HomeMy Public PortalAbout04-03-2018 Strategic Planning Agenda and Packet675$7(*,&3/$11,1*
7XHVGD\$SULO
30
3/$,1),(/'/$:(1)25&(0(17&(17(5
6&2,/3/86'5,9(
3/$,1),(/',/
$JHQGD
$ &$//7225'(5
% 38%/,&&200(176
& ,1)250$/',6&866,21:,7+7+(9,//$*(%2$5'$1'9,//$*(67$))
5(*$5',1*&20081,7<:,'(675$7(*,&3/$11,1*
&'RFXPHQWVIRU5HYLHZ
6WUDWHJLF3ODQXSGDWHG0DUFK
6WUDWHJLF3ODQ&RPSOHWHG,WHPVXSGDWHG0DUFK
' $'-28510(17
127( 7+(0((7,1*7,0(,6 30$77+(3/$,1),(/'/$:
(1)25&(0(17&(17(5
1
675$7(*,&3/$11,1*$JHQGD,WHP
5HSRUW
$JHQGD,WHP1R
6XEPLWWHGE\ 0LFKHOOH*LEDV
6XEPLWWLQJ'HSDUWPHQW $GPLQLVWUDWLRQ'HSDUWPHQW
0HHWLQJ'DWH $SULO
68%-(&7
'RFXPHQWVIRU5HYLHZ
5HFRPPHQGDWLRQ
$77$&+0(176
6WUDWHJLF3ODQXSGDWHG0DUFK
6WUDWHJLF3ODQ&RPSOHWHG,WHPVXSGDWHG0DUFK
2
New updates are noted in red. Page | 1
Village of Plainfield Strategic Plan 2021
Action Item Update
March 27, 2018
Transportation, Traffic, & Infrastructure Action Items
Action Item: Continue to foster regular project design and implementation plans in conjunction with
other agencies in our region.
Goals and Objectives for 2017-18
Participate in quarterly meetings with representatives from neighboring communities and discuss short-term
and long-term transportation planning. Discuss regional transportation challenges with representatives from
the Illinois Department of Transportation (IDOT), the Will County Department of Transportation, and the
Kendall County Department of Transportation.
Project Summary and History
Three major highways converge within our community (Route 59, Route 30, and Route 126); reducing traffic
congestion continues to be a challenge that requires coordination with other jurisdictions. The Village has
adopted a comprehensive transportation improvement plan that has been shared with the other jurisdictions in
our region.
The Village has been actively involved with Will County as they develop a regional transportation improvement
plan. This plan, commonly known as “Will Connects 2040,” is anticipated to address our future needs to
improve, expand, and/or extend our major highways within our community. The Village has submitted a copy of
our current transportation plan to Will County as the Plainfield plan will be utilized during the development of
the “Will Connects 2040” study. This engineering study will also be submitted to IDOT once completed.
On May 17, 2017, the Village hosted an open house for the Will County Freight Plan and residents were able to
provide input. Will County and the Will County Center for Economic Development (CED) initiated this study that
is intended to provide strategies and goals to guide freight policies, programs, projects, and investments
throughout the county.
The Will County Freight Plan was completed and published in September of 2017. This document confirms that
our region has experienced an unprecedented amount of growth as it relates to the freight industry. The
increased truck traffic within our community adds to the total vehicular traffic causing additional congestion.
Our goal is to work with the County, State, and Federal authorities to forward transportation improvements
that improve safety and reduce traffic congestion for our residents.
3
New updates are noted in red. Page | 2
Action Item: Formulate a “Complete Streets” Plan that allows for comfortable and safe pedestrian
and bike connections.
Goals and Objectives for 2017-18
Complete a traffic calming study along Meadow Lane in the Liberty Grove Subdivision. We anticipate that the
temporary delineators will be utilized to simulate various traffic calming configurations. Public outreach will be
an important part of this process. Once this study is completed, the related data will be presented to the Village
Board for discussion.
Project Summary and History
The residents, Village Board, Staff, and Teska Associates, Inc. have worked together to create a Complete
Streets Policy that includes examples of improvements that could be utilized within our community. This policy
was adopted by the Village Board.
In an effort to initiate this plan, on June 24, 2015, the Village facilitated a meeting with residents that live along
Meadow Lane, just south of 127th Street. The purpose of this meeting was to outline plans for the installation of
temporary traffic calming measures along Meadow Lane. On August 13, the Village installed traffic delineators
at the intersection of Pastoral/Meadow (establishing a traffic circle) and Pavilion/Meadow (establishing
intersection curb extensions). Additional pavement marking indicating “25 MPH SLOW” was also completed
along Meadow Lane. Public comments have been recorded and the traffic study has been completed. All of the
temporary traffic calming delineators were removed in September 2015.
At the December 14, 2015 Committee of the Whole Workshop, Staff provided an overview of the traffic study
data that was collected in the area with the temporary traffic calming measures. The study indicated that the
average vehicle traveled 3-5 miles slower when the calming measures were installed. Additionally, most
vehicles traveled at speeds between 25 and 30 miles per hour and excessive speeding did not appear to be an
issue within this area.
Based on the feedback that we received from residents within the northern section of Meadow and comments
made at the Workshop, funds were not budgeted for permanent traffic calming measures within this section of
roadway. However, the need for continued study of the southern section of Meadow was expressed.
In 2018, Staff is planning on installing temporary delineators along Meadow Lane in the Liberty Grove
Subdivision. These delineators will simulate various traffic calming configurations. A traffic study will be
completed before, during, and after the delineators are installed. Public outreach will be conducted before this
project is started and after the final study is completed.
Action Item: Create transportation alternatives by advocating and participating in the construction
of new pedestrian sidewalks and bicycle pathways.
Goals and Objectives for 2017-18
Update the existing “Bicycle, Pedestrian, and Transit Improvement Plan” exhibit to reflect projects that have
been completed and identify gaps within our pathway network that need to be addressed. Work closely with
the Park District, Forest Preserve District, Will County, Kendall County, and the State supporting the
construction of new pathways. 4
New updates are noted in red. Page | 3
Project Summary and History
In 2013, the Village Board adopted a comprehensive transportation plan that addresses the need to
interconnect key community facilities, commercial centers, subdivisions, and the river trail bicycle pathway
system. Since the adoption of this plan, the Village has completed several projects and partnered with other
agencies to assist in expanding our pathway network. The State completed the installation of over a mile of new
sidewalk and bike pathway as part of the reconstruction of Route 30. The Village worked with the Park District
to support the expansion of the river trail system and the construction of a new pedestrian bridge that spans
the DuPage River.
The Forest Preserve District has shared plans to convert the old Normantown roadway into a paved trail that
will facilitate an interconnection with the Naperville pathway system this summer.
In late 2016, the Village developed design plans and awarded a contract for the installation of pedestrian
improvements at the intersection of 127th Street and 248th Avenue. This project also includes the construction
of a new path along 127th Street west of Route 59. This project was completed in 2017.
Staff has been working closely with IDOT in an effort to develop design plans and receive the necessary
approvals to install pedestrian improvements at the intersection of 143rd Street and Van Dyke Road. This
project is currently under consideration.
During the April 10, 2017 Committee of the Whole Workshop, the Village Board reviewed a proposed plan for
the construction of a two mile long paved pedestrian trail system that would connect the southwestern section
of our community with our downtown core. This trail would generally be located near the DuPage River. While
the developer of the Springbank Subdivision has indicated that they will fund the construction of this
improvement, coordination between the Village, the Plainfield Park District, and Plainfield Township will be
required to secure the necessary easements, approvals, and permits for this project.
On November 20, 2017, the Village entered into an intergovernmental agreement with the Plainfield Park
District to help facilitate the construction of the Springbank River Trail. This proposed paved pathway is planned
to extend from the Springbank Development north to the existing trail system near Fort Beggs Drive and the
Riverfront Property.
In April, there will be a Committee of the Whole Workshop to discuss and determine pathway priorities.
Action Item: Continue involvement in the I-55 Interchange Expansion Design.
Goals and Objectives for 2017-18
Continue actively working with IDOT, Bolingbrook, Romeoville, and the Community Advisory Group (CAG)
regarding potential options for the expansion of the I-55 Interchanges at Route 126 and at Airport/Lockport
Street. Continue to advocate options that ultimately support the well-being of our residents. (Project #33 on
the Village Transportation Plan High Priority Roadway Projects list.)
Project Summary and History
The Village has been working with IDOT, Bolingbrook, Romeoville, and the Community Advisory Group (CAG)
regarding the potential expansion of the I-55 Interchanges at Route 126 and at Airport/Lockport Street. V3 5
New updates are noted in red. Page | 4
Engineering developed several designs based on input provided by each agency that has jurisdiction over these
projects. V3 Engineering has been directed to complete the Phase 1 Design for the project.
On October 3, 2014, IDOT hosted a meeting with representatives of Romeoville, Bolingbrook, and Plainfield and
we collectively reviewed five possible options for the expansion of the I-55 Interchange at Route 126. IDOT
expressed concerns related to the project’s ability to gain environmental clearances for most of the proposed
configurations. IDOT encouraged the group to create plans that avoid the wetlands. V3 will create updated
options based on IDOT’s comments.
On July 1, 2015, the Village participated in a NEPA (National Environmental Policy Act) 404 Merger Meeting in
Chicago. At the meeting, the State and Federal Environmental Agencies provided “concurrence” regarding two
alternatives for a future interchange at I-55 and Lockport Street and three alternatives for an expanded full
interchange at I-55 and Route 126. V3 will now start on the Phase 1 Engineering Design work.
On December 11, 2015, IDOT hosted a joint meeting with representatives from Bolingbrook, Romeoville, and
Plainfield. At the meeting, projected traffic volumes for each interchange alternative were reviewed and
discussed. While IDOT forwarded the idea of connecting the Route 126 Interchange to Budler Road, Romeoville
was not in favor of this proposal. It was also mentioned that the Lockport Street Bypass could be reconfigured,
or eliminated, to save money but we insisted that this bypass must be completed if the Airport Road
Interchange is to be constructed. IDOT expressed some general concerns regarding funding availability for both
interchanges. V3 Engineering updated the possible interchange options based on comments made at this
meeting.
On June 22, 2016, the Village participated in a NEPA (National Environmental Policy Act) 404 Merger Meeting in
Chicago. At the meeting, the State and Federal Environmental Agencies were provided an update regarding two
alternatives for a future interchange at I-55 and Lockport Street and three alternatives for an expanded full
interchange at I-55 and Route 126. Some of the agency members expressed concerns related to the negative
impact that will occur to the existing wetlands near Route 126. V3 has addressed these questions.
On September 7, 2016, the Village participated in a National Environmental Policy Act (NEPA) 404 Merger
Meeting in Chicago. At the meeting, all of the agencies expressed concurrence with three proposed plans at the
Route 126 location and two proposed plans for the Lockport Street location.
The new Intergovernmental Agreement was approved by the Village Board on May 15, 2017. This agreement
authorizes the additional funding needed to complete the Phase 1 Engineering Study and Report.
Action Item: Work closely with IDOT to support the expansion of the existing Route 30 & I-55 ramps
and the reconstruction and expansion of the Route 30 turn lanes. COMPLETED
Goals and Objectives for 2017-18
This project is substantially complete. However, the new traffic signals will not be fully integrated with the other
Route 30 signals until the reconstruction of Route 30, north of the interchange, is completed. The Village will
continue to work with IDOT to integrate both projects and ultimately reduce traffic congestion in this area.
6
New updates are noted in red. Page | 5
Project Summary and History
The construction of this $2.6M improvement project started during the summer of 2014 and it was completed
in the fall of 2015.
Once the new traffic signals are installed and fully operational along Route 30, Staff will work with IDOT to
optimize the signal timing within this corridor in an effort to reduce traffic congestion. This work was completed
in late 2017.
Action Item: Work closely with IDOT to support the utility upgrades, reconstruction, and expansion
of Route 30 from Route 59 to I-55.
Goals and Objectives for 2017-18
Work closely with IDOT and “D” Construction regarding the replacement of outdated water and sanitary sewer
mains, stormwater upgrades, roadway reconstruction/expansion, traffic signal upgrades, and the installation of
new pedestrian accommodations along Route 30. Achieve project completion by the summer of 2017. (Project
#39 on the Village Transportation Plan High Priority Roadway Projects list.)
Project Summary and History
In March 2015, IDOT awarded a $21M contract for the reconstruction and expansion of Route 30. A new 5-lane
section will be constructed between I-55 and Renwick Road and a 3-lane section will be constructed from
Renwick Road to Route 59. New pedestrian walkways and transportation safety improvements will be provided
within this corridor. These improvements are consistent with the Village’s Strategic and Transportation Plans.
During several stages of construction, traffic patterns will change causing added congestion within this area. In
2015, the utility companies completed the relocation of their facilities to make way for an improved drainage
system and a wider roadway.
Before this project started, the Village Board expressed concerns to IDOT regarding cut-through traffic that may
impact the residents that live along McClellan and along the roadways that feed into the Lily Cache and
Frontage Roadway networks. While IDOT has indicated that they will provide additional signage and message
boards outside of the construction zone to deter motorists from utilizing Village roadways, the Village Board
will continue to be mindful of the concerns expressed by our residents and provide remedies as needed.
Concerns related to cut-through traffic have been addressed on an individual basis. Proper detour signage has
been provided and enforcement regarding truck traffic/weight limits on Renwick Road continues to be
addressed.
During the summer of 2015, D Construction worked diligently on this project. All of the utility
relocation/replacement work on the north end of the project limits has been completed. This work included the
replacement of the Village’s 100-year-old water and sewer mains within the project limits. The roadway,
between Route 59 and Renwick, was closed in July and all of the old pavement was removed. The contractor
completed the installation of the water, sanitary sewer, storm sewer, and new concrete pavement between
Route 59 and Renwick Road. This section of roadway was reopened to traffic in November 2015.
During the spring/summer of 2016, the water and sewer main replacement work was completed within the
south half of the project limits. This work included the installation of a new water and sanitary sewer main that 7
New updates are noted in red. Page | 6
will provide service and support the future development of the Boulevard property. All of the new storm sewer
mains have been installed. Most of the concrete pavement has been installed.
During the fall/winter of 2016, the installation of the concrete pavement was completed. Most of the pathway
and sidewalk installation was completed by the end of 2016.
This project is substantially complete. The contractor still has to complete the punch list.
Action Item: 127th Street Reconstruction from Heggs Road to Route 30.
Goals and Objectives for 2017-18
Complete the final design work for the reconstruction of this roadway. Receive all required permits and
approvals from outside agencies. Work closely with the other utility companies to insure the proper relocation
of utility lines that will be in conflict with proposed roadway improvements. Seek bids for construction and
award a contract for this project. Achieve substantial completion of this project by the summer of 2017 and
final completion by the end of 2017.
Project Summary and History
This section of roadway is an old rural cross section with deep ditches for drainage and it has an outdated storm
sewer structure that conveys water that travels along the Norman Drain. This section also lacks streetlights and
pedestrian walkways.
In March 2015, the Village Board directed Baxter & Woodman to start the Phase 1 and Phase 2 Engineering
Design work for this project. The proposed improvements will include a new bridge over the Norman Drain,
storm sewer improvements with changes to the ditch elevations, an expanded roadway with curb and gutter,
streetlights, and pedestrian walkways. The Village was successful in obtaining approval for a $2M STP Grant for
the reconstruction of this roadway.
The Village participated in several design progress meetings with Baxter and Woodman. On May 12, 2015, the
Village presented this project to representatives of the Federal Highway Administration and IDOT. Both
organizations expressed support for the project and concurrence regarding the $2M Federal Grant.
On November 18, 2015, the Village held a public meeting to solicit feedback from residents regarding this
project. We are pleased that most of the comments expressed support for the project; we also addressed the
suggestions and concerns forwarded by our residents. All of the comments were forwarded to IDOT and the
Federal Highway Administration.
On February 1, 2016, the Village participated in a project update meeting with IDOT and the Federal Highway
Administration. Both agencies expressed continued support for this project.
On July 29, 2016, IDOT facilitated a bid opening for the Village and eight contractors submitted proposals for
the reconstruction of 127th Street. The low bidder, D Construction, submitted a total bid price of $2,673,073.13
for the project. Once the $2M Federal Grant is utilized, the Village’s share of the construction costs will be
$673K.
8
New updates are noted in red. Page | 7
During the fall of 2016, D Construction closed a section of the roadway with plans to complete the installation
of a new bridge before winter. During the excavation process, two large AT&T fiber-optic cables were
discovered causing a delay in bridge construction because the lines required relocation. D Construction
continued to work in other areas as they installed most of the new storm sewer lines. The roadway was then
reopened for the 2016-17 winter season.
In April 2017, D Construction resumed construction. They have completed the excavation and installation of the
new concrete foundation and the base slab of the bridge. The old pavement has also been excavated and
removed from the site as they prepare to install the gravel roadway base.
During the summer of 2017, the contractor completed the installation of the new sidewalk, bikepath, and street
lighting. The new curb and pavement were also installed. The new roadway reopened to traffic in September of
2017.
This project is near completion with the exception of a few punch list items.
Action Item: 119th Street/Route 30 - New Traffic Signal Installation.
Goals and Objectives for 2017-18
Work closely with IDOT to help facilitate the reconstruction of the intersection, installation of new turn lanes,
and the installation of a new traffic signal at this location.
Project Summary and History
In 2014, IDOT hosted a meeting with the Village where they provided plans for the installation of new turn lanes
and a traffic signal at 119th Street and Route 30. IDOT expressed that this intersection is in need of
improvement as several traffic accidents have occurred at this location. It was conveyed that federal funding
will be utilized to complete this project and that IDOT is seeking general support from all local agencies
regarding this improvement. The Village supports this project as it provides a needed traffic safety
improvement.
On November 2, 2015, the Village Board authorized the funding of the Emergency Vehicle Preemption (EVP)
equipment for this traffic signal. This equipment will allow Police and Fire Department Personnel to control the
signal during an emergency.
In 2016, IDOT completed required property acquisition and final design drawings.
On April 28, 2017, IDOT opened bids for this project and awarded a contract for construction. During the winter
of 2017, the utility lines were relocated.
The reconstruction and expansion of this intersection is anticipated to occur during the summer of 2018. The
installation of the new traffic signals is also anticipated to occur by the end of 2018.
9
New updates are noted in red. Page | 8
Action Item: Renwick Road Design - Drauden Road to Route 59.
Goals and Objectives for 2017-18
Complete the Phase 1 Engineering Design work for the future reconstruction and expansion of this roadway.
Work with the Plainfield Park District and the Plainfield Township Highway Department regarding the
development of design plans that include the reconstruction of the roadway and the installation of pedestrian
pathways. (Project #32 on the Village Transportation Plan High Priority Roadway Projects list.)
Project Summary and History
The Village directed Baxter & Woodman, Inc. to complete the Phase 1 Engineering Design work for the future
reconstruction and expansion of this roadway. In early 2015, Staff met with representatives of the Plainfield
Park District and the Plainfield Township Highway Department and plans for the reconstruction of this roadway
were discussed. The installation of new pedestrian walkways and streetlights were also discussed. Both
agencies have expressed support for the project. The Village was also successful in obtaining approval of a
$1.7M STP Grant to be utilized for the future reconstruction of this roadway.
In 2016, the Village facilitated several meetings with the Plainfield Park District and the Plainfield Township
Highway Commissioner where we exchanged ideas regarding the design of the roadway and how to improve
pedestrian access along this corridor.
Additional data was collected and traffic studies were completed in late 2016.
The Village conducted a Public Information Meeting on October 25, 2017. Approximately 35 people attended
the meeting including the Plainfield Township Highway Commissioner. Project exhibits were displayed and Staff
answered questions related to the proposed improvements. All public comments will be included within the
Project Development Report which will be reviewed by IDOT as part of the approval process.
The final design plans are anticipated to be completed in 2018 and construction is expected to occur in 2019.
Action Item: Plainfield-Naperville Road/Route 59 Intersection Improvements. COMPLETED
Goals and Objectives for 2017-18
Request that IDOT “refresh” the pavement markings within this intersection and install additional signage as
needed. Request that IDOT evaluate/study the operation of this intersection and provide recommendations
that improve operations.
Project Summary and History
Motorists have expressed traffic congestion concerns at this intersection when traffic volumes are high, during
rush hour, and/or when trains temporarily block the railway crossing just east of this intersection. The Village’s
concerns, regarding the operation of this intersection, have been forwarded to IDOT. While an IDOT certified
contractor has checked the cycle timing of the traffic signal, this intersection will need to be reevaluated after
Route 30 north is reopened. Additional signage and pavement marking is also under consideration by IDOT.
In late 2016, IDOT refreshed the pavement marking at this location. 10
New updates are noted in red. Page | 9
Action Item: 143rd Street Extension – Phase 2 Design, Funding, & Construction.
Goals and Objectives for 2017-18
Work diligently with the Federal Highway Administration, the Illinois Department of Transportation, the Will
County Governmental League, and CMT (the Village’s consultant) to complete the final design for this project.
Develop/approve an agreement with ComEd for the utilization of this corridor. Secure federal support and
funding for this project. (Project #20 on the Village Transportation Plan High Priority Roadway Projects list.)
Project Summary and History
In December 2014, IDOT provided a letter indicating that the Phase 1 Design Report has been approved. This
letter also indicated that the Village will need to receive a formal commitment from ComEd during the Phase 2
Design process. Staff will begin working with IDOT’s Bureau of Land Acquisition in 2015. Staff met with ComEd
representatives in February 2015 and discussed the roadway design and how this improvement could coexist
with current and future transmission lines. A follow-up meeting is scheduled to occur in the summer of 2015.
On July 20, 2015, the Village Board approved a Phase 2 engineering design contract with Crawford, Murphy &
Tilly, Inc. (CMT). As part of this contract, the final design plans and bidding documents will be completed.
On February 1, 2016, the Village Board approved a professional services agreement with Chambers, Conlon &
Hartwell, LLC (CC&H) in an effort to help the Village navigate the new Federal Transportation Bill and assemble
a TIGER grant application for this project. CC&H has provided updates on a weekly basis and CMT will provide
technical support during the grant application process.
In April 2016, the Village submitted formal applications to the U.S. Department of Transportation for grant
funding under the Transportation Investment Generating Economic Recovery (TIGER) Program and the
Fostering Advancements in Shipping and Transportation for Long-Term Advancement of National Efficiencies
(FASTLANE) Program. The Village was able to garner several letters of support for this project.
On October 31, 2016, Mayor Collins and Staff participated in a meeting with representatives of the U.S.
Department of Transportation (DOT) in Washington D.C. This meeting was organized by CC&H. At this meeting
we were informed that our TIGER and FASTLANE Grant applications were well received and the Department
classified our project as “Highly Recommended.” Both grant applications were forwarded to the U.S. DOT
Secretary for consideration. While our grant requests were not approved during this round of funding, we were
encouraged to reapply in the future as the Department viewed our project as providing an important regional
benefit once constructed. Mayor Collins also met with several staff members, who work directly with our
elected officials in Washington, to promote the 143rd Street Project.
On October 16, 2017, the Village submitted a grant application under the TIGER Program and on November 1,
2017, the Village also submitted a grant application under the INFRA Program.
We were recently notified that the Village did not receive the TIGER Grant; we expect to hear this summer
whether or not the Village will be awarded the INFRA Grant. The Board also recently approved the submission
of a freight-friendly grant application.
11
New updates are noted in red. Page | 10
Action Item: Canadian National (CN) Railway - Reduce Traffic Congestion and Improve Safety.
Goals and Objectives for 2017-18
Continue to communicate our concerns to CN as to how railway movement impacts vehicular congestion.
Develop a long-term plan for the funding and construction of new grade separated crossings within our
community.
Project Summary and History
The Village Board has publicly expressed concerns regarding the increased number of trains, length of time that
trains are stopped thus blocking roadway crossings, the location of parked trains, and safety of train operations.
Staff facilitated a meeting with CN representatives in December 2014 and again in April 2015 regarding the
Village Board’s concerns.
On September 15, 2015, the Village hosted a meeting with Canadian National where they agreed to provide
improvements to their instrumentation equipment along the railways south of our community.
In December 2015, Canadian National relocated instrumentation equipment (the hot wheel detector) from
Renwick Road to a new location south of the area that will reduce the likelihood of trains stopping and blocking
intersections within Plainfield. The City of Crest Hill and Canadian National worked with the Village to find the
best solution for the region.
Action Item: Work with the City of Joliet and Plainfield Township to install railway crossing
improvements and to submit an application to the Federal Railroad Administration (FRA) for a
“quiet zone” designation along the Canadian National south spur line.
Goals and Objectives for 2017-18
Assist the Plainfield Township Highway Department with the installation of delineators along the centerline of
Renwick Road near the railway crossing. Install delineators along the centerline of Drauden Road near the
railway crossing. Complete and submit an updated application to the FRA for a quiet zone designation for the
Renwick and Drauden Road crossings. Support Joliet’s application for a quiet zone designation at the Caton
Farm Road crossing.
Project Summary and History
Several years ago, the Village facilitated roadway improvements that prevent vehicles from driving around
activated railroad crossing gates at most of the roadway locations that intersect Canadian National’s main rail
line that extends through Plainfield. After this roadway work was completed, the Village submitted an
application to the Federal Railroad Administration (FRA) seeking a quiet zone designation along the main rail
line. This request was approved.
As the construction of new homes continues to occur in the southern region of our community, a growing
number of residents have expressed concerns about the noise created by train horns along Canadian National’s
south spur line. While Staff has completed a preliminary application for the quiet zone designation within this 12
New updates are noted in red. Page | 11
region, the installation of additional delineators will increase the likelihood that our request will be approved by
the FRA.
On December 5, 2016, Staff organized a meeting with representatives of IDOT, the FRA, the ICC, Canadian
National, Joliet, and Plainfield Township. During the meeting, we reviewed the draft application and discussed
the Village’s request for the Quiet Zone designation along the south spur. We were informed that an updated
traffic study was required for all crossing locations and the Lockport Street crossing must be included in the
Village’s application.
On February 1, 2017, the Village submitted an updated application to the FRA. The required legal notices were
published and no negative comments were received during the 60 day comment period. We anticipate that the
FRA will respond, by the end of summer, with recommendations for safety improvements before final approval
is considered.
On January 8, 2018, the Village received comments from IDOT regarding our request to install delinators along
Lockport Street and restrict access at Countryman Drive. The Village responded to these comments on January
18 and we are currently seeking final approval from IDOT.
In February of 2018, we were notified that the Federal Railway Administration, in Washington D.C., is currently
reviewing the Village’s request for the Quiet Zone designation.
Action Item: Lockport Street Traffic Calming.
Goals and Objectives for 2017-18
Work with IDOT to get final design approval for the decorative “mast arm” that will direct truck traffic away
from the downtown. Request bids and complete the installation of this sign and related pavement marking.
Project Summary and History
Staff is working on options for traffic calming. The Traffic Committee has reviewed several options and they
have recommended that a decorative “mast arm” be installed over Lockport Street, near Countryman Drive,
displaying signs that direct truck traffic away from our historic downtown. Supplemental pavement marking is
also recommended to support this effort.
All of the design drawings and specifications have been submitted to IDOT. Staff met with IDOT in January 2015
regarding the project permit.
IDOT has approved the “mast arm” design plans and pavement marking along Lockport Street in 2017.
This project was bid in 2017 and the installation of the base has occurred. The installation of the sign is to occur
during the spring of 2018.
13
New updates are noted in red. Page | 12
Action Item: Improve parking access for people visiting our downtown businesses and restaurants.
Goals and Objectives for 2017-18
Conduct a comprehensive survey identifying how many parking spaces are utilized during various days and
times of the week. Complete a report regarding the data collected from this survey and develop cost estimates
for future improvements.
Project Summary and History
In 2013, the Village partnered with the Library and facilitated the reconstruction and interconnection of two
outdated parking lots. The north Des Plaines Street parking lot was also expanded at that time. This project
yielded a total of 186 public parking spaces. New lighting was also installed at all of the parking lots to improve
walkability during the evening hours. While this project has improved parking access, some business owners
have expressed the desire for additional public parking spaces in/near our downtown.
On August 1, 2016, the Village Board directed Baxter & Woodman Engineering to complete a comprehensive
study of parking space utilization and to develop concepts and cost estimates for the construction of additional
parking spaces near downtown.
During the summer of 2016, Baxter & Woodman conducted a study of the number of parked vehicles and
vacant parking spaces during a seven day period at various times of the day. This study confirmed that while
vacant spaces could be found during any day of the week, people prefer to park as close to Lockport Street as
possible.
Baxter & Woodman also developed several concept plans to add new parking spaces downtown. The concept of
expanding the North Des Plaines Street Parking Lot was created as part of this study. The final design plans for
this project were completed in May of 2017.
One of the conclusions and recommendations of the Baxter & Woodman study was that the public may not be
aware of all of the off-street parking options and there are opportunities to enhance directional parking signage
to address this issue. For example, the Illinois Street Parking Lot had spaces available even at peak times of
parking demand. Staff will continue working on potential signage improvements to enhance public awareness
of the existing parking options.
On June 19, 2017, the Village Board approved a construction contract to expand parking on North Des Plaines
Street including the expansion of the North Des Plaines Street Parking Lot and the installation of additional
parking spaces along DesPlaines Street, just north of Lockport Street.
During the summer and fall of 2017, thirty-five new parking spaces were constructed near/along Des Plaines
Street. New streetscape, landscaping, and LED lighting were also installed as part of this improvement.
14
New updates are noted in red. Page | 13
Action Item: Support current Pace services, investigate options for expansion of public
transportation/Pace service, and work with Pace on relocating the existing Park-n-Ride.
Goals and Objectives for 2017-18
Work with Pace to find a location for a permanent Pace Park-n-Ride. Once a location has been selected, work
on design plans for the parking lot. Secure funding and complete the construction of this needed improvement.
Project Summary and History
The Village has worked with Pace to support and expand the I-55 Bus on Shoulder service. The service has
expanded numerous times since it began in 2009. The growth has created the need to relocate the commuter
Park-n-Ride located near/at the Village Hall. Pace continues to work on long-term options for the parking lot.
In August of 2017, Pace added additional service runs to the city due to overcrowding on the buses. Staff
continues to work with Pace on long-term commuter parking lot options. In the interim, Pace is working to
relocate one of the bus lines to another site.
In 2017, Pace negotiated a deal with Larry’s Diner to utilize parking at the diner for Pace commuters.
Commuters now have access to approximately 70 more parking spaces. This has helped alleviate the parking
situation at and around the Village Hall. However, anticipating an uptick in ridership, the Village and Pace
continue to work on additional short- and long-term parking options for commuters.
After participating in several meetings with PACE during 2016 and early 2017, the Village drafted an
intergovernmental agreement (IGA) whereby the Village agreed to design and construct a new 600 space
parking lot and PACE will pay the related design and construction costs. Based on this understanding, the IGA
was approved by the Village Board on January 9, 2017 and by PACE on February 8, 2017.
On October 23, 2017, the Village Board authorized Austin Tyler Construction Company to complete $4.8M of
improvements including the construction of a 600 space parking lot, a wash room/waiting room facility, a new
access roadway, and new traffic signals at Van Dyke Road. All costs will be paid by PACE.
December 2017 - Mass earthwork operations for the site began as the contractor removed the topsoil and
began excavating the stormwater detention basin.
February 2018 - The storm sewers were installed.
March 2018 - The contractor completed the installation of the water mains and sanitary sewers. Most of the
underground utility installation work has been completed.
The parking lot will be completed during the summer of 2018 and the building will be completed and opened in
the fall.
15
New updates are noted in red. Page | 14
Action Item: Public-Private Partnership (Village transportation-related property)
Goals and Objectives for 2017-18
Evaluate potential opportunities for a public-private partnership (P3) to develop the surplus Village-owned
property not required for the PACE Park-n-Ride lot. Conduct public outreach and visioning to gather input on
the community’s vision for development of this property. Potentially develop request for qualifications for
private partners and proceed to RFQ/RFP process.
Project Summary and History
In 2006, the Village purchased approximately 58 acres to secure property for a future transportation center.
That vision is now being implemented with the upcoming construction of the PACE Park-n-Ride facility
discussed above. Now that the land requirements for the transportation project are known, the Village can
move forward with strategies for disposition of the surplus acreage. Development strategies were discussed at
a Committee of the Whole Workshop in July of 2017. Options include land-banking the property for future
development or sale; marketing and selling the raw land at this time; and pursuing a P3 to enhance the value of
the property and spur development. There was consensus support at the Committee of the Whole Workshop to
evaluate the P3 approach more fully.
Per the Village Board’s recommendation, on September 14, 2017, Staff hosted a public information session
regarding the potential development options for the Village-owned property, including the P3 alternative. Staff
received favorable input from those who attended.
On September 25, 2017, Staff presented the public input and a draft Public-Private Partnership Request for
Qualifications (RFQ) document at the Committee of the Whole Workshop. The Village Board directed staff to
pursue the RFQ process.
In November of 2017, Staff received two Statements of Qualification in response to the RFQ solicitation.
Staff is currently in discussions with a potential partner with the goal of presenting a development agreement
to the Village Board for consideration this spring.
Action Item: Continue the replacement of conventional streetlights with LED fixtures.
Goals and Objectives for 2017-18
Research and pursue grant funding opportunities. Continue to replace conventional streetlight bulbs with new
LED light bulbs as budget and grant funding become available.
Project Summary and History
LED streetlights use only about 30% of the energy of conventional fixtures and new LEDs last four times longer
than conventional bulbs; thus the Village has supported this replacement program for many years. The Village
plans to continue this program and expand it if additional funds become available.
Over 100 conventional streetlights were replaced with LEDs in 2015. Subdivisions that received new LED lights
include: Arbor Creek, The Ponds of Plainfield, The Reserve, and River Ridge. 16
New updates are noted in red. Page | 15
The Village replaced over 150 conventional streetlight bulbs with new LED light bulbs during the winter of 2015.
Subdivisions that received new LED lights include: Eagle Chase, Harvest Glen, Wilding Point, and Winding Creek.
The Village replaced over 150 conventional streetlight bulbs with new LED light bulbs during 2016. Subdivisions
that received new LED lights include: Arbor Place, Golden Meadows, Quail Run, and Spring Hill.
The Village Board authorized the purchase of over 800 new LED light bulbs in 2017. The subdivisions that will
receive new LED lights include: Walker’s Grove, Nature’s Crossing, Champion Creek, Heritage Meadows, Bronk
Estates, Wallin Woods, Water’s Edge, and Park Place.
Action Item: Remove infested/dead parkway Ash Trees and replace them with high-quality, diverse
trees.
Goals and Objectives for 2017-18
Complete the removal of the remaining parkway Ash Trees. Complete the removal of all remaining tree stumps.
Install approximately 1,000 new parkway trees.
Project Summary and History
During the past five years, the Village has removed over 95% of the 5,000 parkway Ash Trees that have been
affected by the Emerald Ash Borer. While our tree replacement program has lagged behind removals, the
Village has made good progress by installing over 4,229 new parkway trees during the past five years.
The Village was confronted with a unique challenge in the spring of 2015 as we determined that over 1,800
parkway Ash Trees were infested with the Emerald Ash Borer and required removal. The Village hired additional
seasonal employees and rented an additional wood chipper to help remove the dead trees. We are pleased that
Staff facilitated the removal of over 1,750 dead Ash Trees during the summer of 2015. The Village installed 881
new high quality parkway trees in 2015.
The Village removed over 500 dead Ash Trees and installed 839 new high-quality parkway trees in 2016. The
Village also installed over 200 new parkway trees in early 2017 and we installed over 600 new parkway trees
during the fall of 2017.
On Monday, March 19, 2018, the Village Board approved the purchase of 200 parkway trees that will be
planted this spring.
Action Item: Work with the Riverfront Foundation and Steering Committee on hardscape
improvements.
Goals and Objectives for 2017-18
Work closely with the Plainfield Park District regarding the installation of a new pedestrian bridge that will span
the DuPage River. Coordinate roadway and pathway improvements within this area. Discuss possible future
improvements with the Plainfield Riverfront Foundation. 17
New updates are noted in red. Page | 16
Work with the Plainfield Riverfront Foundation to develop goals for the next phase of improvements following
construction of the Lockport Street pedestrian bridge, DuPage River Trail path, and DuPage River Trail Bridge.
Efforts will include establishing priority improvement projects, developing conceptual plans and estimated
costs, and pursuing funding strategies for implementation.
Project Summary and History
The Park District has completed plans for the DuPage River Trail Bridge, a new pedestrian bridge that will cross
the DuPage River, just east of the Riverfront Center Building. This project was bid and awarded to “D”
Construction in August. The installation of the new bridge occurred in June of 2016. The entire project is
scheduled to be completed by September of 2016.
The Plainfield Riverfront Foundation continues its planning efforts. In the spring of 2017, the Foundation
worked with an architect on concept plans for the portion of the Riverfront property identified as West Electric
Park. The new concept plans incorporate a water feature and a creatively designed seating and gathering area,
which lead to an overlook on the west bank of the river. The design has been developed as an alternative to the
large pavilion that was identified in the Master Plan, at the foundation of the former Electric Park auditorium.
Staff will continue to support the Plainfield Riverfront Foundation and provide assistance and resources as
requested.
In addition, the Foundation has been pursuing efforts to incorporate lighting adjacent to the DuPage River Trail
path extending south from Lockport Street to enhance safety and visibility for this path segment. The Village
Staff and consultants have provided guidance to develop a preliminary plan with 10-15 light poles, which also
include banner arms for the opportunity for decorative and wayfinding signage. As the Foundation pursues this
lighting plan, additional considerations will be addressed, including cost to construct and identifying the party
responsible for ongoing maintenance. The Foundation hired a consultant and the design plans for the proposed
pathway lighting have been completed.
Action Item: Assist the Riverfront Foundation in coordinating the removal of debris from the area.
Goals and Objectives for 2017-18
Achieve a funding agreement with the Riverfront Foundation. Remove debris and restore property.
Project Summary and History
The Village and the Riverfront Foundation have been working together on plans to remove debris from the
Riverfront property, south of Lockport Street. While the Village has been seeking State/Federal grant funding
for this project, no commitments have been made regarding funding.
The Foundation hired a private consulting firm to complete a Phase 1 Environmental study of the debris site.
This report has been shared with the Village. The Village has offered up to $20,000 in matching funding,
provided that the Riverfront Foundation agrees, to assist with the removal of debris.
18
New updates are noted in red. Page | 17
Action Item: Design/construct a new facility to support the operations of the Plainfield Emergency
Management Agency (PEMA).
Goals and Objectives for 2017-18
Secure a suitable location for the PEMA facility. Complete design drawings and specifications for a building that
will include a command center, lunch/training room, and emergency vehicle/equipment storage.
Project Summary and History
The Plainfield Emergency Management Agency headquarters is currently housed in a 2,400 square foot building
that previously served as the Village’s Public Works facility in the 1980s. Due to the age of the building, it is
experiencing structural problems such as a leaky roof and minor electrical problems. Additionally, this building
is too small to support the operations of the twenty-five volunteer members. Most of the emergency
equipment is stored outside causing the premature aging of these items.
Village Staff initiated the process of developing a conceptual building layout to incorporate the various uses and
programming needs of the PEMA facility (e.g., equipment storage, emergency operations center, etc.) to help
assess the size and potential cost of such a facility.
In 2017, a conceptual plan was completed. The construction of the facility is being considered as part of the
public-private partnership.
Action Item: Review traffic signal timing along the Village’s major highways in an effort to reduce
traffic congestion.
Goals and Objectives for 2017-18
Work closely with IDOT, Will County, and Kendall County to study traffic flow in the Route 59, Route 30, and
Route 126 corridors. Request that signals are reprogrammed and/or new equipment is installed with the goal of
reducing traffic congestion.
Project Summary and History
In 2001, the north section of Route 59 was expanded from a two-lane roadway to a four-lane concrete highway.
At that time new traffic signals were installed at 143rd, 135th, 127th, and 119th Streets. As traffic volumes have
increased to over 30,000 vehicles per day within this corridor, traffic congestion during rush hour has increased
as well.
In 2010, the south section of Route 59 was expanded from a two-lane roadway to a four-lane concrete highway.
New traffic signals were installed at Lockport Street, Route 30, Renwick Road, and Fraser Road. These signals
are linked via a fiber-optic cable that supports the proper timing of these signals during normal traffic
conditions.
Because the Route 30 (south) reconstruction project, Route 30 (north) roadway resurfacing, and Route 126
roadway resurfacing projects were all in various stages of completion during the summer/fall of 2017, the full
optimization of traffic signal timing has not occurred yet. The Village will work closely with IDOT regarding
proper traffic signal timing with the goal to have this completed in 2018. 19
New updates are noted in red. Page | 18
Action Item: Complete an inspection of all homes and businesses that are over 70 years old and
develop a list of structures that are served by lead water lines. Report our findings to the IEPA.
Develop a multi-year plan for lead service line replacements and funding strategies to support this
program.
Goals and Objectives for 2017-18
Inform our residents, that live within the older sections of our community, that a Water Division Employee will
need to inspect the water service line to gain information. We will complete the required lead service line
survey and work with the Village Engineering/GIS Division to document this information.
Project Summary and History
While great steps have been taken during the past two decades to reduce the levels of lead in water, there is
concern that lead could still get into water from older lead water service lines and/or lead plumbing. To protect
people in Illinois from possible exposure to lead in drinking water, Governor Rauner and the General Assembly
passed Senate Bill 550. This new legislation generally requires drinking water providers to submit a detailed
report to the IEPA that identifies the location of all lead service lines. Additionally, all schools and daycares are
required to undertake an extensive water testing program and report these results to the parents of children
that attend these institutions. Many experts in the water industry believe that additional Federal and State
Legislation are imminent. The American Water Works Association recommends that all water providers develop
and implement a plan to replace all lead service lines.
In 2017, the Staff inspected most of the water service lines in the Village Green Neighborhood. Proposed water
and sanitary system improvements have been discussed with the Village Board during the development of the
FY 2018-19 Budget. Once the budget is approved, we will conduct a public meeting with the residents that live
near the Village Green regarding the proposed improvement plan. The Village Board and Staff will have an
opportunity to further discuss this project during an upcoming Committee of the Whole Workshop, following
the public meeting and public input.
Action Item: Identify funding sources with the goal to increase the roadway resurfacing budget from
its current level of two million dollars per year to a level of four million dollars per year.
Goals and Objectives for 2017-18
Under the ongoing guidance and direction of the Village Board, conduct public outreach regarding the fact that
on average our roadway pavement is degrading at a rate that is outpacing our current resurfacing program.
Project Summary and History
In 2011, the Village hired a contractor to inspect all of the roadways within our community and give each
section of roadway a pavement condition index (PCI). The range of this index is from zero to one hundred; as
sections of roadway in poor condition receive lower numbers and roadway sections in good condition receive
higher numbers. Our average PCI in 2011 was 79. In 2016, the Village had the same contractor conduct a new
pavement survey and our average PCI number was reduced to 77. If additional funding is not allocated for this
program, our average PCI number will continue to decline.
20
New updates are noted in red. Page | 19
Once a roadway reaches a PCI level under 50 the likelihood of this roadway requiring complete reconstruction
increases significantly. The cost of reconstructing a section of roadway is approximately four times higher than
the cost of resurfacing a section of roadway.
With the Village Board’s approval of the two-cent gas tax, the 2018-19 budget reflects a $4 million investment
in roadway maintenance. Further, Staff is looking at impact and other building fees to further close the funding
gap.
Action Item: Align vision for Plainfield Riverfront.
Goals and Objectives for 2017-18
Hold joint meeting with the Village and Plainfield Riverfront Foundation to review roles, responsibilities, and
vision for development of the Riverfront. Establish schedule for the Plainfield Riverfront Foundation to
periodically update the Village Board regarding its activities and initiatives, including financial updates.
Formalize any use of Village property by the Plainfield Riverfront Foundation.
Project Summary and History
The Village and the Plainfield Park District adopted the Plainfield Riverfront Master Plan in 2007. In late 2009,
the Plainfield Riverfront Foundation was established to serve as the primary fundraising and public awareness
organization to promote implementation of the master plan. The Foundation is led by a volunteer Board of
Directors and now includes a full-time executive director.
The Village completed the first catalyst project for the Plainfield Riverfront when the grant-funded Lockport
Street pedestrian bridge was constructed. Subsequently, the Plainfield Park District has completed two
additional grant-funded projects to further advance development of the Riverfront property west of the DuPage
River and south of Lockport Street: a segment of the DuPage River trail extending south from the Lockport
Street pedestrian bridge to the ComEd right-of-way crossing of the river; followed by a second pedestrian
bridge crossing the river adjacent to the ComEd right-of-way.
On September 25, 2017, the Plainfield Riverfront Foundation presented an overview of its organization, recent
accomplishments, and upcoming plans at a Committee of the Whole Workshop.
Economic Growth & Sustainability
Action Item: Develop a form-based code for the Downtown.
Goals and Objectives for 2017-18
Initiate efforts to develop a Form-Based Code.
21
New updates are noted in red. Page | 20
Project Summary and History
As part of the Central Area Plan, Staff began a preliminary effort to outline the parameters of a future
form-based code for the Downtown which will help guide future development through the zoning process.
Form-based codes establish specific guidelines on how buildings should be massed and located on a subject
site. The benefit of a form-based code is that it provides the development community with a very specific vision
of the form of development that a municipality is looking for.
Action Item: Explore extending downtown TIF District beyond its current expiration.
Goals and Objectives for 2017-18
Coordinate with the other units of local government regarding the status of the downtown TIF and evaluate the
potential needs for the TIF beyond its current scheduled expiration. Begin consideration of how existing
services currently funded by the TIF district will be provided once the TIF district expires.
Project Summary and History
The Village’s downtown TIF district was formed in 1998 and has a life of 23 years. Revenue generated by the TIF
district funds the downtown façade rehabilitation grant program. TIF funds are also used to acquire public
parking and make additional improvements in the downtown. It may be desirable to continue with a portion of
the TIF district beyond its scheduled expiration to continue providing services that are now funded by the TIF.
Staff will evaluate the opportunity for extending the TIF district and will also begin the process of planning for
its expiration.
Staff has begun the process of alerting stakeholders of the need to plan for the TIF’s expiration. The issue was
identified at the joint review board meeting. Staff has also introduced the issue to downtown business owners.
Staff will continue to research alternatives and maintain ongoing discussions.
During the current fiscal year, Staff will schedule individual meetings with each of the units of government that
participate in the TIF District. The meetings will identify the issue of the TIF District expiration on the horizon
and will highlight alternative actions, such as extension of the TIF, reduction to a partial-take TIF, or expiration.
Separately, Staff will communicate with property owners and businesses that currently benefit from the
services funded by the TIF District. Staff will continue to research and communicate alternative funding
approaches, such as a business improvement district and special service area, as TIF alternatives.
Action Item: Hold a Downtown Design Workshop to assist in finalizing the Central Area Plan.
Goals and Objectives for 2017-18
Initiate a public outreach effort similar to the approach used for the “Vision for Division” initiative. This public
outreach effort will include a design workshop to gather ideas and establish a consensus for the development of
the central area of the Village’s core.
22
New updates are noted in red. Page | 21
Project Summary and History
The Staff prepared a draft of the Central Area Plan for the Village Board’s consideration. The draft is based on
the Teng Plan. A Downtown Design Workshop will be used to gather input on the draft plan.
Staff would like to work with the Plan Commission and Village Board on refining the proposed Central Area Plan
and the vision for the expanded Downtown. Since the adoption of the Teng Plan in 2000, there have been
questions about the long-term vision of the area west of the DuPage River. Specifically, what type of
commercial development can the area sustain, does mixed-use still make sense, and what should the density
look like?
The area between Van Dyke Road and Wallin Drive along Lockport Street provides the Village with the rare
opportunity to create a new town center west of the Downtown. Plainfield is one of the few communities in the
Chicago metro area that has extensive amounts of open land adjacent to its Historic Downtown. How that land
will be developed in the future remains an open question. Some would like to see conventional auto-oriented
development along Lockport Street. In an alternative scenario, the area would provide the opportunity to
create an extension of the Downtown with a pedestrian-friendly design. A design in which the buildings hug the
streets and the parking is located on the street or behind the buildings.
In addition, there are a number of other parcels along Lockport Street and Van Dyke Road that have potential to
attract new infill development.
Action Item: Study residential and commercial market demand.
Goals and Objectives for 2017-18
Develop a scope of work to identify current housing trends and the potential demand for various housing
options in the Village of Plainfield. Identify the demand for other specific commercial uses, such as light
industrial development and hotel opportunities.
Project Summary and History
This market research will be valuable in evaluating residential development proposals and pursuing commercial
development opportunities. It is common for developers to present a market study to support their own
development proposal. These studies are limited in scope and tied to a specific location. Staff believes it would
be worthwhile to prepare a comprehensive housing market analysis to identify housing market trends and the
types of housing that will be in demand and how they can be accommodated in the Village of Plainfield.
Staff has identified that one alternative to gather input on current housing trends and future market
opportunities is to invite homebuilders, developers, realtors, and consultants to discuss housing market trends,
issues, and opportunities. The roundtable discussion would provide a frame of reference and context for the
Village Board for future consideration of residential policies, including development proposals and possible
updates to the Comprehensive Plan and Zoning Code.
Staff has identified a list of retailers for recruitment through a retailer gap analysis to determine the amount of
commercial market demand. Staff has also identified other opportunities for commercial/light industrial
expansion to fill an industry gap in the Village completing due diligence to recruit developers, e.g. hotel(s). Staff
continues to evaluate the ever-changing retail landscape in response to Amazon/online retail as the commercial
development world redefines itself. 23
New updates are noted in red. Page | 22
As part of this evaluation, Staff is considering/researching possible zoning amendments to accommodate the
downsizing trends of commercial spaces, e.g. minimum lot size requirements. The Advisory Task Force for
Economic Development is also analyzing the new market trends and assisting the Village in determining
targeted recruitment efforts for select industries.
Action Item: Work with the developers of Prairie Creek and the Boulevard on unified design visions
for both developments.
Goals and Objectives for 2017-18
Develop marketing materials and identify targeted retail businesses to pursue recruitment efforts. Host a
development showcase in September 2016 to highlight key development opportunities in the Village, including
the Boulevard and Prairie Creek sites.
Project Summary and History
The Village continues to focus on finding commercial end-users for the Prairie Creek and Boulevard sites. The
litigation between the partners at the Boulevard site has been resolved and Staff is working with several
commercial users who have an interest in opening stores at the subject site. In addition, Staff is working with an
end-user who is interested in opening a new location at Prairie Creek.
Staff is working with prospective developers at Prairie Creek and the Boulevard to ensure that these important
developments are developed in a unified manner. Consistent with the Village’s commercial design standards,
these developments will be built using quality materials and extensive landscaping.
Economic Development Staff prepared customized marketing materials for Prairie Creek to supplement the
owner’s promotional efforts. Staff is also providing guidance regarding lot sizing and subdivision strategies to
create multiple outlots with Route 59 frontage to facilitate developer interest. One outlot was purchased and
Wash U Car Wash is now open. There is interest in the site from regional/national retailers and food users.
Economic Development Staff has also prepared marketing materials for the Boulevard site and has attracted a
major anchor to the site that is large enough to start the project. We are currently waiting on the landowner to
commit to the end user. Staff is also working with other possible ancillary users to this site; however, until the
major anchor is finalized it will difficult to lock in any prospective retailer at the site.
Both of these sites will be highlighted at RECon.
In addition, Staff held the second annual commercial development showcase at Warehouse:109 as a follow-up
to the inaugural event held in the fall of 2016 at the Trolley Barn. The event was well-attended by major
commercial brokers and investors and Staff received favorable feedback about Plainfield’s visibility and
economic development efforts in the commercial development community.
24
New updates are noted in red. Page | 23
Action Items: Update the Business Plan with a new incentive policy.
Goals and Objectives for 2017-18
Develop an updated incentive policy that identifies all of the economic development tools available to attract
and retain businesses and establish criteria for how and when these incentives can be implemented. Have the
Advisory Task Force on Economic Development review the policy and provide input prior to consideration by
the Village Board.
Project Summary and History
Staff previously developed an Economic Development Incentive Policy which was incorporated into the Villages
Business Plan. With the hiring of the Village’s new Economic Development Specialist, Staff has initiated efforts
to update the Village’s economic incentive policy. This process will include an evaluation of the Village’s existing
policy, a survey of policies and incentives offered by communities in the region, and a review of additional tools
and resources available to support economic development, such as the Illinois Department of Commerce, the
Will County Center for Economic Development, and the Will Kankakee Regional Development Authority.
Staff worked with the Economic Development Task Force to prepare an update to the incentive policy that is
broader in scope but still has established review criteria, i.e. job creation, development impact, sales tax
creation, etc. Staff will bring this policy and updates to the business plan to the Village Board this spring.
Action Item: Review the current impact fee schedule for single-family residential developments.
Goals and Objectives for 2017-18
Prepare a summary of permit activity by community in the region, as well as an assessment of the impact fees
collected. Prepare a proposal to revise Plainfield’s impact fees to provide a portion to the Village of Plainfield,
ideally without increasing the overall impact fee total.
Project Summary and History
Staff developed a new schedule of impact fees for residential development.
As part of the updated Business Plan, Staff worked with the Plainfield School District on a new impact fee
structure. Staff met with District 202 to discuss the current land/cash value and facilities impact fees. Staff has a
better understanding of their position and how the current fee structure and magnitude of new home starts
affects District 202. Staff negotiated with District 202 for a land/cash value of $120,000 per acre (reduced from
$139,725 per acre). Staff also coordinated with other units of government that would be affected by changes to
the land/cash value, including District 308, the Plainfield Park District, and the Oswegoland Park District. With
the reduced school fees, Staff is recommending that the Village impose a traffic impact fee of $1,000 per home
and make modest increases to the water and sewer connection fees. The net impact to the cost of a building
permit will be neutral, while providing an estimated $350,000 in annual revenue to the Village. These
recommendations were presented at a Committee of the Whole Workshop during the budget process and Staff
intends to move forward with the necessary ordinance and resolution preparation to implement the
recommendations to take effect at the start of the upcoming fiscal year.
25
New updates are noted in red. Page | 24
Action Item: Explore the possibility of creating a Tax Increment Finance District for Route 30.
Goals and Objectives for 2017-18
Initiate the public meeting process.
Project Summary and History
Staff has been working with SB Friedman on determining the eligibility of the Route 30 corridor being
designated a Tax Increment Finance District.
SB Friedman has completed a preliminary eligibility study for the proposed TIF along with proposed boundaries
for the TIF. Staff and SB Friedman have been working with Retail Strategies on identifying key parcels that
would be eligible for redevelopment. This process has required looking at what types of retailers and uses
would find the corridor attractive and which parcels would be appropriate for their use. Currently, Staff is
working with several property owners on annexation into the Village so they would potentially qualify for
inclusion in the TIF.
In preparation for a Public Hearing regarding the proposed TIF, Staff has been working with several property
owners on annexing their properties into the Village. These annexations have been approved by the Village
Board. In addition, Staff is working with the owner of the Boulevard regarding the demolition of several farm
buildings which is required prior to any public hearing on a TIF.
In January 2016, the Village Board approved an amendment to the contract with SB Friedman to complete the
preliminary TIF studies. In March, the Village Board approved a subdivision plat of the Boulevard site, which will
facilitate inclusion of the Boulevard in the TIF District. Demolition of the accessory structures at the Boulevard is
expected in late March or early April. Staff is compiling building permit and code violation information to
support SB Friedman’s study efforts.
In February 2016, Baxter & Woodman completed a memo and supporting exhibits demonstrating the flooding
impacts within the proposed TIF District. Staff continues to work with the remaining property owners in the
proposed district to execute the approved annexation agreements. Completion of the updated TIF eligibility
study is on hold, pending the remaining site work and re-platting.
Staff continues to work on the remaining items that must be finished before the completion of the TIF study. In
July of 2017, the property owner of The Boulevard property completed demolition of the ancillary buildings on
the property (barn and shed) that are necessary for the site to be vacant and undeveloped for inclusion in the
potential TIF District. Separately, formal annexation of the property known as the “Drum Farm” was completed
in October of 2017, along with the bank’s request to rezone the property to B-3 – Highway Business District.
With these milestones nearing completion, Staff anticipates beginning the formal TIF designation process in the
first half of 2018.
Action Item: Staffing and succession planning.
Goals and Objectives for 2017-18
Develop a strategy and implementation plan for staffing. Develop a succession plan.
26
New updates are noted in red. Page | 25
Project Summary and History
The Village Board and Staff identified staffing and succession planning as a priority during the Strategic Planning
Meeting in June.
Community Life
Action Item: Promote recreation opportunities including parks and trails.
Goals and Objectives for 2017-18
Collaborate with the Plainfield Park District and Forest Preserve District of Will County to promote the existing
open space and recreational opportunities in the Village and plan for additional trails.
Project Summary and History
The Village is fortunate to have extensive parks and natural areas to provide recreational opportunities for
residents. Examples include Lake Renwick Heron Rookery Nature Preserve, Mather Woods, Renwick Park,
Settlers’ Park, Northwest Community Park, and the many neighborhood parks maintained by the Park District.
Staff is coordinating with the Forest Preserve District of Will County regarding the District’s interest in extending
the regional Normantown Trail, into the Village, along Normantown Road. This concept was presented at a
Committee of the Whole Workshop in July 2016. The Village Board expressed support pending additional
outreach to affected residents. Staff held a community outreach meeting in late August; all of the households in
the Century Trace subdivision were invited to attend. There was no resident opposition. In October of 2016, the
Village Board approved an Intergovernmental Agreement for this trail conversion. Timing of implementation
will depend, in part, on residential development in a nearby Naperville subdivision, which will complete an
additional trail segment for connectivity.
Staff has also recruited Naperville Kayak to provide a kayak and paddleboard rental service to the Electric Park
West/Riverfront site providing another recreational opportunity and amenity for Village residents and visitors.
This recreational opportunity will be possible with support from the Village and the Plainfield Park District. The
Village Board recently approved the concession agreement.
Action Item: Continuous improvement to enhance resident services.
Goals and Objectives for 2017-18
Accept credit card payments online and in person. Implement online Board packets. Research live streaming of
Board Meetings.
Project Summary and History
One of the key opportunities to create a more interactive approach in addressing the needs of
residents is by improving online services. To augment the information we provide online, Staff is 27
New updates are noted in red. Page | 26
exploring options to offer residents the opportunity to pay bills and apply for permits online.
Currently, Code Enforcement requests can be made online; however, Staff is also exploring options for
expanding online service requests to other departments.
Within the next year, Staff expects to roll out the option for residents to pay bills using credit cards at the
counter and online. Staff also anticipates rolling out a more comprehensive online “Resident Request” portal
that will allow residents to report a variety of issues rather than just Code Enforcement complaints.
Village Staff has reviewed options to provide Board packets online. A program was selected and training was
recently completed. Staff expects to roll out Board packets online this fall.
Complete board packets and live streaming of Village Meetings are now available on the Village web site. The
Village now accepts credit card payments.
Action Item: Develop a long-term plan for the Farmers Market including access, parking, and
visibility.
Goals and Objectives for 2017-18
Coordinate with the existing farmers market host organization on long-range plans for the farmers market.
Project Summary and History
Previously, Staff contacted the French Market to determine whether there would be any interest in establishing
a French Market in Plainfield. Currently, they do not have plans for a Plainfield site due to the fact that they are
trying to manage a number of other markets in the Chicago area.
Finding a long-term and permanent location for a Downtown Farmers Market is something that Staff continues
to work on. In recent years, the Farmers Market has been located at the southwestern corner of Lockport Street
and Route 59. In 2016, the Farmers Market relocated to the Plainfield Plaza commercial shopping center at the
northwest corner of Route 59 and Fort Beggs Street, as the previous location is now needed by the current
property owner for parking. The new site is not a good long-term location. Discussions have taken place
regarding moving the Farmers Market to the Riverfront. However, the Riverfront does not have adequate
parking for the market and there are concerns about access on Lockport Street.
Staff would like to work with the Village Board on finding a long-term home for the Farmers Market. Potential
sites include the Des Plaines Street parking lot, Library parking lot, Village Hall parking lot, or even the proposed
Pace Park and Ride lot on Van Dyke Road, once completed. This year, the Farmers Market has moved from
Plainfield Plaza to the Library Parking Lot.
Staff would also like to explore the possibility of adding Food Trucks to the market to create a vibrant food
market for the community. There has been an explosion in interest in locally grown food and food trucks. A
vibrant Farmers Market provides the opportunity to bring more people Downtown and create additional
interest in our Downtown.
28
New updates are noted in red. Page | 27
Action Item: Identify interesting/destination activities and events in Plainfield.
Goals and Objectives for 2017-18
Identify if any programming gaps exist. Share community events and activities with residents. Review new/
proposed events.
Project Summary and History
A number of different community groups and taxing jurisdictions currently plan community events. The Village,
specifically the Police and Public Works Departments, provide support for the vast majority of these events.
Summary of 2018 Events Scheduled To Date:
Parades – 3
Concerts – 4
Movies – 4
5K Runs – 5
Special Events – 13
Cruise Nights – 11
Please note: This summary does not include the Police Department’s Neighborhood Scoops Events and Plainfield
Fest is counted as one special event.
The Village and Plainfield Area Chamber of Commerce saw an opportunity to support local restaurants and
partnered to offer several new events in late 2017/early 2018. The Downtown Plainfield Progressive Dinner
Series has been an overwhelming success with three dinners to date and the inaugural Restaurant Week in
January had more than 10 restaurants participate.
In addition, the Village Staff is reviewing a new event that is being proposed, Rocktoberfest. While Staff
discussions are in the early stages, the proposed Rocktoberfest is a three day beer festival in the fall.
Action Item: Explore/expand communications regarding local activities and businesses. Expand
Village contact database.
Goals and Objectives for 2017-18
Research how other communities/taxing bodies communicate with the public. Compare these methods with
what the Village currently does. Identify other communication vehicles/social media outlets that may be
beneficial for the Village.
Reach out to the service organizations, homeowners associations, and realtors/realtors groups to increase
participation in the Village’s current communication methods including E-News, Economic Development
E-News, Facebook, and Twitter.
Project Summary and History
The Village currently uses a variety of methods to communicate with the public and residents including:
quarterly print newsletters, press releases, water bill inserts, weekly e-new updates, economic development
29
New updates are noted in red. Page | 28
e-news updates, the Village web sites, social media (Facebook and Twitter), digital billboards, and Plainfield
Community Television. With the changing news and social media landscape, it is important to be aware of the
latest trends and media outlets.
In conjunction with updates regarding the FEMA Floodplain maps, Staff took the opportunity to reach out to all
of the HOAs to encourage them to sign up for E-News updates and follow the Village on social media. We
continue to cross promote our communication vehicles. For example, we promote E-News and Economic
Development E-News Updates on social media.
The Village recently created an official LinkedIn page - Village of Plainfield, IL - and we will be using the page to
promote job opportunities, share economic development information, and make announcements.
Action Item: Work with the Homeowners Associations.
Goals and Objectives for 2017-18
Share information with Homeowners Associations (HOAs) as projects occur in their subdivisions. Attend HOA
meetings as requested.
Project Summary and History
As part of the Village’s continuing commitment to reach out to the various homeowners associations, in 2014,
the Village held a meeting for homeowners’ association presidents and vice-presidents. Staff provided updates
on a number of topics and answered resident questions. Staff also attended a number of association meetings
throughout the year.
Staff will continue to work with the various associations throughout the Village to maximize communication
between the Village and residents.
Village Staff has been invited to attend and present at HOA meetings from multiple subdivisions throughout the
year.
The Police Department began offering Neighborhood Scoops – a new program to reach out to residents – last
summer. Due to the success of the program, the Police Department will be offering Neighborhood Scoops again
this summer.
The Village will continue to request HOA contact information and update our contact list. We will use this
information to share roadway projects specific to the neighborhoods.
Action Item: Continue intergovernmental/interagency relations at the Staff level.
Goals and Objectives for 2017-18
Continue to work cooperatively with other jurisdictions on projects to benefit the community.
30
New updates are noted in red. Page | 29
Project Summary and History
The Village is serviced by seven different road agencies, four different townships, two fire districts, three school
districts, two park districts, and two library districts. As a result, intergovernmental relations are a priority in
providing seamless service to residents.
The Village is represented by Mayor Collins and Village Staff on the Plainfield Park District’s Delphi Committee.
On June 15, 2015, the Village Board adopted an “Intergovernmental Cooperation Agreement” with the
Plainfield Township Road District and the Wheatland Township Road District. These documents allow each
entity to share equipment and manpower as needed. This will ultimately provide a higher level of service for
both the Village residents and the Township residents at no additional cost to the taxpayer. The Village also
adopted an Intergovernmental Agreement with Na-Au-Say Township where they will provide snow removal
services for the Village within the far southwestern section of our community.
The Village reached an agreement with Plainfield School District 202 advancing the installation of new
streetlights along Fort Beggs Drive. We are also sharing the cost for this needed improvement. The installation
of the new streetlights is scheduled to occur during the summer of 2016.
Staff teamed with the Plainfield Public Library District, Plainfield School District 202, and Plainfield Area
Chamber of Commerce on Hunger Action Month initiatives and activities. In addition, the Village, Plainfield
Public Library District, and Plainfield Park District jointly planned the first How-To Fair – 50 free workshops for
the community in one weekend in 2015. Planning for Hunger Action Month 2016 and the 2016 How-To Fair are
underway.
Additional examples of interagency cooperation include participation by Village Staff in the Kendall County
Regional Plan Commission’s annual workshop meeting, as well as planned coordination meetings with District
308 regarding school enrollment and development trends in the Oswego School District portion of Plainfield’s
planning area (held in June of 2016).
Staff is working with the Forest Preserve District of Will County on the proposed extension of the Normantown
Trail. Staff is also coordinating with Plainfield Township on the potential vacation of a small street segment
adjacent to Township-owned property.
Planning is underway for the 2018 How-To Fair with the Plainfield Public Library and Plainfield Park District.
Additionally, the Village is coordinating movies in Settlers’ Park with the Park District.
Staff continues to work with the Plainfield Park District and the Springbank developer on the proposal to extend
a regional trail south from the Village’s Riverfront property to provide a connection from the Downtown to
Springbank and the other developments in the Village’s southwestern quadrant. Staff is also working with the
Park District to convey ownership of a handful of Village-owned parcels to the Park District, while the Park
District may transfer ownership of a parcel to the Village. These mutual transfers would place the parcels in the
hands of the most logical owner for the most efficient use of the property for our mutual constituents. The
contemplated property transfers would be authorized by intergovernmental agreement and Staff anticipates
presenting a proposed agreement for consideration by both the Park District and Village Board in the summer
of 2017.
31
New updates are noted in red. Page | 30
Action Item: Develop a signage plan for the Village.
Goals and Objectives for 2017-18
Finalize the construction documents for the signs designed by the community with Upland Design. Create an
implementation plan for the construction of the signage.
Project Summary and History
Staff prepared the “Uniform Signage Plan” for the Village Board’s review and consideration. There is general
support for the Village’s proposed population and wayfinding signage. Staff was directed to continue to refine
the gateway signage that is located at Route 59 and Main Street.
Staff is working on revised concepts for the gateway signage at Walgreens, on the corner of Main Street and
Route 59. Specifically, in lieu of red face brick, Staff is exploring the possibility of re-skinning the wall with stone
and a new lettering design for the Village’s logo, along with new lighting and landscaping.
In June of 2016, the Village Board approved a professional design services contract with Upland Design Ltd. to
prepare prototypical signage and landscaping plans for entry/gateway and other prominent locations
throughout the Village. This effort will involve extensive public participation and consensus building. The project
team met to review the scope of work, goals, and proposed schedule. The team also identified a group of
residents and representatives from local businesses and civic organizations who have been invited to
participate in a focus group to help inform the process. The focus group met in September, October, and
November of 2016 and selected a monument sign and boundary sign.
The preferred concepts were presented to the Village Board in December 2016. Staff is currently modeling the
monument sign and working on an implementation plan to install some of the small boundary signs this fiscal
year.
New Downtown Parking signs were added to the Illinois Street Lot to help guide visitors to available parking.
Additionally, the signage was replaced (due to wear and tear) at the Des Plaines Street Lot once construction of
the lot expansion was finished. Staff will begin updating the wayfinding signage to correspond with the parking
signage.
Staff is also working to implement the community-designed boundary signs as part of the Street Improvement
Program.
32
Page | 1
Village of Plainfield Strategic Plan 2021
Completed Items
August 4, 2017
Action Item: Lockport Street Bypass Design.
Goals and Objectives for 2016-17
Strand Engineering completed a Phase 1 Design Study for this project and the Village will continue to advocate
the construction of this new roadway. Coordination with V-3 Engineering, during the I-55 Interchange
expansion planning process, will be required to support this project. (Project #23 on the Village Transportation
Plan High Priority Roadway Projects list.)
Project Summary and History
Several years ago, when the Village of Romeoville forwarded the idea of constructing a full interchange at I-55
and Lockport Street, the Village Board responded with a requirement that if the new I-55 interchange is
constructed, a new bypass roadway will be needed to take traffic from Lockport Street/I-55 to Route 126. This
would prevent truck traffic from traveling down residential roadways. In 2014, the Village directed Strand
Engineering to complete the Phase 1 Engineering Design for this new bypass roadway. Strand developed three
possible options for the location of this new roadway. While the final location of this roadway still needs to be
determined, the Federal Highway Administration (FHWA) recognizes that this bypass is an important part of the
proposed interchange at I-55.
On June 22, 2015, Strand Engineering provided a presentation to the Village Board regarding the possible
options for the bypass. At this meeting, the Board expressed general support for Option 1A. This report has
been finalized and the findings were provided to V-3 with the idea that it could be considered as part of the I-55
project.
After reviewing all of the projects in the area, it is generally understood that the Lockport Street Bypass will be a
separate project with construction planned to be complete before the interchange improvements.
This Phase 1 Design Study has been completed.
Action Item: Meadow Lane/Route 126 Traffic Signal Installation.
Goals and Objectives for 2016-17
The final landscaping will be completed in the fall of 2016.
Project Summary and History
IDOT has been working on the design plans for a traffic signal at Meadow Lane and Route 126 over the past two
years. This is an important project because Lincoln Elementary School is just north of this intersection and when
complete the signal is expected to improve traffic and pedestrian safety. In 2014, the Village entered into a
33
Page | 2
funding agreement whereby IDOT and the Federal Government will collectively fund over 90% of the
construction costs. This project is expected to be completed by 2016.
In July of 2015, IDOT awarded a bid for the installation of new traffic signals at this intersection. Shortly after
this project was authorized, the old curb line and storm sewer structures were replaced. Additionally, new ADA
compliant sidewalks, LED signals, and a new fiber-optic cable have been installed between Meadow and Wallin
Drive. The signals have been synchronized with the other signals along Lockport Street, reducing traffic
congestion and improving traffic safety.
During the spring of 2016, this project was substantially completed and the new signal was placed into
operation.
This project has been completed.
Action Item: Downtown Lockport Street Refresh.
Goals and Objectives for 2016-17
Request bids and complete the resurfacing of the asphalt sections of this roadway. Update the landscaping
within the planter boxes and islands. Replace trees as required. Power wash walkways and seal concrete
sidewalks and pavers.
Project Summary and History
The Village is repairing portions of the downtown streetscape. This work will include the replacement of some
concrete walkways, repainting of planters, resetting pavers, gum removal, replacing banners, replacing
landscaping plantings, and the cleaning/sealing of the walkways.
The replacement of concrete, repainting of the planters, resetting of pavers, and gum removal have been
completed. The cleaning and sealing of the concrete was completed in October 2015. Landscaping
improvements and tree replacement, as required, will occur in the fall of 2016.
On August 1, 2016, the Village Board awarded a contract for the resurfacing of the blacktop roadway and the
installation of new landscaping to the lowest bidder. The Village also hosted an informational meeting with the
Lockport Street business owners, on August 25, to discuss the construction schedule.
During the summer of 2016, the resurfacing of the blacktop was completed; the sidewalks and pavers were
cleaned; and the landscaping work was also completed.
Action Item: Establish a Food Truck Policy.
Goals and Objectives for 2016-17
Adopt a formal policy on food trucks and potential permit process that promotes food trucks at appropriate
times and locations while providing adequate protections of safety and compatibility with adjacent uses.
34
Page | 3
Project Summary and History
The Village currently does not permit food trucks on the public right-of-way. Staff would like to explore whether
there is any support to change this policy in view of the increasing popularity of food trucks. Instead of the
conventional hot dog and ice cream trucks, many food trucks now offer gourmet ethnic foods that are typically
not offered by other businesses. Allowing food trucks in Downtown Plainfield can help create opportunities for
small incubator businesses and bring additional vibrancy and energy to the area.
The Village Board discussed the Cupcake Law and food trucks during a Committee of the Whole Workshop.
Based on these discussions, Staff drafted a Cupcake Ordinance which was approved by the Village Board. The
Board determined that they would like to continue to review food trucks on a case-by-case basis at this time.
In the summer of 2016, the Village Board reviewed the topic of food trucks at a Committee of the Whole
Workshop. The Board provided direction to implement specific zoning regulations and a permit process to
formalize the regulation of food trucks in the Village. The Village Board adopted zoning regulations for food
trucks as part of a set of zoning code amendments that were approved in December of 2016. The new rules
allow food trucks on private property with the owner’s consent. The food truck operator must obtain a Village
business license and must demonstrate compliance with the applicable County Health Department as well as
with the Illinois Department of Revenue. In addition, the site/host location must also obtain a permit from the
Planning Department. The new food truck regulations went into effect in January of 2017.
Action Items: Work on creating a set of guidelines for drive-throughs when they are adjacent to
residential neighborhoods.
Goals and Objectives for 2016-17
Present the guidelines to the Village Board for consideration.
Project Summary and History
Staff is working on a series of Design Guidelines for drive-through lanes that will mitigate the impact that
drive-through lanes have on adjacent residential neighborhoods. With so many subdivisions adjacent to
commercial sites, it is important to ensure that commercial development does not have any negative impact on
adjacent homes. Through extensive landscaping and proper sound-engineering, Staff is establishing a minimum
set of design standards that will minimize the impact of these commercial uses on residential areas.
Staff discussed a buffer of 150 feet between commercial drive-throughs and residences with the Village Board.
Based on the Village Board’s input, Staff is investigating whether a buffer of 150 or 200 feet is more
appropriate.
This topic was discussed at a joint Committee of the Whole Workshop; the consensus was to establish
guidelines for drive-through window operations. The guidelines were incorporated into a comprehensive set of
zoning code amendments that were approved in December of 2016.
35
Page | 4
Action Item: Revise the Village’s Site Plan Review Ordinance.
Goals and Objectives for 2016-17
Present the Site Plan Review Ordinance to the Village Board for consideration.
Project Summary and History
In the Village’s continuing effort to make Plainfield more business-friendly, Staff has identified an opportunity
to streamline the Village’s Site Plan Review Ordinance while maintaining our commercial and industrial design
standards. Simplifying and consolidating the ordinance and using more graphics in the document would make
the Village’s current ordinances more business-friendly. In addition, Staff would like to simplify the landscape
section of the ordinance to make it more user-friendly for the development community.
A new, streamlined Site Plan Review Ordinance was reviewed by the Village Board at a recent Committee of
Whole Workshop. The current ordinance was consolidated from 29 to 8 pages and incorporates illustrations to
reflect the standards that are required for development in Plainfield. The new Site Plan Review Ordinance also
provides some additional flexibility to the development community and introduces some new materials that are
being widely used, while maintaining Plainfield’s high standards of development. Based on the Village Board’s
input, Staff is refining the proposed ordinance and will proceed with a formal text amendment in October.
In an effort to consolidate multiple issues and gain consensus, a joint Committee of the Whole Workshop,
including the Mayor, Trustees, and members of the Plan Commission was held in January 2016. Staff presented
a series of issues and proposed code amendments with Staff recommendations. The meeting provided
consensus and clear direction to finalize the Zoning Code amendments.
Staff incorporated various modifications to the zoning code, such as special use regulation of certain uses,
improvements to the site plan review ordinance, and regulation of food trucks, into a comprehensive
amendment. The amendments were approved in December of 2016.
Action Item: Create a new design for a War Memorial Plaza at/refresh Settlers’ Park.
Goals and Objectives for 2016-17
Achieve final completion of the War Memorial Plaza improvements and Settlers’ Park landscaping
improvements. Incorporate the regular maintenance of these areas into our work schedule.
Project Summary and History
Staff continues to work with a committee of volunteers to support the development of a Memorial Plaza in
Settlers’ Park. This plaza would become the permanent home of the existing “Veterans” Memorial located on
Route 59 and the “Freedom Tribute Memorial” that was located at Plainfield Central High School. Staff is also
working on an acceptance policy for future memorials.
On May 20, 2015, the “Freedom Tribute” Memorial and the “Veterans” Memorial were both relocated to
Settlers’ Park. The Village continues to work with both volunteer committees regarding the installation of
lighting, decorative concrete, and landscaping around the monuments.
36
Page | 5
On February 1, 2016, the Village Board approved an engineering services agreement with Upland Design.
Subsequently, Staff worked closely with Upland and developed design plans for the installation of new
improvements at the War Memorial Plaza as well as needed landscape and hardscape improvements in
Settlers’ Park. While most of the Memorial Plaza improvements are complete, some punch list items need to be
addressed.
This project has been completed.
Action Item: Develop a usage policy for Riverfront Park.
Goals and Objectives for 2016-17
Present a draft usage policy for consideration by the Village Board. Revise the draft policy based on feedback
from the Village Board and present the final usage policy for adoption.
Project Summary and History
Staff has identified that there is a need to create some usage parameters for public use of the Riverfront.
Following the public usage guidelines that were adopted for Settlers’ Park, Staff is in the process of creating a
series of guidelines that would establish rules and regulations of what public uses would be allowed at the
Riverfront. As more and more design elements are incorporated into the riverfront plan, Staff anticipates a
dramatic increase in public use of the open space. Based on this fact, reasonable rules and regulations should
be created.
In August 2016, Staff presented a draft usage policy for discussion and direction by the Village Board. The policy
was modeled after the existing policies for Settlers’ Park and the Village Hall Community Room. The Village
Board approved the park usage policy in December of 2016 and the new policy and application has been in
place since January of 2017.
37