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19830810CCMeeting1 1 1 Tybee Island, Georgia August 10, 1983 The Tybee Island City Council met at 7:30 p.m. on Wednesday, August 10, 1983 at City Hall. Mayor Charles J. Hosti presided and the following members of Council were present: Jeanne M. Hutton, James L. Fabrikant, Jr., John C. Wylly, Jr., Sebastian J. Orsini and Jerome W. Bettencourt. Councilperson Klima J. McCutchen was absenf due to illness. Thomas J. Mahoney, Jr., City Attorney, also attended. The first visitor to speak before Council was Dr. Joseph Killorin who spoke of the efforts of local colleges to meet federal demands for de- segregation, and also to correct twenty years of non - action with regard to the univerbity system in Southeast Georgia. He explained several plans that have been advanced, either by the black community, or by various alumnae associations. The next visitor was Randall DeLoach who is seeking permission to build and sell bus stop shelters. Mayor Hosti stated that the City Council has asked the Planning Commission to look into this project, and no recommendation has yet been received. Congressman Lindsay Thomas, and his Chatham County Administra- tive Aide, Ms. Judy Farrell, were recognized by Mayor Hosti, and welcomed to the meeting. The meeting was then opened for business legally presented and the minutes of the July meeting were approved as written. Bills for the month of July, 1983 were approved as follows: Police Department: $5,136.41, Parking Meters: $578.73, Public Works: $14,262.90, Sanitation Department: $4,328.91, Fire Department: $2,422.25, Ceramics: $500.19, Recreation Department: $193.28, Sewer Department: $7348.60, Water Department: $2,865.59 and General Government: $2,686.24. The Police Cat¢missioner reported that 487 cases were made in July. He added that enforcement of the drinking in public ordinance has been continued and that the Sixteenth Street area is improved, with the officers doing a good job. Councilperson Hutton reported that the Public Works Shop Building on Van Horne Drive was totally lost by fire, and that services have been delayed due to loss of equipment housed there. She added that insurance claims are being processed and possible replacement buildings are being considered. She 1 1 1 asked the citizens to be patient while the department recovers from this fire loss. Councilperson Wylly reported that the annual audit is complete and that copies are available from the City Treasurer if any member of the public is interested in studying the audit. He then cited several indications of the city's improved financial condition, but cautioned that some large expenditures will be necessary to improve facilities and services. Although new water /sewer rates began recently and there was a positive cash flow, yet no depreciation allowance had been made in past years, and proper maintenance had been neglected. This year (1983) therefore, did show a loss due to depreciation - maybe next year will show no loss at all. Councilperson Wylly then announced that a Georgia House of Representatives Sub- catuni.ttee for Erosion Study will meet here at Tybee on August 25th. Councilperson Bettencourt announced that the Summer Sports Camp is completed and that it was a success. He complimented the instructors on an excellent program. He spoke also of a ballet class beginning in the Jaycee Building and invited the public to attend Band Concerts in the park every Sunday afternoon this summer. Councilperson Orsini explained a contract to renovate #6 Lift Station on Jones Avenue and First Street. He stated that, %ton taking office last July, he faced serious problems of violations of EPD regulations but that the Department has been in compliance with EPD guidelines all this year, and that he is not too proud to accept whatever aid is necessary to keep our system safe. The renovation of pumping station #6, the city's main pumping station, has been approved by the city's engineers, Thomas & Hutton, and will be?Awarded to Davcoa,, at a cost of $39,859.00. The State EPD has been asked for an emergency grant to help defray this expense. The contract was unanimously accepted by Council, with son 'discussion, during which it was noted that the first price gquted.(by a sub- mersible pump manufacturer) was nearly $60,000.00, and that proper specifications, bidding, etc. was completed prior to bringing this contract to the Council for action. Mayor Hosti reminded the Council of an invitation from Mr. T.S. McKenzie of Georgia DOT to attend an open house in Jesup - he asked that as many Council members as possible plan to go with him to this event. A letter frail Senator Mattingly, acknowledging receipt of 1 1 1 !4 Mayor Hosti's letter concerning Revenue Sharing and also discussing legislation about cable television Franchises was read and accepted as information. A letter fran DOT Camiissioner Thomas Moreland, dated July 19, 1983, and announcing the letting of a bid for LARP paving, was read and accepted as information. A letter dated July 12, 1983, fran Ms. Eileen Kirkland to Mayor Hosti, was read and accepted as information. The letter commended the city on its cleanliness and beauty. The Second Reading of the Annexation Ordinance followed. Councilperson Fabrikant roved acceptance, Councilperson Bettencourt seconded and the vote was unanimously in favor. A copy of this ordinance is attached to, and becomes a part of, these minutes. Mayor Hosti then welcomed the new citizens, and recognized our Fire Chief who is one of than since he resides in the area being annexed. It was noted that the State DOT has asked the city to resin control of State Route 26 which presently initlilaes 16th Street, the strand from 16th to 18th, and 18th Street back to Butler Avenue. Mayor Hosti stated that he wants to talk to Mr. McKenzie, bur District Engineer, before the city accepts the responsibility for this portion of SR 26, since there are sane drainage problems in the area that he'd like the State's help with. Mayor Hosti then invited the audience to view soave photographs fLunt the Georgia Historical Archives, restored by Mr. Jack Leigh, photographer. Mr. Leigh brought than for the Council's information;: they are scenes of Tybee Island during the 1920s that he thought might interest local historians. The meeting was adjourned. A- `..------CLERK OF COUNC Ordinance #1983 - 5 O R D I N A N C E AN ORDINANCE ANNEXING AN AREA ADJACENT TO THE PRESENT CITY LIMITS OF THE CITY OF TYBEE ISLAND, GEORGIA, THEREBY MAKING SAID AREA PART OF THE REVISED CITY LIMITS AND INCLUDED THEREIN FOR ALL PURPOSES, AND REPEALING ALL OTHER ORDINANCES AND SECTIONS OF ORDINANCES IN CONFLICT HEREWITH BE IT ORDAINED by the Mayor and Councilpersons of the City of Tybee Island, Georgia, duly assembled, as follows: 1. Pursuant to Chapter 36 of Title 36, Official Code of Georgia Annotated, 36- 36 -22, a petition comprised of at least sixty (60%) percent of the landowners and sixty (60 %) percent of the electors resident in the area hereinafter described, which area is contiguous to the present City Limits of the City of Tybee Island, Georgia, has been received and said petitioners have expressed a desire to be annexed into the City of Tybee Island, Georgia. 2. The petition complies with the requirement of Code Sections 36 -36 -1 et seq., Official Code of Georgia Annotated. 3. The City of Tybee Island, Georgia, has prepared a plan for the extension of services to the area proposed to be annexed and has prepared a report, including a map of the municipality and adjacent territory, which shows the present and proposed boundaries of the City of Tybee Island, Georgia, the present major trunk water mains and sewer interceptors and outfalls, and the proposed extensions of such mains and outfalls, and said City has set forth . in a statement plans for extending to the area to be annexed each major municipal service performed within the municipality at the time of annexation, and the plan has further provided for extending police protection, fire protection, garbage collection and street maintenance services to the area to be annexed on the date of annexation. 4. A public hearing on the application has been advertised within the time frame set by Code Section 36- 36 -26, Official Code of Georgia Annotated. 5. All persons resident or owning property in the present City Limits of the City of Tybee Island, Georgia, and all persons resident in or owning property in the area proposed for annexation have had an opportunity to be heard on the question of annexation at the public hearing scheduled. 6. The area in question to be annexed begins generally at Chimney Pot Creek on the south side of U.S. Highway 80, and extends to the present western boundaries of property known as Breezy Point Trailer Park, and on the northern side of U.S. Highway 80, the entire area including a strip 100 feet in width westwardly to Lazarette Creek from the existing city limits. The area is shown upon maps or plats prepared by Chatham - Savannah Metropolitan Planning Commission dated July 7,1983 and by Thomas and Hutton dated July 5,1983, both of which by specific reference are made a part of this ordinance. 7. The Mayor and Councilpersons of the City of Tybee Island, Georgia, hereby determine that it would be in the best interest of the residents and property owners of the area proposed for annexation, and it would also be in the best interest of the citizens and property owners of the City of Tybee Island, Georgia, and by adoption of this Ordinance, the area hereinabove referred to, as shown on the attached map, is annexed to and becomes a part of the existing City Limits of the City of Tybee Island, Georgia. -2- 8. All existing Ordinances covering the same matters as embraced in this Ordinance are hereby repealed and all Ordinances or parts of Ordinances inconsistent with the provisions of this Ordinance are hereby repealed. 9. This Ordinance shall take effect from the time of its final adoption by the Mayor and Councilpersons of the City of Tybee Island, Georgia. 1}}The above and foregoing Ordinance being adopted in open Council, this ! V4 day of IIIFirst Reading: July 13, 1983 Second Reading: August 10, 1983 Enacted: August 10, 1983 , 1983. Cr�2Ct� MAYOR, CITY OF iYgEE ISLAND, GEORGIA CLE " , CITY OF TYBEE ISLAND, GEO It -3- 1 1 PLAN FOR SERVICES Water Department The area to be annexed is completely served by city water already. However, some of the lines are small in capacity and replacement of these lines will be in priority order according to proven need. Future plans also include an elevated tank, and possibly a new well, for this general area of the island. Please consult the map on display for a more detailed explanation of the city's water system. Grants will be sought to help defray the expense of an updated system. Sewer Department The city maintains a recently renovated Waste Water Treatment Plant which is adequate for the needs of the entire *municipal area, including the area to be annexed. Much of the area is already served by sewer. Streets not having sewer available now should be served by June 1, 1984 unless a lift station is necessary. Those few areas that cannot be served without a lift station will be added to the system no later than 1985. Grants are being sought to help fund improvements to the city's sewer system. Public Works U. S. Highway 80: The curbing and rights of way will be cleaned and maintained on a regularly scheduled basis, out to the city limits. Unpaved Streets: Will be graded when necessary. New paving projects will be considered upon petition of the property owners and residents. Paved Streets: This area has very few paved streets, but those that are paved are currently in good condition. These-streets will be maintained and their rights of way will be cleaned and cut on a regular basis. Storm Drainage: Cross'drainage will be necessary in certain areas. Storm drains will be installed after a period of observation is completed. Drainage ditches will be cleaned and maintained routinely as a part of the city's winter season schedule. • Sanitation Garbage service is offered to all residential customers on a twice - weekly basis. Service in the area of annexation can be expected on Tuesdays and Fridays. Trash pickup is offered on an as- needed basis. Yard debris, grass clippings, leaves, etc. is picked up without charge. Old appliances, discarded furniture, construction debris (home repairs by resident only) can be picked up after calling City Hall and paying a small service charge. NO construction debris left by contractors is handled by the city. 1 1 2 PLAN FOR SERVICES (Continued) Recreation GA Parks & Recreation Society: The city maintains a membership in this statewide organization and often enters city -wide teams to compete in district, regional and state tournaments. Softball: The city has a softball league that seasonally plays weekly series of games at Jaycee Park. This league has traditionally been open to players fram outside the municipality - but those of you who play in future will pay a slightly lower fee once you are considered a resident of the city. Sumner Sports Camp. This program is in its second year and is open to children at one specified fee regardless of their residency status. Ceramics: The city maintains a Ceramics Center - open two days and one night each week - open to the general public. Non - residents pay slightly higher prices for items made in the city's ceramics classes. Basketball: The city sponsors a basketball program for ages four to adult. Fees for non - residents are slightly higher than for residents/ but the program is open to anyone who wishes to play. Community House: The city maintains a building which can be used by residents for parties, club meetings, dinners, etc. It is reserved on a first -crane basis, and any citizen can use it without cost. Park Pavilion: The city maintains an open pavilion in Memorial Park which can be reserved on a first -come basis, at no cost. Traditionally this facility has been open to residents and non- residents alike. Library: The city, and Chatham Effingham Liberty Regional Library, jointly operate a Branch Library in City Hall. Any card holder may borrow books and special requests can be handled because of the resources of the CEL Library; for example, books or recordings for the blind, or special research material can be piled -up here at the Branch Library after ordering in advance through our local Branch Librarian. The library also sponsors special programs (book talks, lectures, plays, & musicals) as well as a "Story Hour" for preschool children once a month and a children's movie once a month. Other Programs: The city's Recreation Department will, from time to time, offer other programs if the demand is great enough. We have sponsored volley- ball, tag football, exercise classes, etc. 1 1 PLAN FOR SERVICES (Continued) Emergency Emergency calls from the entire island, and beyond, have traditionally been answered by our local Fire and Police Departments. Tybee Island has the only "911" emergency number service in Chatham County and dialing the "911" number will bring assistance whatever the nature of the emergency. The city has recently begun a First Responder service to provide quick first aid to victims of serious accident, injury or illness. Transportation to hospitals will continue to be handled by the Chatham County EMS units. Police The Tybee Island Police Department has traditionally answered all calls from the area to be annexed, handling emergencies until Chatham County could arrive. This area will now be added to the city's regularly patrolled streets and highways, and will be treated exactly as any other part of the community is - receiving police protection routinely. Fire The Tybee Island Fire Department, too, has traditionally answered all calls island wide. In future only those calls from within the munieipality, or from a subscriber to Fire Protection Service, will be answered. The City of Tybee Islam has recently (as of June 1, 1983) reduced its fire rating from an "8" to a "6 ". This results in large savings to property owners; for instance on a frame house valued at $40,000.00 the savings will be almost $85.00 per year, average. The city is extremely proud of its fire department; manned by volunteers, our department regularly competes (and wins!) against fire departments manned entirely by professionals. In the past five years our city has had two Georgia Fireman of the Year award winners (Jimmy Brawn and Hank Buckley). Parking The city maintains a Parking Meter Department seasonally. City residents whose vehicles are registered to a Tybee Island address receive parking decals allowing them to park free on our meters. This privilege will be extended to those who are annexed into the city. 1 PLAN FOR SERVICES (Continued) - 4 - 12 -1 -D Inspections Department The city operates an inspections department and requires building permits for all construction projects. Details, codes, etc. are available upon request. Zoning The Tybee Island Planning Commission has considered the conditions presently existing in the area to be annexed. It is their opinion, and they have recommended to the City Council, that no changes in the Zoning Law of the annexed area be considered for a period of two years. After two years, if zoning changes are wanted or needed, they must be considered in public hearings after adequate notification to the property owners, residents and neighbors. An up-to -date Zoning Map of the entire city, including its newly annexed area, will be available to be studied at City Hall no later than September, 1983. 1 1 iRax cClelanb SECRETARY Oi STATE 16O4 656 -2881 ,t crr #rxrg of ,tht2 pepnrtment of jirchibes nnb 3istarg 330 (Capitol cAbenue *7E. ktlnntn, (fieargin 30334 August 23, 1983 Hon. Charles J. Hosti, Mayor Executive Offices - City Hall P.O. Box 128 Tybee Island, Georgia 31328 Dear Mr. Hosti: '&bfuttrb petbon DIRECTOR (404) 656 -2358 INFORMATION (404) 656-2393 Thank you for your letter and the enclosures of certified copy of ordinance # 1983 -5 and plat of survey, both pertaining to the annexation of certain property to the City of Tybee Island, Georgia. The property in question was annexed into the city on August 10, 1983. These documents have been filed and made of official record in my office as of August 18, 1983, the date they were received by me. Most sincerely, -/ Ingri . Shields for Max C land Secretary of State