Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My Public Portal
About
02-12-2018 Special Meeting and COW Agenda and Packet
Special Meeting and Committee of the Whole Workshop of the President and the Board of Trustees Monday, February 12, 2018 7:00 PM 24401 W. Lockport Street Plainfield, IL 60544 In the Boardroom Agenda A.CALL TO ORDER, ROLL CALL, PLEDGE B.PUBLIC COMMENTS (3-5 minutes) C.BUSINESS MEETING C1.APPROVAL OF THE AGENDA C2.SALT PURCHASE Seeking Board consideration of a motion to authorize payment for the emergency purchase of 1,000 tons of roadway salt from Cargill Inc. at a total cost of $68,750. Salt Purchase Staff Report C3.LEGISLATIVE CONSULTING SERVICES Seeking Board consideration of a motion to approve a professional services agreement with Tai, Ginsberg, & Associates LLC (TG&A) at a cost of $7,500 per month, including an annual rate adjustment for inflation based on the CPI, plus standard expenses. Legislative Consulting Services Staff Report D.ADJOURN COMMITTEE OF THE WHOLE WORKSHOP A.CALL TO ORDER, ROLL CALL B.APPROVAL OF THE MINUTES B1..Seeking a motion to approve the Minutes of the Committee of the Whole Workshop and Executive Session held on January 22, 2018. 01-22-2018 COW Minutes 1 Special Meeting and Committee of the Whole Workshop of the President and the Board of Trustees Page - 2 C.PRESIDENTIAL COMMENTS D.TRUSTEES COMMENTS E.PUBLIC COMMENTS (3-5 minutes) F.WORKSHOP F1..2018-2019 DRAFT FISCAL YEAR BUDGET Staff will present the Capital Improvements Budget. 2018-2019 Draft Capital, Motor Fuel, and TIF Fund Reports REMINDERS - •February 14 Coffee with the Mayor – 9:00 a.m. •February 19 Village Offices Closed •February 20 Plan Commission Meeting – 7:00 p.m. •February 26 Next Committee of the Whole Workshop – 7:00 p.m. •March 5 Village Board Meeting – 7:00 p.m. 2 Special Meeting and Committee of the Whole Workshop of the President and the Board of Trustees Agenda Item Report Agenda Item No. 2018-827- Submitted by: Allen Persons Submitting Department: Public Works Department Meeting Date: February 12, 2018 SUBJECT Seeking Board consideration of a motion to authorize payment for the emergency purchase of 1,000 tons of roadway salt from Cargill Inc. at a total cost of $68,750. Recommendation: ATTACHMENTS Salt Purchase Staff Report 3 Michael P. Collins 11111[ ii_w n 1l" ui 1 1 I I u:l Iq ISI PRESIDENT VILLAGEIP PLAINFELD Michelle Gibas VILLAGE CLERK TRUSTEES Margie Bonuchi Bill Lamb MEMORANDUM Cally Larson Larry D. Newton To: Brian Murphy,Village Administrator Edward O'Rourke From: Allen Persons, Director of Public Works Brian Wojowski Date: February 7, 2018 Re: Emergency Purchase—Road Salt Background Findings During an average winter snow season, the Village will experience about 15 events that will require the Public Works Department to remove snow and/or provide ice control within the 400 lane miles of roadway that are under our jurisdiction.We will also utilize about 3,500 tons of road salt during an average winter season. As of today, we have experienced 29 winter events that have required a response. Additionally, seven winter events included a freezing rain component that required additional roadway salting.The Village has also utilized approximately 4,500 tons of road salt during our current season. Understanding that we have utilized most of the 5,000 tons of salt that was allocated under the State purchase program,Staff has reached out to our local supplies for current market price quotes and availability. A summary of our findings is as follows: Compass Mineral—No salt available at this time. Morton Salt—No salt available at this time. Mid-West Salt-$75/ton. Cargill Inc. -$68.75/ton. As time is of the essence and this type of purchase is permitted by the Village's Purchasing Authority Policy, an order for 1,000 tons of salt was placed with Cargill Inc. I am pleased to report that Cargill has promptly delivered over 800 tons of salt during the past two days. Policy Considerations During an emergency the Administrator shall authorize emergency purchases that "protect public health and safety, protect property, and provide emergency assistance as necessary" Staff is required to notify the Mayor and Board of how the emergency was addressed. Financial Considerations The Village has budgeted funds for salt purchases. Recommendation Staff recommends that the Board authorize payment for the emergency purchase of 1,000 tons of roadway salt from Cargill Inc.at a total cost of$68,750. Plainfield Public Works Office 14400 Coil Plus Drive Plainfield, IL 60544 Phone (815) 436-3577 Fax (815) 254-9304 Web wwwplainfield-il.org 4 Cargill Deicing Technology Business 24950 Country Club Blvd,Suite 450 North Olmsted,OH 44070 Monday,February 05,2018 Billing Information Shipping Information Contact Information Name Village of Plainfield Village of Plainfield Attn Patrick Miller DBA(if applicable) Title Street Superintendent Address 1 14400 Coil Plus Dr. 14400 Coil Plus Dr. Phone (815)-436-3577 Address 2 Fax City State Zip Plainfield, IL. 60544 Plainfield, IL.60544 Cell (815)-230-2033 County WILL WILL e-mail pmiller@goplainf!eld.com PLESE VERIFY THAT ALL CUSTOMER DATA IS CORRECT. IF CHANGES ARE REQUIRED PLEASE NOTE THEM ON THE NEXT PAGE. Cargill,Incorporated Deicing Technology Business("Cargill")is pleased to submit the following quote for your DEICING SALT needs for the 2017/2018 season. Price Basis Per Ton Product Pickup(Minimum10ton loads)Delivered(stand.dtmokioads) Estimated Tons Terminal 1135—Bulk Deicing Salt n/a 68.75 1,000 2AML—Joliet 2763—ClearLane®enhanced deicer n/a n/a n/a n/a THE PRODUCT QUOTED/N THIS AGREEMENT IS INTENDED FOR BULK DEICING USE ONLY. PLEASE SIGN AND RETURN THIS QUOTE LETTER TO OUR ATTENTION WITHIN THREE(3)BUSINESS DAYS FROM DATE OF LETTER. WE CANNOT UPDATE YOUR ACCOUNT FOR THIS YEAR WITHOUT THE SIGNED QUOTE LETTER. THIS QUOTE DOES NOT CONSTITUTE AN ORDER! To place an order or if you have any questions,concerning your account,please feel free to contact our Sales Department at 800/600-SALT. All orders are subject to the terms and conditions set forth below. TERMS AND CONDITIONS-To retain the right to this pricing you are required to remain in compliance with your account's payment and credit terms. Provided this price quote letter is signed and returned within ten(10)business days from the date above,Cargill agrees to hold the pricing firm from February 5,2018 through May 31,2018.The tonnage figure is an estimate only AND IS SUBJECT TO AVA/LIBILITY.Cargill has the right to terminate this quote letter at anytime if Cargill runs out of product due to commitments to government customers. Either party in regard to estimated tonnages assumes no obligation. This quotation assumes normal operating conditions at Cargill's terminals and production facilities. Cargill reserves the right to decline orders/shipments for any reasons relating to conditions at the terminals/production facilities,weather conditions,or any other reason that may affect Cargill's ability to accept orders.Estimated delivery time is five to seven days after release of an order.This quote assumes that product will be delivered from or picked up at the terminal set forth above. Sourcing of products from another Cargill facility is subject to availability and additional fees that may be applied to your account.Cargill's sale of product is expressly conditional upon Customer's acceptance of the attached terms and conditions. Any terms which may exist on the Customer's standard purchase order(or similar forms)and which alter or are inconsistent with the terms and conditions will be of no legal force or effect and will not govern the transaction contemplated by this letter. Your Payment Terms are Net 30 Days. Thank you for the opportunity to be of service. We are looking forward to supplying your salt needs. Cargill,Incorporated Accepted Deicing Technology Business Unit Signature: Name: Roger Wilson Title: Western Territory Manager roger_wilson©cargill.com 920-889-3583—p e-mail: 952-249-4003-f Confidential-This document is intended only for the named recipient(i.e.,Seller)and contains confidential information.Anyone other than the Seller is not permitted access to this information.Any dissemination or distribution of this information is a breach of the terms and conditions of this document If you have Pg 1 of 2 received this document in error,please advise CDT by reply e-mail/mail at the address above,and delete this document and any email related thereto 5 Special Meeting and Committee of the Whole Workshop of the President and the Board of Trustees Agenda Item Report Agenda Item No. 2018-828- Submitted by: Allen Persons Submitting Department: Public Works Department Meeting Date: February 12, 2018 SUBJECT Seeking Board consideration of a motion to approve a professional services agreement with Tai, Ginsberg, & Associates LLC (TG&A) at a cost of $7,500 per month, including an annual rate adjustment for inflation based on the CPI, plus standard expenses. Recommendation: ATTACHMENTS Legislative Consulting Services Staff Report 6 Michael P. Collins lin ioi....ll ' PRESIDENT1••1.•11 1 •IlimioniiI 1 111 VILLAGE OF PLAINFIELD Michelle Gibas VILLAGE CLERK TRUSTEES MEMORANDUM Margie Bonuchi Bill Lamb Cally Larson To: Brian Murphy,Village Administrator Larry D. Newton From: Allen Persons, Director of Public Works Edward O'Rourke Date: February 7, 2018 Brian Wojowski Re: Legislative Consulting Services Proposal Background Findings Last year, Congress authorized billions of dollars in grant funding to support the Transportation Investment Generating Economic Recovery Program (TIGER) and the Infrastructure for Rebuilding America Program (INFRA). The Village has made application for funding under both of these programs. Our applications are currently being considered by the US Department of Transportation. On February 1, 2016, under the guidance of the Will County Governmental League, the Village approved an agreement with Chambers, Conlon, & Hartwell, LLC (CC&H) allowing this consultant to help the Village navigate the Federal grant process and to support our requests for Federal Funding. We have been pleased with the assistance that this firm has provided. In January of this year,the individuals that have been representing the Village have made a transition and created a firm named Tai, Ginsberg, &Associates LLC (TG&A). Understanding that these individuals have provided all of the consulting services for the Village during the past two years, Staff believes that it would be best to retain this firm. The Will County Governmental League supports this proposed transition. Tai, Ginsberg, &Associates LLC has provided a proposal to provide consulting services at the same cost quoted by CC&H. Policy Considerations The Village has utilized outside professional firms for legal, financial, engineering and other consulting support services on a regular basis in the past. This proposal is consistent with our policies and procedures. Financial Considerations The Village has budgeted sufficient funds to hire outside firms to provide assistance when needed. As the existing transportation bill could provide significant funding to help meet our transportation needs, we believe that TG&A could help our community secure Federal grant funding. Recommendation It is our recommendation that the Village Board approve a professional services agreement with Tai, Ginsberg, & Associates LLC (TG&A) at a cost of$7,500 per month, including an annual rate adjustment for inflation based on the CPI, plus standard expenses. Plainfield Public Works Office 14400 Coil Plus Drive Plainfield, IL 60544 Phone (815) 436-3577 Fax (815) 254-9304 Web www.plainfield-il.org 7 January 29, 2018 Mr. Brian Murphy Administrator Village of Plainfield, Illinois 24401 W. Lockport Street Plainfield IL 60544 RE: Proposed Consulting Agreement Dear Administrator Murphy: I write to you to today to inform you of changes at Chambers, Conlon & Hartwell (CCH) and to respectfully inform you that the agreement between CCH and the Village of the Plainfield Village) will be superseded by the agreement between Tai Ginsberg & Associates LLC (TG&A) and the Village. As you know, CCH has provided government affairs consulting for the Village of Plainfield since January 2016 with myself, Matt Ginsberg, Andrew Davis, and Madeleine Pike executing the scope of services that was mutually agreed upon between CCH and the Village. Recently, I made the decision to transition this team of personnel and, with permission from each client, the accounts we service to a new separate entity,Tai Ginsberg&Associates (TG&A). In light of our previous discussions, the enclosed February 2018 Agreement (February 2018 Agreement) will reflect these changes by providing the new agreement and scope of services between the Village and TG&A and officially terminating the prior agreement between CCH and the Village. TG&A will maintain the same key personnel and will continue to maintain the high levels of quality before, during, and after the transition of the Village's contract from CCH to TG&A. Accordingly, we will file all of the necessary lobby disclosure forms to account for the aforementioned changes. TG&A values the Village as a client and appreciates the opportunity to continue managing its government affairs needs in Washington, D.C. Please do not hesitate to contact me should you have any questions and I look forward to continuing to advocate on the Village's behalf. Sincerely, Jason Tai Tai Ginsberg&Associates (TG&A) 8 The below agreement outlines the arrangement between Tai Ginsberg & Associates, LLC TG&A) and the Village of Plainfield, Illinois (Village) for strategic consulting and advocacy services. 1. Term. This agreement will be effective on February 1, 2018 and will renew annually unless terminated earlier as defined in provision #6 below. 2. Services. During the term of the agreement,TG&A will provide strategic consulting and advocacy services to Plainfield that includes the following activities: a. Grants Advocacy Services: TG&A will continue to conduct outreach and advocacy to build support for the Village's strategic objectives primarily at the federal level, and at the state and local levels when applicable. This includes supporting outreach efforts for the Village's TIGER and INFRA grant applications for the PARCC 143rd Street Extension / Future IL Route 126 project and other grants of importance to the Village. b. Legislative Monitoring: TG&A will monitor legislative issues that may impact the Village, such as economic development,transportation, and infrastructure issues including but not limited to the reauthorization of the Highway Trust Fund, infrastructure bill, and annual appropriations bills. c. Strategic Counsel: TG&A will provide strategic counsel on overall governmental and political trends with potential impacts to the Village. d. Other: All other activities will be conducted at the direction of the client 3. Fees and Expenses. In consideration of the Services, Plainfield shall pay a retainer of 7,500 per month plus expenses. Necessary expenses for travel, meals,telephone, printing, deliveries, and other incidental expenses will be billed at cost. Consulting fees and expenses shall be billed monthly and shall be paid within 30 days from receipt of invoice. This agreement will renew annually and the rate will be adjusted for inflation based on the CPI. 4. Direction and Reporting. Unless otherwise notified, TG&A shall provide all Services to Plainfield under the direction of Brian Murphy, Village Administrator, or any other person designated as directed. 5. Confidentiality. If either party provides information or materials indicated to be confidential,the receiving party will maintain the confidentiality of such matters and not disclose any such matters except in the proper performance of this agreement. 6. Termination. Either party may terminate this agreement for any reason upon 30 days written notice to the other party. The monthly retainer shall be billed pro rata for any fractional month remaining after notice provided and payable within 30 days. 9 This agreement sets forth the entirety of the agreement between TG&A and Plainfield as to the services to be provided and compensation to be made during the term thereof. If Plainfield is agreeable to the terms and conditions set out above, please sign below. A fully executed agreement will be transmitted to you for your records. By:Date: Jason Tai Tai Ginsberg & Associates, LLC (TG&A) By:Date: Village of Plainfield 10 Special Meeting and Committee of the Whole Workshop of the President and the Board of Trustees Agenda Item Report Agenda Item No. 2018-829- Submitted by: Michelle Gibas Submitting Department: Administration Department Meeting Date: February 12, 2018 SUBJECT Seeking a motion to approve the Minutes of the Committee of the Whole Workshop and Executive Session held on January 22, 2018. Recommendation: ATTACHMENTS 01-22-2018 COW Minutes 11 Minutes of the Committee of the Whole Workshop of the President and the Board of Trustees Held on January 22, 2018 In the Boardroom Trustee Lamb called the meeting to order at 7:00 p.m. Board Present: Trustee Larson, Trustee Newton, Trustee O’Rourke, Trustee Wojowski, Trustee Bonuchi, and Trustee Lamb. Mayor Collins was absent. Others present: Brian Murphy, Administrator; Michelle Gibas, Village Clerk; Allen Persons, Public Works Director; Jon Proulx, Planning Director; Ken Goska, Building Official; Traci Pleckham, Management Services Director; and John Konopek, Chief of Police. There were approximately 9 persons in the audience. Trustee Bonuchi moved to appoint Trustee Lamb as this evening’s Chairman. Second by Trustee Larson. Vote by roll call. Larson, yes; Newton, yes; O’Rourke, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Newton moved to approve the Minutes of the Special Meeting and Committee of the Whole Workshop held on December 11, 2017. Second by Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried. PRESIDENTIAL COMMENTS Trustee Lamb offered condolences to Mayor Collins and his family on the passing of his mom, Marilyn Collins. TRUSTEE COMMENTS Trustee Bonuchi offered condolences to Mayor Collins and his family. PUBLIC COMMENTS No Comments. WORKSHOP 1)PLAINFIELD LEGACY FUND Mr. Mike Trench and Mr. Matt Schimanski gave a presentation regarding the Plainfield Legacy Fund. The Community Foundation of Will County and community leaders in Plainfield have created a new Fund within the Foundation that is a place where those who value Plainfield can pool together resources, both current gifts and estate gifts, that will be given out as Grants by a local Advisory Council to nonprofits working to improve the quality of life in Plainfield. This partnership with the Community Foundation of Will County allows donors to maximize charitable benefits with regular cash gift, as well as charitable planning strategies such as estate agreements, stock gifts, IRA Charitable Rollover gifts, land, and other assets with value. The representatives pointed out that there will be an information meeting regarding the Plainfield Legacy Fund on January 31, 2018 at 8:00 a.m. at the Plainfield Village Hall. 2)2018-2019 DRAFT FISCAL YEAR BUDGET Village Staff gave a presentation regarding the draft 2018-2019 Fiscal Year Budget for Administration Division, Building Division, Planning Division, Streets Division, and Miscellaneous Funds including Motor Fuel Tax Fund, Bond & Interest Fund, Tort Immunity Fund, Audit Fund, Police Pension Fund, DARE Fund, Tax Increment Financing Fund, and Alcohol Enforcement Fund. 12 Village of Plainfield Meeting Minutes – January 22, 2018 Page 2 Staff reviewed the organizational structure and responsibilities for each of the divisions. Staff pointed out that the draft budget includes one new hire, an Engineer for the Street Division. Trustee Lamb thanked everyone for the discussion and read the reminders. Trustee Bonuchi moved to adjourn to Executive Session, as permitted under the Open Meetings Act under Section 2 (c)(6) sale or lease of public property, not to reconvene. Second by Trustee O’Rourke. Vote by roll call. Larson, yes; Newton, yes; O’Rourke, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes. 6 yes, 0 no.. Motion carried. The meeting adjourned at 8:44 p.m. Michelle Gibas, Village Clerk 13 Special Meeting and Committee of the Whole Workshop of the President and the Board of Trustees Agenda Item Report Agenda Item No. 2018-830- Submitted by: Traci Pleckham Submitting Department: Management Services Department Meeting Date: February 12, 2018 SUBJECT 2018-2019 DRAFT FISCAL YEAR BUDGET Staff will present the Capital Improvements Budget. Recommendation: ATTACHMENTS 2018-2019 Draft Capital, Motor Fuel, and TIF Fund Reports 14 fl1 FI Ilii ••"' If"w' D R A FT I-•1 I I I I7[It. 00 I III PLAINFIELD Capital Improvement Fund Summary 2018-2019 Fiscal Year Budget FY 2018 FY 2019 FY 2015 FY 2016 FY 2017 Adopted Proposed Classification Actual Actual Actual Budget Budget Fund: 11- Capital Fund Capital Fund Revenues State of Illinois Taxes 3,286,980 3,403,167 3,492,459 2,900,000 3,000,000 Utility Taxes 3,107,995 2,816,908 2,915,445 2,800,000 3,300,000 Licenses and Permits 9,193 11,635 10,031 5,500 5,500 Fines and Forfeits 216,400 211,035 348,306 255,000 280,000 Charges for Services 196,470 37,433 24,328 35,000 26,500 Grants 34,409 206,944 643,335 1,733,739 2,115,000 Investment Income 267 5,404 39,065 31,886 105,000 Miscellaneous 9,858 184,744 96,442 5,810,000 5,260,000 Interfund Transfers 3,700,000 2,878,289 2,689,567 500,000 1,500,000 Revenues Total 10,561,572 $9,755,559 $10,258,978 $14,071,125 $15,592,000 Capital Fund Expenses Transfers 2,500,545 2,500,818 2,032,264 2,036,125 2,034,750 Contractual Services 110,400 106,513 110,742 110,000 110,000 Machinery and Equipment 310,468 615,880 534,985 550,000 550,000 Storm/Drainage Improvements 35,843 29,186 9,686 45,000 40,000 Bridge Repairs&Construction 111,808 20,554 0 425,000 295,000 Sidewalk, Curb, & Bikepath 306,148 328,634 163,592 500,000 500,000 Traffic Control Device 44,166 0 0 110,000 2,620,000 Roadway Improvements 1,290,329 1,980,955 1,682,583 3,725,000 3,675,000 Misc. Capital Expenses 406,056 149,360 629,723 6,170,000 5,365,000 Building Improvements 167,709 269,853 96,047 200,000 200,000 Emerald Ash Borer 246,357 396,796 279,983 200,000 200,000 Expenses Total 5,529,829 $6,398,549 $5,539,605 $14,071,125 $15,589,750 Total: Capital Fund 5,031,743 $3,357,010 $4,719,373 0 2,250 Ending Fund Balance 5,466,855 $8,823,865 $13,543,238 $13,543,238 $13,545,488 2/7/2018 P1 15 J.. W Capital Improvement Fund 1 I 1 1 mit•Iil...1.1` 1111 PLAINFIEELD Revenue & Expense Detail 2010®2019 Fiscal Year Budget FY 2018 FY 2018 FY 2019 FY 2015 FY 2016 FY 2017 Adopted Estimated Proposed Description Actual Actual Actual Budget Budget Budget Fund: 11-Capital Improvement Fund Revenues STTAX-State of Illinois Taxes Home Rule Sales Tax 3,286,980 3,403,167 3,492,459 2,900,000 3,049,000 3,000,000 Total:State of Illinois Taxes $3,286,980 $3,403,167 $3,492,459 $2,900,000 $3,049,000 $3,000,000 OTHTX-Other Taxes Utility Tax 3,107,995 2,816,908 2,915,445 2,800,000 2,850,000 2,800,000 Local Motor Fuel Tax 0 0 0 0 0 500,000 Total:Other Taxes $3,107,995 $2,816,908 $2,915,445 $2,800,000 $2,850,000 $3,300,000 LIC&PER-Licenses and Permits Bike Path Fee 444 296 0 500 0 0 Traffic Impact Fee 0 500 0 0 0 0 Recapture Fee 8,749 10,839 10,031 5,000 4,000 5,500 Total:Licenses and Permits 9,193 $11,635 $10,031 5,500 4,000 5,500 FIN-Fines and Forfeits Red Light Fines 216,400 211,035 348,306 255,000 370,000 280,000 Total:Fines and Forfeits $216,400 $211,035 $348,306 $255,000 $370,000 $280,000 SERV-Charges for Services Impound Fee 64,630 31,038 22,853 30,000 25,000 25,000 Daily Storage Fee for Impound 11,840 6,395 1,475 5,000 1,500 1,500 Rental Income 120,000 0 0 0 0 0 Total:Charges for Services $196,470 $37,433 $24,328 $35,000 $26,500 $26,500 GRNTS-Grants Grant Revenue 34,409 206,944 49,471 500,000 48,000 115,000 STP Grant 0 0 593,864 1,233,739 365,311 2,000,000 Total:Grants $34,409 $206,944 $643,335 $1,733,739 $413,311 $2,115,000 INT-Investment Income Interest Income 267 5,404 39,065 31,886 120,000 105,000 Total:Investment Income 267 $5,404 $39,065 $31,886 $120,000 $105,000 MISC-Miscellaneous Sales-Fixed Assets 0 31,180 0 5,000 0 5,000 Donation/Contribution 0 16,264 0 0 0 0 Other Reimbursements 448 15,739 95,942 5,800,000 800,000 5,250,000 Other Receipts 9,410 121,561 500 5,000 500 5,000 Total:Miscellaneous 9,858 $184,744 $96,442 $5,810,000 $800,500 $5,260,000 INTER-Interfund Transfers Transfer From TIF 500,000 500,000 500,000 500,000 200,000 500,000 Transfer From General 3,200,000 2,378,289 2,189,567 0 0 1,000,000 Total:Interfund Transfers $3,700,000 $2,878,289 $2,689,567 $500,000 $200,000 $1,500,000 Revenues Total $10,561,572 $9,755,559 $10,258,978 $14,071,125 $7,833,311 $15,592,000 2/7/2018 P2 16 l„_ i""ii,., Capital Improvement Fund 1 I I I-IP.1.uq.1' I ill PLAINFIELD Revenue & Expense Detail 2018-2019 Fiscal Year Budget FY 2018 FY 2018 FY 2019 FY 2015 FY 2016 FY 2017 Adopted Estimated Proposed Description Actual Actual Actual Budget Budget Budget Expenses Machinery and Equipment Police Fleet/Equipment 175,242 217,571 231,378 225,000 225,000 225,000 Public Works/Community Dev.135,226 398,309 303,607 325,000 225,000 325,000 Traffic Control Device 127th St.&Naperville Rd-eng 0 100,000 0 2,600,000 Rt.30 and 143rd-engineering 37,782 0 10,000 10,000 10,000 Lockport&Van Dyke ped crossing 6,384 119th St./Rt.30 10,000 Sidewalk,Curb,&Bikepath Bike Path 306,148 328,634 163,592 400,000 400,000 400,000 Curb&Sidewalk 100,000 100,000 100,000 Roadway Improvements 810,372 1,205,822 485,235 1,000,000 1,050,000 3,000,000 1-55 Phase 1 Study 7,393 13,785 33,291 320,000 200,000 200,000 143rd St.Ext. Design 271,988 124,531 711,301 1,400,000 200,000 200,000 Lockport Street bypass-eng 7,395 275 Renwick Corridor engineering 23,863 6,060 7,123 70,000 20,000 100,000 Rt 30 Reconstr.-Village Portion 25,636 153,821 104,582 127th-Heggs to Meadow-eng 309,366 263,730 680,000 680,000 Rt. 126&Meadow Ln 46,851 Village Green project 2,643 130,000 40,000 50,000 Pavement Patching 143,682 120,444 74,678 125,000 125,000 125,000 Bridge Repairs&Construction 111,808 20,554 0 425,000 60,000 295,000 Storm&Drainage Improvements 35,843 29,186 9,686 45,000 40,000 40,000 Miscellaneous Capital Expenses PCI Pavement Inspection 73,975 Settler's Park-Campus refresh 75,026 168,834 90,000 60,000 90,000 Ft. Beggs Street Lighting 205,830 Street Lights-LED Replacement 29,400 53,466 74,735 75,000 75,000 75,000 Street Lights-Concrete pole repl 50,000 50,000 50,000 School Beacons Upgrade 31,190 5,000 3,500 Misc. Engineering 42,966 20,868 106,349 100,000 50,000 100,000 Property Acquisition 302,500 PACE Lot 99,187 5,800,000 800,000 5,000,000 Gateway Signage 50,000 0 50,000 Emerald Ash Borer 246,357 396,796 279,983 200,000 200,000 200,000 Building Improvements 167,709 269,853 96,047 200,000 130,000 200,000 Contractual Services(Red Lt Camera) 110,400 106,513 110,742 110,000 110,000 110,000 Transfer to Debt Service 2,500,545 2,493,518 2,032,264 2,036,125 2,023,992 2,034,750 Transfer to MFT 7,300 Expenditure Grand Totals: $5,529,829 $6,398,549 $5,638,792 $14,071,125 $6,877,492 $15,589,750 17 DRAFT Motor Fuel Tax Fund I III PLAINFIFELD Revenue & Expense Detail 2018-2019 Fiscal Year Budget FY 2018 FY 2018 FY 2019 Adopted Estimated Proposed Description 2015 Actual 2016 Actual 2017 Actual Budget Amount Budget Fund:04-Motor Fuel Tax Revenues State of Illinois Taxes MFT Entitlements 1,396,548 1,114,756 1,105,594 1,150,000 1,100,000 1,100,000 Total:State of Illinois Taxes $1,396,548 $1,114,756 $1,105,594 $1,150,000 $1,100,000 $1,100,000 Investment Income Interest Income 398 3,175 15,411 5,000 30,000 25,000 Total: Investment Income 398 $3,175 $15,411 $5,000 $30,000 $25,000 Miscellaneous Other Receipts 0 200 0 0 0 0 Total: Miscellaneous 0 200 0 0 0 0 INTER-Interfund Transfers Transfer From Capital 0 $7,300 0 0 0 0 Total:Interfund Transfers 0 $7,300 0 0 0 0 Revenues Total 1,396,946 $1,125,431 $1,121,005 $1,155,000 $1,130,000 $1,125,000 Expenditures Division:91-Capital Street Improvements 621,545 996,972 863,120 1,005,000 1,040,000 1,000,000 Total:Other 621,545 $996,972 $863,120 $1,005,000 $1,040,000 $1,000,000 Division Total:91-Capital 621,545 $996,972 $863,120 $1,005,000 $1,040,000 $1,000,000 Division:99-Transfers Transfer to General 0 0 0 150,000 150,000 150,000 Total:99-Transfers 0 0 0 $150,000 $150,000 $150,000 Total: Non-Departmental 621,545 $996,972 $863,120 $1,155,000 $1,190,000 $1,150,000 Expenditures Total 621,545 $996,972 $863,120 $1,155,000 $1,190,000 $1,150,000 Total:04- Motor Fuel Tax 775,401 $128,459 $257,885 0 ($60,000) ($25,000) MFT has a 4/30/17 Fund Balance of$3,077,064 MFT Revenue History 1,500,000 1,400,000 1,300,000 1,200,000 F M FT Entitlements 1,100,000 1,000,000 2015 Actual 2016 Actual 2017 Actual FY 2018 FY 2019 Adopted Proposed Budget Budget 2/8/2018 18 CRAFT Tax Increment Financing Fund PLAI`NFIELD Revenue & Expense Detail 2018-2019 Fiscal Year Budget FY 2018 FY 2018 FY 2019 FY 2015 FY 2016 FY 2017 Adopted Estimated Proposed Description Actual Actual Actual Budget Amount Budget Fund: 17-Tax Increment Financing Fund Revenues Property Taxes Property Tax Revenue 745,471 737,382 736,922 745,000 718,508 725,000 Total: Property Taxes 745,471 $737,382 $736,922 $745,000 $718,508 $725,000 INT-Investment Income Interest Income 1,398 1,988 5,190 2,000 6,000 5,000 Total:Investment Income 1,398 1,988 5,190 2,000 6,000 5,000 Miscellaneous Sales-Fixed Assets 0 72,922 0 0 0 0 Total: Miscellaneous 0 $72,922 0 0 0 0 Revenues Total 746,869 $812,292 $742,112 $747,000 $724,508 $730,000 Expenditures Unit:00-Non-Departmental Division:91-Capital Other Contractual Services 169,965 78,658 429,676 450,000 760,000 250,000 Facade Improvements 0 284,471 157,162 125,000 127,120 50,000 Total:Capital 169,965 $363,129 $586,838 $575,000 $887,120 $300,000 Division:99-Transfers OTHER-Other Transfer to General Fund 50,000 50,000 0 50,000 0 0 Transfer to Capital Fund 500,000 500,000 500,000 500,000 200,000 500,000 Total:Transfers 550,000 $550,000 $500,000 $550,000 $200,000 $500,000 Expenditures Total 719,965 $913,129 $1,086,838 $1,125,000 $1,087,120 $800,000 Total:Tax Increment Financing Fund 26,904 ($100,837) ($344,726) ($378,000) ($362,612) ($70,000) TIF Fund has a 4/30/17 Fund Balance of$540,540 TIF Property Tax Revenue History 780,000 730,000$ 680,000 630,000 580,000 t Property Tax 530,000 Revenue 480,000 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Actual Actual Actual Adopted Proposed Budget Budget 2/8/2018 19