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HomeMy Public PortalAboutPW Annual Report 2017Operations What We Do The Public Works Department is responsible for maintaining fifty miles of city streets and parking lots, water treatment and distribution infrastructure. Public Works employees are on call 24/7, 365 days each year to handle emergency call out for downed trees, street and traffic light issues, snow removal, water main breaks, water meter issues, as well as assisting with hazardous spills and clean up and other community emergencies. The Public Works Department also assists multiple community events such as Winter Carnival, 4th of July, and other activities that occur within the City 's public rights -of - way . City of McCall Public Works Department 2017 Annual Report Public Works has 20 full-time employees which are comprised of the Public Works Director, City Engineer, Administrative Assistant, Streets Superintendent, Streets Supervisor, Water Treatment Operations Manager, Water Utility Operations Specialist, Water Distribution Superintendent, Treatment Manager, and 15 other equipment, utility and treatment operators. The Public Works employees are the part of the backbone to all of the City infrastructure systems. Our Employees are hard working, highly qualified and skilled. Table of Contents Strategic Objectives Performance Report Our Finances Looking Forward 1 2 3-4 5 Mission McCall Public Works Department is dedicated to excellence, integrity, and stewardship. We enhance the safety, welfare, and livability of the community by providing and managing infrastructure and services for streets, water distributions, and water treatment VISION Making lives better through the services we provide each day. 1 A Performance Report 2017 Summary of Events Other Accomplishments • A new Elgin street sweeper was purchased. Cost: $315,000 • A new, Ford F350 flatbed Streets utility truck was purchased. Cost: $28,605 • A new, Ford F150 Water Treatment pickup truck was purchased. Cost: $29,117 • Snow plowing was completed for the 153 inches of snow during Winter 16/17 with 27 days of 3+ inches of snowfall. • One (1) streets employee completed the Road Scholar Program & three (3) completed the Road Master Program through LHTAC. • Two (2) internal Streets Employees were promoted to Operator III positions, one (1) internal Streets Employee promoted to Operator II; one (1) new streets employee was hired at the Operator II level. • One (1) Water Treatment employee obtained his Water Distribution 2 license through IBOL. • Two (2) previous sewer employees retired and one (1) new Water Distribution Operator II staff was hired. • Water treatment sludge management improvements to meet regulatory requirements 2017 Accomplishments STREETS: • Council adoption of the City's first formal Transportation Master Plan. • Completion of the Downtown Core Reconstruction Feasibility Study. • Complete street reconstruction of Commerce Street. • New 5 -year heavy equipment lease agreement established. WATER DISTRIBUTION/TREATMENT: • Transfer of the City's Sewer Department to Payette Lakes Recreational Water and Sewer District (PLRWSD) was successfully completed on September 30, 2017. • Council adoption of the 2017 Water Master Plan • Backwash filter aid dosing adjustments reduced backwashing frequency by 50% • Rebuilt pump #2 at the Legacy Raw Water intake building. • All water storage tanks were cleaned and SCUBA inspected to determine conditions and longevity . • Significant treatment plant training for Distribution staff to build redundancy and on -call efficiency within Department. ELEMENTS ASSET MANAGEMENT: • Extensive training provided to the Streets and Water staff so now all Public Works line crew are now using Elements to input data and track daily completed work. CITY ENGINEER: • Phillip Bowman, P.E. hired as new City Engineer. • Project Manager for Commerce Street Reconstruction and Idaho Street Reconstruction design. • Engineering review and approval on 51 development reviews, 17 records of survey, and 4 PUD. 2 What are the costs? Our Finances Fiscal Year 2017 The costs for operating the Streets Department are paid through the General Fund. This fund is Primarily dependent on property tax revenue. The department also receives supplemental funding from the Water Department for shared services (administration, management, and engineering) Staff are now responsible for implementing projects funded by the Streets LOT tax which is dedicated to street reconstruction and maintenance. The approved Transportation Master plan outlines the future use of the Streets LOT funding for planned infrastructure projects. Grant funding is an additional source that can contribute to this budget. Streets Department Staff: • Public Works Director • PW Administrative Assistant • City Engineer • Streets Superintendent • Streets Supervisor • Mechanic • 7 Street Operators. Revenue by Source Property Tax $1,306,364 Hwy Funds & Interest $117,986. Appropriated Fund 0.00 Inter -Fund Transfers $381,630. Other Revenue $45,937. Total: $1,851,916 Expense by Category 3 Y17 Personnel Expenses: Salaries, Wages and Other Personnel Expenses $856,549., Operating Expenses: Operations Expenses $332,751. Capital Expenses $215,213. Inter -Fund Transfer Expenses $142,968. Total: $1,547,481. What are the costs? Our Finances Fiscal Year 2017 The Water Department is an enterprise fund and the costs for operating the department comes from two processes: monthly water base rates and monthly usage rates. New water services pay a system buy -in and connection fee as well. Grant funding is an additional funding source that can contribute to the budget. Water Treatment & Distribution Department Staff: • Water Distribution Superintendent • Water Treatment Operations Manager • Water Utility Operations Specialist • 4 Distribution Operators Revenue by Source Operations Revenue FY17 Fee Revenue: $40,389. Grant Revenue: $40,339. Interest Revenue $26,999. Operations Revenue: $2,284,215. Other Revenue: $171. Total: $2, 394,306. Expense by Category Personnel Expenses Water Distribution Personnel Expenses $230,245. Water Treatment Personnel Expenses $113,281. Total: $343,526. Operating Expenses: Water Distribution Operating Expenses: $142,088. Capital Expenses: $260.986.. Inter -Fund Expenses : $224,712. Debt Related Expenses: $843,314. Water Treatment Operating Expenses: $235,995. Capital Expenses: $41,771. Inter -Fund Expenses: $20,292. Total: $2,112,684. 4 WE WANT TO HEAR FROM YOU! McCaII Public Works Looking Forward What's Next: Projects & Challenges Nathan Stewart Public Works Director (208) 634-8943 nstewart@mccall.id.us McCall Public Works Office 815 N. Samson Trail City Hall, 216 E. Park St McCall, ID 83638 www.mccall.id.us Phillip Bowman City Engineer (208) 634-3458 pbowman@mccall.id.us Cris Malvich Streets Superintendent (208) 634-8946 cmalvich@mccall.id.us Levi Brinkley Water Superintendent (208) 634-1011 Irinkley@mccall.id.us Matthew Deliwo Water Treatment Operations Manager (208) 634-1853 mdellwo@mccall.id.us 1 Stacy Lafay Water Utility Operations Specialist (208) 634-1853 slafay@mccall.id.us D O moo ©©IDAHO STREET A Loral Option Tax Street Improvement Project Plans and Progress Fiscal 2018: Streets: Maintaining over 50 miles of asphalt and gravel streets is the primary function of the Streets Department. During the fall and winter the primary ac- tivity is snow removal prep activities and snow removal. When it is not snow- ing, crews are busy cutting the snow floor and widening roads. During the spring, crews are busy making sure stormdrains are working properly and repairing roads damaged by spring breakup. The summer season brings crack sealing to prevent water from making its way below the surface and causing erosion. As the weather continues to improve the streets and parking lots get a fresh coat of paint, repairing or ship -sealing of streets, grading and applying dust control oil to gravel streets. Significant project planned in 2018 includes: • Full reconstruction of Idaho Street and Brown Circle. • Construction of Downtown Core Reconstruction Phase 1A and final engi- neering design and bidding for Phase 1 B. • Implementation of Elements XS4 software update Water Treatment and Distribution: This year continued O&M activities will highlight continued treatment plant staff training, old meter and hydrant re- placement, hydrant flushing, and water service and valve repairs. Significant projects planned for 2018 includes: • Completion of a Water Rate Study and adoption of new water rates • Comprehensive Supervisory Control and Data Acquisition (SCADA) up- grade • Enhanced hydrant replacement program (up to 15 hydrants/year) • Enhanced meter replacement program (up to —160 meters/year) • Replacement of valves & actuators at the Water Treatment Plant (WTP) • Replacement of the WTP chlorination generation system • Replacement of the two existing polymer feeders • Installing pre -chlorination system at the WTP • WTP pumping and pressure zone study • Jasper subdivision water main replacement engineering design 5