HomeMy Public PortalAboutAB 23-251 Sole Source Cert-Library shelving
McCALL CITY COUNCIL 216 East Park Street
AGENDA BILL McCall, Idaho 83638
Number AB 23-251
Meeting Date December 28, 2023
AGENDA ITEM INFORMATION
SUBJECT:
Request to Adopt Resolution 23-27 declaring OEC Works as a sole provider of Montel Shelving for the Library Expansion Project and approve the Contract with OEC Works for Montel Shelving
Department Approvals
Initials
Originator
or
Supporter
Mayor / Council
City Manager
Clerk
Treasurer
Community Development
Police Department
Public Works
/
Originator
Golf Course
COST IMPACT:
~$140,000
Parks and Recreation
FUNDING SOURCE:
Library Expansion Fund
Airport
Library
/
Originator
TIMELINE:
FY2024
Information Systems
Grant Coordinator
SUMMARY STATEMENT:
The McCall Public Library expansion project will require the purchase of additional steel shelving to meet ADA requirements, seismic requirements, and complete the new public space.
The existing library shelving system is in good condition and much of it will be disassembled and then re-located into the new building. This effort reduces waste and reduces cost.
However, the purchase of additional shelves is still required to accommodate the library collection of items in the expanded layout. The current system is manufactured by Highsmith
and is one of only a few library-specific shelving system manufacturers. Given the unique and proprietary design of these shelves and our efforts to re-use existing shelves, staff has
determined it is essential that Montel be the brand for our additional purchase because it is the only one compatible with the structural design of the existing shelves. This also makes
it the most cost-effective alternative.
Idaho Statute IC 67-2808.2(III) allows for public agencies to solely source equipment, “where compatibility of equipment, components, accessories, computer software, replacement parts
or service is the paramount consideration.” Staff has confirmed with legal counsel that that a sole source certification is required prior to purchasing the new Montel system.
Included with this agenda bill is a memo from OEC (Montel’s Idaho vendor) and Resolution 23-27 that formalizes the City’s sole source for expanding the library department’s shelving
system. Once approved, there will be a legal public notice in the paper on January 4, 2024. Also attached is the draft Contract for new shelving and installation. Staff and legal
counsel will bring the final Contract to the meeting.
RECOMMENDED ACTION:
Adopt Resolution 23-27 declaring OEC Works as a sole source provider of Montel Shelving for the Library Expansion Project; approve the Contract with OEC Works for Montel Shelving to
be executed on January 18, 2024 provided that there are no written challenges or objections to the sole source procurement received; authorize the Mayor to sign all necessary documents;
and allow staff to manage change orders/modifications within 10% of the original Contract amount.
RECORD OF COUNCIL ACTION
MEETING DATE
ACTION