HomeMy Public PortalAbout2100.1 - Business and Financial Services - Management & Budget - Organization and Policy - Budget and ManagementOffice of Business and Financial Services
Management and Budget Section 2100.1
Policies and Procedures Manual Page 1
2100.1 SUBJECT: ORGANIZATION AND POLICY – BUDGET AND
MANAGEMENT
:1 OBJECTIVE:
To detail the role of the Chief Financial Officer in the development of the City’s
annual budget and other budget-related processes.
:2 AUTHORITY:
This procedure amended by City Council, 11/1/2010, Item A-2.
:3 DIRECTION:
The Chief Financial Officer, as an appointed official, serves at the pleasure of
and receives direction from the Mayor.
:4 FUNCTIONS:
A. Introduction
City government, as an institution, has multiple partners including
citizens, taxpayers, businesses, visitors, employees, and other
governments. As a major institutional, economic, and service force in the
region, it is important that the City strengthen relationships with its
partners by adopting a clear and comprehensive set of policies and
procedures.
Furthermore the integrity of the City of Orlando is of utmost importance,
and adopting a set of policies is a key element to maintain this integrity.
The purpose of this policy is to detail the responsibilities of the Chief
Financial Officer in preparing the annual budget, capital improvement
plan, and financial forecast.
B. Annual Budget Process
1. Prepare, revise, and distribute budget preparation procedures to
ensure a uniform budget development process and presentation
format for use by City departments.
2. Develop, revise, and distribute forms, guidance letters, and other
material for use in budget preparation.
3. Prepare annual budget calendar with schedule of workshops and
budget hearings for the Mayor and City Council.
Office of Business and Financial Services
Management and Budget Section 2100.1
Policies and Procedures Manual Page 2
4. Coordinate preparation and distribution of historical financial
data for use by City departments, offices, and divisions for
purposes of budget preparation and presentation.
5. Review odepartmental performance indicators for form,
propriety, and consistency with the City's vision and goals.
6. Review documentation supporting budget request. Summarizes
budget requests for review by the Mayor and Council.
7. Prepare budget summaries for distribution at the budget
hearings.
8. Create and publish a comprehensive budget document and
revenue manual for public use.
C. Five Year Capital Improvement Program (CIP) Budget Process
1. Prepare, revise, and distribute budget preparation procedures to
ensure uniform budget development process and presentation
format for use by City departments and other agencies.
2. Develop and revise forms and other material used in the CIP
budget development process.
3. Prepare an annual calendar of CIP budget activities, workshops
and hearings for the Mayor and City Council.
4. Coordinate preparation and distribution of historical and other
related data for use by City departments and other agencies
involved in preparing the CIP budget.
5. Summarize CIP budget requests for review by Mayor, City
Council, and the Economic Development Department in their
role as liaison with the Municipal Planning Board (MPB).
6. Prepare the final CIP budget document for public use.
D. Forecasting and Fiscal Matters
1. Analyze and summarize all Budget Revision Requests for the
Budget Review Committee.
2. Review Fiscal Impact Statement on all items submitted to the
City Council that have a current or future financial impact on the
City.
3. Review activity reports and summarize information for the
Mayor, City Commissioners and Cabinet.
Office of Business and Financial Services
Management and Budget Section 2100.1
Policies and Procedures Manual Page 3
4. Serve as a resource for information on comparative costs for
similar services provided by other governments.
5. Confer with representatives of other governments concerning
their budgetary policies and systems.
6. Conduct other special projects as requested by the Mayor, Chief
Financial Officer, Chief Administrative Officer, City Attorney,
and Chief of Staff.
:5 FORMS:
None.
:6 COMMITTEE RESPONSIBILITIES:
None.
:7 REFERENCE:
Procedure adopted by City Council August 18, 1969, Item 55; amended
November 11, 1974, Item 25; amended January 28, 1980, Item 18; amended July
19, 1982, Item 25F; amended March 27, 1989, Item 14A-4; amended April 19,
1993; amended December 16, 1996; Item 7 PP; mended July 14, 1997, Item 7B;
amended June 21, 1999, Item 3-T; amended January 24, 2000, Item 4LL;
amended February 26, 2007, Item A5’ amended November 1, 2010, Item A-2.
:8 EFFECTIVE DATE:
This procedure effect 11/1/2010.