Loading...
HomeMy Public PortalAboutAB 23-222 Recreation Office Lease Extension Agreement with Treasure Valley TransitMcCALL CITY COUNCIL 216 East Park Street AGENDA BILL McCall, Idaho 83638 Number AB 23-222 Meeting Date November 30, 2023 AGENDA ITEM INFORMATION  SUBJECT: Request Approval of the Recreation Dept. Office Space Lease Agreement Extension with Treasure Valley Transit Department Approvals Initials Originator or Supporter   Mayor / Council     City Manager     Clerk     Treasurer     Community Development     Police Department     Public Works     Golf Course    COST IMPACT: 50% of Utility Cost & Value of Building Maintenance Services Parks and Recreation  Originator  FUNDING SOURCE: Parks & Recreation Operating Budget to offset building maintenance & janitorial costs. Airport      Library    TIMELINE: November 30, 2023 Information Systems      Grant Coordinator    SUMMARY STATEMENT: The Parks & Recreation Department administrative staff will continue to require temporary office space during the construction of the new library building and the remodeling of the old library for the remainder of construction. Department staff have been utilizing office space in the transit building at 210 E. Park Street under the attached lease agreement for the two office spaces, as well as shared use with the transit center of the remaining common area which includes, restrooms, lobby, conference room, and break room. Based on Treasure Valley Transits assessment of contracted building janitorial and maintenance requirements the agreement comes out to a balance in value of office space rent for building services which will be performed by parks and recreation staff. These services are like in nature to those the department is already performing on adjacent city facilities such as City Hall and include janitorial, minor building maintenance, snow removal, and landscape maintenance. In addition, the Parks and Recreation Department will share the duties of front desk services as outlined in the lease agreement. Department staff estimate building utility costs and maintenance demand to be less than the current costs associated with the annex building and current office space. The value and location of this temporary office space will work well for department day-to-day operations and the feeling is mutual in that it will benefit the community transit operation.  RECOMMENDED ACTION: Approve the proposed lease extension agreement for Parks & Recreation Staff office space during the construction period of the new library and remodel of old library space and authorize the mayor to sign all necessary documents.  RECORD OF COUNCIL ACTION  MEETING DATE ACTION