HomeMy Public PortalAbout2023.12.11 LBT MinutesMcCall Public Library Board of Trustees Meeting Minutes
December 11, 2023 - 10:00 AM
Two Locations: Teams (virtual) or Legion Hall, 216 E. Park Street
Attendance:
(Legion Hall): Meg Lojek, David Gallipoli, Jacki Rubin, Lola Elliot,
Susie Reddick, Amy Rush, Bob Giles
(Virtual): Nathan Stewart
Call to Order: 10:09 am
Amendments to Agenda: None.
Approval of Minutes: Jacki moved to approve the minutes of November 13th, 2023;
David seconded the motion which passed unanimously.
Public Comment: None.
Director's Report:
Payment Approvals: Jacki moved to approve the payments for 11/9. 11/30,
and the 11/30 handout. Lola seconded the motion which passed unanimously.
Monthly Budget and Stats: Financials are available online at
https://www.mccalLid.us/financial-statements. Two months into the fiscal
year, we are looking fine.
Grants Update: The USFS grant is still working its way through the process.
Delta and Meg are also working on the Idaho Women's Charitable Foundation
grant. In addition, Meg is working on a plan to fund the telehealth program in
the new library, providing equipment and/or private space. This is not a grant,
but the program is important for our residents who can't drive to Boise or
manage their health care needs through MyChart. (Funding through Idaho
Department of Health and Welfare, with support from ICfL)
Staff Report: The library experienced a November closure for three days due to
construction during Thanksgiving week plus two days for the holiday. Some
staff took vacation, some worked from City Hall on data updates, clean-ups, etc.
Building Update: Nathan reports that he is working with CM to keep access clear to
the library, including ADA access. The railway pathway is now closed due to snow
which has led to a circuitous route from 3rd Street to the entrance. We see good
progress with external components; the crew is ahead of schedule in a few areas of the.
interior work. CM is still committed to their existing schedule. Nathan and Meg have
made good headway with the furniture vendor (OAC) and the state procurement
system we use. The system is more efficient than sending out multiple bids. Also, this
is the same company that will store the furniture until needed and can deliver and
install it when the time comes. Shelving is particularly important due to strict
requirements for installation. Nathan has met with Linda Stokes to try to secure
additional funding for furniture. Meg is working hard to find appropriate furniture
within budget. The shelving package goes to City Council on December 28th; the
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City Council Liaison Report: No additional comments from Mayor Bob.
Adjourn: 12:02 pm.
Next Meetings: January 8th, February 12th, and March 11th
Minutes prepared by Susie Reddick, Secretary
Respectfully submitted by Jacki Rubin, Chair
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remaining furniture package goes to them later. We're trying to match the existing
shelving but need to justify that within the bounds of the state procurement
requirements. We may end up replacing all the endcaps, however, so that everything
matches. The existing library roof needs to be replaced. CM is quoting about $250,000
to do so. Only one bid was received in 2022 from Upson, so we're asking CM to look
again for comparative bids. Nathan is tracking this closely to determine whether we
can fund it now or if the City will have to pay for it later.
Meg noted that available City Council members and department heads attended a tour
through the library construction on December lst. Mayor Bob, Lyle Nelson, and Colby
Neilson represented the Council. It was nice to see the cooperation that will transpire
amongst several City departments in the new building. The Board has requested a
tour and Meg will arrange it before our next meeting on January 8th.
Foundation Report: Amy reports that the Foundation is about one-third of the way
through an end -of -year fundraising campaign. The campaign leapt to a fantastic start
but has tapered since. Amy anticipates a big pick-up the last week of December. She's
asking the Board to donate and forward the Foundation email to friends and family.
Meg pointed out that the Library cannot share contact information of patrons with the
Foundation, so this is really important.
Amy is still working on the donor wall with Trademark and will keep us updated.
Thank you, Amy!
Treasurer's Report: No Linda today, but no questions for her.
Library Policy Review: Section 2.I, N, 0 and Section 3: Jacki moved to accept
Section 2.I, N, and 0 as interim policy with the deletions suggested in the December
11th memo; David seconded the motion which passed unanimously.
David moved to accept Section 3 as amended; Jacki seconded the motion, which
passed unanimously.
Discussion on Ribbon Cutting Event Planning: Meg started the conversation so we
can think about planning. One challenge is that we don't have a completion date yet.
We need to wait until everything's done, books shelved etc. We may need a soft target,
i.e. the first Friday after the new library opens. The construction company cannot yet
confirm a completion date. Bob suggested talking to Natural Grocers who had to deal
with similar circumstances for their opening. Discussion about who receives
invitations, who will speak, etc.
Friends Liaison Report (Lola): The Friends have pledged to donate $25,000 to the
new library and committed to another pledge in the spring. Lola is nominated for
president of the group; Board members generally supported that. Her focus is to
remember that the group is working for the library. She will also push for new
members. Thrift Books is a program that the FOL uses to recycle books that aren't
sold at book sales. Thank you, Lola and Friends!
Library History Project Update (Susie): Meg will ask Matt to bring publication
options to our January meeting. We may need enough copies to give as gifts.
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