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19841113SCMeeting1 00074 Tybee Island, Georgia November 13, 1984 A special meeting of City Council was held on Tuesday, November 13, 1984 with Mayor Charles J. Hosti presided. The meeting began at 7:30 p.m. and the following members were present: John Wylly, Jeanne Hutton, S: J. Orsini, Chris Solomon and Paul Jackson. Neither the City Attorney nor the Fire Commissioner, David McCutchen were present. One visitor was present: Mr. John Sapp. Police Commissioner Orsini reported that the Police Committee has met and voted to close "The Anchor" lounge. The City Attorney will be notified of this decidion and will write the letter of notification to the owner. Mayor Hosti introduced the first item of business: the repairs to the. Water tank. He stated that one bid (Utility Services of Perry, Georgia)` has been received in the amount of $28,000.00. The City Engineer has suggested that an expert be consulted to outline specifications for the bid process and give an estimate as to the job's probable cost prior to seeking further bids. The cost of the above work, including a final inspection, will be $1,000.00. Mr. Ed Steiner of Atlanta has been recommended. The City Engineer also suggested that the City of Savannah be consulted as to what inspection they use. Councilperson Hutton offered to call both Mr. Steiner and others and search out additional details. The next item of business was the legal fees incurred by the Friends of Tybee suit against the city. These costs total $3,108.00, and this figure includes a sizable discount according to Mr. Mahoney's usual fees for service. There was a lengthy discussion before a motion was made by Councilperson Orsini to pay these fees. Councilperson Wylly seconded and the motion was unanimously in favor. Tybee Island, Georgia November 13, 1984 Page Two After the motion to approve the fees, Councilperson Hutton moved that no legal action or expense be undertaken in future without a vote of Council in advance. Councilperson Jackson seconded and the vote was four (4) to one (1) with Councilperson Wylly opposed. The motion carried. Mayor Hosti informed the Council of a letter from Mr. Ross King of the Georgia Development Authority dated November 8, 1984 inviting the city into the application stage for a water improvements loan /grant in the amount of $333..,000..00.. Councilperson Solomon moved that the city proceed with the grant /loan application, Councilperson Orsini seconded and the motion passed unanimously. Mayor Hosti reminded the Council members of a recent memo they had received reminding them that terms of voluntary service on certain boards are coming to a close in December. He asked each member to submit to him suggestions for appointments; Councilperson Hutton immediately suggested two for the Recreation Board: Bonnie Williard and Lynn Daniel. She also suggested Alex Kaplan as a member of the Housing Adjustments Board. The appointments will be made at the December regular meeting; Mayor Hosti reit- erated his request for imput from each Council member. Mayor Hosti noted that the $60,000.00 legislative grant received in last year's session was earmarked for crossover structures. He stated that the. City has completed three structures, and that DNR has allowed the grant to be amended so as to use the balance of the funds (slightly more than $30,000.00) for work on the seawall. He stated that the DPW is looking at all the tiebacks, and that he is seeking advice from the Corps concerning the cap. It was noted that a good metal detector would reduce costs and time in the location of the tiebacks, and could be useful for many other purposes as well. 1 1 00076 Tybee Island, Georgia November 13, 1984 Page Three Mayor Hosti mentioned the GMA Local Government Center and the assess- ment that Tybee will be expected to pay, stating that the amounts are due according to each city's fiscal year and so we have some time before we need to make a committment of funds. He expressed his willingness to pay the assessment, stating that, if funding is not forthcoming from that source it will be created by.a raise in annual dues. He then asked the Council members to please let him know if they wish to attend Mayor's Day in January so that timely reservations can be made. Councilperson Hutton explained a meeting sponsored by several agencies, FEMA included. The conference is called "Cities on the Beach" and is devoted entirely to barrier islands. She requested permission to attend this in . lieu of Mayor's Day. Councilperson Orsini so moved,. Councilperson Jackson seconded and the motion carried unanimously. There was a lengthy discussion of the Fire Department needs, but in the absence of the Fire Commissioner, no committments were made. Mayor Hosti expressed . his intention to visit Thunderbolt to check out their new engine purchased for approximately $61,000.00. He stated that the invitation had been extended by Councilman Crockett of Thunderbolt, and invited all others to accompany hip if they are interested in viewing this equipment. It was decided to remind Chief Solomon that the city would like a list of specifications from him prior to actually placing an order for a pumper. The ceramics building lease is nearing expiration. After a short discussion, Councilperson Orsini moved to renew the lease for another year, and Councilperson Wylly seconded. The vote was unanimously in favor. It was noted that the Opti -mrs. Club has offered to do the work of assembling the stockings for the Community Children's Christmas party this year, and that they have asked what funding the city is going to allow them. Expenditures for the past year will be checked, and everyone was in agreement that the monies would be made available to the ladies and that all choice 1 1 00077 Tybee Island, Georgia November 13, 1984 Page Four of the stockings contents be left to the volunteers from the club. The date of this year's party is Monday, December 17th. Councilperson Hutton reported for the committee that investigated the petition for a quit claim for the Scheer property. Her report noted that the right -of -way varies in several sections and that, unfortunately, the Scheer property borders on one of the narrower strips (90'). No land in the immediate area has been quitclaimed so the city still maintains title to this section of right -Of -way which also is an access to a 17 -acre parcel of land behind. She questioned whether, if a quit claim is allowed here, the property owner across the right -of -way might not request the same treatment. She added that she does not believe denial of the quit claim will cause hardship since the only structures located within the right -Of- way are a small metal building for storage and a chain -link fence. Council - person Orsini moved to deny the petition, Councilperson Solomon seconded and the motion passed without dissent. Mayor Hosti noted that he will in- form the City Attorney of this action immediately and that he will handle the formal notification to the petitioner. The status of the sign ordinance was questioned. Councilperson Hutton reported that she has written to the state suggesting changes in our local ordinance to bring it into compliance with the state law. She pro- mised a full report to the City Council, and a suggested amended ordinance, as soon as the state DOT has replied to her suggested changes. It was noted that an anonymous donor wishes to give a carillion to the Chapel by the Sea Baptist. Church. After some discussion it was decided that the City Council has no objection. Mayor Hosti announced that he will soon set a date for a special night for the City Council to study personnel matters. He stated that he believes some action needs to be taken, but that he will not act unilaterally; the 1 1 00078 Tybee Island City Council November 13, 1984 Page Five entire Council will have to take part in any decisions made. The meeting was then adjourned.