 2 at the Heritage Meadows Village Center. The lot will be subdivided to provide an additional commercial lot. A planned development for
Dunkin Donuts on the northern half of this lot was approved earlier this year. The Village Board also
provided approval for relief from the B-3 district’s minimum lot size requirements of 1 acre.
Mr. Kuehlem reviewed the findings of fact from the staff report dated December 28, 2017 and the proposed preliminary/final plat of subdivision complies with the subdivision code and staff is recommending approval.
Commissioner Renzi asked staff about the examples in the staff report and to change the wording in the staff report and suggested adding Chick-Fil-A to the staff report and explained why.
Commissioner Womack asked if the plan for the Dunkin Donuts is to have a drive-thru. Mr. Proulx
explained what was involved in the Dunkin Donuts case.
Commissioner Seggebruch inquired about the cross access easement, since it is not on the plat. Mr.
Proulx stated it will be noted on the mylar and the Dunkin Donuts is being constructed.
Commissioner Green moved to recommend approval of the preliminary plat of Heritage Meadows Lot 2,
subject to the following two (2) stipulations:
1. Compliance with the requirements of the Village Engineer; and
2. Compliance with the requirements of the Plainfield Fire Protection District.
Second by Commission Seggebruch. Vote by roll call: Heinen, yes; Renzi, yes; Minnis, yes; Womack, yes; Green, yes; Seggebruch, yes; Kiefer, yes. Motion carried 7-0.
Commissioner Seggebruch moved to recommend approval of final plat of subdivision of Heritage Meadows Lot 2, subject to the following two (2) stipulations:
1. Compliance with the requirements of the Village Engineer; and
2. Compliance with the requirements of the Plainfield Fire Protection District. Second by Commission Renzi. Vote by roll call: Heinen, yes; Green, yes; Womack, yes; Minnis, yes;
Renzi, yes; Seggebruch, yes; Kiefer, yes. Motion carried 7-0. DISCUSSION
Commissioner Renzi stated he observed that the new ABC Daycare had added extra parking spaces and that was questioned when the case was before the commission.
Chairman Kiefer read the reminders.
Meeting adjourned at 8:00 p.m.
Respectfully submitted by, Tracey Erickson
Tracey Erickson Recording Secretary