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HomeMy Public PortalAbout20180618HPCminutes HPC approved: 7-16-18 Page 1 of 2 TYBEE ISLAND HISTORIC PRESERVATION COMMISSION MEETING MINUTES June 18, 2018 ATTENDANCE (Present) Commissioner: Kathy Black Dennis, Susan Estroff, Phil Rosen, Jan Will City Council Representative: Jackson Butler Advisor: Sarah Jones Staff: Chantel Morton Guests: Gary Dennis, Janice Hayden CALL TO ORDER Jan called the meeting to order at 6pm. Chantel shared that Jane Coslick has submitted a letter of resignation from the commission to the city. Appreciation was expressed for Jane’s service over the years as a commissioner and for the work she continues to do for preservation on Tybee. Chantel will email commissioners when a notice to fill this vacant position is posted. MINUTES FOR CONSIDERATION Motion was made by Kathy, which was seconded by Phil, to approve the Historic Preservation Commission meeting minutes of April 16, 2018. The motion passed unanimously. FAÇADE IMPROVEMENT GRANT REQUEST FOR RECOMMENDATION TO THE DEV’L AUTH/MS BOD Chantel presented the Façade Improvement Grant request from Salt Island Fish & Beer at 101 Lovell Avenue. Commissioners reviewed the request for a 50% match of $1,115 for improvements to their front door, paint and signage. Phil made a motion, which was seconded by Kathy, to recommend that the grant request from Salt Island Fish & Beer be approved by the Development Authority/Main Street Board of Directors. The motion passed unanimously. OLD BUSINESS South End Overlay – Design Guidelines Jackson and Chantel provided an update about the informational meeting that was held on June 11 at city hall to present an update and obtain feedback about the phases for updating the South End Overlay District (zoning) text and development of design standards. The core group will be meeting with the consultants again Friday to finalize the Planning Commission agenda request. Discussion among commissioners ensued regarding the meeting feedback, the timeline for the project and supporters. Project Updates Jackson confirmed he is working with Chantel on the wording for the preservation informational brochure and commissioners were encouraged to send suggestions. Chantel confirmed that the billboard was installed at Breezy Point. Jan suggested the billboard design be used for posters and/or postcards. Sarah said she can look at how the Historical Society could participate as a point of purchase location. Sarah and Chantel confirmed that the city has installed the panels that the Historical Society produced at each location in the three National Historic Districts. Chantel encouraged everyone to go by to see them. Sarah reviewed the success of the Fort Screven tours by the Historical Society and thanked the commissioners that participated. Commissioners reviewed ideas for an entrance sign/display for the Fort Screven District at Campbell and Van Horne. Jackson and Jan will email Chantel their examples of signage. Chantel will contact the design studio for a concept drawing that the commissioners can review in order to develop a budget for materials, etc. Outreach Kathy confirmed she will be submitting articles to Alaina for the Beachcomber. She and Sarah will meet to develop a six-month plan. HPC approved: 7-16-18 Page 2 of 2 NEW BUSINESS Sarah reported that she has not received any permits requiring HPC review from the Community Development Department’s Planning and Zoning Office since the last meeting. She asked which commissioners will be assisting with reviewing permits since Jane is no longer serving. Susan and Jan volunteered. Jan reviewed an event, Memorial-Sinking of the HMS Otranto, which she would like the HPC to consider being listed as the event organization on the event application she submitted to Chantel. Submitting the application for consideration was per the City Manager’s recommendation because some of the activities are proposed to take place on city property and city services may be necessary. Since she has listed the HPC as the organizer, Chantel suggested that the HPC be provided the information to review and consider. Jan shared information about Otranto and the event she would like to do. Susan made a motion that to accept that the HPC be listed as the event organization for the event, which was seconded by Phil. The motion passed unanimously. Jan reviewed a list of new projects she would like the HPC to consider working on. Jackson asked that the time which may possibly be needed with the design guidelines and other projects for the HPC be considered as additional projects are considered. Commissioners discussed and agreed to delay reviewing additional projects until a later meeting when adequate time is available for them to do so. Jan will email her list to all commissioners for them to review prior to such meeting. Sarah suggested that all consider the projects that have been completed, the purpose of the commission, and plan accordingly when deciding on additional projects for this year and years to come in order to maintain enthusiasm. ADJOURNMENT The meeting adjourned at 7:12pm.