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HomeMy Public PortalAbout20160314 - Board of Health - Meeting Minutes BOH March 14, 2016 Minutes Approved March 28, 2016 Page 1 BOARD OF HEALTH Town of Hopkinton, Massachusetts 18 Main Street, Lower Level Meeting Room Monday, March 14, 2016 at 7:00 p.m. MINUTES Members Present: Paul Winshman, Chairman; Jennifer Belesi, Vice Chairman Dr. Philip Cohen Also Present: Edward Wirtanen, Board of Health Director Absent: Late Arrival: The meeting was called to order at 7: 10 p.m. by Chairman Winshman Request to Approve Board of Health Meeting Minutes Mr. Wirtanen requested that the Board approve the following meeting minutes:  February 29, 2016 Dr. Cohen motioned to approve the meeting minutes of February 29, 2016. Chairman Winshman seconded. Chairman Winshman and Dr. Cohen in favor. Open Session (Unanticipated Topics) Request for a Local Upgrade Waiver For a Reduction Between the Soil System Absorption & High Groundwater-258 Pond Street David Marquedant, JD Marquedant & Associates Mr. Marquedant informed the Board that this property is a 4 bedroom, 8 room dwelling which failed its Title 5 Inspection and requested the Board’s approval to reduce the separation between the soil system absorption by 1 foot and high groundwater by 3 feet for the proper installation of their septic system. He also stated that they already have the Conservation Commission’s approval since the property boarders’ a wetland area. Vice Chairman Belesi motioned to approve the Local Upgrade Waiver as requested by Mr. Marquedant. Dr. Cohen seconded. Chairman Winshman, Vice Chairman Belesi and Dr. Cohen in favor. Annual Update of Legacy Farms North & South Present: Roy McDowell Mr. McDowell presented to Mr. Wirtanen a paper copy of an “as built” plan of the constructed Public Water Treatment Facility & Effluent disposal areas at Legacy Farms. -Revised Public Water Treatment Facility Flows for Phase 1&2 Mr. McDowell announced that the amendment to their Ground Water Discharge Permit that was submitted to the Department of Environmental Protection has been approved. BOH March 14, 2016 Minutes Approved March 28, 2016 Page 2 The flows have been amended to provide up to 184,500 gallons of flow under Phase 1. He explained that the leaching field capacity is 184,500 gpd and the Plant equipment capacity is 150,000 gpd. He informed the Board that they will be upgrading the Plant equipment sometime this spring/summer to treat up to 184,500 gpd, which will be sufficient for the South side of Legacy Farms, and will also be expanding the leaching field on the east side of Clinton Street sometime late this summer. Mr. McDowell stated that the flows have been amended to remove 200,000 square feet of commercial uses which will be replaced with 180 units of age restricted housing. The flow capacity at Phase 1 will increase from 150,000 gpd to 184,500 gpd. After Phase 1 (South Side) is completed there will still be over 60,000 gpd capacity availability for future development on the North side (Phase 2-over 500 bedrooms). He said that in the next two years the use of irrigation will be incorporated into the septic disposal on the south side of the development. This is an ongoing project for the next few years. Mr. McDowell informed the Board that 2/3 of the roads has been paved and that later on this spring the rest will be completed. In late summer or early fall landscaping will be done around the area. -Elevated Pesticides on North Side Mr. McDowell said that there are two locations where the pesticides residues are; the 1st is at the Eversouce plant which is an isolated area and will be re-checking the levels again this spring and the 2nd location is near a few homes and those levels will be checked sometime mid-April. He noted that once the reports are completed he will send a copy to the Board of Health. Mr. Wirtanen requested that the Lot A-2 map, which was pointed out in Haley & Aldrich’s report –Phase 1 Site Assignment of 2005, on the North side of Legacy Farms be sent to him. Mr. McDowell said that he would email Mr. Wirtanen the map tomorrow as requested. Mr. Wirtanen asked Mr. McDowell how they bill their tenants for their water and sewer. Mr. McDowell said that they mimic exactly how the Town bills their residents. The tenants at Legacy Farms have their own water and water meter. He explained that when they receive the Town’s water bill they charge the tenants the same amount of water usage for their sewer portion. Mr. Wirtanen noted that the Town bills their residents 3x higher for their water usage and requested that Mr. McDowell clarify if they charge their tenants that much. Mr. McDowell confirmed that Legacy Farms charges the same rate as the Town. Vice Chairman Belesi asked if they would be changing the commercial space at Phase 2 as they did on the Phase 1. Mr. McDowell said that they will be doing the same commercial component changes at Phase 2 as they did on Phase 1. Vice Chairman Belesi asked for a beaver trapping update. Mr. McDowell said that they have had several issues with beavers around the area and that they have already trapped several and will get those number to Mr. Wirtanen. The Board thanked Mr. McDowell for his update on Legacy Farms. BOH March 14, 2016 Minutes Approved March 28, 2016 Page 3 Request to Avoid Installing a Require Grease Trap-159 Ash Street-Joanne Arena Chairman Winshman recused himself from this item. Ms. Arena requested that the Board allow her to operate her proposed take-out food service (cold & hot meals) without an external grease trap. She said that she doesn’t believe that the proposed operation would create an excessive amount of grease and also indicated that she has a 9000 gallon holding tank for the slaughtering portion of the business and will install an interior grease trap located under the 3 bay sinks for sanitary waste. She wanted to know if the Board would approve her using either one for the disposal of the food grease. She also stated that she is not able to afford the engineering designs for an external trap of $10,000 as quoted by McIntyre Engineering Services. Mr. Wirtanen noted that the external grease trap is a requirement of Title 5 for any food establishment and that the internal grease trap is a plumbing code requirement with a 3 bay sink. He also indicated that when he and the Health Agent met with Ms. Arena on February 24, 2016 there was no indication as to which of the systems the new 3 compartment sink’s greywater would be disposed in, a navigation issue, which also needs to be addressed. He said that they informed Ms. Arena of the requirements of the external trap and explained the process to her and why she couldn’t use either tank to dispose the food grease. Ms. Arena stated that, after meeting with Mr. Wirtanen and the Health Agent, she conducted a branding ink test to follow where the grease would deposit into and confirmed that the grease would be deposit into the existing sewage disposal system and is not connected to any floor drains. The Board, Mr. Wirtanen and Ms. Arena briefly spoke about the history and the current and proposed layout of the business. Both the Board and Mr. Wirtanen voiced their concern in regards to the amount quoted for the engineering designs for the external grease trap. They stated that there may be a mistake as to the amount quoted to her. The Board explained to Ms. Arena the requirement of having an external grease trap installed and acquiring the proper engineering plans for the property and the grease trap. The Board instructed Mr. Wirtanen to coordinate with Ms. Arena, the Health Agent and the Designer to come up with a design plan for the external grease trap, as required. Mr. Wirtanen acknowledged the request. The Board requested an update at their meeting of March 28th in regards to the status of this item. Water Test Results for 88 Winter Street (Innovative Ruck System) Mr. Wirtanen informed the Board that Mr. Mihlbachler has submitted, per the Board’s request at their August 4, 2015 meeting, the water test results for 88 Winter Street which was tested on February 29, 2016 and is pleased to announced the water tested negative for the presence of total coliform bacteria. He also informed them that the inspection report, which is part of the 6 year contract for the maintenance of the Ruck System, the first for 2016, will be coming up soon and hopefully will ensure total Nitrogen range compliance from the company once their inspection is completed. BOH March 14, 2016 Minutes Approved March 28, 2016 Page 4 Request to Approve Installer for the CSMLP for 3 Gibbon Road Mr. Wirtanen informed the Board that Mr. & Mrs. Schuster have gathered the required quotes under the CSMLP for the Installer portion and have requested that the Board approve John H. Larter as their installer for their system. Mr. Larter is the lowest of the five quotes submitted in the amount of $19,000. Dr. Cohen motioned to approve John H. Larter as the installer for 3 Gibbon Road as presented for the CSMLP. Vice Chairman Belesi seconded. Chairman Winshman, Vice Chairman Belesi and Dr. Cohen in favor. Request to Approve the Re-certification of the System Inspector & Soil Evaluator Documentation for the BOH Director and the Health Agent Mr. Wirtanen requested the Board’s signatures for the re-certification of the System Inspector & Soil Evaluator for himself and the Health Agent for the Town of Hopkinton. Dr. Cohen motioned to sign the re-certification of the System Inspector & Soil Evaluator for Mr. Wirtanen and the Health Agent as presented. Vice Chairman Belesi seconded. Chairman Winshman, Vice Chairman Belesi and Dr. Cohen in favor. Request to Approve ServSafe Training for the Administrative Assistant Mr. Wirtanen requested the Board’s approval for the ServSafe Training for Ms. Ruberti LaRoche. The training will be held on April 7, 2016 which includes a full day class & exam for a total of $175. Dr. Cohen motioned to approve the ServSafe Training request as presented in the amount of $175. Vice Chairman Belesi seconded. Chairman Winshman, Vice Chairman Belesi and Dr. Cohen in favor. CVS Compliant Violation-BOH Response Mr. Wirtanen indicated that Attorney Green who represents Hopkinton Drug has submitted a CVS Compliant which outlined several concerns with CVS’s operational quality assurance at their facilities in several states other than Massachusetts. He noted that in his response he stated that the Board of Health does not regulate violations pertaining to operational quality assurance, only the food portion of it, and suggested that Attorney Green contact the Boston Board of Registration in Pharmacy. Chairman Winshman motioned to approve the Board of Health’s response to Attorney Green regarding the CVS compliant violation. Dr. Cohen seconded. Chairman Winshman, Vice Chairman Belesi and Dr. Cohen in favor. Request to Approve CSMLP Invoice of a Septic Installation for 107 Spring Street Mr. Wirtanen requested the Board’s approval for the CSMLP 1st payment of the septic installation for 107 Spring Street in the amount of $4,833.33 Dr. Cohen motioned to approve the 1st CSMLP payment of the septic installation for 107 Spring Street in the amount of $4,833.33. Vice Chairman Belesi seconded. Chairman Winshman, Vice Chairman Belesi and Dr. Cohen in favor. BOH March 14, 2016 Minutes Approved March 28, 2016 Page 5 Informational Materials Mr. Wirtanen provided the following information for the Board’s review/awareness and/or action, if any:  Bite Lab- Thank You Note Mr. Wirtanen explained that he borrowed the Bit Lab display from the Department of Environmental Protection for the Hopkinton Health Fair that took place at the High School and that approximately 70 residents viewed the display and took tick and mosquito information. Payroll Authorization Mr. Wirtanen requested Chairman Winshman’s signature for his payroll authorization for the following weeks: ≈ March 14-19, 2016 ≈ March 21-26, 2016 ≈ March 28-April 2, 2016 Chairman Winshman signed Mr. Wirtanen’s payroll as requested. Board of Health Future Meetings The Board will meet on the following dates:  Monday, March 28, 2016  Monday, April 11, 2016  Monday, May 9, 2016 ADJOURN: Dr. Cohen motioned to adjourn the meeting at 8:25 p.m. Vice Chairman Belesi seconded. Chairman Winshman, Vice Chairman Belesi, and Dr. Cohen in favor. Respectfully Submitted, Nidia LaRoche Board of Health Administrative Assistant