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HomeMy Public PortalAboutCC Agenda 05.13.1996AGENDA BEAUMONT CITY COUNCIL MEETING TO BE HELD MAY 13, 1996 CALL TO ORDER: ROLL CALL: INVOCATION: Councilmember Parrott PLACE: CITY COUNCIL CHAMBER TIME: 6:00 P.M. PLEDGE OF ALLEGIANCE: Councilmember Parrott ADJUSTMENTS TO THE AGENDA: ORAL/WRITTEN COMMUNICATIONS: Anyone wishing to address the City Council on any matter not on the agenda of this meeting may do so now. The Oral Communications portion of the agenda is to hear public comment If any question or concern arises related to anv issue not on the agenda, it will be referred to staff for appropriate response. Anyone wishing to speak on an item on the agenda may do so at the time the Council considers that item. All persons wishing to speak should fill out a "Request to Speak Form" and give it to the Deputy City Clerk at the beginning of the meeting. The forms are available on the railing at the front of the Council Chambers, and on the table at the back. 1. CONSENT CALENDAR a. Approval of Minutes of April 22, 1996, City Council Meeting. (CM) b. Approval of Warrant List for May 13,1996. (FIN) C. Consideration and action to Adopt the Annual Investment Policies. (ASD) d. Rejection of Claim by Krauss. (CM) e. Set the Second Council Meeting for May 20, 1996, to Replace Meeting of May 27th (Memorial Day). Recommendation: Approval of Consent Calendar. 2. ACTION ITEMS: a. Consideration and action to place Sewer and Refuse Billing and Delinquent Sewer and Refuse Fees on the 1996-97 Tax Roll. (CM) City Council Agenda Page 2 Recommendation: Approve the placing of Sewer and Refuse Billing and Delinquent Sewer and Refuse Fees on the Tax Roll for Fiscal Year 1996-97. b. Consideration and Action to Adopt a Resolution for inclusion in the 1996/97 State Tax Revenue Anticipation Financing Plan (TRANS). Recommendation: Adopt the Resolution and Direct the Finance Committee to Evaluate, Monitor and Participate in the 1996-97 Program. C. Appointment for an Alternate Councilmember to WRCOG. (COUNCIL) d. Lease Agreement with Pacific Bell Mobile Services for Personal Communications Services Antenna at 550 East Sixth Street. (PLNG) Recommendation: Approve the Lease Agreement with Pacific Bell Mobile Services and authorize the Mayor to execute the Agreement. e. City of Beaumont Fourth of July Celebration. (PD) Recommendation: Approve authorization by staff to contract with Pyro Spectaculars for the fireworks for the 4th of July, 1996. f. Approval of Final Map for Tract No. 23570 - Kenneth Cokeley. (ECDEV) Recommendation- Approve Final Map for Tract No. 23570. g. Approval of License Agreement with Southern Pacific Transportation Company to Construct and Maintain Western Trunk Sewer in Viele Avenue.(ECDEV) Recommendation: Approval of License Agreement with Southern Pacific Transportation Company to Construct and Maintain Western Trunk Sewer in Viele Avenue. h. Approval of State -Local Entity Master Agreement and Program Supplement Agreement with the State of California Department of Transportation for Cycle 6 (1995-1996) State -Local Transportation Partnership Program. (ECDEV) Recommendation: Approve State -Local Entity Master Agreement and Program Supplement Agreement with the State of California Department of Transportation for Cycle 6 (1995-1996). i. Resolution of the City Council of the City of Beaumont Acting as the Legislative City Council Agenda Page 3 Body of Community Facilities District No. 93-1. (ECDEV) Recommendation: Approve Resolution of the City Council Acting as the Legislative Body of Communitiy Facilities District No. 93-1. j. An Ordinance of the City Council of the City of Beaumont, California Authorizing the Execution and Delivery of an Installment Sale Agreement at its first meeting. (ECDEV) Recommendation: Ordinance Authorizing the Execution and Delivery of an Installment Sale Agreement to be read by title only. City Manager Kapanicas to read Ordinance by title only. Recommendation: Approve Ordinance Authorizing the Execution and Delivery of an Installment Sale Agreement at its first reading. A Resolution of the City Council of the City of Beaumont Declaring its Intent to Require Payment of Certain Water Facilities Fees. (ECDEV) Recommendation: Approve Resolution of the City Council Declaring its Intent to Require Payment of Certain Water Facilities Fees. 1. Resolution of the City Council of the City of Beaumont making Certain Findings and Determinations as to the Benefit to the Redevelopment Project Area of Undertaking Certain Improvements Outside of the Redevelopment Project Area. Recommendation: Approve Resolution of the City Council making Certain Findings and Determinations as to the Benefit to the Redevelopment Project Area of Undertaking Certain Improvements Outside of the Redevelopment Project Area. 3. CITY MANAGER REPORTS: (Verbal Reports) a. Status Report on EYES Program. (CM) b. Financial Reports for April, 1996. 4. CLOSED SESSION: a. Discussion with counsel concerning ongoing litigation pursuant to Government Code Section 54956.9(a). (Miramontes, et al. vs. Beaumont) *Redevelopment Agency Meeting to be held immediately following the City Council Meeting. citt� of 3zaumont 550 East Sixth Street Beaumont, CA 92223 (909) 769-8520 FAX (909) 769-8525 FAX (909) 769-8526 AFFIDAVIT OF POSTING CITY OF BEAUMONT, CALIFORNIA I, Cherry N. Taylor, City Clerk, of the City of Beaumont, California, certify that on or before 5:00 p.m., Thursday, May 9, 1996, more than 72 hours in advance of the meeting, I posted a full and complete copy of the agenda for a regular Beaumont City Council Meeting to be held Monday, May 13, 1996, on the bulletin board immediately adjacent to the City Council Chambers. I further declare that, on or before May 9, 1996, the agenda was posted at the following locations: Beaumont -Cherry Valley Water District Chamber of Commerce Beaumont District Library Copies of the agenda were made available to the public at the west end of the building. I declare under penalty of perjury that the foregoing statements are true and correct. Dated at Beaumont, California this 9th day of May, 1996. Cherry N aylor City Cle REQUEST TO SPEAK BEAUMONT CITY COUNCIL AGENDA ITEM NO. IN FAVOR OPPOSED NEUTRAL ORAL COMMUNICATION: TOPIC: PLEASE PRINT: NAME: ADDRESS: CITY: REPRESENTING INDIVIDUAL SPEAKERS ARE LIMITED TO THREE MINUTES FOR THEIR PRESENTATION. ORGANIZED PRESENTATIONS WITH MORE THAN ONE SPEAKER ARE LIMITED TO SIX MINUTES. ADDITIONAL ITEM MAY BE GRANTED, IF REQUESTED IN ADVANCE. THE MAYOR WILL CALL YOU TO THE MICROPHONE AT THE APPROPRIATE TIME. PLEASE STATE YOUR NAME, ADDRESS AND AFFILIATION (IF ANY) FOR THE RECORD. PLEASE GIVE THIS SLIP TO THE CLERK BEFORE THE MEETING OR AS SOON AS POSSIBLE THEREAFTER. THANK YOU FOR YOUR COOPERATION AND PARTICIPATION. REQUEST TO SPEAK BEAUMONT CITY COUNCIL AGENDA ITEM NO. IN FAVOR OPPOSED NEUTRAL ORAL COMMUNICATION: TOPIC: �d,c,,p�r- PLEASE PRINT: NAME: ADDRESS : / D ' CITY: REPRESENTING INDIVIDUAL SPEAKERS ARE LIMITED TO THREE MINUTES FOR THEIR PRESENTATION ORGANIZED PRESENTATIONS WITH MORE THAN ONE SPEAKER ARE LIMITED TO SIX MINUTES. ADDITIONAL ITEM MAY BE GRANTED, IF REQUESTED IN ADVANCE. THE MAYOR WILL CALL YOU TO THE MICROPHONE AT THE APPROPRIATE TIME. PLEASE STATE YOUR NAME, ADDRESS AND AFFILIATION (IF ANY) FOR THE RECORD. PLEASE GIVE THIS SLIP TO THE CLERK BEFORE THE MEETING OR AS SOON AS POSSIBLE THEREAFTER. THANK YOU FOR YOUR COOPERATION AND PARTICIPATION. AGENDA BEAUMONT CITY COUNCIL MEETING TO BE HELD MAY 13, 1996 CALL TO ORDER: PLACE: CITY COUNCIL CHAMBER ROLL CALL: TIME: 6:00 P.M. INVOCATION: Councilmember Parrott PLEDGE OF ALLEGIANCE: Councilmember Parrott ADJUSTMENTS TO THE AGENDA: ORALIWRITTEN COMMUNICATIONS: Anyone wishing to address the City Council on any matter not on the agenda of this meeting may do so now. The Oral Communications portion of the agenda is to hear public comment If any question or concern arises related to issue not on the agenda, it will be referred to staff for appropriate response. Anyone wishing to speak on an item on the agenda may do so at the time the Council considers that item. All persons wishing to speak should fill out a "Request to Speak Form" and give it to the Deputy City Clerk at the beginning of the meeting. The forms are available on the railing at the front of the Council Chambers, and on the table at the back. 1. CONSENT CALENDAR a. Approval of Minutes of April 22, 1996, City Council Meeting. (CM) b. Approval of Warrant List for May 13,1996. (FIN) C. Consideration and action to Adopt the Annual Investment Policies. (ASD) d. Rejection of Claim by Krauss. (CM) e. Set the Second Council Meeting for May 20, 1996, to Replace Meeting of May 27th (Memorial Day). Recommendation: Approval of Consent Calendar. 2. ACTION ITEMS: a. Consideration and action to place Sewer and Refuse Billing and Delinquent Sewer and Refuse Fees on the 1996-97 Tag Roll. (CM) City Council Agenda Page 2 Recommendation: Approve the placing of Sewer and Refuse Billing and Delinquent Sewer and Refuse Fees on the Tax Roll for Fiscal Year 1996-97. b. Consideration and Action to Adopt a Resolution for inclusion in the 1996/97 State Tax Revenue Anticipation Financing Plan (TRANS). Recommendation: Adopt the Resolution and Direct the Finance Committee to Evaluate, Monitor and Participate in the 1996-97 Program. C. Appointment for an Alternate Councilmember to WRCOG. (COUNCIL) d. Lease Agreement with Pacific Bell Mobile Services for Personal Communications Services Antenna at 550 East Sixth Street. (PLNG) Recommendation: Approve the Lease Agreement with Pacific Bell Mobile Services and authorize the Mayor to execute the Agreement. e. City of Beaumont Fourth of July Celebration. (PD) Recommendation: Approve authorization by staff to contract with Pyro Spectaculars for the fireworks for the 4th of July,1996. f. Approval of Final Map for Tract No. 23570 - Kenneth Cokeley. (ECDEV) Recommendation: Approve Final Map for Tract No. 23570. g. Approval of License Agreement with Southern Pacific Transportation Company to Construct and Maintain Western Trunk Sewer in Viele Avenue.(ECDEV) Recommendation: Approval of License Agreement with Southern Pacific Transportation Company to Construct and Maintain Western Trunk Sewer in Viele Avenue. h. Approval of State -Local Entity Master Agreement and Program Supplement Agreement with the State of California Department of Transportation for Cycle 6 (1995-1996) State -Local Transportation Partnership Program. (ECDEV) Recommendation: Approve State -Local Entity Master Agreement and Program Supplement Agreement with the State of California Department of Transportation for Cycle 6 (1995-1996). i. Resolution of the City Council of the City of Beaumont Acting as the Legislative City Council Agenda Page 3 Body of Community Facilities District No. 93-1. (ECDEV) Recommendation: Approve Resolution of the City Council Acting as the Legislative Body of Communitiy Facilities District No. 93-1. j. An Ordinance of the City Council of the City of Beaumont, California Authorizing the Execution and Delivery of an Installment Sale Agreement at its first meeting. (ECDEV) Recommendation: Ordinance Authorizing the Execution and Delivery of an Installment Sale Agreement to be read by title only. City Manager Kapanicas to read Ordinance by title only. Recommendation: Approve Ordinance Authorizing the Execution and Delivery of an Installment Sale Agreement at its first reading. k. A Resolution of the City Council of the City of Beaumont Declaring its Intent to Require Payment of Certain Water Facilities Fees. (ECDEV) Recommendation: Approve Resolution of the City Council Declaring its Intent to Require Payment of Certain Water Facilities Fees. 1. Resolution of the City Council of the City of Beaumont making Certain Findings and Determinations as to the Benefit to the Redevelopment Project Area of Undertaking Certain Improvements Outside of the Redevelopment Project Area. ,Recommendation: Approve Resolution of the City Council making Certain Findings and Determinations as to the Benefit to the Redevelopment Project Area of Undertaking Certain Improvements Outside of the Redevelopment Project Area. 3. CITY MANAGER REPORTS: (Verbal Reports) a. Status Report on EYES Program. (CM) b. Financial Reports for April, 1996. 4. CLOSED SESSION: a. Discussion with counsel concerning ongoing litigation pursuant to Government Code Section 54956.9(a). (Miramontes, et al. vs. Beaumont) *Redevelopment Agency Meeting to be held immediately following the City Council Meeting. STAFF REPORT TO: Mayor and Members of the City Council FROM: City Manager DATE: May 6, 1996 SUBJECT: Consideration and Action to Place Sewer and Refuse Billing and Delinquent Sewer and Refuse Billing on the 1996/97 County Tax Roll. ****************************************************************************** Background: In an attempt to better serve our sewer and refuse customers, while controlling costs, a plan has been developed to place the residential sewer and refuse billing on the County annual tax roll. This will reduce current problems with delinquent payments, while improving the sewer fund cash flow, and reduce the costs associated with preparing bills, mailing and associated costs. The plan is to place all future residential charges starting July, 1996, on the County tax roll for fiscal year 1996/97. A preliminary calendar is as follows: Current Billing Practices: A bill is sent bi-monthly, payable one month later. About July 10 Last regular billing mailed, payable in August. New Tax Roll Billing Actions: All new charges will be placed on the tax roll, starting July 1. July 8 Adopt Resolutions for placing annual billing and delinquent accounts on the County tax roll for levy and collection. About August 1 Prepare and have available a letter that property owners can use to notify their impound companies of the changes to the method for billing sewer and refuse. Supply local real estate and escrow firms with a copy of the letter. By August 10 Send a list of charges to be placed on the tax roll to the County. About September 1 Deadline to make any changes to tax roll (additions or deletions for delinquencies) About October 1 Customer will receive a tax bill from the County, that includes their sewer and refuse billing for the year. By December 10 Customer pays taxes, including one-half of annual sewer and refuse bill. About January 1 County sends payments received on sewer and refuse account. By April 10 Customer pays taxes, including second half of sewer and refuse bill. About May 1 County sends payments received on sewer and refuse account. About July 1 County sends remainder of sewer and refuse amounts, placed on the tax roll, but not paid by the customer Item#: _6z-, Analysis: Staff recommends that all residential sewer and refuse customers be placed on the tax roll for collection. For this year we will also need to put current delinquencies, estimated to be about $250,000 on the tax roll. The need to bill delinquent residential sewer and refuse in the future will be eliminated, once current delinquencies are eliminated. Additionally, staff requests that the appropriate steps be taken to collect a refuse fee on all property noted as "RI" or "Developed" on the County tax roll. This will allow the proper allocation of costs in meeting the State required mandatory refuse and solid waste reduction programs under AB 939 Sewer will continue to be charged to all residential customers that are connected to the system. Fiscal Impact: Reduction in billing expenses and improved collection of funds. Recommendation: Staff recommends that Council direct that staff takes the necessary steps to place all residential sewer and refuse billing on the 1996/97 County tax roll for levy and collection, and that all developed residential property be required to pay for refuse service. Respectfully Submitted; Alan C. Kapanicas, City Manager Item#: 2 C. Consideration and action to Adopt the Annual Investment Policies. d. Rejection of Claim by Krauss. e. Set the Second Council Meeting for May 20, 1996, to Replace Meeting of May 27th (Memorial Day). On motion by Councilmember Westcot, seconded by Mayor Pro Tern Berg to approve the Consent Calendar as presented. All in favor, motion carried 5-0. 2. ACTION ITEMS: a. Considered at this time was action to place the Sewer and Refuse Billing and Delinquent Sewer and Refuse Fees on the 1996-97 Tax Roll. City Manager Kapanicas presented the staff report, a copy of which is on file in the City Clerk's Office. On motion by Councilmember Westcot, seconded by Councilmember Zeller, to approve the placing of the Sewer and Refuse Billing and Delinquent Sewer and Refuse Fees on the 1996-97 Tax Roll. All in favor, motion carried 5-0. b. Considered at this time was action to Adopt a Resolution for inclusion 1996-97 State Tax Revenue Anticipation Financing Plan. City Manager Kapanicas presented the staff report, a copy of which is on file in the City Clerk's Office. On motion by Mayor Pro Tem Berg, seconded by Councilmember Parrott, to adopt a Resolution for inclusion in the 1996-97 State Tax Revenue Anticipation Financing Plan. All in favor, motion carried 5-0. C. Considered at this time was an Appointment for an Alternate Councilmember to WRCOG. Mayor Leja then appointed Tony Westcot as an alternate Councilmember to WRCOG and that the City Clerk send the appropriate information to WRCOG. d. Considered at this time was a Lease Agreement with Pacific Bell Mobile Services for Personal Communications Services Antenna at 550 East Sixth Street. Planning Director Egger presented the staff report, a copy of which is on file in the City Clerk's Office. DuffArmstrono. representing PacBell with SPA. Jack Anderson 2955 Redhill Avenue. Costa Mesa, addressed the Council outlining the structural integrity of the mounting and stating it would withstand a 90 to 110