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19840521SCMeeting00145 Tybee Island, Georgia May 21, 1984 A special meeting of the Tybee Island City Council was called for the following purposes: 1) Discussion of providing for the public during the summer season particularly problems with parking, public safety, and restroom facilities; 2) To proclaim a Missing Children's Day on Tybee Island with resulting publicity as requested by State Representative Dwayne Hamilton; 3) a business license for rental of catamarans; 4) Introduct±thn of new City Manager, Jeff Dukes, and for no other purposes. Mayor Charles J. Hosti called to order the special meeting at 7:30 p.m. on Monday, May 21, 1984. The following members of Council were present: David McCutchen, Chris Solomon, Jeanne Hutton, John Wylly and Paul Jackson. Mayor -pro- tem Orsini was away from the city and could not attend. The new City Manager was introduced by the Mayor who explained that he is, at present, a volunteer - a citizen who is interested in city government and has offered to act as City Manager without: remuneration. Mayor Hosti reported that the summer season:ds beginning and the crowds seem larger than usual. He believes better traffic control is necessary and has contacted Senator Coleman, asking his help to get permits for two traffic lights. He then stated that the public restroams are very crowded and not adequate to handle the visitors. Nbid for chemical toilets was discussed, as well as various locations at which they might be placed. After a very lengthy discussion it was agreed to try two or three chemical toilets as an experiment with the possibility of expanding this service if it proves successful. Mayor Hosti also informed the group that the public restrocens will be locked by police °nicghtly and a monitoring (sound) device will be installed to detect vandalism. May 21, 1984 Page TWo 0J146 Councilperson Solomon stated that he believes the most urgent problem with lifeguard service is communication. After discussion it was decided that the Recreation andoFolice Committees will study the lifeguard's communication system and make a recommendation at the regular June meeting. The police carmrittee was also asked to hhve' the float stands checked to be sure that they are providing the lifeguards as required by the ordinance. The City Manager was asked to investigate possibilities of help from Hunter or from Stewart because of the popularity of the beach with the military personnel of these bases. The police camiittee was also asked to contact the County EMS and request that an EMS Unit be stationed on Tybee during the peak days. Mayor Hosti inf the Council that Mr. George Spirides has offered land for a public parking lot to the city if the city would prepare its surface for parking and pay him a percentage of the parking fees generated. Joe Franklin is checking into the cost of various types of surfacing. Councilperson Jackson stated he favored the plan if it does not cost too much. Councilperson Wylly questioned whether the city might be able to purchase, rather than lease, the area. Councilperson McCutchen was asked, - in:the absence of Commissioner Orsini, to check into the police beach patrol, its hours and patrol area, and report back at the regular meeting. It was also requested that the Meter Department's hours of operation be verified and sane investigation of whether tickets should be issued later (that is, after 6 or 7 p.m.) and whether enough income would be generated to make the extra manhours worth while. Councilperson Hutton reported that three crossover structures are being planned - at 6th, 7th, and 10th Streets. These sites were chosen by the head of the Tybee Island Technical Task Force appointed by Commissioner Tanner to study 00147 May 21, 1984 Page Three Tybee's erosion problems. There was a lengthy discussion of the locations, of the state of the dunes in various locations, and of the problems caused by heavy traffic, especially in the area of Center Street where the catamarans are launching. This led into a discussion of an application for a business license to rent catamarans. After discussion Councilperson Solomon roved that the license be granted. The motion died due to their being no second. It was therefore agreed that a business license for rental of catamarans cannot be granted until the city has found a solution to the problems of dune damage that such traffic causes. The license will therefore be denied. Mr. Arnold Seyden and Mr. Jeff Dukes then updated the City Council on the progress of the Master Plan. This sub - committee of the Planning Commission consists of Jeff Dukes, Chairman, Jack McCusker, John Hutton, Steve Prano and Arnold Seyden. As background information it was stated that CAPDC had offered to oversee the development of a Master Plan which would cost approximately $32,000..00: giving the city a twenty -year comprehensive plan with associated maps. MPC cannot do it, even if the city could fund it, since they do not have the time and staff toy allocate to the project. The subcommittee has therefore de- cided to do it inhouse, using citizen volunteers, primarily. There are three stages to the study: establishing a data hase, studying the data, and recommend- ing laws to implement the plan. Mr. Dukes explained the citizen questionnaire which is a central part of the data gathering process and which is expected to cost $1,600.00. This was approved as being within the budget allocated to the Planning Commission. 00148 May 21, 1984 Page Four Jeff Dukes is in charge of this phase of the Master Plan. Arnold Seyden will spearhead the Land Use & Maps portion of the study. MPC is uidating the,:zdning map at no charge and this is in the final stages now. John Hutton will be responsible for preparing base maps showing allo,p, water /sewer utility maps. In addition there will be maps showing topography and drainage and physical and environmental maps that will be color coded to show are of marshlands, unstable or sensitive areas, and historic districts. Color coding will also be used to pinpoint present uses: medium, high or low density, recreational and public usages, and similar distinctions. It was announced that Arnold Seyden will net with Dr. Fred Marland of the DNR's Shore Protection Section on May 22, 1984 to work further on this part bb the study. Mr. Seyden further stated that costs so far are about $50.00 for drafting, and that there may be further expenditures for this service. Mr. Dukes explained that another section of the study will be economic and will be headed by Jack McCusker who will examine the present and potential commercial uses. Jack has already accumulated a mass of information with help from the City Treasurer, Mrs. Phyllis Cary, and has sane interesting facts to share. He was unable to make this night's meeting since he has been out of town on business. The governmental services study has been divided between John Hutton and Stve.'Premo. John will handle water /sewer and public works /sanitation and Steve will study police, fire, emergency services, education and recreation. It was concluded that all the departments need to know of this study, in order to expect questions fr.cun canmittee members during the caning weeks. The target date for completion of the study is late summer or early fall. 00149 May 21, 1984 Page Five A proclamation concerning Missing Children's Day was approved upon motion of Councilperson MCCutchen, seconded by Councilperson Solomon. The vote was unanimously in favor of adoption. Councilperson McCutchen brought before the group the questions of a radio and a water cooler for the Fire Department. These expenditures will total approximately $1,300.00.. Of this, the water caolee s "cost is less than $300.00. The radio is in their budget, but the question is whether to order it now or wait until later in the year. After discussion, both expenditures were approved for immediate order. Mayor Hosti stated his belief that Mr. Joe Franklin, a retired consultant who has. :become almrost a full -time employee, should be allowed some transportation other than his personal auto. Councilperson Hutton, chairing the DPW Committee, will investigate this and report back to the Mayor. The meeting was adjourned.