HomeMy Public PortalAbout050_010_20180614Minutes.docxCity Council Minutes, June 14, 2018
Consideration of Items for Consent Agenda
Mayor Buelterman called the consent agenda to order at 6:30PM on June 14, 2018. Those present were Julie Livingston, Monty Parks, John Branigin, Wanda Doyle, Barry Brown, and Jackson
Butler. Also attending were Dr. Shawn Gillen, City Manager; Dana Braun, City Attorney; George Shaw, Director, Community Development; Angela Hudson, Director, Finance Department; and
Janet LeViner, Clerk of Council.
Mayor Buelterman listed the following items on the consent agenda:
City Council Meeting Minutes, May 24, 2018
Special City Council Meeting Minutes, May 31, 2018
Marine Science Center Contract: Request council authorize the documents be signed once approved by Council and the Committee which includes the City Manager and architects
Lease Agreement, River’s End Campground, Jamey Rabun, Campground Director
Out-of-State Travel: Jason Buelterman, Monty Parks, Wanda Doyle and Shawn Gillen, Sea Pines, SC to discuss reuse and recycle center. Travel will be third week of June 2018
Resolution: Senate Bill 17, Brunch Bill
Mayor Buelterman called the regular meeting to order at 7:00PM. All those present for the consent agenda were present.
Opening Ceremonies
Call to Order
Invocation: Jan LeViner, Clerk
Pledge of Allegiance
Reports of Staff and Invited Guests
John Calvert approached Mayor and Council to speak on the historical marker for the Ontranto Celebration, September 15, 2018. He read from a prepared report to include the history of
the HMS Otranto (attached).
Alice Keyes, VP, Coastal Conservation at One Hundred Miles, approached Mayor and Council to recognize the City of Tybee Island as the newest site partner into the Western Hemisphere
Shorebird Reserve Network. Mayor Buelterman presented Ms. Keyes with a Resolution supporting the Western Hemisphere Shorebird Reserve Network. Wanda Doyle made a motion to support
the Resolution as read. Barry Brown seconded. Vote was unanimous to approve, 6-0.
Colin Stewart approached Mayor and Council to speak on the 4th of July Bike Parade Celebration. Mr. Steward stated the parade will start at Memorial Park, 11AM and travel to the Pier.
He asked for the support of Mayor and Council in promoting the event as well as the Tybee Island Police Department with traffic in crossing Butler Avenue. Mayor Buelterman asked Dr.
Gillen to reach out to Chief Bryson for assistance with traffic concerns. Dr. Gillen confirmed. Mr. Parks asked if this is a permitted event. Mr. Stewart responded it has not been
to this point. Mr. Parks offered assistance if needed, as this is a positive event for Tybee Island as it is family, non-motorized, and non-alcohol. He again offered assistance.
Ms. Doyle stated if the event is permitted, it helps with getting City assistance and services. Mayor and Council thanked Mr. Stewart for the event.
Debra Chester and Pam Wiley, Polk Street Beautification Project, approached Mayor and Council to do a presentation, Commercial Privacy Fences. They would like put on Polk Street to
act as a buffer for the Department of Public Works and Water/Sewer Complex. Mayor Buelterman stated the Infrastructure Committee discussed this and Dr. Gillen is working with the City
Engineers as they have a landscape consultant. Ms. Doyle asked if there is a shallow well in that area for irrigation. Dr. Gillen stated there is not a well in that area but there
is space for one. Mayor Buelterman thanked Ms. Chester and Ms. Wiley for bringing this to Mayor and Council.
Jackson Butler made a motion to approve the consent agenda. John Branigin seconded. Vote was unanimous, 6-0.
Public Hearings
First Reading, FY 2019 Budget. Mayor Buelterman explained the process of the budget approval. There will be a second reading at the June 27, 2018 meeting and would entertain a motion
to approve as presented. Mr. Parks thanked Staff for their hard work in providing such a complete budget package. Monty Parks made a motion to approve as presented. Wanda Doyle seconded.
Vote was unanimous to approve as presented, 6-0. Discussion: Wanda Doyle expressed her concerns with certain changes to the budget, which included but not limited to American Legion
Post 154 and Tybee Post Theater. Mayor Buelterman confirmed that all recommended changes would be in the proposed budget will be presented at the second reading of the 2019 Budget
on Wednesday, June 27, 2018. Dr. Gillen confirmed proposed changes to the budget as presented at the recent workshop have been incorporated into the proposed budget. New changes will
be added prior to the second reading.
First Reading, 2019 Millage Rate. Mayor Buelterman stated the current millage rate is 4.044, there being an increase in the Tax Digest, if the City were to go to the “roll-back rate”,
which would keep the City revenue neutral relative to the income from property taxes, would roll the millage rate back to 3.931. He stated there would be a second and third hearing
regarding the millage rate on June 27, 2018 at 10:00AM and again at 7:00PM. No action taken
Zoning Variance: Upper deck, stairway in setback: 1009 Second Avenue, PIN 4-0006-12-012: Zone R-2 – Robert Morris. George Shaw stated Mr. Morris has a deck above his front porch,
which was built several years ago. There are stairs for access, put in without a permit, which are in the set-back. The Planning Commission voted unanimously for denial of the variance
request. Mr. Shaw stated when the deck was built in 2011; the City Inspector added a note to the file that the deck was not to be used for habitation. Robert Morris approached Mayor
and Council. Mr. Morris thanked everyone for their service to the City. He apologized to Mayor and Council for not securing a permit for the deck prior to building. Mr. Morris explained
he is concerned with the welfare of his children as it related to the access of the deck and access is gated for safety of his children. He is asking for a variance for safety for
his children. Mr. Morris also cited the ordinance for second egress. Mayor pro tem Brown expressed his concerns with the amount of potential variance requests. He also recommended
the contractor be held responsible for any violations rather than the homeowner, as they are not aware of all the restrictions. Mr. Braun stated he would talk to Mr. Hughes regarding
a potential ordinance. Ms. Doyle agreed this is a public safety issue and recommends approval. Mr. Branigin expressed his concerns with the placement of the stairs. He also recommended
approval. Trey Heinz, 1007 Second Avenue, approached Mayor and Council. She spoke in favor of the variance request and asked Mayor and Council approve. Jackson Butler also recommended
approval. Barry Brown made a motion to approve. Wanda Doyle seconded. Voting in favor were John Branigin, Wanda Doyle, Barry Brown and Jackson Butler. Voting against were Julie
Livingston and Monty Parks. Motion to approve carried, 4-2.
Site plan approval: Changes to site: 1601 Butler Avenue, PIN 4-008-18-004 – Zone C-1/SE – Bob Skinner (Arby’s). George Shaw stated Arby’s was damaged during Hurricane Matthew and repairs
to the inside are almost complete. Management would like to do some repairs to the outside by adding a low deck to include tables for outside dining. They are also requesting six
parking spaces, four of which are either completely or partially on City property. Two are on their property. Mr. Shaw stated he is reluctant to change the parking in the area due
to the South-end Parking Plan that is in process. Planning Commission vote was to approve, 3-1, with the exception of not allowing the new proposed parking spaces. There is concern
with the two spaces, as management would be backing out into the drive-thru. Ms. Doyle asked for clarification of the parking spaces. Mr. Shaw clarified the two spaces on their property
would be used for management. Bob Skinner, Arby’s, approached Mayor and Council. He confirmed both the interior and exterior of the building is now ADA compliant. He confirmed the
store managers would use the two parking spaces on their property only. There was a brief discussion regarding the two parking spaces that are on City property. Mayor Buelterman asked
Mr. Shaw to explain exactly what the Planning Commission approved. Mr. Shaw responded, “The Planning Commission approved all of the site plan with the exception of the parking spaces”.
Mayor Buelterman asked that when a motion is made to ensure the motion is specific. Wanda Doyle made a motion to approve the site plan and the two parking spaces that are wholly
on their property. Barry Brown seconded. Vote was unanimous to approve, 6-0.
Text Amendment: Sec 8-080, Land Development Code regarding flood damage prevention. Mayor Buelterman confirmed this text amendment is to have the LDC consistent with the upcoming amendments
to the flood maps. Mr. Shaw confirmed. Wanda Doyle made a motion to approve. Monty Parks seconded. Vote was unanimous to approve, 6-0.
Consideration of Ordinances, Resolutions
Resolution: SR 26/US 80 Project – Bull River and Lazaretto Creek Bridges. Mayor Buelterman is asking Council to approve for two reasons: (1) Continue to move the project along as without
right-of-way acquisition funds in the Chatham County DOT TIP the federal government will not move forward spending money to approve all of the environmental permitting that the federal
government has to do; and (2) the City needs to show a commitment to the project by earmarking money. The construction for this project is $112M. Mr. Branigin stated he is in support
of the Resolution but fails to see how the City earmarking $275,000 for the project will keep it moving. Mayor pro tem Brown confirmed we have not received a commitment from Chatham
County. Mayor Buelterman confirmed. Dr. Gillen stated because of his conversations with the County Manager, they are at a “maybe” and it makes sense for the County to share the cost
and the County has the administrative capabilities of doing the right-of-way acquisitions. Ms. Doyle stated the approval of the Resolution shows the citizens how committed Mayor and
Council are to move forward. She is in full support of this Resolution for the community. John Branigin made a motion to approve. Wanda Doyle seconded. Vote was unanimous to approve,
6-0.
Council, Officials and City Attorney Considerations and Comments
Mayor Buelterman stated the State of Georgia approved $10M for Hurricane Matthew and Irma mitigation for dune rehabilitation. Alan Robertson has developed plans for dune rehabilitation
and he would like all residents to be aware of the project. Mr. Robertson approached Mayor and Council to give his update. He outlined the different phases of the project, the installation
of the dunes, and cost of the sand. Mayor Buelterman thanked Mr. Robertson for all his work associated with this project.
Jackson Butler approached Mayor and Council to give an update on the Historic Preservation Commission as it pertains to the South-end Overlay District. Mr. Butler stated the Historic
Preservation Commission has placed a billboard that reads “Celebrate Tybee’s Historic Preservation” and he would like to recognize those instrumental in promoting historic preservation.
Those include Jan Will, Chair, Historic Preservation Commission; Chantel Morton, City Liaison for both Historic Preservation Commission and Downtown Authority/Main Street Program;
Sarah Jones, Executive Director, Tybee Historical Society; and Maria Solomon for the use of the billboard. He continued, in regards to the update on the progress of the South-end Overlay
District Ordinance revisions and preservation guidelines, on March 22, 2018 in consistency with the Master Plan mission that states the City will be conscientious stewards of our unique
historic and culture heritage, we unanimously elected to pass a resolution for a 6 month demolition on the Moratorium of Historic Structures in the South-end Overlay District. This
will allow all parties to work with professional consultants to begin on the construction of the guidelines and will ensure the protection of the historical structures on Tybee Island.
Mr. Butler stated he is happy to report revisions will be sent to the Planning Commission for their August 2018 meeting and then forwarded to Mayor and Council.
Dr. Gillen stated this is a recommendation from the Public Safety Committee. By changing the sections of Solomon Avenue that are one-way to two-way, it will improve public safety.
Ms. Doyle confirmed it is the recommendation of the Public Safety Committee to change from Campbell to Van Horne from one-way to two way. Wanda Doyle made a motion to approve Solomon
Avenue, two-way, from Campbell to Van Horn. Barry Brown seconded. The vote was unanimous to approve, 6-0.
Mayor Buelterman led a discussion regarding the City Manager’s Action Item. The update is scheduled for the second meeting of the month and on those months where there is only one meeting,
what is the recommendation of Mayor and Council for the update. It was agreed for those meetings, July, November and December, the City Manager’s update would be the first meeting
of the month. Ms. Doyle requested at the upcoming City Council Workshop, Mayor and Council discuss the Action Item list to have the items prioritized and set a completion date.
Monty Parks made a motion to adjourn. John Branigin seconded. Vote was unanimous, 6-0.
Meeting adjourned at 9:15PM.
______________________________
Janet R. LeViner, CMC
Clerk