HomeMy Public PortalAboutAB 23-178 Mission-IP Relocation Agreement
McCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 23-178
Meeting Date August 24, 2023
AGENDA ITEM INFORMATION
SUBJECT:
Request to Execute Utility Relocation Cost Agreement with Idaho Power for Utility Undergrounding on Mission Street, Phase 2 - 2023
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Treasurer
Community Development
Police Department
Public Works
Originator
Golf Course
COST IMPACT:
$276,360
Parks and Recreation
FUNDING SOURCE:
Franchise Fee Fund
Airport
Library
TIMELINE:
Summer/Fall 2023
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
In preparation for the reconstruction of Mission Street (now planned for Summer 2024), the city has been working with the existing overhead franchise utilities on relocating their facilities
underground and upgrading their utility lines to minimize any future cuts in the City’s roadway after it is reconstructed.
Per the City’s franchise agreement with Idaho Power, if requesting to underground existing utilities (that do not need to be relocated), the City is responsible for 100% of the conversion
costs of undergrounding existing overhead Idaho Power utilities. The City is not responsible for any utility upgrade expenses.
Staff is presenting the relocation cost agreement with Idaho Power for Phase 2 of this project. In Phase 1, all underground conduits and splice boxes were installed, but the overhead
lines remained energized. Phase 2 of this project will install new underground wires (within the conduits) and ground mounted transformers and remove all overhead lines, poles, etc.
Per the Phase 2 agreement, the city will reimburse Idaho Power $267,360 for completion of the proposed work (see attached agreement, plans and estimate). Finally, the City and Idaho
Power will coordinate with an electrician to convert customers to underground connections.
Approving this agreement will allow Idaho Power to complete the utility work in a timely manner this summer, so these activities will not delay/conflict with road construction next summer.
RECOMMENDED ACTION: Execute the Relocation Cost Agreement with Idaho Power for the Mission Street Utility Relocation Project Phase 2 - 2023; authorize the mayor to sign all necessary
documents; and authorize staff to manage change orders up to 10% over the original agreement amount.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION
8/11/22
AB-22-213: Council approval of IP Utility Relocation Agreement – Phase 1, 2022