HomeMy Public PortalAbout07-18-2019 Minutes PB Joint Public MeetingAssistant Town Manager/Planning Director Margaret Hauth
101 E. Orange St., PO Box 429, Hillsborough, NC 27278
919-296-9471 | margaret.hauth@hillsboroughnc.gov
www.hillsboroughnc.gov | @HillsboroughGov
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Minutes
Joint Public Hearing
Hillsborough Board of Commissioners and Planning Board
7 p.m. July 18, 2019
Town Hall Annex Board Meeting Room, 105 E. Corbin St.
Present:
Board of Commissioners — Mayor Tom Stevens and commissioners Mark Bell, Evelyn Lloyd, and Jenn Weaver
Planning Board — Chair Dan Barker, Lisa Frazier, Alyse Polly, Jeff Scott, Jenn Sykes, Scott Taylor, Toby Vandemark
and Chris Wehrman
Staff — Planning Director Margaret Hauth, Town Attorney Bob Hornik, Public Information Specialist Cheryl
Sadgrove and Public Space Manager Stephanie Trueblood
1. Call to order and confirmation of quorum
Mayor Tom Stevens called the meeting to order at 7:05 p.m.
2. Agenda changes and approval
There were no additions or changes. The agenda stood as presented.
3. Opening of the public hearing
Stevens opened the public hearing and explained some differences between legislative and quasi-judicial
public hearings. He then turned the gavel over to Planning Board Chair Dan Barker.
4. Rezoning requests
A. Rezoning request from MacKenan Property Group to rezone 2.221 acres at 2300 Old N.C. 86 from Economic
Development District to High Intensity Commercial. The site is currently developed as a motor vehicle fuel
station.
Planning Director Margaret Hauth reviewed this is the location of the Citgo gas station on Old N.C. 86. She
noted that the town rezoned the property in the mid-1990s, making the use nonconforming. The property
owner asks to return to the High Intensity Commercial District to be more compliant and to facilitate
redevelopment, if desired. No development is proposed at this time.
Hauth said this is a legislative decision, so speakers do not need to be sworn in. Neighboring parcels are all
nonresidential but not all zoned the same.
Barker asked what approvals a redevelopment would require with the new zoning designation. Hauth
answered staff approval. If the proposal was to expand the existing use, then it would be reviewed by the
Board of Adjustment for approval.
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Kyle Greer of MacKenan Property Group addressed the boards. He said this request was prompted by the
expectation that the state would soon widen N.C. 86 South, which will impact the driveways for this property.
He said the owners have plans to make improvements but not right away.
Member Alyse Polly asked for historical context for the Economic Development District in this area. Hauth
answered that the district was created because the state owns two large tracts to the north of this property
that could be redeveloped at some point. The district was not created to impact this parcel. Polly asked if
there had been conversation about nonconforming properties. Hauth said there was no intent to rezone or
push those businesses out.
Barker asked about the timeline of the South Churton Street widening. Hauth answered that the widening of
South Churton Street to four lanes — with bike lanes and sidewalks — and the improvements to the
Interstate 85 interchange are expected around 2022.
Barker asked if anyone in the audience wished to speak to this matter.
Joe Becker asked if there are other properties in this Economic Development District that are nonconforming
or if this was the only one. Hauth said the state properties and the Orange County Schools maintenance yard
are also nonconforming.
Motion: Planning Board Member Jenn Sykes moved to close the public hearing on this item. Planning Board
Member Toby Vandemark seconded.
Vote: Unanimous
5. Special Use Permit request
A. Hillsborough Chrysler, Dodge, Jeep and Ram to develop 5.39 acres at 1902 N.C. 86 South as a motor vehicle
sales and service location including a single-story building of 24,600 square feet and vehicle display/parking
for 349 vehicles
Hauth reviewed that the boards reviewed the master plan for this property at the last quarterly public
hearing. Hillsborough Chrysler Dodge Jeep Ram has submitted a site plan for one parcel. Hauth noted that the
applicant had submitted two modification requests to Section 5 of the Unified Development Ordinance and 21
waiver requests for Section 6.
She reminded the boards and audience that this is a quasi-judicial public hearing and that those presenting
evidence would need to be sworn in. She was sworn in.
Hauth said a car dealership is a use allowed in the zoning that was applied to this property. All uses in this
district require a Special Use Permit. She noted there is a 120-foot overhead power easement at the rear of
the property. Parking is generally allowed by Duke Energy under this type of easement, and structures are not
allowed. Hauth said that the bulk of the waiver requests are to address inconsistencies between the proposal
and the design standards in the Unified Development Ordinance. She said the applicant has received guidance
from Hauth that the Planning Board wants more justification for waivers. She noted that there is staff
commentary for each waiver.
Hauth noted that a traffic study was done when there were plans for a Walgreens to be located near the
Sheetz. She reported that the North Carolina Department of Transportation has agreed there would not be
more traffic from a dealership and Sheetz than from a pharmacy with a drive-thru and a Sheetz. She noted
that a new detailed traffic study would be required when the next parcel in this development is proposed for
development.
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Commissioner Jenn Weaver asked how many customer parking spaces are proposed. Hauth answered 66
spaces.
Everyone from the applicant team who wished to speak was sworn in.
Tim Smith, a project engineer with Summit Design and Engineering, was sworn in and introduced those who
might be speaking on behalf of this project: business owner Tony Fisher, traffic engineer Ed Sirgany and
architect David Eve. The latter two are with Summit. Smith presented the project.
Fisher, who was previously sworn in, explained that he bought the Ford dealership in Hillsborough in 2012 and
this dealership in 2017. He explained that part of being awarded the franchise for the Chrysler, Dodge, Jeep
and Ram dealership was an agreement that he would build a new facility within three years. The dealership is
currently operating in the former Chevrolet building. He is proud of the building they are proposing.
Smith reviewed the future land use plan, which designates this property for retail use. He shared a site view.
Sirgany, who was previously sworn in, said the Planning Department and NCDOT asked him to look at trip
generation of the previous proposed land use and of an auto dealership. He said the tables are summaries.
Overall, the newly proposed use would create two fewer trips for both peak hours combined using the
standard book that traffic engineers use. He performed the same comparison with the more current numbers
(the 10th generation of the book), and the morning traffic is about the same with either use, but the afternoon
peak-hour traffic is a bit less for an auto dealership.
Barker asked why weekday traffic is measured and not weekend. Sirgany said that is what NCDOT requests for
the traffic study.
Smith shared photos of the site, a site rendering and building elevation renderings. He said some site
constraints are the Duke Energy easement and the parcel the landowner was willing to let them work with.
Smith said a car dealership seemed like a good use for land under the power easement. Smith showed some
parking in front as well as on the side. He said there are two areas with security gates for cars being kept for
service.
Smith indicated on the site plan where a water line would need to be relocated and where a private pump
station is located on the site. He showed the grading plan and stated that the south side needs to be graded
about 20 feet. The dealership property is at a lower grade than property where a hotel could be built. Smith
said the plan meets grading conditions specified for the Duke Energy easement. He shared the lighting plan
and noted the applicant is proposing a podium sign that would list all businesses in the development, like the
one across the street at the Hampton Pointe shopping center.
Regarding the lighting plan, Barker asked why light measurements are not given for lights not on pavement.
Smith said those could be added in. Smith reviewed the landscaping plans. Smith noted the water line
easement is on the right side of the building. Smith then reviewed the site modification and waiver requests.
First modification request
The first request for a modification from Section 5 is regarding the standard that not more than 5% of the
gross floor area of the building or 20 vehicles can be displayed between the front façade of the building and
the street. Smith said the applicant proposes 20 vehicle spaces, but the area for those vehicles is more than
5% of the gross floor area. Barker asked how many vehicles could be displayed in this area if the dealership
abided by the 5% standard. Hauth answered six vehicles. Smith said the dealership is not trying to cheat the
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ordinance but wants to be able to display 20 vehicles. He indicated on the site plan where they would be
displayed. Barker asked why the plans included a display on the south side of the pump station. Smith said it
would be visible from the street for some time and customers coming and going would see that area.
Second modification request
The second modification request is regarding the standard in Section 5 that service bay doors should not face
the public right of way. Smith said the doors face Interstate 85 and would be located more than 180 feet from
the edge of the right of way. He added there would be a tree buffer between the service bays and the
interstate. He said the doors would be placed on the back of the building because that is where the dealership
wants them and the dealership does not think they will be seen. He noted that to do anything differently
would not provide a better condition.
Waiver 1
Waiver 1 is to allow 62% impervious surface rather than the maximum limitation of 50% for commercial
development. Smith said that open space could be provided on other parcels within this development rather
than on this parcel. He noted that the master plan overall requires more than 2 acres of open space. He
suggested that when the entire development is built out, it may have an overall percentage of impervious
surface that is less than 62%.
Barker asked why granting this waiver would be better for Hillsborough. Smith said the project would meet
the stormwater requirements. He said 62% impervious surface is what is required for a successful car
dealership located here. When asked about the possibility of using pervious pavers in some areas of the site,
Smith said he could look into that possibility.
Sykes noted the planning director had commented in the agenda packet that few sites have adhered to the
50% maximum for impervious surface. Sykes asked if any sites had adhered to the maximum. Hauth answered
that most sites have received a waiver from the 50% limitation. Weaver asked if parking requirements make it
difficult to meet the 50% limitation. Hauth said that this parcel is located in an area where the town is trying
to pack a lot of retail in and that sites have to meet stormwater requirements. Hauth said 50% was picked at
random by a committee working on the Unified Development Ordinance. She said there is no driving force
behind the 50% limitation. Hauth said this zoning district is supposed to be the most intense. It does not make
sense to her to ask business owners to only build on half of their land. Smith pointed out that Sheetz gas
station (which was built under Orange County’s regulations) is easily over 80% impervious surface and that
Hampton Pointe across the street has more than 50% impervious surface.
Waiver 2
Waiver 2 is to recognize that the 100-foot buffer from the interstate is almost entirely encumbered by a Duke
Energy easement and transmission lines. Smith explained there is a 120-foot Duke Energy easement. There is
about 30 feet of woods between the right of way. Smith said the applicant proposed to plant along the edge
of the right of way to create a buffer similar to the intent of the required Type C buffer.
Waiver 3
Waiver 3 is to allow more than eight sides to the parcel’s shape. Smith said the general shape is roughly six
sides, but there are technically more sides for the following reasons: to make alignments for future drives, to
navigate around the pump station (creates three sides), and to accommodate the curve adjacent to the
Sheetz property. Smith said the applicant did the best it could and he feels the shape meets the intent of the
ordinance. Smith said he does not think the shape would create an issue for the future parcels in this
development. Sykes pointed out that one property line could be straightened near the transformer.
Lloyd asked where the stormwater pond would be located. Smith indicated the location on a site plan.
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Waiver 4
Waiver 4 is to allow the lot’s shape despite it not fitting with Paragraph 6.6.4.2 in the Unified Development
Ordinance, which states, “No new lot shall be created for building purposes that contains an area wholly
within the required setbacks of opposing lot sides.” Smith said that the pump station triggers this waiver and
that the dealership is compatible with the pump station. It was confirmed that the pump station land would
belong to the homeowners association.
Waiver 5
Waiver 5 is regarding Sub-paragraph 6.7.3.4 in the Unified Development Ordinance, which requires
architectural features to divide and create vertical orientation. The architect said the desire is to be
pedestrian friendly, and he believes the design is pedestrian-friendly. He said the design meets the ordinance
standard in the areas where pedestrians would be but does not on the sides where pedestrians would not be.
Barker asked if there is a reason the architect did not propose to articulate the large blank walls on the sides
of the building. Eve answered that he could put windows high up on the rear. He said there would be security
issues with placing windows in the storage areas. Barker said the articulation does not have to be windows.
Eve said he could add something to the service side. Stevens noted that the requirement offers more choices
than just windows. Stevens noted that the lot immediately adjacent to this parcel is zoned for a hotel. He
asked Eve whether he would have proposed anything different if there was already a hotel next door or if
pedestrians were already walking past this parcel to reach a restaurant. Eve said with the elevation change,
people in a hotel would be looking down on the roof and screened mechanical units. Barker encouraged the
architect to consider some articulation of the walls so that the side walls are not just big slabs.
Waiver 6
Waiver 6 is regarding Sub-paragraph 6.7.3.5, which states, “Horizontal design elements such as large fascias or
banding designs are discouraged and shall be balanced with vertical elements.” Wehrman said the applicant
should be prepared to answer why this waiver request would make this site better. Eve said he does not know
how to address this standard without spending more of the clients’ money. He said doing something like
offsetting the walls has to achieve enough for a client to agree to spend more. Barker said even a half-block
notch or fake column would help. Eve said he has designed those types of elements in the past, but he does
not know that they achieve much. Wehrman said that the town has established requirements and that the
Planning Board is looking for applicants to meet those requirements or improve them. It is not acceptable for
applicants simply to say they are not going to meet those requirements. Polly said she wants the thought that
went into the design of the front to be applied to other sides of the building, keeping in mind that people in
the hotel will frequently see one side of this building.
Waiver 7
Waiver 7 is a request to be excused from the requirement in Sub-paragraph 6.7.5.1, which states that building
mass should be placed close to the front setback line. Smith said the waiver was requested so that customer
parking and display areas could be located in the front. This would accommodate the design of having secured
areas to the sides and rear of the building. He reminded the boards that the applicant also has to design
around the pump station. Smith said the design was made with the intention of pushing the building as close
to the front setback as possible while also providing for the desired parking and displays. He noted that the
street in front of the business is private. He said the waiver is better than not allowing the waiver because the
design is the best that can be created to fit the car dealership’s needs while trying to also fit the ordinance.
Waiver 8
Waiver 8 is a request to be excused from the requirement in Sub-paragraph 6.7.5.2, which states that building
mass on corner lots should be placed as near to the street intersection as possible to anchor the lot. Smith
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said this is not a true street intersection. He said if the building was placed more into the corner, it would not
provide a better result than the proposed design.
Waiver 9
Waiver 9 is a request to be excused from Sub-paragraph 6.7.7, which states that as much of the width of a
building as possible should be placed along the front of a lot. Smith noted that the reason for this waiver
request is the same as for waivers 7 and 8.
Waiver 10
Waiver 10 is a request to be excused from Sub-paragraph 6.7.8.2, which states that openings such as windows
and doors should account for a minimum of 50% on the pedestrian side of the ground floor and 30% of the
pedestrian side on the upper floors. The architect stated the front meets the ordinance requirements, but the
sides do not. He said it is hard to meet the 50% minimum on the sides. Barker said it depends on how creative
one gets with the design.
Polly asked what challenges the architect has that prevent him from designing more windows on the sides.
Eve answered that on the left side of the building, there will be a two-level storage system for parts. He said
windows in that area would create security issues. Polly asked Eve if there could be some windows on the
upper portion of the right side. Eve said adding windows to the upper part of the building on that side is a
possibility. Barker said the requirement is not necessarily glass but could be a built-in opening. He noted
Tractor Supply has barn shutters on one side just to break it up.
Weaver said the ordinance applies to the whole town and is written the way it is to improve walkability
wherever the town can. She said she is trying to be sensitive to the realities, but there is a purpose to what
the town has requested in the ordinance. Eve said the applicant does not want the design to encourage
people to walk through the back of the lot.
Stevens said that this is a valued business in Hillsborough and that he wants the architect to consider there
will be other establishments neighboring this one eventually.
Waiver 11
Waiver 11 is a request to be excused from Sub-paragraph 6.7.9.3, which states that primary building materials
should be wood, masonry concrete, glass or stone. Eve said the proposed material is an aluminum composite
panel. He thinks it is superior to several of the allowed materials. He mentioned he had samples to pass
around. He said the brand standard is for the front of the dealership to have various colored panels that are
made of the aluminum composite material.
Smith asked if the exterior material on the addition at Capital Ford of Hillsborough was aluminum composite
material. Hauth said it is. She said staff approved it when Ford said the dealership had to use that material.
Barker asked why this material or waiver request is better for the town. Eve said the finish will be nicer than
concrete or wood because the former discolors and the latter requires maintenance. He said the proposed
material has a 25-year color life.
Sykes asked if this material increases heat on the parking lot. Eve said it would not generate any more heat
than brick or masonry. It is not highly reflective. Eve passed around samples, noting the colors were not
necessarily accurate.
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Waiver 12
Waiver 12 is a request to be excused from Sub-paragraph 6.7.9.5, which states there should only be one
dominant material on a façade if there are multiple materials on the same façade. Smith said there is one
material in two different colors. He feels the materials and colors meet the intent of the ordinance.
Waiver 13
Waiver 13 is a request to be excused from Sub-paragraph 6.10.3.8, which states there should be a 10-foot-
minimum planted setback around the parking perimeter. Smith said this cannot be done on one side because
of the water line easement. He said the adjacent parcel eventually will have to provide screening. Smith said
the terrain is the screening on the back. Polly noted the side with the water line could have a restaurant as a
neighbor. Smith said he wants to revisit the water line easement with the Utilities Department.
Randy Hall with Summit was sworn in. Hall said there was talk about having the side of the building look nice
and also having the landscape buffer. He thinks those requirements work against each other. Polly answered
that she doesn’t agree with Hall. Barker said utilities doesn’t want to tear up pavement to get to waterline.
Waiver 14
Waiver 14 is a request to be excused from Sub-paragraph 6.10.3.7, which states there should be a 5-foot
landscaped strip between the exterior wall and the parking. Smith said there is no parking on the left side.
There was then brief discussion that it is possible to landscape the left side of the building even if parking isn’t
located there. Barker suggested to Smith that he consult the utilities director about placing a row of shrubs as
close to the pavement as possible near the utilities easement.
Waiver 15
Waiver 15 is a request to be excused from Sub-paragraph 6.11.5.2, which stipulates the foot-candle limits. Eve
said the display areas exceed the maximum limits so the cars can be shown at night. The dealership needs
enough brightness at night for customers to read the window sticker. He said that this is what is required for
the business to operate and that the rest of the site meets the requirements.
Barker asked who sets the lighting standard for car dealerships. Eve answered that the site lighting
stipulations come from the manufacturer. Customers have to be able to read the sticker on the side of the car
at night. Barker asked if the lighting was part of the brand standard. Eve said there are recommended lighting
levels for display lots for the industry. Barker said the dealership needs to control the light trespass off site.
Eve said that these would be LED lights and that each light would have a cutoff, so there is good control to the
property line.
Hauth said the lighting intensity in all storage areas is significantly above the maximum limits. She said the
light levels on this proposed lighting plan are extreme. Also, there are many places that are 5 and 6
footcandles on the back lot. Hauth said this lighting plan proposal would put a lot of light on a site. She said
there are not currently sensitive land uses near this parcel. The closest is Brookshire Nursing Center across the
interstate. She said that under this lighting proposal, this parcel would be really, really bright. There is no spot
that does not meet the 1 footcandle minimum.
Barker said the bright lights in the non-public areas are not justified. He said the light levels for all over the
parcel should have been provided, noting that some measurements were excluded from the submitted
lighting plan.
Polly asked if the dealership would close at 10 p.m. Fisher answered it would close before 10 p.m. unless a
customer was looking at cars. Fisher said the bright lights are needed to help the customer feel safe. Polly
said it would be helpful if some lights could be turned off while others are left on all the time. Eve said that
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would be an issue of uniformity. Eve said the proposed lower light fixtures make it hard to spread light out, so
there are some hot spots. Barker said LED lights are highly controllable.
Barker asked for a lighting plan of overnight lights. Smith and Eve said they can provide one. Wehrman asked
what closing time is. Fisher said 8 p.m. Sykes said to make sure the employee area is still well lit. Barker said
high contrast can give people more places to hide, so evenness is important.
Waiver 16
Waiver 16 is a request to be excused from Paragraph 6.12.2, which requires a portion of the parcel to be
dedicated for the purpose of preserving open space. Smith indicated on the site plan where the Sheetz
stormwater management area is located and indicated a triangle of land where he said maybe something
small could be built next to the stormwater area. The rest would be open space. He said the landowners
would have to devise which areas of the overall development would remain open space.
Barker said the argument for not including open space on this dealership parcel is stronger when open space
areas for the development at large are established. He added that each Special Use Permit stands on its own.
Smith said he is working on that with the Paliouras family, who owns the overall development.
Stevens said the intention is to see the entire project successful for Hillsborough as well as for a specific
business.
Waiver 17
Waiver 17 is a request to be excused from Sub-paragraph 6.13.7.1, which requires that parking spaces not be
built in the setback. Smith said parking spaces on the right side are not in the setback. In the front, the parking
is close now; and the design can probably be changed to meet this requirement. The land to the west will
probably become open space. On the right, there is the utility line. Smith said there is a possibility of meeting
this requirement.
Waiver 18
Waiver 18 is a request to be excused from Sub-paragraph 6.13.9.1, which stipulates that parking should be
placed at the side or rear of the building and screened from view. Smith said the proposal is to have
landscaping on the pump station side and along the front of the parking.
Barker asked how high the screening would be. Smith said the plantings are shown to be 3 to 4 feet tall, but
some are not and will need to be. Barker wondered if the dealership would want to display cars behind
shrubbery. Smith said he is trying to provide what the business needs and meet the intent of the ordinance.
Barker advised Smith to bring the proposed heights of landscaping to the continued public hearing.
Waiver 19
Waiver 19 is a request to be excused from Sub-paragraph 6.13.9.2, which states that parking areas should be
located away from rights of way. Smith said he described this earlier. He said the interior road may remain
private. The dealership is 300 feet back from N.C. 86. Smith said his response is that the dealership is distant
from the public right of way.
Waiver 20
Waiver 20 is a request to be excused from Sub-paragraph 6.13.9.3, which states that surface parking shall not
be located at street corners.
Wehrman checked that property lines are not fixed yet. Smith said the applicant is taking comments into
consideration this evening.
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Stevens said the emphasis is on internal pedestrian motion. He would not want the car dealership to set the
tone with a lack of pedestrian scale for all parcels as they develop. Stevens asked Hauth for the likelihood that
this internal street would become a public street. Hauth said it is up to the owner, so perhaps there is a 50-50
chance.
Stevens urged creativity in landscaping and added he understands that the cars would be on display and the
dealership would not want to screen them. Barker said making this business a success in town is important.
Town Attorney Bob Hornik said the Board of Commissioners can decide to accept a public street. He is hearing
that the board wants sidewalks. An incentive to accepting the street is having sidewalks.
Hauth said the master plan calls for a road to extend and connect to Old N.C. 10. When it connects with Old
N.C. 10, NCDOT may have an opinion of whether the private road becomes a state or a town road. She said
she takes back her 50-50 guess on this road becoming public; because of the connection to N.C. 10, it is highly
likely it would become public. Hauth noted that the dealership could decide on a name for the road.
Waiver 21
Waiver 21 is a request to be excused from the Unified Development Ordinance stipulation in Sub-paragraph
6.18.12.3, which states how the wall sign surface area shall be determined. Eve said this waiver is requested
because the amount of signage the dealership is required to have by each brand exceeds Hillsborough’s
maximum limitations. Eve explained that part of the dealership’s name is “Hillsborough,” so the brand
requires “Hillsborough” to appear on each showroom in addition to the brand names.
Barker asked whether the brand determines the sign sizes. Eve answered that if a dealership wants to use
smaller signs, it has to custom order the signs. Also, smaller signs would not be readable from a distance.
Wehrman pointed out that the service sign is really big in the elevation drawing. Eve said the dealership may
be able to order a smaller service sign. Hauth said the town provided flexibility to Home Depot and Walmart
because the buildings were large and set back from the road. Lloyd asked for a color version of the pylon sign.
Smith said that sign would be illuminated.
Barker asked if anyone in the audience wished to speak. No one did.
There was brief discussion on when to continue this public hearing for the applicant to provide the
information and changes requested this evening.
Motion: Sykes moved to continue the public hearing to 7 p.m. Aug. 12. Vandemark seconded.
Vote: Unanimous
6. Text amendments to the Unified Development Ordinance
A. Section 5.2.25.23 — Remove Conditional Use Permit requirement for modification of existing mobile home
parks
Hauth said these two amendments are housekeeping amendments.
This amendment is to clean up existing language to allow mobile home park expansion in a mobile home park
district. She said an expansion of an existing mobile home park is in process. The board might want to discuss
whether to stipulate that an expansion be consistent with the previous approval. There was no discussion.
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B. Section 5.2.3 and 5.2.43 — Remove reference to noise permit for outdoor performances and reference for
compliance with standards for amplified sound.
Hauth briefly explained that there are standards for amplified sound in the town code.
Mo
7. Close public hearing
Motion: Sykes moved to close the public hearing. Lloyd seconded.
Vote: Unanimous
8. Joint work session to discuss process and timing of the Vision 2030 update
Hauth shared an email with both boards that a citizen sent her after a public meeting in June. She said the
email is an indication that public thoughts do not necessarily align with the strategy map.
She said the boards would need to decide whether to wait for the latest census information before updating
the Vision 2030 plan. She explained it would be a delay to wait for that information.
She briefly summarized the two-page memo in the agenda packet regarding her thoughts on the process to
update the plan. She noted that Hillsborough would have a new mayor after the next election, with Stevens
not running for another term.
One of her suggestions was to let the new board and mayor drive the process.
Hauth noted that the Utilities Department is doing some water and sewer capacity studies; that information
would be helpful to have for future planning. She suggested taking Vision 2030 meetings to where people are.
She suggested the document might be broadened to include other departments or initiatives.
Hauth asked for feedback on the timing and noted there was a draft schedule included in the agenda packet.
Weaver and Commissioner Mark Bell supported the schedule as well as expanding the scope of the plan.
Stevens thinks including the Police Department is a good idea.
Public Space Manager Stephanie Trueblood said the last plan was an overview and guide with no measurable
objectives.
Barker said it is good to address the question of how this plan helps.
9. Adjournment
Motion: Sykes moved to adjourn at 10:04 p.m.
Vote: Unanimous
Respectfully submitted,
Margaret A. Hauth
Secretary