HomeMy Public PortalAbout03/26/92 CCMThe Medina City Council met for a special session on March 26,
1992 at 6:00 p.m.
Present: Mayor, Gary Acromite, Councilmembers Ann Thies, Philip
Zietlow, Acting Clerk -Treasurer, Laura Monroe, Public
Works Director, Jim Dillman, Engineer, Glenn Cook,
Planning & Zoning Administrator, Loren Kohnen, Police
Chief, Rick Rabenort
Absent: Councilmembers Robert Mitchell and Wilfred Scherer
Tax Increment Financing Project for Sewer Extension
Gary Acromite asked about the assessments for residential
property, and what was required for assessments.
Ron Batty said that at an earlier council meeting it was
scheduled to have both the assessment hearing and improvement
hearing on April 21, 1992, and that those property owners
effected would be notified with letters that told them of the
improvement, and what their assessment would be. The maximum
amount of the assessment would be indicated, and that amount can
be less when actually assessed, but never more without another
hearing.
Glenn Cook said that it would make sense to stagger the meetings,
to notify everybody along the route so that everyone would be
informed about what's going on.
Ron Batty said that petition and waiver agreements were needed
along the route from those who easements are needed from.
Gary Acromite thought that both the public hearing on the project
and the assessment should be held the same night, so that those
who are interested in the amount of the assessment would also
come for the project. He asked about those who might charge for
the easements, if they could be charged for the lateral benefits
of the sewer line, or if it could be explained that if they did
not charge for the easement, that the assessment for the sewer
line could be deferred to another time.
Ron Batty said Glenn would have to calculate dollar amounts. He
could talk to those from whom we would require easements and tell
them that they would be excluded from paying the assessment, that
it could be deferred, if they gave the city the easements now.
Terry Forbord, of Lundgren Brothers said that in other
communities they have an informational hearing to explain about
the improvement, otherwise if people just receive an assessment
notice all they realize is that they are being assessed and they
have questions about the project.
Gary Acromite was concerned about doing an informational hearing,
because he wanted to accelerate the project because of the
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building season, and it would put it off another 30 days.
Ron Batty said that the council may want to hold off ordering the
project unless there are enough assessment dollars. Petition and
waiver agreements should be sent out to those who have agreed
that they want the project.
Gary Acromite said that Jeannie Vanda should be consulted
regarding the Tax Increment dollars available for the project.
He also asked if perhaps people along the route who don't want
the project could be passed by and property owners who do want
the project could be put in. He said that the Met Council should
be asked about that. He asked if the cost estimates included
acquiring the easements.
Glenn Cook said that the costs were not included for acquiring
the easements. He said he would like to see the public hearing
scheduled for April 21, 1992.
Gary Acromite said then the assessment hearing could then be
scheduled for May 5, or perhaps May 19.
Phil Zietlow asked if the $98,000 costs were talked about before.
Glenn Cook said that they had only talked about the trunkline
costs, not the lateral costs, which the $98,000 is for.
Terry Forbord said that they were being more than fair, that
costs usually cannot be communicated until at least a feasibility
report is done.
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Ann Thies said that the amountshould be included in the petition
and waiver agreements for those who have been involved in this
project who will be assessed.
Phil Zietlow agreed that they should be talked to about the
additional costs.
Glenn Cook said that he would need to finalize the feasibility
report and include the cost per unit for the residential
property.
Ann Thies asked if people on the north side of Highway 55 should
also be notified as to what is happening.
Moved by Acromite, seconded by Thies to schedule the improvement
hearing to April 21, 1992, to direct staff to prepare letter to
all effected property owners describing the information in parts
1-4 of the feasibility report and the public hearing; to direct
staff to prepare the assessment estimates and the petition and
waiver agreements for all property owners and the Doerr
residential property; to direct staff to talk with Jeannie Vanda
of Ehler's to recap the figures from the Tax Increment funds that
can be used for this project.
Motion declared carried.
Moved by Acromite, seconded by Thies to adjourn.
Motion declared carried.
Meeting adjourned 7:20 p.m.
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Acting Clerk Treasurer