HomeMy Public PortalAbout20180521_PC_MINUTES.pdfPLANNING COMMISSION
Demery Bishop
Ron Bossick
Marianne Bramble
Tina Gann
Charles Matlock
David McNaughton
Alan Robertson
Planning Commission Meeting
MINUTES
May 21, 2018
CITY MANAGER
Shawn Gillen
COMMUNITY DEVELOPMENT DIRECTOR
George Shaw
CITY ATTORNEY
Edward M. Hughes
Vice Chair Bossick called the May 21, 2018 Tybee Island Planning Commission meeting to order.
Commissioners present were Charles Matlock, Ron Bossick, Marianne Bramble and Alan Robertson.
Tina Gann, David McNaughton and Demery Bishop were not present.
Consideration of Minutes: Vice Chair Bossick asked for consideration of the April 16, 2018 meeting
minutes. Commissioner Robertson made a motion to approve, Commissioner Matlock seconded, and the
vote to approve was unanimous.
Disclosures/Recusals: Vice Chair Bossick asked if there were any disclosures or recusals. There was none.
Old Business: Vice Chair Bossick asked if there were any old Business. There was none.
New Business:
Zoning Variance: Upper deck, stairway in setback -1009 Second Avenue -4-0006-12-012 — Zone R-
2 — Robert Morris.
Mr. Shaw approached the planning commission and stated the applicant had a front porch built in 2011
and on top of that was a small wooden deck and it had a ladder to access it for maintenance and
decorative purposes only. Recently Mr. Morris had a stairway built coming down from that deck, it is
into the setback, and built without a permit, we have since put a stop work order on it. We also looked at
the old 2011 permit file and there were a few notes on the paperwork from the inspector at that time
noting it was for decorative purposes only and not for occupancy. Therefore, staff recommends denial of
this application for two reasons, the small encroachment into the setback and the deck not being built for
occupancy. Vice Chair Bossick asked if there were any drawings for the deck. Mr. Shaw stated no not
stamped just hand drawn plans, he stated that those kind of drawings are accepted on smaller projects as
long as the inspector approves them. Mr. Shaw showed a power point of the drawings and pictures of
how the stairs were built and he stated that the stairs have no landing at the bottom, which is another
code violation. Commissioner Robertson asked if the porch was built to be stable enough for accessing
the second floor. Mr. Shaw stated that is not very clear to our inspector now, he could not tell how it
was attached to the front of the house so he cannot assume it is done right. Mr. Morris approached the
Planning Commission and stated he lives at 1009 Second Avenue and he first wanted to apologize for
not seeking a permit on the stairs. He stated that he did have a permit to remodel the kitchen and during
that process the contractor noticed there were holes through the ceiling of that porch that the deck was
on, it was not built with enough pitch and was rotting, the ladder that was for access was also rotting. He
also stated that he has three children now and he just told the contractor to fix them and remove the
mold. He also stated that he thought the deck and stairs would provide an access for a fire escape.
Commissioner Robertson asked if there was a second egress for the house. Mr. Morris stated there is
an interior stairway. Commissioner Bramble asked if there is a front and back door. Mr. Morris stated
yes the front door is where the screen porch is and the back door is upstairs on the left side and can be
an access to that front porch. Commissioner Robertson stated he has a problem with petitioners only
having one plan and not looking into other options. Commissioner Bramble stated the bottom of the
stairs do not look safe at all. Commissioner Bramble made a motion to deny and Commissioner
Matlock seconded the vote to deny was unanimous.
Site Plan approval with Variance: Parking requirements/18" Front setback -Lot A Fifth Avenue —
4-0003-07-005 — currently Zone R -2/C-2 -Carrie Efird.
Mr. Shaw approached the Planning Commission and stated the applicant Ms. Efird recently acquired
this property and plan to move their commercial laundry facility business to this location. This is the site
plan that they would like to build but they would like to get a variance for the parking requirement and
for the 18" encroachment into the front set back. Mr. Shaw stated that a different plan might have been
a better answer but it was not introduced to him so he stated that staff could not recommend approval of
this application. Commissioner Bossick asked if there was enough room to park under the building.
Mr. Shaw stated he had not thought about that turning radius coming around the stairway and he stated
he would check with the Engineer about that. Ms. Efird approached the Planning Commission and
stated she is the owner of the property and she could answer some of the Questions. The parking access
is on the east side of the building, there are four spaces underneath and the driveway will be twenty feet
wide. Just like our primary office there is sometimes a two point turn. In addition, near the DNR area we
have to put an accessible space because it is commercial. Ms. Efird stated with the Residential units on
top it puts us over the four spaces, and she feels that the highway 80 area would be ample parking for
the units. There is a lot of green space south of the building but the DNR area would have to be crossed
and that is not allowed and the sixth avenue side is unopened and there is a very large oak tree in the
way. The setback request is for the building corner so it would not have to be cut at an angle. She also
stated they might be able to move the building back the eighteen inches, but then the stairwell on the
northeast corner would be eight to twelve inches from the property line, C-2 is a six-foot setback. She
also stated she does not think the sixth street avenue side could be able to be opened. Commissioner
Robertson asked if the building needs to be the size shown. Ms. Efird stated the room is needed; they
have scaled down as much as they could. Commissioner Bossick asked if they could build this structure
on the other lot. Ms. Efird stated they would like to use the other lot for another purpose. Mr. Shaw
asked if there were three sets of stairs. Ms. Efird stated there are two stairwells and one -entry steps to
access first level. Mr. Shaw stated you only need two egress from the first elevated floor, he stated he
would check for her. Ms. Efird stated that would help with the setback. Commissioner Matlock made
a motion to continue to the June 18th Planning Commission contingent upon other alternative designs to
avoid a variance and seconded by Commissioner Bramble the vote to continue was three to continue to
one against motion to continue carried.
Site plan approval: Changes to site —1601 Butler Avenue — 4-008-18-004 —Zone C-1/SE - Bob
Skinner (Arby's).
Mr. Shaw approached the Planning Commission and stated the Arby's Restaurant would like to dress
up the outside site and add a pervious deck with tables and six parking spaces, two on the property two
on Butler and two on Inlet, staff is in favor of the seating area and not in favor of the parking changes
specifically the changes on Butler, he believes it would make the drive through dangerous, also they are
in the City's Right of way and a private industry cannot create parking spaces. He also stated the City
might choose to do that at some point. The two on Inlet are a possibility, because at the moment, the
City is undergoing a south end pedestrian plan process and that area is in part of that plan, so the City's
plans will change for that area. Mr. David Stiller approached the Planning Commission and stated his
address is 6291 Lively Way and he is representing the applicant since he was not available. Mr. Stiller
stated they are familiar with the City planning the south end change. He also stated that they wanted to
get a one-way flow in and out instead of the two way they have now. Commissioner Robertson made a
motion to approve the seating area and not approve the request for the parking spaces Commissioner
Bramble seconded, the vote was three to approve, and one against the vote to approve carried.
Text Amendment: Sec. 8-080 of the Land Development code regarding flood damage prevention.
Mr. Shaw approached the Planning Commission and stated that there are a new set of flood maps that
will become adopted August 16 2018. They will be a significant change for the Island and part of the
process of being able to use the new maps is making a minor change to our ordinance that changes the
date and that is what this change is to this item. Commissioner Matlock made a motion to approve
Commissioner Robertson seconded and the vote was unanimous.
Standing Agenda Item: Vice Chair Bossick asked if there were any standing agenda items. Commissioner
Robertson stated there was none for this meeting.
Meeting adjourned 8:40pm
Lisa L. Schaaf