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Village Budget 2018-2019Village of Plainfield Fiscal Year 2018-2019 Budget 24401 West Lockport Street Plainfield, Illinois 60544 VILLAGE OFFICIALS PRESIDENT TRUSTEES Margie Bonuchi Larry D. Newton Bill Lamb Edward O'Rourke Cally Larson Brian Wojowski Village Administrator Traci Pleckham Management Services Director John Konopek Police Chief Allen Persons Public Works Director Ken Goska Building Official Jonathan Proulx Planning Director Village Clerk Brian Murphy Michelle Gibas FISCAL YEAR 2018-2019 BUDGET VILLAGE OF PLAINFIELD, ILLINOIS Michael P. Collins VILLAGE OF PLAINFIELD FISCAL YEAR 2018-2019 BUDGET TABLE OF CONTENTS ALL FUNDS REVENUE AND EXPENSE SUMMARY 1 REVENUE SUMMARY 3 EXPENSE SUMMARY 4 FINANCIAL POLICIES 5 DEBT RATINGS 13 STAFFING SCHEDULE 14 SALARY CLASSIFICATION PLAN 15 GENERAL FUND REVENUE NARRATIVE 17 REVENUE AND EXPENSE SUMMARY 24 REVENUE DETAIL 25 ADMINISTRATION/FINANCE NARRATIVE 28 BUDGET SUMMARY 35 BUDGET DETAIL 36 POLICE NARRATIVE 42 BUDGET SUMMARY 46 BUDGET DETAIL 47 STREETS NARRATIVE 56 BUDGET SUMMARY 59 BUDGET DETAIL 60 PLANNING NARRATIVE 63 BUDGET SUMMARY 66 BUDGET DETAIL 67 VILLAGE OF PLAINFIELD FISCAL YEAR 2018-2019 BUDGET TABLE OF CONTENTS BUILDING BUILDING NARRATIVE 68 BUILDING BUDGET SUMMARY 71 BUILDING BUDGET DETAIL 72 WATER/SEWER OPERATIONS & UTILITY EXPANSION NARRATIVE 73 ALL DIVISIONS BUDGET SUMMARY 78 WATER AND SEWER REVENUE DETAIL 79 WATER BUDGET DETAIL 80 SEWER BUDGET DETAIL 82 UTILITY EXPANSION BUDGET DETAIL 84 CAPITAL FUND CAPITAL NARRATIVE 85 CAPITAL BUDGET SUMMARY 89 CAPITAL BUDGET DETAIL 90 OTHER FUNDS MISCELLANEOUS FUNDS SUMMARY 92 MOTOR FUEL TAX FUND BUDGET DETAIL 93 BOND AND INTEREST FUND BUDGET DETAIL 94 TORT IMMUNITY FUND BUDGET DETAIL 96 AUDIT FUND BUDGET DETAIL 97 POLICE PENSION FUND BUDGET DETAIL 98 D.A.R.E FUND BUDGET DETAIL 100 TAX INCREMENT FINANCING FUND BUDGET DETAIL 101 ALCOHOL ENFORCEMENT FUND BUDGET DETAIL 102 BUDGET FORECAST GENERAL FUND REVENUE AND EXPENSE FORECAST 103 WATER AND SEWER REVENUE AND EXPENSE FORECAST 104 STATISTICAL TRENDS REVENUE, EXPENSE AND FUND BALANCE RATIOS 105 Citizens of the Village Mayor and Board of Trustees Village Administrator Management Services Department Police Department Public Works Department Planning Department Building Department IT Community Relations Village Clerk Village of Plainfield Organizational Chart Tax Capital Capital Increment General Replacement Improvement Financing MFT Estimated Fund Balance 5/1/2018 11,757,295 11,595,992 3,285,211 14,446,544 177,928 3,017,064 Revenues 25,381,830 18,355,500 25,000 14,592,000 730,000 1,125,000 Transfers In 225,000 570,000 - 850,000 - - Debt Proceeds - - - - - - Total Revenues 25,606,830 18,925,500 25,000 15,442,000 730,000 1,125,000 Expenses Salaries and Wages 11,494,815 1,360,000 - - - - Benefits 5,316,356 551,243 - - - - Utilities 372,518 725,600 - - - - Supplies/Commodities 918,895 493,100 - - - - Contractual Services 6,624,046 9,160,000 - 110,000 - - Other Debt Service - 3,168,757 - - - - Capital Outlay - 2,240,000 - 7,330,000 300,000 1,000,000 Miscellaneous 530,200 250,000 - 6,115,000 - - Sub-Total Expenditures 25,256,830 17,948,700 - 13,555,000 300,000 1,000,000 Interfund Transfers 350,000 976,800 570,000 2,034,750 500,000 150,000 Total Expenditures 25,606,830 18,925,500 570,000 15,589,750 800,000 1,150,000 Excess (Deficiency)- - (545,000) (147,750) (70,000) (25,000) Estimated Fund Balance 4/30/2019 11,757,295 11,595,992 2,740,211 14,298,794 107,928 2,992,064 All Fund Summary Water and Sewer Operations & Expansion Revenues, Expenditures & Fund Balances 2018-2019 Fiscal Year Budget Page 1 Bond and Tort Police Alcohol Interest Immunity Audit Pension Enforcement DARE Totals 2,170 293,018 15,766 30,407,288 38,009 2,125 75,038,410 114,600 475,500 42,100 3,070,000 15,250 20,050 63,946,830 3,011,550 - - - - - 4,656,550 - - - - - - - 3,126,150 475,500 42,100 3,070,000 15,250 20,050 68,603,380 - - - 525,000 - - 13,379,815 - - - 5,000 - - 5,872,599 - - - - - - 1,098,118 - - - 6,300 - 20,000 1,438,295 - 430,500 42,000 30,000 - - 16,396,546 3,125,150 - - - - - 6,293,907 - - - - - - 10,870,000 - - - 90,000 - - 6,985,200 3,125,150 430,500 42,000 656,300 - 20,000 62,334,480 - - - - 25,000 - 4,606,550 3,125,150 430,500 42,000 656,300 25,000 20,000 66,941,030 1,000 45,000 100 2,413,700 (9,750) 50 1,662,350 3,170 338,018 15,866 32,820,988 28,259 2,175 76,700,760 Revenues, Expenditures & Fund Balances 2018-2019 Fiscal Year Budget All Fund Summary Page 2 All Revenue Sources Amount Percent of Total 2017/2018 Estimate 2016/2017 Actual Property Taxes 7,365,280 10.74%7,039,209 6,738,821 State of Illinois Taxes 16,575,000 24.17%16,064,000 16,470,299 Other Taxes 4,358,500 6.36%3,899,500 3,884,589 Licenses and Permits 1,151,700 1.68%1,057,200 1,240,547 Fines 1,020,500 1.49%997,200 1,027,279 Charges for Services 20,771,200 30.29%20,222,600 19,578,428 Grants 2,150,750 3.14%437,061 682,084 Franchise Fees 730,000 1.06%700,000 742,997 Investment Income 1,401,900 2.04%1,328,495 2,551,580 Intergovernmental 475,000 0.69%464,500 445,881 Miscellaneous 7,347,000 10.71%2,969,000 2,047,599 Water & Sewer Tap-on Fees 575,000 0.84%585,000 873,964 Subtotal Revenues 63,921,830 93.21%55,763,765 56,284,068 Interfund Transfers 4,656,550 6.79%3,423,292 5,704,731 Debt Proceeds - 0.00%- - Grand Total Revenues 68,578,380 100.00%59,187,057 61,988,799 All Funds Revenue Summary 2018-2019 Fiscal Year Budget Fiscal Year 2019 Budget History Page 3 Expense Classification Amount Percent of Total 2017/2018 Estimate 2016/2017 Actual Salaries and Wages 13,379,815 19.99%12,832,767 12,067,760 Benefits 5,872,599 8.77%5,620,072 4,968,987 Utilities 1,098,118 1.64%1,038,234 1,057,644 Supplies and Commodities 1,438,295 2.15%1,297,400 1,205,817 Contractual Services 16,396,546 24.49%16,319,506 15,899,545 Debt Service 6,293,907 9.40%6,288,232 6,226,209 Capital Outlay 10,870,000 16.24%6,768,120 5,352,635 Other 6,985,200 10.43%1,550,680 1,508,408 Total Expenditures 62,334,480 51,715,011 48,287,005 Interfunds 4,606,550 6.88%3,373,292 5,704,731 Grand Total Expenditures 66,941,030 100.00%55,088,303 53,991,736 All Funds Expense Summary 2018-2019 Fiscal Year Budget Fiscal Year 2019 Budget History Page 4 FINANCIAL POLICIES General The Village of Plainfield has an important responsibility to carefully account for public funds, to manage municipal finances wisely, and to plan and provide for the adequate funding of services desired by the public and as required by laws, rules, or regulations, including the provision and maintenance of public facilities and improvements. The financial goals and policies set forth in this document are intended to establish guidelines for the continued financial strength and stability of the Village of Plainfield. Financial Goals Financial goals are broad, fairly timeless statements of the financial position the Village seeks to attain. The financial goals for the Village of Plainfield are: • To provide full value for each tax dollar by delivering quality services efficiently and on a cost-effective basis. • To preserve our quality of life by providing and maintaining adequate financial resources necessary to sustain a sufficient level of municipal services, and to respond to changes in the economy, the priorities of governmental and non-governmental organizations, and other changes that may affect our financial well-being. • To maintain a strong credit rating in the financial community. Financial Policies Financial policies support the financial goals. They are general statements that guide decision- making in specific situations, to ensure that a decision will contribute to the attainment of the financial goals. Federal and state laws, rules, and regulations, our Village Code of Ordinances, and generally accepted accounting principles promulgated by the Governmental Accounting Standards Board (“GASB”) and the Government Finance Officers Association of the United States and Canada (“GFOA”) govern our financial policies and processes. Budget Policies Sound financial practice and the desire to maintain a strong credit rating dictate that our budgets be balanced, constantly monitored, and responsive to changes in service demands. With these concepts in mind, the Village of Plainfield has adopted the following budget policy statements: • The Village will adopt and maintain a balanced budget in which expenditures will not be allowed to exceed reasonably estimated revenues and other available funds at the same time maintaining recommended fund balances. Page 5 FINANCIAL POLICIES • Fund balance should not be considered a source of funds for operating expenditures. Excess unreserved and undesignated fund balance may be appropriated as part of the adopted budget to fund capital or emergency expenditures. • As part of the annual budget review process, the Village will project fund revenues and expenditures for a minimum of two years beyond the budget year and compare the projected balances to the fund balance policy. This will allow the Village to identify potential problems early enough to correct them. • The Village will maintain a budgetary control system to ensure adherence to the budget and will prepare monthly reports comparing actual revenues and expenditures to budgeted amounts. • Twice annually, the Village Administrator will provide the Village Board with trend analysis/projections of revenues and expenditures. Revenue Policies Revenues determine the capacity of a local government to provide services. Under ideal conditions, revenues would grow at a rate equal to or greater than expenditures. To ensure that our revenues are balanced and capable of supporting our desired levels of services, the Village of Plainfield has adopted the following revenue policy statements. • The Village endeavors to develop and maintain a diversified and stable revenue base to shelter it from short-term fluctuations in any one revenue source. • The Village will estimate annual revenues on an objective, reasonable, and conservative basis. Most revenues will be estimated based on a historical trend analysis. Major revenues will receive a more in-depth analysis. • Each year and whenever appropriate, existing revenues will be re-examined and possible new sources of revenues will be explored to ensure that we are maximizing our revenue potential. • The Village will strive to be informed and aware of all grants and other aid that may be available to us. All potential grants and other aid shall be carefully examined for matching requirements (both dollar and level-of-effort) and restrictive covenants, to ensure that our participation in such grants will be beneficial and cost-effective. • All charges for services, fees, licenses, permits, etc. will be reviewed regularly to insure that rates are maintained at a level that is related to the cost of providing the services and are competitive with others providing similar services in the area. Page 6 FINANCIAL POLICIES • Water and Sewer Funds will be self-supporting. • The Village will establish user charges and set fees for services for its enterprise funds at a level that fully supports both the direct and indirect costs of the activity. Indirect costs include the recognition of annualized depreciation of capital assets. Cash flow requirements to adequately defray bond retirement and capital outlay will become a primary determinant in the development of user charges. • Connection fees for water and sewer services shall be reviewed regularly to assure that fees reflect the cost of providing services to new developments. • One-time revenues that are not required by law or agreement to be expended for a particular purpose will only be used to fund one-time capital or emergency expenditures. One-time revenues will not be used to support operating expenditures, except in emergency situations. Cash Management Policies • An investment policy has been adopted by the Village Board, which provides guidelines for the prudent investment of the temporary idle cash and outlines the policies for maximizing the efficiency of the cash management system. The ultimate goal is to enhance the economic status of the Village while protecting its pooled cash. • The cash management system is designed to accurately monitor and forecast expenditures and revenues, thus enabling the Village to invest funds to the fullest extent possible. The Village attempts to match funds to projected disbursements. • Except for cash in certain restricted and special funds, the Village of Plainfield will consolidate cash balances from all funds to maximize investment earnings. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. • Criteria for selecting investments and the order of priority are: safety, liquidity, and yield. Expenditure Policies Expenditures are a rough measure of a local government’s service output. While many expenses can be easily controlled, emergencies, unfunded mandates, and unanticipated service demands may strain our ability to maintain a balanced budget. To ensure the proper control of Page 7 FINANCIAL POLICIES expenditures and provide for a quick and effective response to adverse financial situations, the Village of Plainfield has adopted the following expenditure statements: • The Village will maintain a level of expenditures that will provide for the public well being and safety of the residents and businesses of the community. • The Village will pay all current operating expenditures with current operating revenues. • Expenditures and purchase commitments will follow the Village’s approved Purchasing Authority Policy. • Encumbrances represent commitments related to unperformed contracts for goods or services, and will be recorded when incurred. Fund Balance Fund balances are established to protect against the need to reduce service levels or raise taxes and fees due to temporary revenue shortfalls or unpredicted one-time expenditures. In addition, in accordance with GASB Statement 54, the Village must establish fund balance classifications that inform the financial statement user as to the extent to which the Village must observe constraints imposed upon use of the resources that are reported by the governmental funds. More detailed fund balance financial reporting and the increased disclosures will aid the user of the financial statements in understanding the availability of resources for various governmental purposes. The fund balance will be composed of five categories: 1) Nonspendable, 2) Restricted, 3) Committed, 4) Assigned, or 5) Unassigned. Definitions Governmental Funds – are used to account for all or most of the Village’s general activities, including the collection and disbursement of earmarked monies (special revenue funds), the acquisition or construction of general capital assets (capital projects funds) and the servicing of general long-term debt (debt service funds). The General Fund is used to account for all activities of the Village not accounted for in some other fund. Fund Balance – the difference between assets and liabilities in a Governmental Fund. Nonspendable Fund Balance – the portion of a Governmental Fund’s fund balance that is not available to be spent, either short-term or long-term, in either form (e.g., inventories, prepaid items, land held for resale) or through legal restrictions (e.g., endowments). Page 8 FINANCIAL POLICIES Restricted Fund Balance - the portion of a Governmental Fund’s fund balance that is subject to external enforceable legal restrictions (e.g., grantor, contributors and property tax levies). Committed Fund Balance - the portion of a Governmental Fund’s fund balance with self- imposed constraints or limitations that have been placed by formal action at the highest level of decision making. Assigned Fund Balance - the portion of a Governmental Fund’s fund balance to denote an intended use of resources, or for all remaining fund balance in non-General funds not categorized above. Unassigned Fund Balance - available expendable financial resources in a governmental fund that are not the object of tentative management plan (i.e. designations). (Only in the General Fund, unless negative) Unrestricted Net Position – available expendable financial resources in an enterprise fund that are available for general use. Fund Balance Policies • The Village will spend the most restricted dollars before less restricted, in the following order: a. Nonspendable (if funds become spendable) b. Restricted c. Committed d. Assigned e. Unassigned • The Management Services Director will determine if a portion of fund balance should be assigned, consistent with intentions of the Village Board. • The Village will strive to maintain the unassigned fund balance of the General Fund at a level at least equal to 25% of the total General Fund annual operational expenditures. • If the General Fund unassigned fund balance falls below the minimum, a plan will be developed to return to the minimum balance within a reasonable period of time. • General Fund unassigned fund balance in excess of 40% may be transferred to the Capital Improvement Fund. • The Village will strive to maintain the unrestricted net position of the Enterprise Fund (Water and Sewer) at a level at least equal to 25% of the total Water and Sewer Fund annual operational expenditures. • If the Enterprise Fund unrestricted net position falls below the minimum, rates may be adjusted so as to gradually return to the minimum within a reasonable period of time. If the position exceeds 40%, the overage may be used to offset rate increases, or transferred to the Village’s Capital Replacement Fund, or a combination thereof. Page 9 FINANCIAL POLICIES • The Water and Sewer Capital Replacement Fund is a reserve fund for future capital investments in the Village’s infrastructure system. Funding amounts for the Capital Replacement Fund is largely driven by the annual depreciation amount of the Enterprise Fund infrastructure system. Capital Improvement Policies • The Village shall maintain a Five Year Capital Improvement Program and capital improvements will be made in accordance with that plan. The program shall be updated annually. • The corresponding year of the Capital Improvement Program will be incorporated into the annual operating budget as the Capital Budget. • As part of the development of the Capital Improvement Program, the condition of Village infrastructure will be evaluated to appropriately prioritize and schedule maintenance and replacement. • Each capital project will be evaluated for its impact on current and future operating budgets. Debt Policies Debt is an effective way to finance capital improvements or to even out short-term revenue flows. Properly managed debt preserves our credit rating, provides flexibility in current and future operating budgets, and provides us with long-term assets that maintain or improve our quality of life. To provide for the appropriate issuance and responsible use of debt, the Village of Plainfield has adopted the following debt management policy statements: • The Village will confine long-term borrowing to capital improvements or one- time obligations that cannot be financed from current revenues or reserves. • Capital projects financed through the issuance of bonds shall be financed for a period not to exceed the expected useful life of the improvement. • The Village will maintain good communications with bond rating agencies about its financial condition. The Village will follow a policy of full disclosure on every financial report and bond prospectus. • The Village will attempt to keep the average maturity of General Obligation Bonds at or below 20 years. • The annual operating budgets of all funds will be maintained so as to ensure the full and timely repayment of debt principal and interest due that year. Page 10 FINANCIAL POLICIES • The Village’s annual audit and official statements will reflect the Village’s commitment to full and open disclosure concerning our debt. • As a home rule unit of government in the State of Illinois, the Village has no statutory debt limit. Capital Asset Policies This policy is to establish the principles related to the accounting treatment of the Village’s capital assets. Capital assets include land, improvements to land, buildings, building improvements, vehicles, machinery, equipment, works of art and historical treasures, infrastructure, construction in progress and all other tangible and intangible assets that are used in operations and have initial useful lives extending beyond a single reporting period. Infrastructure assets are long-lived capital assets that normally are stationary in nature and can be preserved for a significantly greater number of years than most capital assets. Examples of infrastructure assets include roads, bridges, drainage systems, water and sewer systems. Land and land improvements are inexhaustible capital assets and will not be depreciated. Construction in progress will not be depreciated until construction is complete. All other capital assets will be depreciated over their estimated useful lives, using the straight-line method of depreciation. In no event shall the useful life of an asset be less than the period of probable usefulness established for debt purposes as outlined by GASB34. A capitalization threshold is the cost established by the Management Services Director that must be met or exceeded if an asset is to be recorded and depreciated as a capital asset. The capitalization threshold is based on the cost of a single asset. Assets that do not meet the capitalization threshold will be recorded as expenditures or expenses. For purposes of property control (insurance, security, etc.), the Management Services Director and/or department heads may develop and maintain the appropriate record keeping system(s) to account for assets which do not meet the capitalization threshold. Capital assets that meet the minimum capitalization threshold will be recorded at historical cost. The cost of a capital asset includes capitalized interest and ancillary charges necessary to place the asset into its intended location and condition for use. Ancillary charges include costs that are directly attributable to asset acquisition, such as freight and transportation charges, site preparation costs, and professional fees. Donated capital assets will be recorded at their estimated fair value at the time of acquisition, including any ancillary charges. Estimated historical cost may be used in those cases where the actual historical cost is not readily available. Estimated historical cost will be calculated using the current replacement cost of a similar asset and deflating this cost to the acquisition year (or estimated acquisition year) using a price-level index approved by the Management Services Director. Page 11 FINANCIAL POLICIES Capital assets associated with the operation of enterprise funds will be recorded in those funds. Capital assets associated with general government operations, with the exception of infrastructure assets, will be recorded in the appropriate internal service fund(s). Infrastructure assets will not be recorded in a governmental or proprietary fund, but a record keeping system necessary to allow for the accounting, auditing, and reporting of such assets, including depreciation will be maintained. Estimated useful life means the estimated number of years that an asset will be able to be used for the purpose for which it was purchased. The Village of Plainfield will capitalize all assets that have a useful life greater than one year and meet the following dollar thresholds: Asset Category Threshold Est. Useful Life Land & Improvements Any Inexhaustible Building & Improvements $20,000 5 – 50 Machinery & Equipment $5,000 3 – 20 Infrastructure $50,000 15 – 50 With respect to asset improvements (such as street resurfacing, roof replacement, etc), costs over the appropriate asset category threshold will be capitalized if: • The estimated life of the asset is extended by more than 25%, or • The cost results in an increase in the capacity of the asset, or • Significantly changes the asset, or • In the case of streets and road – if the work impacts the “base” structure Financial Reporting Policies 1. The Village will adhere to a policy of full and open disclosure of all financial operations. 2. An independent firm of certified public accountants will perform an annual audit according to Generally Accepted Auditing Standards (GAAS) and issue a written opinion that will be incorporated in the Annual Financial Report. 3. As long as the Village has outstanding debt, the Annual Financial Report will include the additional disclosures required by SEC Rule 15c2-12. Page 12 Moody's S&P Aaa AAA Aa1 AA+ Aa2 *AA Aa3 **AA- A1 A+ A2 A A3 A- Baa1 BBB+ Baa2 BBB Baa3 BBB- *1st lien revenue bond **2nd lien revenue bond The Village holds both General Obligation Bonds and Water & Sewer System Revenue Bonds Village of Plainfield Debt Ratings Comparison of Ratings Used by Moody's and Standard and Poor's (S&P) Village of Plainfield's Debt Rating is Highlighted. 2018-2019 Fiscal Year Budget Debt ratings express the rating agency’s opinion about the ability and willingness of an issuer (municipality) to meet its financial obligations in full and on time. Ratings can also speak to the credit quality of a municipal bond, and the relative likelihood that the issue may default. In addition, debt ratings help municipalities anticipate the interest rate to be offered on their new debt issues. As a general rule, the more creditworthy an issuer (municipality) is, the lower the interest rate the issuer would typically have to pay to attract investors, translating to less interest cost to the municipality. The reverse is also true: an issuer with lower creditworthiness will typically pay a higher interest rate, thus higher interest cost , to offset the greater credit risk assumed by investors. During the December 2013 refunding of the Village's Series 2004 Bonds, S&P upgraded the Village's AA debt rating to AA+. S&P noted the Village's strong economy, budgetary flexibility, budgetary performance, management with good financial policies and practices, and adequate debt and contingent liabilities position as key factors of the upgrade. S & P also noted, "The stable outlook reflects our view of the village's strong economy and our anticipation that the village will maintain very strong budgetary flexibility and liquidity." S&P and Moody's again recognized the Village's improved financial profile, management, and budgetary performance by upgrading the Village's Water & Sewer Revenue Bonds in 2014 to AA+ and Aa2, saving over $911,000 in present value interest costs over the life of the bond. Since 2009, the Village has saved $2.98 million in present value interest cost, due to the improved bond market and the Village's rating upgrades. In 2015,as part an annual review of the Village's bond rating, Moody’s Investors Service upgraded the Village of Plainfield, IL’s general obligation (GO) rating to Aa1 from Aa2. Moody's stated that, "the Aa1 rating reflects the village’s healthy financial operations and ample reserves supported by strong management and long term fiscal planning." Page 13 Authorized Positions Administration/Finance 15 14.5 15.5 16 16 16 16 Police Department 75.5 76.5 77 77.5 76.5 76.5 78.5 Streets Division 18.5 18.5 18.5 18.5 18.5 18.5 18.5 Community Development 8 8 8 9.5 14 15 15 Water and Sewer Division 11.5 11.5 11.5 11.5 11.5 11.5 11.5 Public Works Engineering 3 3 3 3 3 3 4 Village Totals 131.5 132 133.5 136 139.5 140.5 143.5 Positions Reflected are Full Time Equivalent (FTE) Positions 39,581 41,881 *(US Census) 2016 Population Estimate* 2010 Village Population Village of Plainfield Staffing Schedule 2018-2019 Fiscal Year Budget 2018-2019 Budgeted 2016-2017 Actual 2012-2013 Actual 2013-2014 Actual 2014-2015 Actual 2015-2016 Actual 2017-2018 Actual 124 126 128 130 132 134 136 138 140 142 144 2012-2013 Actual 2013-2014 Actual 2014-2015 Actual 2015-2016 Actual 2016-2017 Actual 2017-2018 Actual 2018-2019 Budgeted Total Staff by Fiscal Year Page 14 Current Position Title Grade Directors and Senior Managers Minimum Maximum Chief of Police 12 113,986$ 156,959$ Director of Public Works Director of Community Development Director of Management Services Attorney 11 99,119$ 136,486$ Police Commander Information Technology Director Director of Planning Building Official 10 86,190$ 118,684$ Human Resources Manager Superintendent - All Divisions Police Sergeant Supervisors and Advanced Technical Accounting Services Supervisor 9 84,234$ 115,990$ Lead Engineer Planner 8 74,874$ 103,102$ Community Relations Director Crew Leader - All 7 66,555$ 91,647$ Engineer Economic Development Specialist Utility Billing Supervisor Village Clerk Associate Prosecutor Information Technology Specialist Building Inspector 6 59,160$ 81,463$ Mechanic I Office Manager Public Works Inspector Geographic Information Systems Specialist FY 2019 Range Village of Plainfield FY 2019 Classification Plan Page 15 Position Title Grade Administrative and Technical Minimum Maximum Human Resources Assistant 5 57,495$ 79,171$ Code Enforcement Officer Records Supervisor Building Maintenance Worker Executive Assistant Evidence Specialist Plant Operator II - Wastewater Equipment Operator II Street/Electrical or Forestry Associate Planner Assistant Records Supervisor 4 52,269$ 71,974$ Equipment Operator I - Streets Plant Operator I - Water Accounting Assistant Community Service Officer 3 47,517$ 65,431$ Administrative Assistant Water Service Worker Fleet Coordinator Court Technician Utility Billing Representative 2 43,197$ 59,482$ Records Technician Administrative Aide Clerical Assistant 1 39,270$ 54,075$ Cable Television Operator Crossing Guard Custodian FY 2019 Range Village of Plainfield FY 2019 Classification Plan Page 16 GENERAL FUND REVENUES The Village of Plainfield continues to focus on diversified revenue streams to support the operations of the Village. Based on the current economy, the Village continues to experience uncertainty across multiple revenue sources, including State shared revenues (Income Tax, Use Tax, and Sales Tax), property taxes, and permit revenues. For Fiscal Year 2019, the Village’s sources of General Fund Revenue are as follows: ❖ The largest source of the Village’s total General Fund Revenues (used for operations) continue to come from State of Illinois taxes at approximately 40%. This consists of Municipal Sales Tax, Income Tax, Replacement and Use Tax. ❖ Property Taxes continue to be the second largest revenue source at 23%. ❖ Charges for services remain the third largest revenue source at 19%. This primarily consists of refuse collection fees (which are pass-through) and an administrative service charge received from the Water and Sewer Fund to the General Fund. Page 17 GENERAL FUND REVENUES State of Illinois Revenues The Village’s General Fund State of Illinois Revenues are made up of three main components: Local Use Tax (9.56%), Illinois Income Tax (35.29%), and Sales Tax (54.66%). For Fiscal Year 2019, Sales Tax includes only the 1% Municipal Sales Tax, and none of the Village’s 1.5% Home Rule Sales Tax. The Village implemented a 1% Home-Rule sales tax in 2008, with an additional .5% effective in July 2012. In the past fiscal years, a portion of the Home-Rule sales tax was budgeted within the Village’s General Fund. Fiscal Year 2019 reflects these revenues only in the Village’s Capital and Water & Sewer Fund. Municipal Sales Tax Revenues ❖ The Village receives a 1% sales tax imposed on retail sales made within the Village of Plainfield. Sales tax is collected by the State and remitted to the Village three months after the liability occurs. (The below chart does not include the Village’s Home Rule Sales Tax of 1.5%.) ❖ Fiscal Year 2018 sales tax revenue is estimated at 2.4% higher than 2017. The Village experienced increases in Sales Tax revenues of 2.7%, 5.1%, and 1.7% in FY 2015, 2016 and 2017 respectively. Fiscal Year 2019 represents a modest 1.6% increase as compared to the 2018 estimate. Page 18 GENERAL FUND REVENUES The following chart depicts the Village’s retail municipal sales tax revenue by category for January – September of 2017. Consistent with previous calendar years, General Merchandise and Automotive and Gas stations sales reflect the two largest sales tax revenue sources for the Village. Local Use Tax Revenue Use tax is a tax imposed on the privilege of using, in Illinois, any item of tangible personal property that is purchased anywhere at retail. 16% of the 6.25% State rate is allocated to the municipality. The amount that each municipality receives is based on its population in proportion to the total state population. ❖ Fiscal Year 2017 resulted in a 6% increase in Use Tax revenues. It is anticipated that Fiscal Year 2018 revenues will trend flat and Fiscal Year 2019 is budgeted as unchanged as well due to the uncertainty of the State of Illinois budget decisions. Page 19 GENERAL FUND REVENUES Illinois Income Tax Revenue Illinois Income Tax is a tax that is imposed on the privilege of earning or receiving income in or as a resident of the State of Illinois. This tax applies to income for each taxable year. Prior to January 1, 2011, local governments received one-tenth (10%) of the net collections of all income tax received, income tax rates for individuals were 3% and corporations were assessed 5%. In January of 2011, Illinois regular income tax rates increased to 5% for individuals and to 7% for corporations, and the distribution formula for municipalities was reduced to 6% on revenue from individuals and to 6.86% on revenue from corporations. In January of 2015, the income tax rates were reduced to 3.75% for individuals and 5.25% for corporations, and the current municipal distribution formula is calculated at 8% and 9.14% for individuals and corporations respectively. The amount that each municipality receives is based on its population in proportion to the total state population. The Village’s current population is 39,581 based on the 2010 special census. The following chart reflects the Village’s Income Tax revenue history for the past six fiscal years, along with estimates for fiscal years 2018 and 2019: Fiscal Year 2017 reflected an 11.3% decrease as compared to 2016 income tax revenues. Fiscal Year 2018 income tax revenues are anticipated to remain flat as compared to 2017. Due to the uncertainty of the State distribution formula, Fiscal Year 2019 is budgeted with a 1% decline as compared to the Fiscal Year 2018 estimate. This reduction stems from the continued State of Illinois budget 10% reduction of the Local Government Distributive Fund (income tax) revenues to municipalities that was applied last year. This revenue source will continue to be monitored closely so that any additional budgetary impacts can be addressed quickly and effectively. Page 20 GENERAL FUND REVENUES Building Permit Revenues The Village’s Building Permit Revenue history is depicted in the chart below: ❖ Fiscal Year 2012 resulted in the first positive increase in Permit Revenues since Fiscal Year 2006. Fiscal Year 2018 permit revenues are estimated to finish approximately 15% lower than Fiscal Year 2017, and Fiscal Year 2019 is budgeted to increase approximately 11% as compared to 2017. ❖ In Fiscal Year 2006, building permit revenues accounted for 37% of the Village’s overall General Fund revenue. Fiscal Year 2019 is estimated to account for 3.5% of the overall General Fund revenues. Property Tax Revenues Overall Local property tax revenues have remained consistent since 2011. As new homes slowly add to the Village’s overall Equalized Assessed value, property tax revenues reflect a slight increase, even as the Village has maintained an unchanged property tax rate. Page 21 GENERAL FUND REVENUES For the 2017 tax levy, the Village Board has again authorized to maintain the same property tax rate as the 2013 levy rate. Village residents on average will not see an increase in the Village portion of their property taxes when compared to the last four years unless the value of their home (Equalized Assessed Value) has increased. In terms of an average property tax bill for levy year 2016, for every dollar paid in property taxes by Village residents, 5.1 cents represent the Village of Plainfield’s portion. The following chart reflects the Village’s overall property tax rate history: A history of the Village’s Equalized Assessed Values (EAV) is displayed below. Due to the recent reassessments of property within the Village, the Village’s EAV declined from 2010 – 2013 by a total of approximately 19.3%. The 2014, 2015 and 2016 EAV increased by 2%, 3.4%, and 6% respectively. The Village’s 2017 EAV is estimated to increase approximately 3.8%. Page 22 GENERAL FUND REVENUES Tax Rate Percentage Tax Rate Percentage Village of Plainfield 0.4669 5.13%0.7351 9.67% Will County & Forest Preserve 0.8091 8.89%0.7834 10.30% School District 202 5.8941 64.80%4.6893 61.66% Joliet Junior College 525 0.3099 3.41%0.2135 2.81% Plainfield Township Park District 0.2560 2.81%0.2625 3.45% Plainfield Public Library District 0.1939 2.13%0.2531 3.33% Plainfield Fire Protection District 0.9674 10.64%0.4641 6.10% Township and Other 0.1991 2.19%0.2037 2.68% Total Tax Rate 9.0964 100.01%7.6047 100.00% Village of Plainfield Comparison of Tax Rates per $100 of Assessed Valuation 2016 and 1995 Levy Years 2016 Levy 1995 Levy Village of Plainfield 5.13%Will County & Forest Preserve 8.89% School District 202 64.80% Joliet Junior College 525 3.41% Plainfield Township Park District 2.81% Plainfield Public Library District 2.13% Plainfield Fire Protection District 10.64% Township and Other 2.19% 2016 Levy Tax Distribution by District Residential 86.96%Commercial 11.26% Industrial 1.43% Farm 0.31%Railroad 0.04% 2016 Levy Village Equalized Assessed Value by Type Page 23 FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2019 Proposed Budget Fund: 01 - General Fund 5,189,002 5,164,560 5,220,898 5,480,000 6,009,680 9,772,505 10,465,501 10,126,278 10,370,000 10,200,000 821,971 904,986 969,144 935,000 1,058,500 976,464 1,177,055 1,166,151 1,111,200 1,103,200 775,892 631,974 662,328 698,100 725,500 4,060,295 4,161,918 4,535,305 4,634,415 4,837,700 50,754 40,343 38,749 35,600 35,750 705,592 751,352 742,997 730,000 730,000 (122,986)41,903 78,688 35,000 80,000 162,218 325,963 284,574 125,000 126,500 405,705 424,869 445,881 410,000 475,000 60,000 62,000 12,000 220,000 225,000 $22,857,412 $24,152,424 $24,282,993 $24,784,315 $25,606,830 Administration/Finance 9,127,945 8,496,156 8,534,402 6,848,305 7,393,300 Police Department 10,963,551 10,950,725 11,363,331 12,633,360 12,771,955 Street Department 3,331,867 3,373,525 3,271,156 3,733,900 3,824,850 Planning Program 409,891 380,402 430,572 560,750 595,950 Building Program 576,370 608,748 655,543 1,008,000 1,020,775 $24,409,624 $23,809,556 $24,255,004 $24,784,315 $25,606,830 ($1,552,212)$342,868 $27,989 $0 $0 Classification Revenues Property Taxes General Fund Revenue & Expense Summary 2018-2019 Fiscal Year Budget State of Illinois Taxes Other Taxes Licenses & Permits Revenue Totals Fines and Forfeits Charges for Services Expense Totals Total: General Fund Grants Franchise Fees Investment Income Intergovernmental Interfund Transfers Expenses Miscellaneous ($2,000,000) $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 FY 2015 Actual FY 2016 ActualFY 2017 Actual FY 2018 Adopted Budget FY 2019 Proposed Budget Revenue History by Type Property Taxes State of Illinois Taxes Other Taxes Licenses & Permits Fines and Forfeits Charges for Services Grants Franchise Fees Investment Income Miscellaneous Intergovernmental Interfund Transfers Page 24 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget Fund: 01 - General Fund Revenues Property Tax Revenue 3,333,428 3,254,993 3,186,940 3,160,000 3,238,347 3,739,680 Property Tax Rev-Road & 383,703 385,492 357,161 375,000 362,941 375,000 Property Tax Rev-Police 898,172 948,549 1,101,142 1,370,000 1,364,479 1,370,000 Property Tax Rev-IMRF 573,699 575,526 575,655 575,000 571,026 525,000 $5,189,002 $5,164,560 $5,220,898 $5,480,000 $5,536,793 $6,009,680 STTAX - State of Illinois Taxes Home Rule Sales Tax 0 0 0 500,000 0 0 Municipal Sales Tax 5,025,975 5,280,661 5,354,048 5,400,000 5,485,000 5,575,000 Illinois Income Tax 3,876,349 4,218,244 3,741,387 3,550,000 3,640,000 3,600,000 Replacement Tax 53,813 48,180 56,645 45,000 50,000 50,000 Local Use Tax 816,368 918,416 974,198 875,000 980,000 975,000 $9,772,505 $10,465,501 $10,126,278 $10,370,000 $10,155,000 $10,200,000 Hotel/Motel Tax 0 0 199 0 1,500 1,500 Amusement Tax 8,253 7,582 9,893 5,000 8,000 7,000 Local Motor Fuel Tax 813,718 897,404 959,052 930,000 1,040,000 1,050,000 $821,971 $904,986 $969,144 $935,000 $1,049,500 $1,058,500 LIC&PER - Licenses and Permits Liquor License 94,170 91,455 103,568 100,000 100,000 100,000 Contractors License 38,750 48,000 47,200 35,000 45,000 45,000 Cigarette License 7,500 6,500 7,000 5,000 5,000 6,000 Scavenger License 100 100 100 200 200 200 Business License 31,713 35,125 37,788 35,000 40,000 40,000 Building Permit 792,640 983,448 952,317 925,000 800,000 900,000 Sign Permit 6,672 4,442 7,763 5,000 5,000 5,000 Special Movement Permit 4,254 6,410 8,630 5,000 17,000 6,000 Solicitors Permit 665 1,575 1,785 1,000 1,000 1,000 $976,464 $1,177,055 $1,166,151 $1,111,200 $1,013,200 $1,103,200 Will County Court Fines 319,084 332,692 367,797 325,000 350,000 350,000 Aministrative Fines(P-Tkts)175,535 139,091 135,528 130,000 120,000 130,000 Aministrative Fines - Late fees 17,265 14,985 9,960 10,000 7,000 10,000 Asset Seizure 255,667 132,665 100,190 225,000 100,000 225,000 Alarm Fees 6,700 11,350 2,025 7,000 3,000 3,000 Kendall County Court Fines 1,641 1,191 1,166 1,000 2,200 1,500 Alcohol Fines 0 0 0 100 0 0 Total: Licenses & Permits FIN - Fines and Forfeits Total: State of Illinois Taxes OTHTX - Other Taxes Total: Other Taxes General Fund Revenue Detail 2018-2019 Fiscal Year Budget PROPTX - Property Taxes Total: Property Taxes Page 25 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget General Fund Revenue Detail 2018-2019 Fiscal Year Budget Fund: 01 - General Fund Revenues (continued) Asset Seizure (DOJ)0 0 44,741 0 30,000 5,000 Asset Seizure (US Treas)0 0 921 0 0 1,000 $775,892 $631,974 $662,328 $698,100 $612,200 $725,500 Garbage Fee 3,536,827 3,621,237 3,992,763 4,112,315 4,158,000 4,324,000 Garbage Penalties 50,967 51,025 55,336 50,000 50,000 50,000 Engineering Services 0 25,782 33,590 25,000 20,000 20,000 Child Safety Seats 0 0 0 100 0 0 Rent 16,946 0 0 0 0 0 Zoning Applications 14,452 23,187 13,162 10,000 12,000 10,000 Accident Report Fees 4,155 4,490 4,585 4,000 5,000 4,500 Copies-Maps & Ordinances 2,701 2,904 2,367 3,000 2,000 2,000 Impound Fee 63,600 31,038 22,853 30,000 25,000 25,000 Parking Lot Revenue 4,800 4,550 4,532 2,000 4,000 4,000 Tower Rent 37,623 39,784 38,191 50,000 42,900 45,000 Rental Income 29,200 53,300 45,100 50,000 49,200 49,200 Rental-Community/Multi 5,660 5,218 4,547 3,000 4,000 4,000 Special Detail/OT 42,984 49,403 68,279 45,000 120,000 50,000 Water & Sewer Service 250,380 250,000 250,000 250,000 250,000 250,000 $4,060,295 $4,161,918 $4,535,305 $4,634,415 $4,742,100 $4,837,700 Grant Revenue 0 0 17,545 0 0 0 Bulletproof Vest Grant 7,165 6,851 3,415 3,000 3,000 3,000 Tobacco Grant 2,750 2,750 2,750 2,600 2,750 2,750 Traffic Grant 40,839 30,742 15,039 30,000 18,000 30,000 $50,754 $40,343 $38,749 $35,600 $23,750 $35,750 AT&T Franchise Payment 259,808 260,502 209,381 250,000 170,000 200,000 Cable TV- Franchise 445,784 490,850 533,616 480,000 530,000 530,000 $705,592 $751,352 $742,997 $730,000 $700,000 $730,000 Interest Income 27,131 35,785 88,416 35,000 90,000 80,000 Realized Gain/Loss (158,668)0 17 0 0 0 Unrealized Gain/Loss 8,551 6,118 (9,745)0 0 0 ($122,986)$41,903 $78,688 $35,000 $90,000 $80,000 INT - Investment Income Total: Investment Income Total: Fines and Forfeits GRNTS - Grants Total: Grants FRAN - Franchise Fees Total: Franchise Fees SERV - Charges for Services Total: Charges for Services Page 26 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget General Fund Revenue Detail 2018-2019 Fiscal Year Budget Fund: 01 - General Fund Revenues (continued) Event Sponsorship Program 5,276 4,411 4,097 4,000 4,000 4,000 Amphitheater Rent 1,400 500 200 500 1,400 500 Restitution Program 0 500 9,700 0 0 0 Step-Basset Program 155 0 0 500 0 0 Donation/Contribution 23,407 17,848 16,377 10,000 17,000 15,000 Sales-Fixed Assets 1,144 0 3,769 5,000 7,500 2,000 Liability Write Off 0 201,503 151,127 0 0 0 Other Reimbursements 89,304 73,288 86,085 80,000 195,000 80,000 Other Receipts 41,532 27,913 13,219 25,000 20,000 25,000 $162,218 $325,963 $284,574 $125,000 $244,900 $126,500 INTERGOV - Intergovernmental School Liaison 391,862 411,490 431,373 400,000 450,000 460,000 HIDTA/Organized Crime 13,843 13,379 14,508 10,000 14,500 15,000 $405,705 $424,869 $445,881 $410,000 $464,500 $475,000 Transfer From MFT 0 0 0 150,000 150,000 150,000 Transfer From TIF 50,000 50,000 0 50,000 50,000 50,000 Transfer From Alcohol Enforc.10,000 12,000 12,000 20,000 20,000 25,000 $60,000 $62,000 $12,000 $220,000 $220,000 $225,000 $22,857,412 $24,152,424 $24,282,993 $24,784,315 $24,851,943 $25,606,830Revenues Total MISC - Miscellaneous Total: Miscellaneous Total: Intergovernmental INTER - Interfund Transfers Total: Interfund Transfers Page 27 ADMINISTRATION/FINANCE DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Administration/Finance unit of the Village’s General Fund is comprised of the following Programs: • Non-Departmental • Legislative Support • Administration • Community Relations • Facility Management • Human Resources • Information Technology Non-Departmental Program This program accounts for fees paid to the Village’s contracted refuse hauler. Waste Management provides weekly refuse, recycling, and yard waste hauling services to over 13,000 households. In addition, Waste Management offers a collection program for electronics and household hazardous waste through At Your Door. In 2017, Village residents recycled over 200,000 pounds of electronics and household hazardous waste. The increase in budgeted expenditures represents the minimal price increase stated in the contract. Legislative Program This program accounts for the expenses of the elected officials of the Village, municipal dues for governmental organizations, economic incentive rebates for one retailer, and funding to address economic development opportunities. In addition to the regularly scheduled Board Meetings on the first and third Mondays of the month, the Village Board also meets on the second and the fourth Mondays of each month in Committee of the Whole sessions. All meetings detailed are open to the public and are televised on cable community access television. Administration Program The Administration Program includes expenses of the Administrator’s Office, the Village Clerk, and the Management Services Department. The Village Administrator oversees the Village’s daily operations and is responsible for implementing the policies, procedures, and directives of the Village Board. All Department Directors report to the Village Administrator, who in turn reports to the Village Board. The Village’s Community Relations and Information Technology Programs are also under the direct supervision of the Administrator. Village of Plainfield Belief Statement The Village of Plainfield believes in Responsive and Responsible Government Delivered Efficiently and Effectively By Professional Public Servants With Empathy and Humility Page 28 ADMINISTRATION/FINANCE The Clerk’s office is responsible for notice publication of all Village Meetings, the official keeper of Village records, ordinances and minutes, FOIA requests, registering voters and early voting. The Clerk’s office also oversees the administration of the community access cable television channel (Channel 6). Performance Measures – Clerk’s Office Management Services The Management Services Department is managed by the Management Services Director and is responsible for all accounting, financing and financial reporting functions of the Village, including Accounts Payable, Accounts Receivable, Miscellaneous Billing, Human Resources/Payroll, Utility Billing, Revenue Collections, and investment of the Village’s funds. Management Services also oversees the administration of the Facility Management Program. The Management Services Department is also responsible for the preparation, presentation, and administration of the annual Village budget. Trend analysis of revenues and expenditures are continuously reviewed and projected throughout each budget year. The Village is audited annually by an external independent accounting firm to assure compliance with accounting standards and reporting along with local, state, and federal regulations. Internal controls are reviewed to assure the safeguard of assets and to prevent irregularities. The Management Services Department throughout the year works to assure that the Village is in compliance with financial and reporting regulations, and ensuring that internal controls are maintained. Management Services Key Objectives • To invest funds in accordance with the Village’s Investment Policy • To provide responsive accounting services within generally accepted accounting principles • To provide timely, accurate and complete reporting • To monitor, plan and report on the fiscal health of the Village • To complete all statutory or mandated reporting requirements • To promote outstanding customer service Performance Measures 2010 2011 2012 2013 2014 2015 2016 2017 Processing of Ordinances 53 65 57 43 62 51 42 53 Processing of Resolutions 18 23 27 19 10 26 12 15 Village Board Meetings Minutes/Agendas 28 27 29 34 28 21 21 22 COW Workshop Meetings/Agendas 19 21 16 18 14 18 23 20 FOIA Requests Processed 230 198 275 265 270 349 370 417 Early Voting (when applicable) 1,166 162 2,959 173 1874 237 5,310 519 Page 29 ADMINISTRATION/FINANCE Management Services Performance Measures – Accounts Payable/Payroll FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Checks Issued: Accounts Payable Payroll Checks 3,701 629 3,493 487 3,411 345 2,824 370 3,556 417 3,467 424 3,379 390 3,383 406 No. of direct deposits 4,644 4,245 4,470 4,549 4,763 4,884 4,932 5,045 Total Payroll Processed 5,273 4,732 4,815 4,919 5,180 5,308 5,322 5,451 Management Services Performance Measures – Utility Billing FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Water Billing Activity: # of metered accts 148,031 151,816 153,205 154,914 156,826 159,281 161,593 Total Water consumption billed: (cubic feet) 145,507,083 154,350,603 163,826,191 158,288,569 147,821,768 143,551,989 148,331,627 Residential Commercial Industrial 111,002,800 20,570,922 13,933,361 123,367,085 16,671,638 14,311,880 123,441,600 22,609,487 17,775,104 125,383,157 13,257,815 19,647,597 115,777,283 13,161,991 18,882,494 107,567,800 17,301,547 18,682,642 110,035,300 18,936,800 19,359,527 Total Water Bill Transactions: 148,031 151,816 153,205 154,914 156,826 159,281 161,593 Lockbox Direct Debit Front desk 65,975 26,616 55,440 65,059 27,044 59,713 81,208 28,463 43,534 75,841 32,178 46,895 75,682 35,059 46,085 76,647 37,743 44,891 76,937 39,569 45,087 Page 30 ADMINISTRATION/FINANCE Community Relations Program The Community Relations Program includes Village marketing, communications, and public/community relations activities. These efforts include: the Village web site, Settlers’ Park programming, the Village’s social media efforts, intergovernmental/community projects and events, and Village publications. Community Relations Program Highlights • Distribute and publicize Village news and information via Village publications (newsletters, press releases), digital billboards, water bills, E-News Updates, the Village web site, Facebook, and Twitter. • Maintain the Village web site and use it to share Village information and news. • Coordinate, write, edit, and lay out the Village newsletter, the Village Voice. • Special event coordination including Hunger Action Month, the How-To Fair, and Settlers’ Park Programming. For Settlers’ Park, this includes coordination of all aspects of the annual summer concert and movie series - schedules, event hotline, bands, movies, publicity, concessions, community group participation, and sponsorships. FY 2018-2019 Community Relations Key Objectives • Continue to use weekly E-News Updates, Economic Development E-News Updates, Village Voice newsletters, water bill inserts, press releases, the Village web site, social media, Plainfield Community Television (PCT), and local media outlets to publicize and distribute Village news and information. • Utilize the digital billboards for public service announcements and to promote Village/community events. • Continue to add/update information on the Village web site. • Promote E-News and Economic Development E-News Updates and continue increasing the number of subscribers. • Strategic Plan – Assist with the completion of action items and help complete plan updates. • Continue to expand the use of social media to reach out to residents and to publicize Village news and information. • Community Projects: o Work with other agencies/groups to assist in publicizing their events through E-News, the Village web site, the digital billboards, and social media. o Continue Hunger Action Month activities in conjunction with the Northern Illinois Food Bank, Plainfield Area Interfaith Food Pantry, Plainfield Park District, Plainfield Public Library District, Plainfield School District 202, C.W. Avery Y.M.C.A, and the Plainfield Area Chamber of Commerce. o Help organize, coordinate, and publicize the 2018 How-To Fair with the Plainfield Public Library District and Plainfield Park District. o Coordinate and publicize the annual Toys for Tots collection. • Settlers’ Park Concerts & Movies: o Continue event/series sponsorship program for concerts and movies. o Work with other jurisdictions/groups to coordinate activities/offerings at the movies. Page 31 ADMINISTRATION/FINANCE Community Relations Performance Measures 2011 2012 2013 2014 2015 2016 2017 Concerts 3 3 3 3 3 3 3 Movies 4 4 3 (1 rainout) 4 3 (1 rainout) 3 (1 rainout) 4 Sponsorship Dollars $4,500 $4,500 $4,000 $4,500 $4,000 $3,500 $3,500 Concessions $283 $608 $236 $481 ($111) $83.25 $204.09 Press Releases* 42 33 34 16 14 15 11 Village Voice Newsletters 3 3 4 4 4 4 4 E-News Subscribers 1,433 1,902 2,444 2,850 3,227 3,823 4,190 E-News Updates 59 57 56 55 53 54 55 ED E-News Subscribers 277 436 585 677 754 775 880 ED E-News Updates 7 8 6 2 1 1 1 Facebook Posts** (Village of Plainfield IL only) 132 109 238 224 271 257 253 Tweets** (@Plainfield IL only) 133 143 236 221 243 245 226 *Does not include Police Department Press Releases. **The Village joined Facebook and Twitter in December 2010 and has three Facebook and three Twitter accounts (one each for the Village, Public Works, and the Police Department). The statistics listed are for the Village accounts only to provide a snapshot of activity. Facility Management Program The Facility Management Program reflects expenses related to the cleaning, upkeep and maintenance of Village Hall. This program is coordinated through the Management Services Division; however facility maintenance issues are managed by the Public Works Facility Maintenance Crew Leader and staff. The custodial services are currently provided contractually, with the exception of non-routine cleaning and miscellaneous maintenance projects such as carpet cleaning and floor waxing. Certain tasks such as generator, HVAC, various electrical and elevator maintenance and repairs and annual inspections are also contracted with outside vendors. Page 32 ADMINISTRATION/FINANCE Human Resources Program The Human Resources Division is responsible for the oversight of recruitment, testing, selection, staff development and training, performance evaluation, labor relations, discipline, management of employee benefit programs, workplace wellness program initiatives, worker’s compensation and risk management programs, and administration and interpretation of Village personnel policies and procedures. Employee benefit programs include medical, dental, life, and supplemental insurance programs, IMRF pension and disability programs, unemployment compensation, 457 deferred compensation, vacation, sick leave, holiday pay programs, and wellness programs. This division is also responsible for payroll administration, processing, and compliance with federal and state reporting. Human Resources FY 2018-2019 Key Objectives • Employee Wellness Program – Continue to increase awareness of our Village Employee Wellness Program and maintain/increase employee participation (currently at 80%). Continue to attain the highest wellness program level established by our Intergovernmental Personnel Benefits Cooperative (IPBC). Focus on behavioral outcomes and benchmarking utilizing private and public programs as the gold standard. These programs include: o Employee Health Fair/Wellness Kick Off Programs. o On-site (live) and online educational wellness programming and presentations. o Chair Employee Benefit/Wellness Committee to help employees: • Educate and become better consumers of their health benefits. • Understand the benefits of participating in wellness initiatives. • Assist the Village with plan design and cost containment strategies. • Wellness Recognition – Continue the Village’s commitment to employee wellness in the workplace. Continue activities in support of wellness programming and employer/employee recognition. • Monitor the ongoing updates of all federal, state and local employment requirements. Ensure that the Village remains in compliance. • Enhance the Village’s loss prevention efforts to reduce the cost of worker’s compensation: o Implement the goals and objectives determined by the Southwest Agency for Risk Management (SWARM) Pool. o Continue to create and deliver Best Practices platform and training. o Foster alliances with third party providers to help meet our safety/risk goals. • Continue to expand online tools to enhance supervisory reporting and communication within New World “E-Suites”. • Using our compensation/organization structure study, continue evaluating trends to streamline an effective performance evaluation process. • Assist in employee recognition and the development of personnel through training programs structured for every level of employee. • Continue Employee Relations by delivering effective, informative messages to our employees utilizing various communication avenues. • Succession Planning – Help Management recognize upcoming talent attrition and to identify areas of internal gaps. Work to proactively gather and share knowledge before attrition begins. Page 33 ADMINISTRATION/FINANCE Information Technology Program The IT Department is responsible for supporting the email, telephone and voicemail systems for all Village facilities. Information Technology plays a vital role in the implementation of new software projects, acquisition of new computer and network equipment, designing and supporting the Village’s public website, and supporting the Village’s existing software systems. The IT Department consists of an IT Director, and two IT Specialists; one for Police and one for Geographical Information Systems (GIS). The Information Technology Department implemented a help desk ticket tracking software program in 2012. Calendar Year Tickets Closed 2012 1528 2013 1273 2014 1221 2015 1810 2016 1693 2017 1083 Information Technology FY 2018-2019 Key Objectives The IT Department will continue to refresh technology equipment as upgrades are needed. In FY18-19, replacements for desktop computers, iPads and iPhones are planned. Additionally, a refresh of the network infrastructure is budgeted. This will bring switches, routers and other network equipment up- to-date and plan for future growth. The IT Department also plans to expand on end-user security training and develop additional GIS applications. Finally, the IT Department will continue to look for ways to improve efficiencies in day-to- day operations through the use of different software tools. Page 34 FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget 2019 Proposed Budget 1,081,806 1,231,614 1,279,816 1,272,722 1,373,500 1,421,300 406,536 470,288 492,620 505,693 595,580 602,230 8,766 9,246 9,382 11,066 12,440 13,566 87,925 92,049 90,263 96,020 100,500 107,950 3,450,917 3,630,645 3,806,041 4,355,814 4,438,885 4,558,054 467,149 399,103 439,745 103,520 327,400 340,200 Sub-total $5,503,099 $5,832,945 $6,117,867 $6,344,835 $6,848,305 $7,043,300 3,003,025 3,295,000 2,378,289 2,189,567 0 350,000 $8,506,124 $9,127,945 $8,496,156 $8,534,402 $6,848,305 $7,393,300 Classification Fund: 01 - General Fund Expenditures General Fund Administration/Finance Summary 2018-2019 Fiscal Year Budget Unit: 04 - Administration/Finance Total Administration/Finance Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Other Transfers $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 $5,000,000 FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget 2019 Proposed Budget Admin/Finance Expense History Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Other Page 35 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget Unit: 04 - Administration/Finance Contrac - Contractual Services Fees to Refuse Hauler 3,186,306 3,342,145 3,669,782 3,808,325 3,820,000 3,940,079 Bad Debt Expense 0 0 134,093 0 0 0 $3,186,306 $3,342,145 $3,803,875 $3,808,325 $3,820,000 $3,940,079 Salaries-President 20,000 20,000 20,000 24,000 24,000 24,000 Salaries-Elected Officials 20,500 21,700 24,100 25,000 25,000 25,000 Salaries-Liquor Commissioner 1,500 1,500 1,500 1,500 1,500 1,500 Salaries-Treasurer 2,500 2,500 2,500 2,500 2,500 2,500 $44,500 $45,700 $48,100 $53,000 $53,000 $53,000 FICA 2,549 2,616 2,783 3,300 3,300 3,300 Medicare 596 612 651 780 780 780 IMRF 386 769 862 900 900 0 Employee Insurance 88 99 92 150 150 150 Travel/Training 7,655 5,306 3,844 10,000 8,000 10,000 $11,274 $9,402 $8,232 $15,130 $13,130 $14,230 SUPP - Supplies and Commodities Replacement Supplies 894 0 85 3,000 1,000 3,000 Dues & Subscriptions 33,224 33,896 38,761 35,000 38,000 40,000 $34,118 $33,896 $38,846 $38,000 $39,000 $43,000 Contrac - Contractual Services Public Relations 49,262 56,242 113,975 115,000 115,000 115,000 Cable TV 929 13 17,086 10,000 5,000 10,000 $50,191 $56,255 $131,061 $125,000 $120,000 $125,000 Economic Incentive Rebate 329,790 298,678 36,008 175,000 150,000 175,000 $329,790 $298,678 $36,008 $175,000 $150,000 $175,000 $469,873 $443,931 $262,247 $406,130 $375,130 $410,230 Administration/Finance Detail 2018-2019 Fiscal Year Budget General Fund Division: 00 - Non-Divisional Division: 01 - Legislative Program Expenditures Total: Salaries and Wages BEN - Benefits Total: Non-Divisional SAL - Salaries and Wages Total: Benefits OTHER - Other Total: Other Total: 01 - Legislative Program Total: Supplies & Commodities Total: Contractual Services Page 36 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget Administration/Finance Detail 2018-2019 Fiscal Year Budget General Fund Salaries-Full Time 621,569 666,169 688,352 710,000 710,000 745,000 Salaries-Part Time 42,061 41,519 45,066 50,000 50,000 50,000 Salaries-Overtime 266 372 339 1,000 3,000 1,800 $663,896 $708,060 $733,757 $761,000 $763,000 $796,800 FICA 37,453 40,327 40,633 47,500 47,500 48,800 Medicare 9,600 10,239 10,673 11,000 11,000 11,400 IMRF 77,952 74,515 83,198 84,000 84,000 86,500 Employee Insurance 85,907 97,626 102,071 109,000 105,000 119,000 Deferred Comp. Contribution 20,933 22,438 24,321 25,000 25,000 28,000 Travel/Training 11,341 11,507 9,488 15,000 12,000 15,000 IL Unemployment Insurance 3,747 3,372 3,506 7,000 5,000 5,000 $246,933 $260,024 $273,890 $298,500 $289,500 $313,700 UTIL - Utilities Telephone/Internet 3,447 3,496 4,094 5,000 4,500 5,000 Cellular Phones/Pagers 1,444 2,113 3,004 2,500 3,000 3,000 $4,891 $5,609 $7,098 $7,500 $7,500 $8,000 SUPP - Supplies and Commodities Office Supplies/Postage 33,572 32,692 30,163 30,000 30,000 30,000 Dues & Subscriptions 3,764 3,277 4,072 5,000 4,500 5,000 Gas/Oil/Mileage/Carwash 8,513 7,704 8,260 9,500 9,500 9,500 $45,849 $43,673 $42,495 $44,500 $44,000 $44,500 Contrac - Contractual Services Maintenance Contracts/Lease 3,957 8,491 7,908 8,000 8,000 8,000 Recording Fees 1,024 254 1,379 2,000 2,000 1,500 Legal Notices 1,729 1,452 1,600 2,500 2,500 2,500 Legal Fees 49,595 33,701 30,736 50,000 40,000 45,000 Contractual Services 90,591 89,742 85,320 75,000 75,000 80,000 Engineering Fees 0 0 2,283 5,000 0 0 $146,896 $133,640 $129,226 $142,500 $127,500 $137,000 OTHER - Other Office Furniture & Equipment 2,927 1,475 4,632 5,000 4,000 5,000 Contingencies 30,000 36,483 18,750 45,000 20,000 45,000 $32,927 $37,958 $23,382 $50,000 $24,000 $50,000 Total: 02 - Administration $1,141,392 $1,188,964 $1,209,848 $1,304,000 $1,255,500 $1,350,000 Division: 02 - Administration Program Total: Salaries and Wages Total: Benefits BEN - Benefits Total: OTHER - Other SAL - Salaries and Wages Total: UTIL - Utilities Total: Supplies & Commodities Total: Contractual Services Page 37 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget Administration/Finance Detail 2018-2019 Fiscal Year Budget General Fund Salaries-Full Time 92,540 94,786 96,782 101,000 101,000 103,000 $92,540 $94,786 $96,782 $101,000 $101,000 $103,000 FICA 5,485 5,677 5,592 6,200 6,200 6,400 Medicare 1,283 1,328 1,308 1,450 1,450 1,500 IMRF 10,929 10,915 11,059 11,500 11,500 11,700 Employee Insurance 17,153 17,615 18,563 20,700 20,700 22,500 Deferred Comp. Contribution 3,472 3,516 3,561 4,000 4,000 4,000 Travel/Training 224 164 143 1,500 500 1,500 $38,546 $39,215 $40,226 $45,350 $44,350 $47,600 UTIL - Utilities Telephone/Internet 338 328 409 500 500 500 $338 $328 $409 $500 $500 $500 SUPP - Supplies and Commodities Office Supplies/Postage 58 42 81 750 200 700 Dues & Subscriptions 110 136 525 750 600 750 Gas/Oil/Mileage/Carwash 0 0 0 100 100 100 $168 $178 $606 $1,600 $900 $1,550 Contrac - Contractual Services Public Relations 6,614 7,565 8,157 17,000 10,000 12,000 Marketing and Promotions 0 1,200 0 2,500 1,000 2,250 Settler's Park 5,797 5,641 4,863 7,500 7,000 7,500 Contractual Services 0 0 0 2,500 1,000 2,250 $12,411 $14,406 $13,020 $29,500 $19,000 $24,000 OTHER - Other Software-Capital $0 $0 $0 $2,500 $0 $0 $0 $0 $0 $2,500 $0 $0 Total: 03-Community Relations $144,003 $148,913 $151,043 $180,450 $165,750 $176,650 Division: 03 - Community Relations Program BEN - Benefits Total: Supplies & Commodities Total: Contractual Services SAL - Salaries and Wages Total: OTHER - Other Total: Benefits Total: UTIL - Utilities Total: Salaries and Wages Page 38 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget Administration/Finance Detail 2018-2019 Fiscal Year Budget General Fund Salaries-Full Time 30,650 32,856 33,937 50,000 50,000 51,000 Salaries-Overtime 2,603 2,836 1,705 2,500 2,500 2,500 $33,253 $35,692 $35,642 $52,500 $52,500 $53,500 FICA 1,918 2,122 2,245 3,300 3,300 3,400 Medicare 449 496 525 800 800 800 IMRF 3,842 4,036 4,221 5,500 5,500 5,900 Employee Insurance 7,887 8,561 9,200 14,000 12,000 15,000 $14,096 $15,215 $16,191 $23,600 $21,600 $25,100 SUPP - Supplies and Commodities Building Supplies 5,460 7,276 9,970 7,500 7,500 10,000 $5,460 $7,276 $9,970 $7,500 $7,500 $10,000 Contrac - Contractual Services Contractual Services 37,333 38,552 32,624 40,000 38,000 40,000 $37,333 $38,552 $32,624 $40,000 $38,000 $40,000 OTHER - Other Building Improvements 2,235 52,995 0 40,000 35,000 40,000 $2,235 $52,995 $0 $40,000 $35,000 $40,000 Total: 04-Facility Management $92,377 $149,730 $94,427 $163,600 $154,600 $168,600 BEN - Benefits Total: Supplies & Commodities Total: Contractual Services Total: OTHER - Other Total: Benefits SAL - Salaries and Wages Total: Salaries and Wages Division: 04 - Facility Management Program Page 39 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget Administration/Finance Detail 2018-2019 Fiscal Year Budget General Fund Salaries-Full Time 172,901 174,347 135,412 165,000 165,000 167,000 Salaries-Overtime 0 0 0 500 0 500 $172,901 $174,347 $135,412 $165,500 $165,000 $167,500 FICA 10,605 10,843 8,014 10,500 10,500 10,500 Medicare 2,480 2,536 1,874 2,500 2,500 2,500 IMRF 20,491 20,427 15,422 19,000 19,000 19,000 Employee Insurance 19,510 24,373 25,578 43,500 38,000 40,000 Deferred Comp. Contribution 6,627 6,707 2,895 7,000 6,000 7,000 Travel/Training 3,683 2,238 4,494 6,500 5,500 6,500 $63,396 $67,124 $58,277 $89,000 $81,500 $85,500 UTIL - Utilities Telephone/Internet 675 672 819 1,000 1,000 1,000 Cellular Phones/Pagers 360 360 120 600 500 600 $1,035 $1,032 $939 $1,600 $1,500 $1,600 SUPP - Supplies and Commodities Office Supplies/Postage 1,184 902 969 1,500 1,000 1,500 Dues & Subscriptions 1,976 944 613 3,200 1,800 3,200 Gas/Oil/Mileage/Carwash 1,003 1,163 282 1,400 800 1,400 $4,163 $3,009 $1,864 $6,100 $3,600 $6,100 Contrac - Contractual Services Public Relations 11,194 11,360 10,627 12,000 12,000 12,300 Marketing and Promotions 160 0 0 300 0 0 Contractual Services 6,023 5,188 6,463 8,000 6,000 8,000 $17,377 $16,548 $17,090 $20,300 $18,000 $20,300 OTHER - Other Software-Capital 218 0 0 0 0 0 $218 $0 $0 $0 $0 $0 Total: 06 - Human Resources $259,090 $262,060 $213,582 $282,500 $269,600 $281,000 Total: UTIL - Utilities BEN - Benefits SAL - Salaries and Wages Total: Salaries and Wages Division: 06 - Human Resources Program Total: Benefits Total: Supplies & Commodities Total: Contractual Services Total: OTHER - Other Page 40 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget Administration/Finance Detail 2018-2019 Fiscal Year Budget General Fund Salaries-Full Time 190,423 221,231 222,850 240,000 240,000 247,000 Salaries-Part Time 34,101 0 0 0 0 0 Salaries-Overtime 0 0 179 500 0 500 $224,524 $221,231 $223,029 $240,500 $240,000 $247,500 FICA 13,790 13,386 13,700 15,000 15,000 15,500 Medicare 3,225 3,131 3,204 3,500 3,500 2,600 IMRF 26,396 25,241 25,141 28,000 28,000 28,000 Employee Insurance 35,256 47,260 39,121 56,000 42,000 46,000 Deferred Comp. Contribution 5,785 3,627 8,525 7,000 7,000 9,500 Travel/Conventions/Training 11,591 8,995 19,186 14,500 14,000 14,500 $96,043 $101,640 $108,877 $124,000 $109,500 $116,100 UTIL - Utilities Telephone/Internet 338 328 409 500 500 500 Cellular Phones/Pagers 2,644 2,085 2,211 2,340 2,340 2,966 $2,982 $2,413 $2,620 $2,840 $2,840 $3,466 SUPP - Supplies and Commodities Office Supplies/Postage 1,389 924 1,425 1,400 1,400 1,400 Dues & Subscriptions 390 554 539 700 700 700 Gas/Oil/Mileage/Carwash 512 50 275 400 400 400 Uniforms 0 703 0 300 300 300 $2,291 $2,231 $2,239 $2,800 $2,800 $2,800 Contrac - Contractual Services Software Licensing/Renewals 177,184 191,734 220,552 255,380 250,000 252,375 Contractual Services 2,947 12,761 8,366 17,880 21,000 19,300 $180,131 $204,495 $228,918 $273,260 $271,000 $271,675 OTHER - Other Server/Network Supplies 18,331 39,044 33,661 47,900 47,900 55,200 Computers 15,602 11,070 10,469 12,000 10,000 20,000 $33,933 $50,114 $44,130 $59,900 $57,900 $75,200 Total: 08 - IT Program $539,904 $582,124 $609,813 $703,300 $684,040 $716,741 Transfer to Tort Immunity 95,000 0 0 0 0 0 Transfer to Capital 3,200,000 2,378,289 2,189,567 0 0 350,000 $3,295,000 $2,378,289 $2,189,567 $0 $0 $350,000 Total: Administration/Finance $9,127,945 $8,496,156 $8,534,402 $6,848,305 $6,724,620 $7,393,300 Total: Supplies & Commodities Total: UTIL - Utilities Total: Transfers Total: OTHER - Other Total: Salaries and Wages Total: Benefits SAL - Salaries and Wages BEN - Benefits Total: Contractual Services Division: 08 - IT Program Transfers Page 41 POLICE DEPARTMENT DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Plainfield Police Department, under the leadership and direction of the Chief of Police John Konopek, is comprised of three primary divisions, each overseen by a sworn Commander. The Patrol, Administration, and Community Service Commanders are responsible for their own budget cost centers, as are three ‘stand-alone’ sections – Executive, Courts, and the Records Section which was broken out from the Administration Division. Each of these cost centers will be addressed individually, and also work together as one entity. The Plainfield Police Department stands by a community policing philosophy, involving citizen interactions and response, directed enforcement, and problem-solving. The Department was reaccredited in 2017 by the Commission on Accreditation for Law Enforcement Agencies (CALEA), and continues to maintain high professional and law enforcement standards. Police Administration - Executive This section represents the Office of the Chief, as well as facility-specific costs. The majority of increases in this Divisions bottom line were the result of full-time salaries and benefits; both consistent with normal cost of living increases and insurance cost swells. Police Operations - Patrol Police Operations is more than half of the Police Department’s total budget, representing Patrol and Traffic officer salaries, uniforms, training, ammunition, range maintenance and wireless communications. Police Operations includes Patrol Platoons, and also the K-9 Unit which is available to answer a wide array of calls for service. The Traffic Unit provides specialized services in addition to patrol coverage with focus on DUI enforcement, overweight truck enforcement, accident reconstruction, and seat belt enforcement. The community is ALWAYS our number one priority, and we will continue our commitment to serve and protect. The Patrol division is looking to hire two new officers in the 2018-2019 budget year. This in addition to training and necessary equipment for the two new officers and normal cost of living increases as well as benefit related adjustments explains the increase in the Patrol Division. Page 42 POLICE DEPARTMENT Administration Division The Administration Division is comprised of the following units and functions that report to the Administration Commander: • Criminal Investigations • Records Unit • Law Enforcement Accreditation/Policy Development • Property/Evidence Control. The Administration Division includes a new Property/Evidence position being added to this division. A current Sergeant position has also been reassigned to Administration from the Records Division for this fiscal year. Records Division The Records Unit responsibilities include central records safeguarding, case report data entry, front desk calls for service, FOIA, sex offender registration, Illinois Uniform Crime Reporting, and insurance requests. A significant change to the 2018-2019 fiscal budget for the Records Unit was the property assistant as well as the Administrative Sergeant position being reassigned to the Administration Division. Non-Departmental/Capital/Contingencies Seizure Expenditures as well as Special Activities expenses have remained unchanged. Seizure expenses are paid through revenues restricted only for specific Police purposes and cannot be used for General Fund operations. Capital Equipment expenses increased due to equipment and technology upgrades for the Starcom Radio system. This budgeted expense is in its second year of a two-year plan. Community Services Division The Community Services Division is comprised of a Sergeant, D.A.R.E Officers, School Resource Officers, an Executive Assistant, and Police Chaplains. Personnel reassignments that affected this division’s budget for fiscal year 2019 include reassigning the PEMA Commander position from PEMA into this division. Page 43 POLICE DEPARTMENT Courts Services Division The Courts Services Division represents the salary and benefit expenses of the Associate Prosecutor and two court technicians; one (1) full-time and one (1) part-time. Consistent with last fiscal year, this Division includes the Deferred Prosecution Program. The Deferred Prosecution Program is an intense 6-week (9 hours per week) community-based intervention program for first offenders 13–18 years old. Kids in this program would be educated on social and life skills, anger management, the legal system; and also be provided professional counseling. Upon completion of the program, cases are dismissed with permission of the presiding Judge. PEMA The PEMA Budget represents the overall operating expenses of this unit. The PEMA organization is a very valuable asset to the Village in providing manpower/service in all major events or disasters with approximately 30 volunteers dedicating numerous hours for trainings, meetings, and call-outs when requested. PEMA has a sub-team – Search and Rescue (SAR); which is a specifically trained response team and an advanced component of PEMA. The fiscal year 2019 budget reflects a reduction in this division due to a reassignment of the PEMA Commander’s salary and benefits to the Community Service Division. Police Commission The Police Commission Budget covers expenses for a part-time secretary who handles meeting agendas, minutes and other administrative tasks. The Police Commission saw no increase in the 2016- 2017 Budget. FY 2018-2019 Key Objectives 1. Continue to evaluate performance standards for qualitative and quantitative measures within patrol and ancillary positions, modify as necessary. 2. Continue to update the rolling three (3) year Strategic Plan. 3. Evaluate community/neighborhood/patrol programs and modify or discontinue as applicable. 4. Continue to seek grant funding or other funding sources; and efficiently and effectively use the resources provided; to protect and serve the Village of Plainfield. 5. Continue to increase communication with the community through social media and direct interaction. Page 44 POLICE DEPARTMENT PERFORMANCE MEASURES 2013 2014 2015 2016 2017 Calls Responded To 34,570 33,345 34,026 34,176 28,196 Total Traffic Citations 9,819 7,947 6,964 6,843 4,559 Total DUI Arrests 107 91 67 68 67 Total Occupant Restraint Citations 1,465 924 651 350 294 Total Crashes 1,121 1,109 1,225 1,156 1,081 DARE Program Student Attendance 1,200 1,050 1,200 1,000 855 Battery 119 136 140 150 102 Burglary to Motor Vehicle 99 91 68 87 36 Suicide/Attempt 34 34 29 55 43 Sexual Assault 8 10 9 10 13 Retail Theft 80 88 105 96 111 Operating Uninsured Motor Vehicle –OUMV 1,253 975 787 788 650 IN PARTNERSHIP WITH THE COMMUNITY, WE ARE COMMITTED TO SERVE AND PROTECT, PROMOTE SAFETY AND ENHANCE THE QUALITY OF LIFE Page 45 FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2019 Proposed Budget Salaries and Wages 6,291,602 6,518,609 6,673,211 6,839,442 7,224,513 7,435,515 Benefits 2,667,912 2,775,608 2,840,912 3,064,648 3,521,070 3,520,301 Utilities 67,354 58,674 57,103 57,217 63,170 65,152 Supplies and Commodities 355,748 350,213 296,740 284,324 408,495 356,995 Contractual Services 1,007,377 1,226,397 1,040,595 1,067,694 1,263,632 1,203,992 Other 31,890 34,050 42,164 50,006 152,480 190,000 Total - Police Department $10,421,883 $10,963,551 $10,950,725 $11,363,331 $12,633,360 $12,771,955 Classification Fund: 01 - General Fund Expenditures Total Police Department General Fund Police Division Summary 2018-2019 Fiscal Year Budget $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2019 Proposed Budget Police Division Expense History Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Other Page 46 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget Fund: 01 - General Fund Expenditures Unit: 05 - Police Department SAL - Salaries and Wages Salaries-Full Time 280,675 291,464 302,897 315,000 310,000 316,160 Salaries-Part Time 30,993 31,268 19,966 26,296 30,000 32,364 Salaries-Overtime 461 978 819 3,000 900 1,000 $312,129 $323,710 $323,682 $344,296 $340,900 $349,524 BEN - Benefits FICA 18,378 18,788 18,486 21,346 20,000 21,794 Medicare 4,377 4,544 4,532 5,000 4,650 5,105 IMRF 21,432 21,602 21,038 23,375 21,500 24,333 Employee Insurance 62,532 61,577 59,862 66,780 66,780 69,226 Deferred Comp. Contrib.7,471 7,601 5,940 8,000 8,000 8,000 Travel/Training 2,957 5,023 3,888 9,975 5,000 6,000 Education/School 4,000 2,000 433 6,000 6,000 3,000 Unemployment Insurance 19,460 17,244 17,279 20,000 19,000 20,000 $140,607 $138,379 $131,458 $160,476 $150,930 $157,458 UTIL - Utilities Telephone/Internet 1,612 1,082 1,283 605 1,300 1,300 Cellular Phones/Pagers 1,320 1,117 997 1,644 650 672 $2,932 $2,199 $2,280 $2,249 $1,950 $1,972 SUPP - Supplies and Commodities Office Supplies/Postage 7,070 5,103 5,052 11,950 7,000 8,000 Replacement Supplies 1,052 1,096 707 3,500 1,000 1,500 Dues & Subscriptions 3,734 4,280 3,772 7,050 4,000 4,500 Gas/Oil/Mileage/Carwash 856 1,127 1,343 3,700 1,000 1,500 Uniforms/Clothing 3,079 1,602 2,345 1,800 1,000 1,800 $15,791 $13,208 $13,219 $28,000 $14,000 $17,300 Contrac - Contractual Services Maintenance Contracts/Lease 8,262 6,104 6,710 7,190 6,800 7,190 Custodian 56,663 78,777 52,223 70,000 50,000 55,000 Vehicle Maintenance 583 316 1,340 2,500 1,000 2,500 Contractual Services 3,301 5,564 5,465 8,000 6,500 8,000 $68,809 $90,761 $65,738 $87,690 $64,300 $72,690 Total: Administration Program $540,268 $568,257 $536,377 $622,711 $572,080 $598,944 Total: Supplies & Commodities Division: 02 - Administration Program General Fund Police Division Detail 2018-2019 Fiscal Year Budget Total: Salaries and Wages Total: Benefits Total: Utilities Total: Contractual Services Page 47 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget General Fund Police Division Detail 2018-2019 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 3,148,851 3,124,054 3,329,740 3,646,099 3,646,099 3,880,842 Salaries-Part Time 0 0 0 272,197 260,000 275,000 Salaries-Overtime 357,231 376,622 263,296 380,000 335,000 350,000 $3,506,082 $3,500,676 $3,593,036 $4,298,296 $4,241,099 $4,505,842 BEN - Benefits FICA 209,652 202,401 214,599 266,494 240,000 279,350 Medicare 49,459 48,109 50,935 62,325 60,000 65,350 IMRF 6,259 6,235 6,289 54,538 45,000 53,500 Employer Pension Contrib.898,172 948,549 1,101,142 1,370,000 1,370,000 1,370,000 Employee Insurance 577,536 512,323 528,507 630,739 600,000 645,885 Deferred Comp. Contrib.83,770 80,676 91,162 85,000 90,000 95,000 Travel/Training 36,421 39,388 35,571 46,100 40,000 48,000 $1,861,269 $1,837,681 $2,028,205 $2,515,196 $2,445,000 $2,557,085 UTIL - Utilities Telephone/Internet 23,104 24,055 24,799 27,180 25,000 27,180 Cellular Phones/Pagers 7,153 5,792 5,005 6,564 5,000 5,500 $30,257 $29,847 $29,804 $33,744 $30,000 $32,680 SUPP - Supplies and Commodities Office Supplies/Postage 13,360 11,385 13,298 13,000 13,000 13,500 Replacement Supplies 13,240 13,265 15,850 17,000 17,000 18,000 Dues & Subscriptions 1,108 1,893 1,388 3,400 2,000 3,400 Gas/Oil/Mileage/Carwash 92,237 60,579 63,833 100,000 73,000 80,000 K-9 Unit 7,099 5,195 4,514 4,000 5,000 4,000 Uniforms/Clothing 31,151 34,252 32,246 33,850 33,850 38,000 Ammunition/Weapons 25,593 26,300 25,791 28,000 28,000 28,000 Bike Unit 1,679 1,536 0 2,000 1,000 2,000 $185,467 $154,405 $156,920 $201,250 $172,850 $186,900 Contrac - Contractual Services Traffic Programs 20,061 9,482 21,124 23,000 23,000 23,000 Radio Maintenance 0 0 272 2,000 1,500 2,000 Maintenance Contracts/Lease 1,836 6,937 11,702 11,392 13,000 11,392 Vehicle Maintenance 47,593 42,543 68,997 65,000 50,000 50,000 Contractual Services 0 0 14,533 15,000 15,000 15,000 Contractual Svcs - WESCOM 648,667 591,023 564,842 593,000 593,000 593,000 Animal Control 0 0 0 14,000 14,000 14,000 $718,157 $649,985 $681,470 $723,392 $709,500 $708,392 Total: Police Operations $6,301,232 $6,172,594 $6,489,435 $7,771,878 $7,598,449 $7,990,899 Total: Supplies & Commodities Total: Contractual Services Total: Salaries and Wages Division: 51 - Police Operations Total: Benefits Total: Utilities Page 48 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget General Fund Police Division Detail 2018-2019 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 1,166,290 1,255,762 1,290,356 859,940 859,940 1,073,460 Salaries-Overtime 119,676 119,925 94,859 113,000 90,000 100,000 $1,285,966 $1,375,687 $1,385,215 $972,940 $949,940 $1,173,460 BEN - Benefits FICA 77,745 84,120 84,084 60,322 60,322 73,561 Medicare 18,182 19,673 19,883 14,108 14,108 17,204 Employee Insurance 159,451 196,175 210,770 152,801 170,000 187,774 Deferred Comp. Contrib.38,695 40,170 40,468 32,000 42,000 45,000 Travel/Training 9,027 12,821 12,632 13,600 13,600 15,600 $303,100 $352,959 $367,837 $272,831 $300,030 $339,139 UTIL - Utilities Telephone/Internet 1,282 1,366 1,593 780 1,500 1,500 Cellular Phones/Pagers 7,713 8,945 7,514 5,544 8,000 9,800 $8,995 $10,311 $9,107 $6,324 $9,500 $11,300 SUPP - Supplies and Commodities Office Supplies/Postage 3,582 5,014 5,294 8,500 5,000 5,500 Replacement Supplies 1,766 4,423 269 12,000 5,000 5,000 Dues & Subscriptions 3,597 3,535 3,512 4,070 4,000 4,070 Gas/Oil/Mileage/Carwash 28,060 19,024 20,480 29,000 20,000 25,000 Crime Scene/Evidence Tech 5,508 4,382 7,338 10,800 10,800 10,000 Uniforms/Clothing 18,054 12,752 10,061 5,300 5,000 7,400 $60,567 $49,130 $46,954 $69,670 $49,800 $56,970 Contrac - Contractual Services Explorer Program 0 1,455 4,369 2,500 7,000 5,000 Radio Maintenance 0 0 0 500 0 500 Maintenance Contracts/Lease 4,497 3,669 4,048 8,920 8,920 5,000 Vehicle Maintenance 10,729 11,793 12,013 15,500 13,000 15,000 Background Check Svcs.977 3,739 995 2,500 2,500 2,500 Accreditation 4,065 4,065 8,437 8,070 5,000 4,100 $20,268 $24,721 $29,862 $37,990 $36,420 $32,100 Total: Police Administration $1,678,896 $1,812,808 $1,838,975 $1,359,755 $1,345,690 $1,612,969 Total: Salaries and Wages Total: Benefits Total: Utilities Total: Supplies & Commodities Total: Contractual Services Division: 52 - Police Administration Page 49 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget General Fund Police Division Detail 2018-2019 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 383,486 392,281 401,678 463,022 434,000 220,344 Salaries-Part Time 0 0 0 0 20,000 35,426 Salaries-Overtime 3,003 3,369 10,112 6,000 6,000 6,000 $386,489 $395,650 $411,790 $469,022 $460,000 $261,770 BEN - Benefits FICA 23,343 23,683 24,805 29,079 29,079 16,230 Medicare 5,459 5,539 5,806 6,801 6,801 3,796 IMRF 33,113 32,506 33,213 31,086 31,086 23,879 Employee Insurance 106,901 115,948 115,826 129,686 110,000 49,097 Deferred Comp. Contrib.13,843 12,397 11,003 15,000 10,000 10,000 Travel/Training 950 2,025 1,797 2,100 2,100 2,750 $183,609 $192,098 $192,450 $213,752 $189,066 $105,752 UTIL - Utilities Telephone/Internet 1,282 1,366 1,593 780 1,500 1,500 Cellular Phones/Pagers 0 0 0 1,344 1,344 0 $1,282 $1,366 $1,593 $2,124 $2,844 $1,500 SUPP - Supplies and Commodities Office Supplies/Postage 7,878 9,486 7,380 13,450 10,000 10,000 Dues & Subscriptions 100 124 87 425 100 425 Uniforms/Clothing 2,409 2,524 1,611 2,400 1,500 1,500 $10,387 $12,134 $9,078 $16,275 $11,600 $11,925 Contrac - Contractual Services Maintenance Contracts/Lease 5,735 6,025 2,160 4,460 4,460 4,460 $5,735 $6,025 $2,160 $4,460 $4,460 $4,460 Total: Police Records $587,502 $607,273 $617,071 $705,633 $667,970 $385,407 Division: 53 - Police Records Total: Salaries and Wages Total: Contractual Services Total: Benefits Total: Utilities Total: Supplies & Commodities Page 50 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget General Fund Police Division Detail 2018-2019 Fiscal Year Budget Contrac - Contractual Services Seizure/Forfeiture Exp.309,003 137,908 156,827 225,000 100,000 225,000 $309,003 $137,908 $156,827 $225,000 $100,000 $225,000 Total: Seizure/Forfeiture $309,003 $137,908 $156,827 $225,000 $100,000 $225,000 SAL - Salaries and Wages Salaries-Special Activities 30,013 35,419 46,555 32,513 85,000 32,513 $30,013 $35,419 $46,555 $32,513 $85,000 $32,513 BEN - Benefits FICA 1,807 2,120 2,621 2,016 6,000 2,016 Medicare 424 500 620 471 1,500 471 $2,231 $2,620 $3,241 $2,487 $7,500 $2,487 SUPP - Supplies and Commodities Mobile Field Force 0 0 0 1,000 500 1,000 $0 $0 $0 $1,000 $500 $1,000 Total: Police Special Activities $32,244 $38,039 $49,796 $36,000 $93,000 $36,000 Total: Salaries and Wages Total: Benefits Division: 55 - Police Special Activities Total: Supplies & Commodities Total: Contractual Services Division: 54 - Seizure/Forfeiture Page 51 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget General Fund Police Division Detail 2018-2019 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 466,179 523,444 556,142 773,336 645,000 920,203 Salaries-Part Time 237,118 203,675 210,280 0 0 0 Salaries-Overtime 27,016 30,884 28,729 25,000 45,000 30,000 $730,313 $758,003 $795,151 $798,336 $690,000 $950,203 BEN - Benefits FICA 44,669 46,278 47,860 49,497 45,000 58,913 Medicare 10,447 10,823 11,231 11,576 10,000 13,778 IMRF 47,721 46,701 49,462 5,534 5,534 6,445 Employee Insurance 70,144 93,888 113,185 141,293 125,000 169,861 Deferred Comp. Contrib.6,839 6,883 5,100 7,500 7,500 10,000 Travel/Training 3,124 9,872 10,133 11,680 11,680 14,000 $182,944 $214,445 $236,971 $227,080 $204,714 $272,997 UTIL - Utilities Telephone/Internet 1,282 1,365 1,593 780 2,000 2,000 Cellular Phones/Pagers 3,107 2,710 2,759 6,744 2,800 3,000 $4,389 $4,075 $4,352 $7,524 $4,800 $5,000 SUPP - Supplies and Commodities Office Supplies/Postage 3,857 2,842 2,898 3,400 3,000 3,100 Replacement Supplies 2,591 1,582 752 5,200 2,500 4,100 Dues & Subscriptions 1,437 1,477 1,904 1,900 1,900 1,900 Gas/Oil/Mileage/Carwash 22,663 14,963 14,878 16,000 13,000 16,000 Uniforms/Clothing 13,679 11,607 5,957 5,500 5,500 5,100 $44,227 $32,471 $26,389 $32,000 $25,900 $30,200 Contrac - Contractual Services Community Programs 3,182 4,141 3,590 8,200 5,000 5,000 Community Prog-Alc/Tobacco 244 76 145 4,600 2,500 2,500 Radio Maintenance 28,392 33,053 33,761 24,800 24,800 25,800 Maintenance Contracts 3,983 49 1,023 2,180 2,000 2,180 Vehicle Maintenance 7,344 21,218 22,653 14,000 10,000 15,000 DARE Program 2,521 4,829 1,983 5,000 3,000 5,000 Chaplaincy Program 2,405 1,753 2,655 4,600 3,000 3,000 Animal Control 10,030 7,130 7,140 0 0 0 $58,101 $72,249 $72,950 $63,380 $50,300 $58,480 OTHER - Other Shop With a Cop 11,925 11,022 9,500 10,000 13,500 10,000 $11,925 $11,022 $9,500 $10,000 $13,500 $10,000 Total: Community Services $1,031,899 $1,092,265 $1,145,313 $1,138,320 $989,214 $1,326,880 Total: Contractual Services Total: OTHER - Other Total: Salaries and Wages Total: Benefits Total: Utilities Total: Supplies & Commodities Division: 56 - Community Services Page 52 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget General Fund Police Division Detail 2018-2019 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 114,789 116,283 121,359 124,000 124,000 131,451 Salaries - Part Time 33,779 43,771 37,461 47,410 47,410 24,252 Salaries-Overtime 0 0 0 1,000 500 1,000 $148,568 $160,054 $158,820 $172,410 $171,910 $156,703 BEN - Benefits FICA 8,740 9,618 9,695 10,548 10,548 9,716 Medicare 2,044 2,249 2,267 2,467 2,467 2,272 IMRF 17,439 18,149 18,054 20,415 20,415 18,000 Employee Insurance 37,757 35,705 37,630 43,998 43,998 41,474 Deferred Comp. Contrib.4,740 4,773 4,807 5,500 5,500 5,500 Travel/Training 231 1,032 161 3,000 3,000 3,000 $70,951 $71,526 $72,614 $85,928 $85,928 $79,962 UTIL - Utilities Telephone/Internet 997 1,082 1,283 605 1,500 1,500 Cellular Phones/Pagers 849 0 0 0 0 0 $1,846 $1,082 $1,283 $605 $1,500 $1,500 SUPP - Supplies and Commodities Office Supplies/Postage 7,472 8,116 8,745 10,000 8,000 10,000 Dues & Subscriptions 8,421 8,713 8,151 9,000 9,000 9,000 Uniforms/Clothing 862 651 564 900 900 600 $16,755 $17,480 $17,460 $19,900 $17,900 $19,600 Contrac - Contractual Services Maintenance Contracts/Lease 3,036 1,693 1,920 1,920 1,920 1,920 Legal Fees 4,035 3,325 8,405 27,500 15,000 20,000 $7,071 $5,018 $10,325 $29,420 $16,920 $21,920 Total: Court Services $245,191 $255,160 $260,502 $308,263 $294,158 $279,685 OTHER - Other Office Furniture & Equip.5,096 967 5,864 11,000 5,000 8,000 Machinery and Equipment 2,516 21,242 13,396 107,780 107,780 150,000 $7,612 $22,209 $19,260 $118,780 $112,780 $158,000 Total: Capital $7,612 $22,209 $19,260 $118,780 $112,780 $158,000 OTHER - Other Contingencies 9,506 6,300 13,888 13,700 10,000 12,000 $9,506 $6,300 $13,888 $13,700 $10,000 $12,000 Total: Contingencies $9,506 $6,300 $13,888 $13,700 $10,000 $12,000 Total: Police Department $10,743,353 $10,712,813 $11,127,444 $12,300,040 $11,783,341 $12,625,784 Division: 93 - Contingencies Total: Salaries and Wages Total: Contractual Services Total: Benefits Total: Utilities Total: Supplies & Commodities Total: OTHER - Other Total: OTHER - Other Division: 57 - Court Services Division: 91 - Capital Page 53 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget General Fund Police Division Detail 2018-2019 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 117,567 121,920 124,512 131,200 131,200 0 $117,567 $121,920 $124,512 $131,200 $131,200 $0 BEN - Benefits FICA 7,115 7,408 7,126 7,750 7,750 0 Medicare 1,685 1,747 1,790 1,813 1,813 0 Employee Insurance 16,936 17,320 18,319 24,336 24,336 0 Deferred Comp. Contrib.3,910 3,965 4,022 4,000 4,000 0 Travel/Training 1,141 600 572 4,000 2,000 4,000 $30,787 $31,040 $31,829 $41,899 $39,899 $4,000 UTIL - Utilities Telephone/Internet 4,573 4,995 5,347 5,400 5,400 6,000 Cellular Phones/Pagers 4,400 3,228 3,451 5,200 4,000 5,200 $8,973 $8,223 $8,798 $10,600 $9,400 $11,200 SUPP - Supplies and Commodities Office Supplies/Postage 520 620 303 1,300 1,000 1,000 Replacement Supplies 3,803 5,224 1,473 11,000 6,000 8,000 Dues & Subscriptions 1,369 2,329 1,910 4,000 3,000 4,000 Gas/Oil/Mileage/Carwash 7,933 5,907 5,236 12,000 8,000 10,000 Supplies/Hardware 927 439 182 2,000 500 1,000 Supplies/Hardware-ESDA 88 29 617 2,000 500 1,000 Uniforms/Clothing 1,989 2,105 4,075 5,000 5,000 5,000 Bike Unit 97 0 0 500 500 500 $16,726 $16,653 $13,796 $37,800 $24,500 $30,500 Contrac - Contractual Services Emergency Operation Center 21 0 0 750 750 1,000 Police Public Relations 0 22,000 0 2,000 2,000 2,000 Disaster Plan/Exercises/NIMS 0 784 26 3,000 3,000 3,000 Radio Maintenance 4,744 0 7,176 15,000 8,000 15,000 Maintenance Contracts/Lease 2,400 2,004 1,312 1,800 1,800 1,200 Building Maintenance 0 0 0 5,000 5,000 5,000 Vehicle Maintenance 12,404 11,752 19,361 15,000 15,000 15,000 Siren Maintenance 13,335 9,322 9,556 20,000 10,000 13,000 Contractual Services 957 0 740 5,250 5,000 5,250 CERT/Cadet Program 4,026 3,644 2,153 5,500 3,000 5,500 PEMA Search and Rescue 991 308 0 8,000 500 4,000 $38,878 $49,814 $40,324 $81,300 $54,050 $69,950 OTHER - Other Office Furniture & Equipment 198 0 684 2,000 1,000 2,000 Machinery and Equipment 3,583 1,735 5,514 5,000 5,000 5,000 Contingencies 1,226 898 1,160 3,000 3,000 3,000 $5,007 $2,633 $7,358 $10,000 $9,000 $10,000 Total: PEMA $217,938 $230,283 $226,617 $312,799 $268,049 $125,650 Unit: 07 - PEMA Total: Benefits Total: Salaries and Wages Total: Utilities Total: Supplies & Commodities Total: OTHER - Other Total: Contractual Services Page 54 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget General Fund Police Division Detail 2018-2019 Fiscal Year Budget Division: 02 - Administration Program SAL - Salaries and Wages Salaries-Part Time 1,482 2,092 681 5,500 3,000 5,500 $1,482 $2,092 $681 $5,500 $3,000 $5,500 BEN - Benefits FICA 89 133 35 341 200 341 Medicare 21 31 8 80 50 80 Travel/Training 0 0 0 1,000 500 1,000 $110 $164 $43 $1,421 $750 $1,421 SUPP - Supplies and Commodities Office Supplies/Postage (82)884 133 2,000 1,000 2,000 Dues & Subscriptions 375 375 375 600 600 600 $293 $1,259 $508 $2,600 $1,600 $2,600 Contrac - Contractual Services Legal Fees 0 0 0 1,000 500 1,000 Police Testing/Hiring 375 4,114 8,038 10,000 5,000 10,000 $375 $4,114 $8,038 $11,000 $5,500 $11,000 Total: Police Commission $2,260 $7,629 $9,270 $20,521 $10,850 $20,521 Police Division Total $10,963,551 $10,950,725 $11,363,331 $12,633,360 $12,062,240 $12,771,955 Total: Contractual Services Total: Salaries and Wages Total: Benefits Total: Supplies & Commodities Unit: 50 - Police Commission Page 55 STREET DEPARTMENT DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Street Department is the largest of the four divisions within Public Works. This division is under the general supervision of the Director of Public Works while the day to day operations are managed by the Street Superintendent, one crew leader in Street Maintenance, one crew leader in Forestry, and one crew leader in Vehicle Maintenance. Additional staff members include nine equipment operators and two mechanics. Overall Goal To provide our residents the highest level of service possible as they relate to the responsibilities of the Street Division. Street Operation Duties The Street Division is responsible for the maintenance of over 420 lane miles of roadway, 388 cul-de- sacs, several alleyways, and all associated storm sewer infrastructure within the Village. The Streets budget includes funding for programs including: 1. Snow removal and de-icing operations. 2. Asphalt pavement patching/pot-hole repair, repair or replacement of smaller quantities of sidewalks and curbs, striping roadways, crosswalks and stop bars as needed. The budget includes $130,000 for these projects. 3. The installation and maintenance of over 6,000 regulatory and informational signs within the Village. 4. Street sweeping all major roadways once a month and subdivisions streets at least four times a year. 5. Storm sewer repairs and cleaning of structures, cleaning various creeks and ditches to insure proper water flow. 6. Shoulder stone repair or replacement, mowing and trash pick-up within right of way, and ground maintenance. 7. The maintenance and landscaping of Village parks and properties including 45 sites with a total area of over 120 acres. 8. Parkway tree inspection and required maintenance for the 36,000 trees that are owned by the Village. 9. Emergency response to storm damage and clean-up and assistance with sandbagging operations as needed. 10. Provide support for festivals and special events. 11. Fleet Services provides repairs and maintains over 200 pieces of equipment and/or vehicles, as required, for all departments. 12. Emergency traffic control and barricading placement. 13. Graffiti removal from sidewalks, streets, and buildings. 14. Dead animal pick-up and animal nuisance control as needed. 15. Mosquito abatement. Page 56 STREET DEPARTMENT Street Operation Duties (continued) 16. To provide barricades for block parties, 5K/10K runs, cruise nights, safety seat checks, and other special events or activities. 17. The installation and maintenance of over 5,000 street lights throughout the Village. 18. Repair sidewalk trip hazards immediately after notification, with temporally patching, to prevent accidental falls. 19. The installation of banners and holiday decorations. 20. Provide mowing services of vacant properties per the Code Enforcement division in the Building Department. FY 2018-2019 Key Objectives 1. To provide effective and efficient services for our residents including: a) Continuing our efforts in managing the removal and replacement of parkway trees infested with the Emerald Ash Borer. It is estimated that over 400 trees will be removed in 2018-2019. b) Street patching and pot hole repair. c) Continue repairing and replacing the street lights to provide a safe lit community within the Village. d) Efficient snow removal and reasonable road salt usage that will reduce expenses without jeopardizing safety. e) Regular street sweeping and herbicide spraying of curb lines. f) Downtown streetscape maintenance. This program will consist of the installation of planting materials within approximately 70 decorative flower pots and planting beds. Additionally, the general daily maintenance will be completed to keep the downtown business district in a pristine condition. 2. To provide sign installation and replacement that complies with new retro-reflectivity requirements. Understanding that there are three levels of compliance, that started in January 2012 with full compliance required by January 2019, Staff plans to complete the following: a) Update the sign inventory. b) Replace signs that exceed their life cycle by 10 years. c) Continue updating the sign maps as changes occur. 3. To complete a regular pavement and sidewalk maintenance schedule including: a) Complete pavement patching utilizing street division employees rather than outside contractors within certain areas. b) Continue to complete the roadway crack sealing program to help extend pavement life. c) Continue the sidewalk replacement program as required. Page 57 STREET DEPARTMENT FY 2018-2019 Key Objectives (continued) 4. Vehicle Maintenance (Fleet Services) - It is our mission to provide the employees of the Village with safe/dependable vehicles and equipment. This work is to occur in a safe and cost-effective manner. Programs include: a) Manage Village fuel purchasing and usage. b) Provide a preventative vehicle maintenance program in an effort to minimize down time and reduce operating costs. c) Provide high quality vehicle and equipment repair service. d) Participate in A.S.E. certification programs as required. e) Manage the automated fuel dispensing equipment. f) Retain an accurate inventory of parts and restock as required. 5. To provide high quality building maintenance services including: a) Continue to manage and complete preventive maintenance for all the equipment associated with the Village buildings. b) Continue to maintain and operate the central warehouse by inventorying and re- ordering parts and equipment as needed. c) Continue to keep accurate records regarding all maintenance preformed. Performance Measures Program 2010 2011 2012 2013 2014 2015 2016 2017 Asphalt patching / pot hole repair (tons) 285 195 136 109 104 72 55 179 Shoulder stone repaired (tons) 464 843 1,173 824 945 390 277 749 Snow removal events 29 20 12 26 27 23 21 19 Storm sewer structures repaired 52 79 41 44 45 32 25 35 New signs installed 255 254 182 124 144 254 382 334 Street sweeping (lane miles) 1,760 1,627 1,958 1,635 1,334 1,398 1,906 2,181 Trees trimmed 2,850 3,728 1,457 893 2,041 2,128 3,645 5,127 Plantings installed 864 821 700 602 610 568 1,800 1,274 Grounds maintenance and mowing (hours) 1,974 2,280 1,709 1,904 1,552 1,674 1,026 1,989 All vehicles, trucks, and equipment repaired in fleet services (units) 826 762 688 810 785 766 675 623 Page 58 FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2019 Proposed Budget Salaries and Wages 1,433,578 1,386,176 1,376,325 1,410,078 1,543,000 1,629,000 Benefits 587,202 575,346 566,772 581,553 638,500 707,050 Utilities 290,727 306,083 344,406 287,349 317,500 283,500 Supplies and Commodities 348,937 439,843 386,303 355,609 418,800 419,300 Contractual Services 852,022 624,419 699,719 636,567 816,100 786,000 $3,512,466 $3,331,867 $3,373,525 $3,271,156 $3,733,900 $3,824,850 General Fund Streets Division Summary 2018-2019 Fiscal Year Budget Total Street Division Classification Fund: 01 - General Fund Expenditures Unit: 08 - Street Division $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2019 Proposed Budget Streets Division Expense History Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Page 59 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget Unit: 08 - Street Department Salaries-Full Time 266,463 266,746 272,912 288,000 288,000 355,000 $266,463 $266,746 $272,912 $288,000 $288,000 $355,000 FICA 15,766 16,113 16,763 18,000 18,000 22,000 Medicare 3,800 3,835 4,078 4,200 4,200 5,150 IMRF 31,771 30,944 31,773 33,000 33,000 39,000 Employee Insurance 37,223 48,313 51,855 59,500 59,500 80,000 Deferred Comp. Contribution 6,055 7,244 8,716 8,500 8,500 9,500 Travel/Conventions/Training 7,957 7,901 9,710 10,000 10,000 10,000 IL Unemployment Insurance 3,792 3,226 3,652 4,000 4,000 4,000 $106,364 $117,576 $126,547 $137,200 $137,200 $169,650 Telephone/Internet 9,479 18,338 22,891 19,000 25,000 25,000 Cellular Phones/Pagers 7,420 7,841 7,348 8,500 7,000 8,500 $16,899 $26,179 $30,239 $27,500 $32,000 $33,500 SUPP - Supplies and Commodities Office Supplies/Postage 2,625 2,280 3,583 2,500 2,500 3,000 Dues & Subscriptions 2,467 2,457 2,968 3,000 3,000 3,000 Gas/Oil/Mileage/Carwash 0 62 80 300 300 300 Supplies/Hardware 484 0 0 500 500 500 $5,576 $4,799 $6,631 $6,300 $6,300 $6,800 Radio Maintenance 0 0 0 100 0 0 Building Maintenance 13,942 20,275 6,476 20,000 15,000 20,000 Legal Notices 0 338 0 1,000 500 1,000 Contractual Services 0 625 0 0 0 0 $13,942 $21,238 $6,476 $21,100 $15,500 $21,000 $409,244 $436,538 $442,805 $480,100 $479,000 $585,950 General Fund Streets Division Detail 2018-2019 Fiscal Year Budget Division: 02 - Administration Program Total: Administration SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits UTIL - Utilities Total: UTIL - Utilities Fund: 01 - General Fund Expenditures Total:Supplies & Commodities Contrac - Contractual Services Total: Contractual Services Page 60 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget General Fund Streets Division Detail 2018-2019 Fiscal Year Budget Salaries-Full Time 709,040 706,708 721,757 810,000 805,000 820,000 Salaries-Part Time 54,679 63,692 62,433 75,000 78,000 70,000 Salaries-Overtime 98,448 86,809 106,836 85,000 125,000 90,000 $862,167 $857,209 $891,026 $970,000 $1,008,000 $980,000 FICA 51,637 51,295 52,747 59,000 61,000 61,000 Medicare 12,077 11,996 12,336 14,000 15,000 15,000 IMRF 92,440 89,457 91,864 94,000 95,000 94,000 Employee Insurance 177,171 164,734 173,326 193,000 190,000 218,000 Deferred Comp. Contribution 18,826 18,735 21,869 20,000 20,000 25,000 $352,151 $336,217 $352,142 $380,000 $381,000 $413,000 Electricity/Gas 289,184 318,227 257,110 290,000 220,000 250,000 $289,184 $318,227 $257,110 $290,000 $220,000 $250,000 SUPP - Supplies and Commodities Gas/Oil/Mileage/Carwash 64,283 36,490 53,295 70,000 60,000 65,000 Supplies/Hardware 15,770 13,852 11,681 15,000 15,000 15,000 Supplies - Salt Purchase 324,808 281,780 232,041 280,000 250,000 280,000 Street Sign Maintenance 17,210 26,158 29,486 25,000 25,000 30,000 Aggregate Materials 2,036 3,960 5,240 4,000 4,000 4,000 Uniforms/Clothing 6,123 10,512 10,439 10,000 10,000 10,000 $430,230 $372,752 $342,182 $404,000 $364,000 $404,000 Radio Maintenance 4,209 2,884 1,692 5,000 5,000 5,000 Vehicle Maintenance 32,586 33,722 25,637 35,000 35,000 35,000 Street Light Maintenance 90,099 116,110 113,358 95,000 95,000 95,000 Street Maintenance 90,676 132,611 115,168 130,000 125,000 130,000 Storm Sewer Improvements 8,280 10,798 1,491 10,000 10,000 10,000 Contractual Services 42,812 81,072 108,462 90,000 90,000 115,000 Contractual Snow Removal 233,913 143,543 169,521 280,000 270,000 250,000 Sidewalk Maintenance 2,681 1,566 1,497 5,000 5,000 5,000 Equipment Maintenance 88,817 99,656 77,488 95,000 95,000 90,000 $594,073 $621,962 $614,314 $745,000 $730,000 $735,000 $2,527,805 $2,506,367 $2,456,774 $2,789,000 $2,703,000 $2,782,000 Division: 60 - Street Maintenance Program Total: Street Maintenance SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total:Supplies & Commodities Contrac - Contractual Services Total: Contractual Services Page 61 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget General Fund Streets Division Detail 2018-2019 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 72,373 64,226 49,733 78,000 78,000 80,000 Salaries-Overtime 4,318 3,748 6,677 6,000 6,000 6,000 $76,691 $67,974 $56,410 $84,000 $84,000 $86,000 FICA 4,789 4,338 3,635 5,500 5,500 5,500 Medicare 1,120 1,014 850 1,300 1,300 1,300 IMRF 9,334 8,171 6,754 9,000 9,000 9,000 Employee Insurance 18,146 16,920 11,057 17,000 15,000 19,000 Deferred Comp. Contribution 2,428 1,892 1,817 3,000 2,000 3,000 $35,817 $32,335 $24,113 $35,800 $32,800 $37,800 SUPP - Supplies and Commodities Supplies/Hardware 3,994 8,316 6,796 8,000 8,000 8,000 Uniforms/Clothing 43 436 0 500 500 500 $4,037 $8,752 $6,796 $8,500 $8,500 $8,500 Tree Removal 15,703 50,749 11,865 45,000 20,000 20,000 Contractual Services 701 5,770 3,912 5,000 12,000 10,000 $16,404 $56,519 $15,777 $50,000 $32,000 $30,000 $132,949 $165,580 $103,096 $178,300 $157,300 $162,300 Salaries-Full Time 172,753 179,083 186,525 193,000 193,000 200,000 Salaries-Overtime 8,102 5,313 3,205 8,000 8,000 8,000 $180,855 $184,396 $189,730 $201,000 $201,000 $208,000 FICA 10,903 10,944 11,275 12,500 12,500 13,000 Medicare 2,550 2,560 2,637 3,000 3,000 3,100 IMRF 21,574 21,067 21,387 22,000 22,000 22,000 Employee Insurance 39,845 39,895 37,236 40,500 40,500 41,000 Deferred Comp. Contribution 6,142 6,178 6,216 7,500 7,500 7,500 $81,014 $80,644 $78,751 $85,500 $85,500 $86,600 $261,869 $265,040 $268,481 $286,500 $286,500 $294,600 $3,331,867 $3,373,525 $3,271,156 $3,733,900 $3,625,800 $3,824,850 Division: 63 - Vehicle Maintenance Program Division: 62 - Forestry Program Total: Benefits Total: Salaries and Wages BEN - Benefits Total: Vehicle Maintenance Total: Street Division Total:Supplies & Commodities Contrac - Contractual Services Total: Contractual Services Total: Forestry Program SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits Page 62 PLANNING DEPARTMENT DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Planning Department serves as the central liaison with the development community with respect to the ongoing development of the Village of Plainfield. With a projected population of 63,000 people by 2030 and a current population in excess of 42,000, Plainfield will continue to attract new development over the next several decades. Planning will continue to serve as the professional lead in creating long-term visions on how Plainfield should physically evolve over the next generation. For the 2018-19 Fiscal Year, the department has five (5) full-time employee positions, which include the Director of Planning, Economic Development Manager, two (2) Associate Planners and the Planning Secretary. Two members of the Department are members of the American Institute of Certified Planners, while one Associate Planner is an accredited professional in Leadership in Energy and Environmental Design (LEED AP). Planning and Zoning Process All land use development and entitlement cases are legally processed by the Village’s planning staff. This process requires staff to work with land owners, entitlement attorneys, land planners, architects, engineers and landscape architects. Cases in the Planning Department involve Annexations, Annexation Agreements, Special Uses, Planned Developments, Rezoning, Variances and Site Plan Reviews. The planning process starts with the pre-application meeting where staff meets with the property owner or the prospective developer to discuss the proposed zoning request or development. At the pre-application meeting, staff generally reviews the planning process and the procedural steps that will be necessary to obtain approval of the proposed project or zoning request. Staff prepares the case for the Plan Commission and coordinates with the Village Engineer, Fire Department and Traffic Committee and incorporates any planning comments regarding the case. A review letter is forwarded to the applicant prior to the Plan Commission meeting with all review comments. After the Plan Commission staff prepares the case for the Village Board and final approval, coordinates the negotiations and any required revisions relating to an Annexation Agreement or Statement of Intent and Agreement. In addition, staff prepares the necessary agreements, plats, plans, exhibits, and ordinances relating to approved land use cases. Staff is also responsible for handling and processing all façade grants that are submitted for consideration. The facade grant program is funded by the downtown tax increment financing (TIF) district. Staff processes the grant applications and processes the payments once the facades are completed. The Director further serves as the staff liaison to the Historic Preservation Commission (HPC) and prepares all staff reports for the monthly meetings of the HPC. The Commission is active in soliciting landmark and district applications throughout the Village’s historical core. Staff is responsible for handling the administration of landmark applications and any proposed creation of a district. All Certificate of Appropriateness (COA) for landmarks and any demolition are also processed through the Planning Department. Lastly, staff coordinates the annual reporting requirements associated with being a Certified Local Government (CLG) with the Illinois Historic Preservation Association (IHPA). Page 63 PLANNING DEPARTMENT Long Term Planning & Visioning One of the critical roles of the department is to continue the visioning process on how Plainfield will grow over the next several decades. Good planning continues to dictate looking into the future and looking at the big picture. What will residential development look like in twenty years? How will retail change in the future? How will the family structure and demographics change in the future? These are just a few of the questions which will help reshape Plainfield in the future. Based on this role, the Planning Department will continue to attempt in identify those areas which are most likely to attract infill development. One of the general themes since the Great Recession is that development in the Village will continue to evolve at a must slower and more incremental pace in the future. Accordingly, because developments will be smaller, it will be more important to create general plans that can be followed by the development community which will show important public improvements. These public improvements range from local street connections to the future locations of neighborhood parks. Recapture The Planning staff is also responsible for the tracking of all recapture payment requests and processing any recapture agreements through the Village Board approval process. Additional duties of the department include review and permit approval for all permanent and temporary signage within the Village. Engineering The department oversees the coordination of all engineering review of proposed projects through the Village’s consulting engineer, Baxter & Woodman, and the Village’s in-house lead engineer in the Public Works Department. The coordination involves establishing a file number and authorizing the Village engineer to start the review. Staff is responsible for the coordination of the engineering review and the scheduling of internal meetings between the developer’s and the Village’s engineer. All approved plans must be consistent with the Village’s subdivision and building codes and staff is responsible for keeping the Village’s Subdivision code updated. FY 2018-19 Key Objectives • Implement changes identified in the Village’s “Business Plan”, including economic incentive policy and review of development/impact fees. • Conduct Residential Housing Forum to discuss housing trends with local builders, developers, and property owners. • As identified in the Village’s Strategic Plan, continue efforts toward building consensus for the Central Area Plan, including supporting development of the Village Center project. Facade Program – Staff will continue to work with downtown businesses on the Village’s facade program in order to complete a number of important facade renovations along Lockport Street: • Work with owners of the remaining properties on Lockport Street that would benefit the most from participating in this program. Page 64 PLANNING DEPARTMENT Economic Development – Staff will continue to support the activities of the Advisory Task Force on Economic Development and its activities on behalf of the Village of Plainfield. Staff, as part of the Strategic Plan, will continue to work on an approach that promotes the Village’s many regional strengths and supportive business environment. The Department’s Economic Development Manager is the lead staff member to pursue the following: • Identifying retailers that would potentially be interested in locating to Plainfield. • Coordinating with property owners and commercial brokers to provide customized marketing materials and demographic information specific to the targeted retailers and end-users. • Working specifically with the owners and brokers of the Boulevard, Prairie Creek, and former Shops at the Polo Club parcels on attracting new commercial development to these critically important sites. • Supporting the Village of Plainfield’s participation in the International Council of Shopping Centers (ICSC) annual RECon conference and Chicago-area conferences. • Conducting retention interviews in rotating cycles among the Village’s industrial, major retail, and independently owned business communities. • Pursuing implementation of the Business Attraction Plan. • Managing the Business Evolution Center, including conducting quarterly reviews with participating businesses and supporting the “graduation” of businesses into commercial space within the Village of Plainfield by working with commercial real estate brokers and property owners. Riverfront Foundation – Continue to work as the staff liaison on the ongoing efforts to raise private funds for the construction of the Riverwalk along the DuPage River. Specifically, staff has been working extensively with the Riverfront Foundation on raising funds for the first phase of the Riverfront Project: • Coordination with Hitchcock Design on the first phase of the Riverfront project. • Continue to seek out grants for the Riverfront Foundation. Irish Parade- Staff is working with the VPA on this important downtown event which requires coordination with various village departments. Plainfield Fest-Staff will continue to take the lead in this very challenging and time consuming event as it relates to planning, coordinating, and marketing the event with various departments in the Village. Specifically, staff is responsible for finding and coordinating all the vendors for this large Village event. Green Village & Conservation Plainfield- Staff will continue to promote new “green” policies throughout the Village including new sustainable planning efforts for green building, preservation of open space, green energy (wind turbines), and the promotion of Best Management Practices. Staff has been very active in the promotion of the “Rain Barrel” program which has received tremendous community support and will be promoting the “CUB Energy Saver” program in the coming year. Page 65 FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2019 Proposed Budget Unit: 09 - Community Development Salaries and Wages 256,065 263,288 256,570 288,831 321,500 361,000 Benefits 113,833 117,758 106,885 110,520 150,200 161,400 Utilities 2,815 2,367 2,766 3,214 4,800 4,800 Supplies and Commodities 10,902 11,068 11,964 15,206 14,250 15,750 Contractual Services 19,413 15,410 2,217 12,801 70,000 53,000 $403,028 $409,891 $380,402 $430,572 $560,750 $595,950Total: 20 - Planning Program Classification Fund: 01 - General Fund Expenditures General Fund Planning Division Summary 2018-2019 Fiscal Year Budget Division: 20 - Planning Program $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2019 Proposed Budget Planning Division Expense History Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Page 66 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget Unit: 09 - Community Development Division: 20 - Planning Program Salaries-Full Time 257,614 252,076 283,526 315,000 340,000 355,000 Salaries-Overtime 2,369 1,854 2,460 2,500 2,500 2,500 Salaries-Commissioner 3,305 2,640 2,845 4,000 3,000 3,500 $263,288 $256,570 $288,831 $321,500 $345,500 $361,000 FICA 16,093 15,884 17,020 20,000 20,000 22,300 Medicare 3,764 3,715 3,980 4,700 4,700 5,200 IMRF 30,659 29,399 31,198 35,000 37,000 39,000 Employee Insurance 53,552 49,086 51,716 70,500 75,000 78,500 Deferred Comp. Contribution 9,979 6,378 3,400 12,000 7,000 8,500 Travel/Training 2,928 1,795 2,567 7,000 7,000 7,000 IL Unemployment Insurance 783 628 639 1,000 1,000 900 $117,758 $106,885 $110,520 $150,200 $151,700 $161,400 Telephone/Internet 1,689 1,684 2,047 3,000 3,000 3,000 Cellular Phones/Pagers 678 1,082 1,167 1,800 1,800 1,800 $2,367 $2,766 $3,214 $4,800 $4,800 $4,800 SUPP - Supplies and Commodities Office Supplies/Postage 9,222 10,614 11,812 10,500 11,000 11,000 Dues & Subscriptions 1,807 1,350 3,394 3,000 3,000 4,000 Gas/Oil/Mileage/Carwash 39 0 0 750 750 750 $11,068 $11,964 $15,206 $14,250 $14,750 $15,750 Maintenance Contracts/Lease 3,117 1,460 600 3,500 2,000 3,500 Vehicle Maintenance 0 0 0 1,500 500 1,500 Legal Fees 722 254 2,354 5,000 3,000 5,000 Special Projects and Programs 4,910 0 3,709 15,000 15,000 15,000 Contractual Services 6,661 333 1,692 35,000 5,000 20,000 Engineering Fees 0 170 4,446 10,000 10,000 8,000 $15,410 $2,217 $12,801 $70,000 $35,500 $53,000 $409,891 $380,402 $430,572 $560,750 $552,250 $595,950 Total: Supplies & Commodities Contrac - Contractual Services Total: Contractual Services Total: 20 - Planning Program SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Fund: 01 - General Fund Expenditures General Fund Planning Division Detail 2018-2019 Fiscal Year Budget Page 67 BUILDING AND CODE ENFORCEMENT DEPARTMENT DESCRIPTION OF DEPARTMENTAL ACTIVITIES The purpose of the department is to enforce the Village of Plainfield’s building codes and ordinances and to ensure public safety, health and general welfare. This is accomplished by performing two primary functions: plan review and field inspections. The purpose of plan review is to determine that the plans and specifications conform to the codes and ordinances. The intent of field inspections is to determine that the construction integrates to the plans and specifications. Field inspection is not construction supervision. It is a review of the construction process, at various stages, to verify that the approved plans and specifications are followed. The administrative function of the department is responsible for the development of processes and procedures to ensure effective work flow. The clerical staff is responsible for building permit entry, contractor registration, billing, collection, and release of permit, along with data preservation, inspection scheduling, Freedom of Information requests, business license issuance and quality customer service. Duties The Building and Code Enforcement Department utilizes the administration, review process and enforcement of regulations on permits and inspections for regulating construction, safe occupancy and use of all buildings and premises. This includes structural building code compliance, control systems, including but not limited to, electrical, plumbing, HVAC, energy control systems, fire protection and fire safety systems and provisions for property maintenance. The Building and Code Enforcement Department consists of a Building Official, Building Inspector, Electrical Inspector, Plumbing Inspector, Code Enforcement Inspectors, Office Manager, and three Administrative Aides. Administration Permits and Inspections are the foundation of services within the department. The Building Official’s office provides administration, support and oversight for the core services and their daily operations. • Permits: The department receives applications for: New construction (residential & commercial) Residential Remodel Commercial Build Out Commercial Change of Occupancy Miscellaneous Permits (fence, deck, generators, etc.) • Licensing: The department maintains records for all contractor registration and licensing. Approval of occupancy and verification by all departments within the Village is required prior to issuance of all business licenses. • Fees: The department is responsible for the collection of all fees associated with permitting, licensing, contractor registrations and maintains information pertaining to insurance and bonding requirements Permit Management The department utilizes Village code provisions for work done without permits, work exceeding the scope of the approved permit and issues related to expired permits and extensions of permits. Page 68 BUILDING AND CODE ENFORCEMENT DEPARTMENT Plan Review For compliance of permits, inspections and licensing the department conducts reviews with all departments prior to granting approvals and issuance of certificates. • Inspection Review: The department coordinates all interdepartmental permit reviews and plan reviews. The plan review verifies that construction plans/drawings, proposed drawings for non- construction changes and all requested revisions are in compliance with the Village’s building codes and ordinances as well as its design standards. When necessary, consulting services of structural engineers, consultants, fire protection services and elevator review/inspections services assist in reviews for assuring compliance. • Field Review: Field reviews ensure that the scope of work complies with approved drawings. Deviations from approved drawings require revisions to permit drawings and subsequent approvals by all applicable reviewers. Inspectors coordinate final inspections and require final “walk-through” and “sign-off” before issuing appropriate certificates. • Change of Occupancies: Inspectors coordinate final inspections and require final “walk- through” and “sign-off” before issuing appropriate certificates. Inspections The department conducts inspections to implement construction provisions for compliance with codes, requirements for occupancy, maintenance and use of buildings, structures and sites. • Code Compliance: The department’s inspectors require compliance of the Village’s codes and ordinances to secure that building, electrical, fire-protection, plumbing, other building systems and village design standards are met. The department also interfaces with Thompson Elevator Inspections Services for the periodic inspections of all elevators for compliance with State Code. • Property Maintenance: The department assists the code enforcement department for compliance of existing structures and their premises to comply with the Village Municipal Code provisions for property maintenance and upkeep, and in follow up to complaints received. • Enforcement of Village Zoning Ordinance: The department inspectors conduct inspections and enforce special conditions and restrictions imposed on properties/premises at time of review by Village ordinances. Site Safety Premise Safety is priority for the safe occupancy and use of buildings and/or structures. The department interfaces, as needed, with the Fire Services Department and Police in code matters related to premise safety. • Regulating property/premises for emergency responders: The department verifies all street addresses as required by code for emergency responders. • Regulating safety on property by response to disasters: Safety inspections are conducted by department inspectors on a 24-hour on-call basis for emergency incidents such as fires, floods and other disasters. Page 69 BUILDING AND CODE ENFORCEMENT DEPARTMENT Code Enforcement Prevention, detection, investigation, communication and enforcement of ordinance violations regulating public health, safety and welfare are the primary focus of the newest addition to our department. We use logical and sensible approaches when communicating with property owners. Our department’s goal is compliance. We strive to help improve and maintain both property values and quality of life of those in the community. FY 2018-2019 Goals • Continue to monitor and refine the department’s processes and procedures • Continue professional academic training to stay informed of building codes and industry updates • Continue inter-departmental cross training initiatives • Investigate enhancements and efficiencies to the current building permit applications • Introduce the paperless permit process FY 2018-2019 Key Objectives • To provide accurate, timely and efficient Plan Reviews, Permit Issuance, and Inspection Services • To support zoning enforcement efforts, developers, contractors and business developments • To sustain timely response to property condition complaints, inspection, pre-construction, phone, e-mail, letter, and Freedom of Information requests • To administer rapid service for customers and residents • To maintain new Village of Plainfield Codes, regulations, and department information, as well as updating the Village website and permit applications Growth Statistics Year Population Year Population 2000 13,038 2007 37,334 2003 20,673 2010 39,581 2005 30,314 2016 (US Census estimate) 41,881 Calendar Year 2010 2011 2012 2013 2014 2015 2016 2017 New Residential Permits 58 93 111 135 166 138 143 144 General Construction Inspections 4,300 4,884 6,619 8,016 6,296 7,801 8,750 8,816 Commercial/Industrial Added (Sq Ft) 172,926 90,770 71,414 194,250 355,587 336,744 976,399 38,757 Acreage Annexed 5.4 2.1 277 6 86 172 3 58.87 Page 70 FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2019 Proposed Budget Unit: 09 - Community Development Salaries and Wages 341,914 405,815 402,711 438,346 643,000 648,000 Benefits 136,871 132,040 155,893 197,534 292,100 325,375 Utilities 3,976 4,863 4,693 3,909 7,500 5,500 Supplies and Commodities 8,970 12,547 10,204 8,164 18,900 18,900 Contractual Services 0 21,105 35,247 7,590 46,500 23,000 $491,731 $576,370 $608,748 $655,543 $1,008,000 $1,020,775 General Fund Building Division Summary 2018-2019 Fiscal Year Budget Total Building Program Classification Fund: 01 - General Fund Expenditures Division: 21 - Building Program $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 FY 2014 Actual FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2019 Proposed Budget Building Division Expense History Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Page 71 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget Unit: 09 - Community Development Salaries-Full Time 359,744 350,093 431,841 633,000 633,000 645,000 Salaries-Part Time 45,854 51,349 6,364 5,000 0 0 Salaries-Overtime 217 1,269 141 5,000 1,000 3,000 $405,815 $402,711 $438,346 $643,000 $634,000 $648,000 FICA 23,310 24,268 26,489 39,800 39,800 40,175 Medicare 5,452 5,676 6,195 9,300 9,300 9,400 IMRF 39,560 42,565 49,418 70,000 70,000 71,300 Employee Insurance 53,491 75,395 97,664 157,000 151,000 183,000 Deferred Comp. Contribution 5,100 3,400 8,257 7,000 9,000 10,000 Travel/Training 4,077 3,648 8,511 7,500 11,000 10,000 IL Unemployment Insurance 1,050 941 1,000 1,500 1,500 1,500 $132,040 $155,893 $197,534 $292,100 $291,600 $325,375 Telephone/Internet 338 343 409 1,500 1,500 1,000 Cellular Phones/Pagers 4,525 4,350 3,500 6,000 4,000 4,500 $4,863 $4,693 $3,909 $7,500 $5,500 $5,500 Office Supplies/Postage 10,466 9,541 7,112 13,000 10,000 13,000 Dues & Subscriptions 870 580 520 4,000 1,000 4,000 Gas/Oil/Mileage/Carwash 611 83 32 1,000 1,300 1,000 Uniforms/Clothing 600 0 500 900 500 900 $12,547 $10,204 $8,164 $18,900 $12,800 $18,900 Recording Fees 0 0 0 0 0 3,000 Contractual Services 21,105 35,247 7,590 46,500 5,000 20,000 $21,105 $35,247 $7,590 $46,500 $5,000 $23,000 $576,370 $608,748 $655,543 $1,008,000 $948,900 $1,020,775 Total: 21 - Building Program SAL - Salaries and Wages Total: 1)SAL - Salaries and Wages BEN - Benefits Total: Benefits SUPP - Supplies and Commodities Total: Supplies & Commodities Contrac - Contractual Services Total: Contractual Services UTIL - Utilities Total: Utilities Fund: 01 - General Fund Expenditures Division: 21 - Building Program General Fund Building Division Detail 2018-2019 Fiscal Year Budget Page 72 WATER DIVISION DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Water Division is a division of the Public Works Department. The department operates under the general supervision of the Director of Public Works as the daily operations are managed by the Water Superintendent and one Crew Leader within this division. Additional staff members include one Water Operator and two Water Service Workers. This budget outlines the corresponding portion of the financial revenues and expenditures that support the overall operation of this division. The primary functions of this division include compliance with the Environmental Protection Agency’s regulations, customer service, system operations, maintenance, water billing, and management. Water Supply This division is responsible for the operation and maintenance of the entire potable water supply system within the Village. Once the treated Lake Michigan water, provided by Illinois-American, is delivered to the 127th Street pumping station, this water is distributed throughout the system. Some of the major components within the system include two pressure adjusting stations, one ground storage tank, five elevated water towers, the supervisory control/data acquisition computer system, and three emergency back-up wells. The employees of the division operate the system in a manner that provides safe drinking water for our residents while retaining a sufficient supply of water that could be utilized to extinguish a fire if required. Once the Village started utilizing treated Lake Michigan water in 2004, the system has consistently exceeded the water quality standards established by the Environmental Protection Agency. On a regular basis staff collects bacteriological samples, complete chemical samples, volatile & synthetic compound samples, and lead/copper samples. Once these samples are collected they are analyzed by an EPA certified laboratory. On a daily basis employees are available to respond to water related concerns expressed by our residents. Additionally, staff will perform routine maintenance on pumps, motors, and chemical feed equipment. Our field crews oversee the operation and maintenance of 231 miles of water main, 3,600 hydrants, 3,500 valves, and 13,414 water service/water meters. Page 73 WATER DIVISION Water Metering This division is responsible for the installation, repair, and programming of all water meters. On a monthly basis staff will collect water usage readings, via radio frequency, from all water meters within the Village. These readings are then electronically transferred to our water billing system. Employees maintain and troubleshoot meters that indicate unusually high or low usage. Staff will also replace inoperable meters as required. The Water Division is currently in the process of changing technology by changing the meter reading devices to a fixed base system. This system, when fully operational, will have the capability of reading all the Village’s meters from a fixed base unit mounted on two water towers. This new technology will enable the Division to maintain the system more efficiently and allow reading meters in less than one day compared to the drive by reading which takes approximately four days. This system also allows a shut off to occur at the meter instead of the buffalo box located in the parkway. An automated shut off valve was built into the new “iPERL” meters, which we currently purchase from Sensus Technologies Inc. Water termination can occur at the meter with this technology, and can be performed in seconds compared to days. These advances in technology will save money. FY 2018-2019 Key Objectives Objective 1: Provide Outstanding Service for our Residents & Businesses 1. All employees within the division will strive to respond to the concerns expressed by our residents in a timely manner. The water quality and system pressure will be maintained in a manner to help protect the wellbeing of our customers. a. The system will be operated within the regulations established by the Environmental Protection Agency. b. The buildings, facilities, and equipment, will receive preventative and emergency maintenance as required. c. Staff will continue our efforts in streamlining the “work order” system for improved work efficiencies. d. Additional hydrant flow testing will be coordinated with the Fire Protection District and related fire protection companies. e. We will strive to maintain the Village’s unaccounted for water consumption (currently at 1.8%) at an acceptable level. Staff will conduct a water loss survey and respond quickly to water main and service line leaks. Objective 2: Provide Public Improvements that Improve Efficiency. 1. Staff will work with the Environmental Protection Agency, the Illinois Department of Transportation, and local Developers to provide the most cost-effective and least disruptive solutions to address major improvement projects. We will strive to provide a comprehensive review of the related engineering plans and provide proper construction inspection services. Page 74 WATER DIVISION Objective 3: Planning for the Future. a. Continue to update the 5-Year Capital Improvement Plan for the water system. b. Discuss low interest loans and grant funding opportunities with the Village Board for future consideration. c. Continue to review the systems electrical usage will be completed to find possible savings in efficiency. The Village currently utilizes Constellation Energy for our supplier of electricity. d. Expand the use of utility atlases by including new information within the geographical information system. Currently the GIS Division, (which is under the direction of the Information Technology Division) updates the water atlases to show hydrants on one map and valves on another map. This greatly improves our efforts to correctly locate and maintain the system as well as quick shut downs of the system in time of repairs. The newly utilized I pad for utility locates has helped reduce time for locating Village utility services. e. The Village is currently in the planning stage of replacing the 110 year old water mains, fire hydrants and lead water services in the Village Green neighborhood area near downtown. Performance Measures – Water Division 2010 2011 2012 2013 2014 2015 2016 2017 Water Flow: ( Jan 1- Dec 31) Total pumpage (in billions) Unaccounted for flow Average daily flow (MGD) Maximum daily flow (MGD) 1.118 2 % 3.062 5.841 1.128 2 % 3.091 6.324 1.273 2 % 3.490 6.644 1.170 2 % 3.205 5.941 1.131 1% 3.098 4.656 1.145 1.9% 3.136 5.292 1.128 1.6% 3.092 5.768 1.185 1.8% 3.166 5.909 Water Mains: Main breaks Valves repaired Valves exercised Hydrants repaired Hydrants tested Water service repairs 4 0 2,061 32 2,254 58 5 0 28 55 3,104 2 2 2 19 25 3,152 3 1 0 513 65 3,424 0 5 0 1,096 30 3,070 1 4 0 441 66 3,423 5 4 1 28 135 3,201 2 10 2 3,300 50 3,400 2 Fire Flow Tests 15 4 3 6 5 4 13 6 Water Samples 517 517 517 517 517 747 744 750 Page 75 WASTEWATER DIVISION DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Wastewater division is a sub-section of the Public Works Department. The Wastewater Division functions under the general supervision of the Director of Public Works as the daily operations are managed by the Wastewater Superintendent. This division employs four wastewater operators to manage the responsibilities of wastewater collection and conveyance, advanced wastewater treatment, bio-solids treatment and bio-solids re-use. In addition, the Wastewater Division investigates and mitigates pollution issues, infiltration and inflow, industrial discharges and drainage issues. Wastewater Treatment Facility The Wastewater Division is responsible for the treatment of over 1.5 billion gallons of municipal wastewater annually, utilizing an operating budget of 3.6 million dollars. The newly expanded North Wastewater Plant is a 7.5 million gallon per day, secondary activated sludge plant with nitrification and phosphorus removal. The North Facility is also the location of the Laboratory Facility. The Laboratory Facility is charged with the analysis requirements set forth within the federal EPA NPDES permit. The thoroughly modern facility, utilizes screening, settling, and biological techniques to separate the organic and inorganic solids found in the raw wastewater. The solids are removed, retained, treated and beneficially reused as farm field fertilizer. The clear liquid portion of the wastewater (effluent) is disinfected by ultra violet light and either reused for grounds irrigation and process cleaning or returned to the environment by way of the DuPage River. Sanitary Sewer System Within its boundaries, the Village has over 3,000 manhole structures, 220 miles of sanitary sewers ranging from 8” to 54” in diameter. The design of the system requires that 16 lift stations be employed to elevate the wastes due to topography differences. Each of these lift stations has at least two sewage pumps, computer controls, emergency alarms, and back-up power connections. Industrial Pretreatment Program This program mandates that all industrial discharges be monitored for quantity and quality of generated wastes and pollutants. The operator responsible for industrial pretreatment is assigned the task of tracking, sampling, reporting, monitoring, and environmental enforcement within the industrial community. Infiltration & Inflow (I &I) With age, underground sewer lines deteriorate and begin to allow groundwater to enter the system. These extraneous flows can cause basement back-ups, main line surcharging and the potential for sanitary sewer overflow discharges to the river without proper treatment. One employee of our sewer division has the responsibility to identify I & I points so problems can be addressed. Page 76 WASTEWATER DIVISION FY 2018-2019 Key Objectives Objective 1: Provide Outstanding Service for our Residents and Retain Environmental Compliance All employees within the division will strive to respond to the concerns expressed by our residents in a timely manner. The water quality and system operation will be maintained in a manner to help protect the wellbeing of our customers, people that utilize the DuPage River, and the environment. a. The system will be operated within the regulations established by the EPA. b. The buildings, facilities, and equipment will receive preventative and emergency maintenance as required. c. Staff will respond quickly to sewer pipeline problems or other environmental concerns. Objective 2: Provide Public Improvements that Improve Efficiency Staff will work with the EPA, the Illinois Department of Transportation, and local Developers to provide the most cost-effective and least disruptive solutions to address major improvement projects. Staff will strive to provide a comprehensive review of the related engineering plans and provide proper construction inspection services. Objective 3: Planning for the Future a. Continue to update the 5 Year Capital Improvement Plan for the Wastewater system. b. Discuss low interest loans and grant funding opportunities with the Village Board for future consideration. c. Expand the use of utility atlases by including new information within the geographical information system. Performance Measures – Wastewater Division UTILITY EXPANSION The Utility Expansion unit represents water and sewer capital and engineering projects, as well as debt service expenses relating to past projects. For Fiscal Year 2019, it is anticipated that improvements to the sanitary sewer system, within the Village Green neighborhood will occur. The replacement of the 110 year-old water mains, fire hydrants, and service line, within the Village Green neighborhood, will begin in 2019. Funds are also budgeted to address lift station and SCADA issues as well as capital equipment for both divisions. 2011 2012 2013 2014 2015 2016 2017 Total Gallons Reclaimed (Billions) Bio-solids Treated (Tons) Average Daily Flow (Millions) Maximum Daily Flow (Millions) Sanitary Sewer Main (Miles) 1.447 642 3.964 11.3 220 1.139 799 3.120 6.089 220 1.621 771 4.441 22.8 220 1.707 945 4.677 12.5 220 1.628 879 4.460 12.2 220 1.596 888 4.372 8.97 220 1.738 893 4.764 12.967 220 Lift Station Maintenance Events Laboratory Tests Industrial Samples Sewers Inspected & cleaned (ft.) 2,506 18,478 259 3,308 1,602 15,143 314 23,200 771 14,294 166 13,200 860 14,620 224 6,200 1,059 15,953 138 14,006 827 16,229 108 13,450 703 16,559 54 13,200 Page 77 FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2019 Proposed Budget Fund: 02 - Water & Sewer Fund Licenses and Permits 648,200 817,169 938,329 603,000 618,000 State of Illinois Taxes 1,643,244 1,701,328 1,745,968 1,775,000 1,775,000 Charges for Services 13,377,977 14,194,012 15,018,795 14,875,000 15,907,000 Investment Income (11,253)45,688 47,752 24,382 35,000 Miscellaneous 18,745 35,549 37,565 25,500 20,500 Interfund Transfers 0 0 0 0 570,000 Revenues Total $15,676,913 $16,793,746 $17,788,409 $17,302,882 $18,925,500 Salaries and Wages 1,295,489 1,308,405 1,375,599 1,374,000 1,360,000 Benefits 522,633 516,299 504,869 552,875 551,243 Utilities 589,954 696,361 694,889 717,600 725,600 Supplies and Commodities 509,019 458,161 440,934 478,900 493,100 Contractual Services 8,033,790 8,579,626 9,042,292 8,960,000 9,160,000 Other 250,380 250,000 250,000 250,000 250,000 Transfer to Debt Service 489,852 498,100 970,900 979,300 976,800 Capital 56,011 463,391 1,402,943 830,000 2,240,000 Debt service 3,082,189 3,160,125 3,105,059 3,160,207 3,168,757 Depreciation 3,083,662 3,102,438 3,149,875 0 0 Expenditures Total $17,912,979 $19,032,906 $20,937,360 $17,302,882 $18,925,500 Total: Water & Sewer Fund ($2,236,066)($2,239,160)($3,148,951)$0 $0 Classification Water, Sewer & Expansion Revenues Water, Sewer & Expansion Expenses Water & Sewer Fund Revenue/Expense Summary 2018-2019 Fiscal Year Budget Page 78 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Budget FY 2019 Proposed Budget Fund: 02 - Water and Sewer Fund LIC&PER - Licenses and Permits Meter Sales 29,815 30,672 52,325 35,000 32,000 35,000 Water Connection Fee 309,199 460,745 446,840 280,000 325,000 300,000 Sewer Connection Fee 303,166 316,937 427,124 280,000 260,000 275,000 Sewer By-Pass Fee 6,020 8,815 12,040 8,000 8,000 8,000 $648,200 $817,169 $938,329 $603,000 $625,000 $618,000 STTAX - State of Illinois Taxes Home Rule Sales Tax 1,643,244 1,701,328 1,745,968 1,775,000 1,760,000 1,775,000 $1,643,244 $1,701,328 $1,745,968 $1,775,000 $1,760,000 $1,775,000 SERV - Charges for Services Water Sales 7,801,882 8,539,253 9,316,320 9,350,000 9,600,000 9,933,000 Water Penalty 84,824 93,946 100,004 85,000 95,000 85,000 Sewer Sales 4,175,306 4,229,705 4,335,795 4,250,000 4,557,000 4,784,000 Sewer Penalty 46,640 47,713 47,432 45,000 45,000 45,000 Capital Charge 1,253,043 1,267,061 1,204,238 1,130,000 1,143,000 1,048,000 Capital Charge Penalty 16,282 16,334 15,006 15,000 14,000 12,000 $13,377,977 $14,194,012 $15,018,795 $14,875,000 $15,454,000 $15,907,000 Interest Income 12,928 25,813 44,481 24,382 50,000 35,000 Unrealized Gain/Loss (24,181)19,875 3,271 0 0 0 ($11,253)$45,688 $47,752 $24,382 $50,000 $35,000 Sale of Fixed Assets 0 500 0 0 0 0 Sale of Scrap 645 1,465 1,055 500 1,500 500 Other Reimbursements 0 0 13,714 0 4,600 0 Other Receipts 18,100 33,584 22,796 25,000 20,000 20,000 $18,745 $35,549 $37,565 $25,500 $26,100 $20,500 Transfer From Fd 03-Utility Cap Replacement 0 0 0 0 0 570,000 $0 $0 $0 $0 $0 $570,000 $15,676,913 $16,793,746 $17,788,409 $17,302,882 $17,915,100 $18,925,500 Water & Sewer Fund Revenue Detail 2018-2019 Fiscal Year Budget Revenues Total Revenues Total: Licenses & Permits Total: State of Illinois Taxes Total: Charges for Services INT - Investment Income Total: Investment Income MISC - Miscellaneous Total: Miscellaneous INTER - Interfund Transfers Total: Investment Income Page 79 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Budget FY 2019 Proposed Budget Fund: 02 - Water and Sewer Fund Expenses Unit: 10 - Water Department SAL - Salaries and Wages Salaries-Full Time 227,194 227,229 236,158 245,000 260,000 250,000 Salaries-Part Time 0 2,172 0 0 0 0 $227,194 $229,401 $236,158 $245,000 $260,000 $250,000 FICA 14,463 13,984 14,288 15,200 15,200 15,500 Medicare 3,465 3,354 3,457 3,600 3,600 3,700 IMRF 27,774 26,624 27,343 28,000 28,000 29,000 Employee Insurance 47,710 41,684 36,257 46,000 46,000 42,000 Deferred Comp. Contrib 8,448 7,788 8,028 10,000 10,000 10,000 Travel/Training 2,100 4,239 2,708 7,000 7,000 7,000 IL Unemployment Ins.1,891 1,671 1,706 2,500 2,500 2,500 $105,851 $99,344 $93,787 $112,300 $112,300 $109,700 Telephone/Internet 4,403 3,128 4,665 5,600 5,600 5,600 Cellular Phones/Pagers 4,044 3,690 4,153 3,000 3,000 7,000 $8,447 $6,818 $8,818 $8,600 $8,600 $12,600 SUPP - Supplies & Commodities Office Supplies/Postage 26,033 30,848 33,548 26,000 26,000 30,000 Dues & Subscriptions 1,360 1,244 1,458 1,400 1,400 1,500 Gas/Oil/Mileage/Wash 21 131 522 500 500 500 Supplies/Hardware 436 175 525 500 550 500 Software 1,784 1,838 1,893 2,000 1,800 2,000 Sand & Gravel 772 926 1,384 800 800 800 Water Meters 205,979 141,417 131,728 150,000 140,000 150,000 $236,385 $176,579 $171,058 $181,200 $171,050 $185,300 Contract - Contractual Services Building Maintenance 8,996 8,541 4,921 8,000 9,500 10,000 Legal Notices 0 0 0 500 500 500 Legal Fees 684 2,244 292 1,000 1,000 1,000 Contractual Services 9,124 34,698 42,195 27,000 27,000 50,000 Equipment Maintenance (139)0 126 500 500 500 Engineering Fees 0 128 0 4,000 4,100 4,000 $18,665 $45,611 $47,534 $41,000 $42,600 $66,000 Admin Service Charge 125,190 125,000 125,000 125,000 125,000 125,000 Bad Debt Expense 0 0 3,424 0 0 0 Transfer to Debt Service 122,463 124,525 242,725 244,825 244,825 244,200 $247,653 $249,525 $371,149 $369,825 $369,825 $369,200 $844,195 $807,278 $928,504 $957,925 $964,375 $992,800 Total: Salaries and Wages Division: 02 - Water Administration Program Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2018-2019 Fiscal Year Budget BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total: Supplies & Commodities Total: Contractual Services OTHER - Other Total: Other Total: Water Admin Program Page 80 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Budget FY 2019 Proposed Budget Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2018-2019 Fiscal Year Budget Salaries-Full Time 376,723 378,548 403,796 410,000 360,000 375,000 Salaries-Part Time 4,707 9,474 15,650 14,000 14,000 15,000 Salaries-Overtime 37,098 35,280 31,516 35,000 35,000 35,000 $418,528 $423,302 $450,962 $459,000 $409,000 $425,000 FICA 24,569 26,171 26,732 29,000 29,000 27,000 Medicare 5,780 6,155 6,300 6,800 6,800 6,500 IMRF 48,351 47,939 47,882 53,000 53,000 50,000 Employee Insurance 61,000 60,654 63,113 70,975 70,975 73,000 Deferred Comp. Contrib 11,533 13,904 15,502 15,000 15,000 16,500 $151,233 $154,823 $159,529 $174,775 $174,775 $173,000 Telephone/Internet 6,885 5,362 7,888 9,000 9,000 9,000 Cellular Phones/Pagers 0 0 152 500 500 500 Electricity/Gas 131,748 156,790 123,566 140,000 125,000 140,000 $138,633 $162,152 $131,606 $149,500 $134,500 $149,500 SUPP - Supplies and Commodities Office Supplies/Postage 3,687 75 200 2,000 2,000 2,000 Replacement Supplies 2,456 10,150 7,017 5,000 5,000 5,000 Gas/Oil/Mileage/Wash 14,402 12,137 8,602 15,000 15,000 15,000 Supplies/Hardware 3,118 4,282 5,485 4,000 5,800 4,000 Chemicals 4,811 4,025 5,380 5,500 6,000 6,000 Uniforms/Clothing 2,366 3,322 5,328 2,000 2,000 2,000 $30,840 $33,991 $32,012 $33,500 $35,800 $34,000 Contract - Contractual Services Building Maintenance 1,920 2,365 2,772 4,000 4,000 5,000 Vehicle Maintenance 9,371 5,215 6,090 6,500 6,500 7,500 Contractual Services 43,807 48,317 53,499 40,000 40,000 65,000 Lake Michigan Water 7,649,599 8,124,114 8,471,988 8,403,000 8,930,000 8,492,000 Equipment Maint.10,804 11,512 12,096 9,000 9,000 10,000 System Maintenance 45,303 26,311 49,419 44,000 44,000 60,000 Water/Fire Hydrant 15,119 15,071 19,075 20,000 20,000 20,000 EPA Analytical 15,400 15,429 11,035 16,000 16,000 16,000 $7,791,323 $8,248,334 $8,625,974 $8,542,500 $9,069,500 $8,675,500 Transfer to Debt Service 122,463 124,525 242,725 244,825 244,825 244,200 $122,463 $124,525 $242,725 $244,825 $244,825 $244,200 Contingencies/Depreciation Depreciation 3,083,662 3,102,438 3,149,875 0 0 0 $3,083,662 $3,102,438 $3,149,875 $0 $0 $0 $11,736,682 $12,249,565 $12,792,683 $9,604,100 $10,068,400 $9,701,200 $12,580,877 $13,056,843 $13,721,187 $10,562,025 $11,032,775 $10,694,000 Total: Salaries and Wages SAL - Salaries and Wages Division: 30 - Water Distribution Program Total: Water Department BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total: Supplies & Commodities Total: Contractual Services OTHER - Other Total: Other Total: Depreciation Total: Water Distribution Program Page 81 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Budget FY 2019 Proposed Budget Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2018-2019 Fiscal Year Budget Unit: 11 - Sewer Department Salaries-Full Time 227,693 227,529 235,197 245,000 245,000 250,000 Salaries-Part Time 0 2,172 0 0 0 0 $227,693 $229,701 $235,197 $245,000 $245,000 $250,000 FICA 13,964 13,951 14,291 15,200 15,200 15,500 Medicare 3,348 3,346 3,457 3,600 3,600 4,000 IMRF 27,837 26,595 27,356 28,000 28,000 29,000 Employee Insurance 47,420 37,137 35,825 46,000 46,000 42,000 Deferred Comp. Contrib 8,460 7,565 7,723 10,000 10,000 10,000 Travel/Training 3,443 10,175 5,192 12,000 12,000 12,000 IL Unemployment Ins.1,891 1,671 1,706 2,500 2,500 2,500 $106,363 $100,440 $95,550 $117,300 $117,300 $115,000 Telephone/Internet 9,846 7,242 11,909 9,000 10,000 13,000 Cellular Phones/Pagers 3,969 3,435 2,974 3,500 3,500 3,500 $13,815 $10,677 $14,883 $12,500 $13,500 $16,500 SUPP - Supplies and Commodities Office Supplies/Postage 25,340 30,738 31,332 25,000 25,000 30,000 Dues & Subscriptions 61,871 59,021 60,536 68,200 68,200 72,300 Gas/Oil/Mileage/Wash 950 366 299 1,000 1,000 1,000 Supplies/Hardware 661 661 511 2,500 2,500 2,500 $88,822 $90,786 $92,678 $96,700 $96,700 $105,800 Contract - Contractual Services Building Maintenance 11,577 12,405 17,449 15,000 16,000 20,000 Legal Fees 959 756 172 1,500 1,500 1,500 Contractual Services 9,294 19,636 39,620 30,000 30,000 50,000 Equipment Maintenance 613 880 0 2,000 2,000 2,000 Engineering Fees 0 13,350 10,186 10,000 10,000 10,000 $22,443 $47,027 $67,427 $58,500 $59,500 $83,500 2013/2004A Bond (Principal)3,000 3,000 340,500 39,840 384,000 397,500 2013/2004A Bond (Interest)48,069 46,710 46,650 384,000 39,840 28,320 2005B Bond (Principal)331,500 348,000 30,000 0 0 0 2005B Bond (Interest)33,480 18,563 1,162 0 0 0 Admin Service Charge 125,190 125,000 125,000 125,000 125,000 125,000 Bad Debt Expense 0 0 2,321 0 0 0 Transfer to Debt Service 122,463 124,525 242,725 244,825 244,825 244,200 $663,702 $665,798 $788,358 $793,665 $793,665 $795,020 $1,122,838 $1,144,429 $1,294,093 $1,323,665 $1,325,665 $1,365,820 Total: Contractual OTHER - Other Total: Other BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total: Supplies and Commodities Division: 02 - Sewer Administration Program Total: Sewer Admin Program SAL - Salaries and Wages Total: Salaries and Wages Page 82 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Budget FY 2019 Proposed Budget Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2018-2019 Fiscal Year Budget Salaries-Full Time 386,560 388,887 410,780 385,000 380,000 395,000 Salaries-Part Time 4,707 9,474 15,650 10,000 10,000 10,000 Salaries-Overtime 30,807 27,640 26,852 30,000 30,000 30,000 $422,074 $426,001 $453,282 $425,000 $420,000 $435,000 FICA 24,616 26,345 27,243 26,500 26,500 27,000 Medicare 5,788 6,193 6,414 6,500 6,500 6,543 IMRF 47,747 48,544 48,878 46,000 46,000 48,000 Employee Insurance 69,128 68,440 60,441 56,000 56,000 57,000 Deferred Comp. Contrib 11,907 12,170 13,027 13,500 13,500 15,000 $159,186 $161,692 $156,003 $148,500 $148,500 $153,543 Telephone/Internet 17,212 13,405 19,797 22,000 22,000 22,000 Electricity/Gas 411,847 503,309 519,785 525,000 525,000 525,000 $429,059 $516,714 $539,582 $547,000 $547,000 $547,000 SUPP - Supplies and Commodities Office Supplies/Postage 3,686 272 841 4,500 4,500 4,500 Replacement Supplies 1,300 1,376 2,085 1,500 2,200 2,000 Gas/Oil/Mileage/Wash 17,601 10,229 8,249 13,000 10,000 12,000 Supplies/Hardware 6,007 12,960 10,857 10,000 10,000 10,000 Chemicals 110,989 117,231 112,021 115,000 115,000 115,000 Sand & Gravel 0 0 253 500 500 500 Industrial Flow Monitor 8,612 7,052 1,971 18,000 18,000 18,000 Uniforms/Clothing 4,777 7,685 8,909 5,000 5,000 6,000 $152,972 $156,805 $145,186 $167,500 $165,200 $168,000 Contract - Contractual Services Vehicle Maintenance 8,200 4,977 3,473 8,000 10,000 10,000 Contractual Services 148,525 149,779 214,685 160,000 160,000 170,000 Equipment Maint.22,892 29,493 22,092 20,000 20,000 25,000 Maintenance-James St.0 196 5,601 5,000 5,000 5,000 System Maintenance 21,742 54,209 55,506 125,000 125,000 125,000 $201,359 $238,654 $301,357 $318,000 $320,000 $335,000 Transfer to Debt Service 122,463 124,525 242,725 244,825 244,825 244,200 $122,463 $124,525 $242,725 $244,825 $244,825 $244,200 $1,487,113 $1,624,391 $1,838,135 $1,850,825 $1,845,525 $1,882,743 $2,609,951 $2,768,820 $3,132,228 $3,174,490 $3,171,190 $3,248,563 Total: Sewer Treatment Program SAL - Salaries and Wages Total:Salaries & Wages BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total: Supplies & Commodities Total: Contractual OTHER - Other Total: Other Division: 40 - Sewer Treatment Program Total: Sewer Department Page 83 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Budget FY 2019 Proposed Budget Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2018-2019 Fiscal Year Budget Unit: 12 - Utility Expansion Contractual Services 5,260 0 0 210,000 210,000 100,000 Engineering Fees 533 3,100 40,152 150,000 150,000 150,000 Machinery & Equipment 25,764 3,454 12,894 0 6,000 75,000 Vehicles 19,522 0 0 180,000 40,000 70,000 Village Green Reconstruction 1,500,000 Route 30 Water Main 0 296,356 269,614 0 0 0 Rt 30 Main-Kuusakoski to Tower 2 0 22,461 840,470 100,000 100,000 0 Scada Improvements 742 63,520 2,158 20,000 20,000 20,000 Pump Station Improvements 0 0 56,525 0 200,000 225,000 Liftstation Improvements 4,190 74,500 181,130 170,000 150,000 100,000 $56,011 $463,391 $1,402,943 $830,000 $876,000 $2,240,000 2013/2004A Bond (Principal)7,000 7,000 794,500 896,000 896,000 927,500 2013/2004A Bond (Interest)108,838 108,990 100,338 92,960 92,960 66,080 2013/2004B Bond (Principal)345,000 360,000 365,000 375,000 375,000 385,000 2013/2004B Bond (Interest)57,880 53,150 43,213 38,650 38,650 27,400 2005B Bond (Principal)773,500 812,000 70,000 0 0 0 2005B Bond (Interest)59,473 43,313 1,260 0 0 0 2008 Bond (Principal)415,000 450,000 450,000 500,000 500,000 0 2008 Bond (Interest)543,438 721,391 47,863 25,000 25,000 0 2015/2008 Bond (Principal)0 0 90,000 90,000 90,000 620,000 2015/2008 Bond (Interest)168,894 0 531,550 529,750 529,750 527,950 IEPA Loan 151,643 153,545 155,470 158,419 158,419 158,419 IEPA Loan (Interest)35,474 34,463 31,808 30,588 30,588 30,588 Bond Issuance Costs 178,866 0 0 0 0 0 $2,845,006 $2,743,852 $2,681,002 $2,736,367 $2,736,367 $2,742,937 $2,901,017 $3,207,243 $4,083,945 $3,566,367 $3,612,367 $4,982,937 $18,091,845 $19,032,906 $20,937,360 $17,302,882 $17,816,332 $18,925,500 OTHER - Other Division: 91 - Capital Unit: 12 - Utility Expansion Total: Water & Sewer Fund Total: Other Division: 92 - Bonds OTHER - Other Total: Other Unit Total: 12 - Utility Expansion Page 84 CAPITAL Engineering / Facility Maintenance (EFM) Overall Goal To effectively engineer and manage the design/construction of Capital Projects, Roadway and Facility Maintenance Projects within the Village to provide high-quality, cost effective Public Improvements for our residents. Research, evaluate, and pursue grant programs available to the Village for infrastructure and maintenance projects. The EFM group functions within the Public Works Department and the daily operations are managed by the Superintendent of Public Improvements. Engineering employees currently include one Lead Engineer and one Public Improvements Inspector. Facility Maintenance employees consist of one Facility Maintenance Crew Leader and two Facility Maintenance Workers. 2018/2019 Goal It is anticipated to be an extremely busy year for the Engineering division. The expansion of the resurfacing program, the ongoing PACE parking lot construction, and the Village Green neighborhood utility project will require a great deal of attention. Several other projects and programs, listed below, will help our community move forward during the fiscal year. The Village anticipates utilizing in-house resources to administer the annual roadway resurfacing programs, the bike path, sidewalk/curb replacement, pavement crack sealing, and pavement patching programs, bridge inspections, and the LED streetlight replacement programs. The Village has had continued success, along with cost savings, by managing these programs in-house over the past several years. Because the number of projects and the roadway resurfacing program funding level has increased, the demand for additional staff time has increased as well. Funds have been budgeted to allow the Village to hire one new Staff Engineer. This individual will help facilitate plan review/development, bid document preparation, field inspections, and project management. The Engineering group is continuing to utilize part-time summer engineering interns that to assist with administering the Village’s maintenance programs and work related to collecting traffic data. This program not only improves our overall efficiency but it also provides a positive work experience for the interns. We will continue our sidewalk ADA compliance program and Streetlight Inventory program this summer. The ADA program will inventory and identify the sidewalk network within the community and note any deficiencies. Those deficiencies will be addressed via the sidewalk replacement program and the resurfacing program in future years as the budget allows. The Streetlight inventory program captures the GPS locations and installs identification labels on the poles for accurate inventory, maintenance and repairs, when needed. It is a continual goal to have the Engineering department become the central repository for all plans, drawings, and information relating to the Village infrastructure and facilities. This task has been an ongoing multi-year project and includes scanning old documents and plans into the Village’s laserfiche system. A continuing effort will be made this year to complete as much as this as is possible. Facility Maintenance goal is to centralize as many external maintenance and service contracts as possible for cost savings and smoother response in times of need. We also strive to complete as much ‘in-house” repairs/maintenance as staff’s talents and time allow. Page 85 CAPITAL Annual Maintenance Programs Roadway Resurfacing Program (MFT & General Funds) - $4,000,000. A combination of MFT and Capital funds has been successfully utilized in past budgets to provide the maintenance of several roadways within the Village. Staff has identified additional roadways in the 2018 fiscal year that need maintenance and resurfacing. The results of the Village’s pavement management survey have been successful in prioritizing this work. To retain the good quality of the Village’s roadway network, at total of $4 million has been allocated within both the MFT and Capital funds. (The MFT funds are included in the Other Funds tab.) Bike Path Program - $400,000 Staff is responsible for the maintenance of thousands of linear feet of asphalt bike path within the Village. Required patching and/or pavement sealing is completed annually. This amount also includes engineering funds for bike path connections adjacent to traffic signals. Additionally, the multi-year program addresses the needs of completing “gaps” within the sidewalk/bike path system, as identified in the Village’s Transportation plan. Curb & Sidewalk Program - $100,000 Staff routinely performs inspections of sidewalks and curbs throughout the Village. In addition, requests from residents concerning defects are promptly investigated and addressed. The sidewalk replacement work typically occurs during the summer months. Staff plans to include the “saw cut removal” of trip hazards within this program. This type of work has been completed several times over the last few years with great success. Patching Program - $125,000 Engineering Staff will coordinate with the Street Division to identify areas that need roadway patching. Roadway Pavement Marking /Crack Fill Program - $40,000/$100,000 (The funds are included in the Street Maintenance Division budget.) Engineering Staff will coordinate with the Street Division to identify areas that need pavement marking and crack filling. Bridge Program - $295,000 The Village has (15) bridges that are under our jurisdiction. According to the latest bridge inspection reports, that there are some maintenance issues that need attention. Repair includes rip-rap/scour restoration, corrosion mitigation and railing replacement. Engineering design costs for the Indian Boundary Bridge replacement project is also included. This project is an 80/20 IDOT/Village cost. Storm Sewer Program - $40,000 Staff completes routine maintenance and inspection work as it relates to the Village’s storm sewer system and other various storm sewer improvements as required. LED Street light replacement - $75,000 The Village continues to replace older inefficient streetlight fixtures with longer lasting more energy efficient LED fixtures. Staff has been maximizing the Energy Grant rebate program as provided through ComEd to leverage the total dollars available each cycle. Page 86 CAPITAL Grant funded Projects STP (Surface Transportation Grant Program) - STP Grant $4.5M total with $2M for engineering. FY 18/19 $200,000 143rd Street – Route 59 to Illinois 126 – Phase 1 design was approved by IDOT in December of 2014. Work will continue on the Phase 2 design and ComEd coordination. Once constructed, this project which will ultimately provide a needed east-west connection for the Village. Both TIGER and INFRA Grants have been applied for to assist with construction costs. STP (Surface Transportation Grant Program $1,500,000) FY 18/19 $100,000 Renwick Road reconstruction – Spangler Farm subdivision to River Road. Engineering for this project has started and should be completed by the end of 2017. This project takes a rural two lane cross section to the standard 3 lane urban cross section. Coordination with the Plainfield Township and Plainfield Park District is needed to complete the work. 127th Street & Naperville/Plainfield Road - Intersection/Traffic Signal Project - ($2,000,000 grant) $2,600,000 total cost This project is at the point where a cost sharing agreement with Will Co Hwy and Bolingbrook is needed before ROW acquisition can occur. Indian Boundary Bridge Replacement (Total Project $1,400,000) FY 18/19 $50,000 The Village was awarded Federal Bridge Replacement funding under the IDOT bridge program. Engineering will occur during 2018 and it is anticipated that construction will begin in 2019. This Grant provides 80% funding from the Federal Government. PACE Park-N-Ride lot/facility Project - $5,000,000 The Village and PACE have entered into an agreement whereby PACE will provide 100% funding for the engineering and construction of a 600-car parking lot and bus related amenities. This project is expected to be completed by the end of 2018. Village Funded Projects Village Green Project – Underground Utility Phase $50,000 The Village will oversee the engineering design work for the replacement of the 100+ year old water, sanitary and storm utilities in the first phase of this multi-year project. The second phase addresses the roadway, sidewalk and other relates features around and surrounding the Village Green neighborhood. I-55 Interchange Project (Plainfield/Bolingbrook/Romeoville) - 200,000 Costs associated with the Phase 1 Engineering Study. 143rd Street & Route 30 – Traffic Signal & intersection Improvements - $10,000 This project is at the point where a cost sharing agreement with IDOT is needed before ROW acquisition can occur. Budgeted expense is for engineering only. Page 87 CAPITAL Gateway Signage Project - $50,000 This project is for the construction of a unified Gateway entry signs at numerous locations in the Village. Emerald Ash Borer - $200,000 During the past twelve years the Emerald Ash Borer (EAB) has killed over 10 million trees within the United States. Through a combination of village Staff and contractor efforts, a majority of the 6,000 Ash trees within public rights of way have been removed. In an effort to support the replacement of these trees the Village has funded a parkway tree installation program that occurs in the spring and fall of each year. Continued support of this program will be needed to help facilitate the future replacement of parkway trees that have already been removed and will be removed in the future. Settlers Park Lake Refresh Improvements - $90,000 As Settlers Park was constructed over fifteen years ago, maintenance work is needed to restore the park to its original condition. This project will address several key areas around the Settlers’ Park pond. It will be included in this year resurfacing program. Public Building Condition Study - $25,000 As the Village Buildings are aging, a need for a comprehensive asset study is needed. This is similar to the Roadway Pavement Condition Index (PCI) the Village has performed over the last few years. The Village has 26 buildings, of varying sizes and functions, throughout our community. As part of this study, a complete inventory of the condition of all buildings and recommendations for maintenance improvements would be provided. This study would aid in the planning for future budget funding. The Village has five major building sites; the Village Hall, Public Works Facility, Law Enforcement Facility, North Wastewater Plant, and the Lake Water Pumping Station. (The funds are included in the Facility Maintenance Division in the General Fund) Building/Facility Improvements - $200,000 Various Items including HVAC at Public Works and renewal of the Village-wide Generator maintenance program. There is some extensive work needed on the Settlers’ Park Band Shell this year as well. Vehicles/Equipment/Technology Vehicles/Equipment Industrial Floor sweeper – At the time the Public Works Facility was constructed 14 years ago, an industrial floor sweeper was purchased to help maintain the interior of our facility. This unit is at the end of its useful life and has undergone numerous repairs during the last few years. Staff is proposing to replace this unit. The cost estimate for this piece of equipment is approximately $60,000. Traffic counting devices - The inventory of traffic counting devices has been decreasing due to obsolescence and vehicle damage. Staff is requesting an additional (6) NC-350 units and related equipment this year. The cost of this equipment is approximately $9,500. Page 88 Classification FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2019 Proposed Budget Fund: 11 - Capital Fund State of Illinois Taxes 3,286,980 3,403,167 3,492,459 2,900,000 3,500,000 Utility Taxes 3,107,995 2,816,908 2,915,445 2,800,000 3,300,000 Licenses and Permits 9,193 11,635 10,031 5,500 5,500 Fines and Forfeits 216,400 211,035 348,306 255,000 280,000 Charges for Services 196,470 37,433 24,328 35,000 26,500 Grants 34,409 206,944 643,335 1,733,739 2,115,000 Investment Income 267 5,404 39,065 31,886 105,000 Miscellaneous 9,858 184,744 96,442 5,810,000 5,260,000 Interfund Transfers 3,700,000 2,878,289 2,689,567 500,000 850,000 Revenues Total $10,561,572 $9,755,559 $10,258,978 $14,071,125 $15,442,000 Transfers 2,500,545 2,500,818 2,032,264 2,036,125 2,034,750 Contractual Services 110,400 106,513 110,742 110,000 110,000 Machinery and Equipment 310,468 615,880 534,985 550,000 550,000 Storm/Drainage Improvements 35,843 29,186 9,686 45,000 40,000 Bridge Repairs & Construction 111,808 20,554 0 425,000 295,000 Sidewalk, Curb, & Bikepath 306,148 328,634 163,592 500,000 500,000 Traffic Control Device 44,166 0 0 110,000 2,620,000 Roadway Improvements 1,290,329 1,980,955 1,682,583 3,725,000 3,675,000 Misc. Capital Expenses 406,056 149,360 728,910 6,170,000 5,365,000 Building Improvements 167,709 269,853 96,047 200,000 200,000 Emerald Ash Borer 246,357 396,796 279,983 200,000 200,000 Expenses Total $5,529,829 $6,398,549 $5,638,792 $14,071,125 $15,589,750 Total: Capital Fund $5,031,743 $3,357,010 $4,620,186 $0 ($147,750) Ending Fund Balance $5,466,855 $8,823,865 $13,444,051 $13,444,051 $13,296,301 Capital Fund Revenues Capital Fund Expenses Capital Improvement Fund Summary 2018-2019 Fiscal Year Budget Page 89 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Budget FY 2019 Proposed Budget Fund: 11 - Capital Improvement Fund Home Rule Sales Tax 3,286,980 3,403,167 3,492,459 2,900,000 3,049,000 3,500,000 $3,286,980 $3,403,167 $3,492,459 $2,900,000 $3,049,000 $3,500,000 Utility Tax 3,107,995 2,816,908 2,915,445 2,800,000 2,850,000 2,800,000 Local Motor Fuel Tax 0 0 0 0 0 500,000 $3,107,995 $2,816,908 $2,915,445 $2,800,000 $2,850,000 $3,300,000 Bike Path Fee 444 296 0 500 0 0 Traffic Impact Fee 0 500 0 0 0 0 Recapture Fee 8,749 10,839 10,031 5,000 4,000 5,500 $9,193 $11,635 $10,031 $5,500 $4,000 $5,500 Red Light Fines 216,400 211,035 348,306 255,000 370,000 280,000 $216,400 $211,035 $348,306 $255,000 $370,000 $280,000 Impound Fee 64,630 31,038 22,853 30,000 25,000 25,000 Daily Storage Fee for Impound 11,840 6,395 1,475 5,000 1,500 1,500 Rental Income 120,000 0 0 0 0 0 $196,470 $37,433 $24,328 $35,000 $26,500 $26,500 Grant Revenue 34,409 206,944 49,471 500,000 48,000 115,000 STP Grant 0 0 593,864 1,233,739 365,311 2,000,000 $34,409 $206,944 $643,335 $1,733,739 $413,311 $2,115,000 Interest Income 267 5,404 39,065 31,886 120,000 105,000 $267 $5,404 $39,065 $31,886 $120,000 $105,000 Sales-Fixed Assets 0 31,180 0 5,000 0 5,000 Donation/Contribution 0 16,264 0 0 0 0 Other Reimbursements 448 15,739 95,942 5,800,000 800,000 5,250,000 Other Receipts 9,410 121,561 500 5,000 500 5,000 $9,858 $184,744 $96,442 $5,810,000 $800,500 $5,260,000 Transfer From TIF 500,000 500,000 500,000 500,000 200,000 500,000 Transfer From General 3,200,000 2,378,289 2,189,567 0 0 350,000 $3,700,000 $2,878,289 $2,689,567 $500,000 $200,000 $850,000 $10,561,572 $9,755,559 $10,258,978 $14,071,125 $7,833,311 $15,442,000 STTAX - State of Illinois Taxes Total: State of Illinois Taxes Revenues Capital Improvement Fund Revenue & Expense Detail 2018-2019 Fiscal Year Budget OTHTX - Other Taxes Total: Other Taxes LIC&PER - Licenses and Permits Total: Licenses and Permits FIN - Fines and Forfeits Total: Fines and Forfeits SERV - Charges for Services Total: Charges for Services GRNTS - Grants Total: Grants INT - Investment Income Total: Investment Income MISC - Miscellaneous INTER - Interfund Transfers Total: Interfund Transfers Revenues Total Total: Miscellaneous Page 90 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Budget FY 2019 Proposed Budget Capital Improvement Fund Revenue & Expense Detail 2018-2019 Fiscal Year Budget Police Fleet/Equipment 175,242 217,571 231,378 225,000 225,000 225,000 Public Works/Community Dev.135,226 398,309 303,607 325,000 225,000 325,000 127th St. & Naperville Rd-eng 0 100,000 0 2,600,000 Rt. 30 and 143rd - engineering 37,782 0 10,000 10,000 10,000 Lockport & VanDyke ped crossing 6,384 119th St./Rt.30 10,000 Bike Path 306,148 328,634 163,592 400,000 400,000 400,000 Curb & Sidewalk 100,000 100,000 100,000 810,372 1,205,822 485,235 1,000,000 1,050,000 3,000,000 I-55 Phase 1 Study 7,393 13,785 33,291 320,000 200,000 200,000 143rd St. Ext. Design 271,988 124,531 711,301 1,400,000 200,000 200,000 Lockport Street bypass - eng 7,395 275 Renwick Corridor engineering 23,863 6,060 7,123 70,000 20,000 100,000 Rt 30 Reconstr. - Village Portion 25,636 153,821 104,582 127th - Heggs to Meadow-eng 309,366 263,730 680,000 680,000 Rt. 126 & Meadow Ln 46,851 Village Green project 2,643 130,000 40,000 50,000 143,682 120,444 74,678 125,000 125,000 125,000 111,808 20,554 0 425,000 60,000 295,000 35,843 29,186 9,686 45,000 40,000 40,000 PCI Pavement Inspection 73,975 Settler's Park - Campus refresh 75,026 168,834 90,000 60,000 90,000 Ft. Beggs Street Lighting 205,830 Street Lights - LED Replacement 29,400 53,466 74,735 75,000 75,000 75,000 Street Lights - Concrete pole repl 50,000 50,000 50,000 School Beacons Upgrade 31,190 5,000 3,500 Misc. Engineering 42,966 20,868 106,349 100,000 50,000 100,000 Property Acquisition 302,500 PACE Lot 99,187 5,800,000 800,000 5,000,000 Gateway Signage 50,000 0 50,000 246,357 396,796 279,983 200,000 200,000 200,000 167,709 269,853 96,047 200,000 130,000 200,000 110,400 106,513 110,742 110,000 110,000 110,000 2,500,545 2,493,518 2,032,264 2,036,125 2,023,992 2,034,750 7,300 $5,529,829 $6,398,549 $5,638,792 $14,071,125 $6,877,492 $15,589,750 Bridge Repairs & Construction Storm & Drainage Improvements Expenses Miscellaneous Capital Expenses Emerald Ash Borer Expenditure Grand Totals: Building Improvements Contractual Services (Red Lt Camera) Transfer to Debt Service Transfer to MFT Roadway Improvements Pavement Patching Machinery and Equipment Traffic Control Device Sidewalk, Curb, & Bikepath Page 91 Other MFT Bond and Tort Audit Police DARE TIF Alcohol Funds Fund Interest Immunity Fund Pension Fund Fund Enforcement Totals REVENUES Property Taxes - 113,600 475,000 42,000 - - 725,000 - 1,355,600 State of Illinois Taxes 1,100,000 - - - - - - - 1,100,000 Fines And Forfeits - - - - - - - 15,000 15,000 Interest Income 25,000 1,000 500 100 1,150,000 50 5,000 250 1,181,900 Other - Employer Contributions - - - - 1,370,000 - - - 1,370,000 Employee Contributions - - - - 550,000 - - - 550,000 DARE Contributions - - - - - 20,000 - - 20,000 Interfund Transfers - 3,011,550 - - - - - - 3,011,550 Total 1,125,000 3,126,150 475,500 42,100 3,070,000 20,050 730,000 15,250 8,604,050 EXPENDITURES Salaries & Wages - - - - 525,000 - - - 525,000 Benefits - - - - 5,000 - - - 5,000 Supplies/Commodities - - - - 6,300 20,000 - - 26,300 Contractual Services - - 430,500 42,000 30,000 - - - 502,500 Other Debt Service - 3,125,150 - - - - - - 3,125,150 Capital Outlay 1,000,000 - - - - - 300,000 - 1,300,000 Miscellaneous - - - - 90,000 - - - 90,000 Interfund Transfers 150,000 - - - - - 500,000 25,000 675,000 Total 1,150,000 3,125,150 430,500 42,000 656,300 20,000 800,000 25,000 6,248,950 EXCESS/(DEFICIENCY)(25,000) 1,000 45,000 100 2,413,700 50 (70,000) (9,750) 2,355,100 Miscellaneous Funds Revenue & Expenses by Fund Summary 2018-2019 Fiscal Year Budget Page 92 Description 2015 Actual 2016 Actual 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget Fund: 04 - Motor Fuel Tax State of Illinois Taxes MFT Entitlements 1,396,548 1,114,756 1,105,594 1,150,000 1,100,000 1,100,000 Total: State of Illinois Taxes $1,396,548 $1,114,756 $1,105,594 $1,150,000 $1,100,000 $1,100,000 Investment Income Interest Income 398 3,175 15,411 5,000 30,000 25,000 Total: Investment Income $398 $3,175 $15,411 $5,000 $30,000 $25,000 Miscellaneous Other Receipts 0 200 0 0 0 0 Total: Miscellaneous $0 $200 $0 $0 $0 $0 Transfer From Capital $0 $7,300 $0 $0 $0 $0 $0 $7,300 $0 $0 $0 $0 Revenues Total $1,396,946 $1,125,431 $1,121,005 $1,155,000 $1,130,000 $1,125,000 Division: 91 - Capital Street Improvements 621,545 996,972 863,120 1,005,000 1,040,000 1,000,000 Total: Other $621,545 $996,972 $863,120 $1,005,000 $1,040,000 $1,000,000 Division Total: 91 - Capital $621,545 $996,972 $863,120 $1,005,000 $1,040,000 $1,000,000 Division: 99 - Transfers Transfer to General 0 0 0 150,000 150,000 150,000 Total: 99 - Transfers $0 $0 $0 $150,000 $150,000 $150,000 Total: Non-Departmental $621,545 $996,972 $863,120 $1,155,000 $1,190,000 $1,150,000 Expenditures Total $621,545 $996,972 $863,120 $1,155,000 $1,190,000 $1,150,000 Total: 04 - Motor Fuel Tax $775,401 $128,459 $257,885 $0 ($60,000)($25,000) **MFT has a 4/30/17 Fund Balance of $3,077,064 Motor Fuel Tax Fund 2018-2019 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail INTER - Interfund Transfers Total: Interfund Transfers $1,000,000 $1,100,000 $1,200,000 $1,300,000 $1,400,000 $1,500,000 2015 Actual 2016 Actual 2017 Actual FY 2018 Adopted Budget FY 2019 Proposed Budget MFT Revenue History MFT Entitlements Page 93 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget Fund: 05 - Bond and Interest Fund Property Taxes Property Tax Revenue 112,333 114,654 117,214 112,600 118,519 113,600 Total: Property Taxes $112,333 $114,654 $117,214 $112,600 $118,519 $113,600 Investment Income Interest Income 162 37 798 500 6,225 1,000 Total: Investment Income $162 $37 $798 $500 $6,225 $1,000 Debt Proceeds Refunding Bond Proceeds 9,665,000 0 0 0 0 0 Premium on Bond Proceeds 331,514 0 0 0 0 0 Total: Debt Proceeds $9,996,514 $0 $0 $0 $0 $0 Interfund Transfers Transfer From Water & Sewer 489,852 498,100 970,900 979,300 979,300 976,800 Transfer From Capital 2,500,545 2,493,518 2,032,264 2,036,125 2,023,992 2,034,750 Total: Interfund Transfers $2,990,397 $2,991,618 $3,003,164 $3,015,425 $3,003,292 $3,011,550 Revenues Total $13,099,406 $3,106,309 $3,121,176 $3,128,525 $3,128,036 $3,126,150 Bond & Interest Fund 2018-2019 Fiscal Year Budget Revenues Revenue & Expense Detail $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2019 Proposed Budget Bond & Interest Revenue History Property Tax Revenue Interfund Transfers Page 94 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget Bond & Interest Fund 2018-2019 Fiscal Year Budget Revenue & Expense Detail Unit: 00 - Non-Departmental Division: 92 - Bonds OTHER - Other 2005A Bond (Principal)525,000 540,000 0 0 0 0 2005A Bond (Interest)47,963 25,650 0 0 0 0 2007 Bond (Principal)665,000 690,000 725,000 755,000 755,000 170,000 2007 Bond (Interest)353,325 106,150 75,100 42,475 42,475 8,500 2009 Refunding Bond(Princ)90,000 95,000 100,000 100,000 100,000 100,000 2009 Refunding Bond (Int)22,125 19,425 16,100 12,600 12,600 13,600 2010 Bond (Principal)660,000 690,000 720,000 750,000 750,000 770,000 2010 Bond (Interest)291,400 271,600 250,900 229,300 229,300 206,800 2012 Refunding Bond (Princ)75,000 75,000 645,000 660,000 660,000 680,000 2012 Refunding Bond (Int)191,100 189,600 188,100 175,200 175,200 155,400 2014 Refunding Bond (Princ)70,000 125,000 125,000 130,000 130,000 750,000 2014 Refunding Bond (Int)115,827 278,450 275,950 273,450 273,450 270,850 Payment to Escrow Agent 9,875,322 0 0 0 0 0 Bond Issuance Costs 116,562 0 0 0 0 0 Total: OTHER - Other $13,098,624 $3,105,875 $3,121,150 $3,128,025 $3,128,025 $3,125,150 Expenditures Total $13,098,624 $3,105,875 $3,121,150 $3,128,025 $3,128,025 $3,125,150 Total: Bond & Interest $782 $434 $26 $500 $11 $1,000 Expenditures Page 95 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget Fund: 07 - Tort Immunity Fund Property Taxes Property Tax Revenue 399,405 529,935 621,535 625,000 623,115 475,000 Total: Property Taxes $399,405 $529,935 $621,535 $625,000 $623,115 $475,000 Investment Income Interest Income 10 189 165 100 800 500 Total: Investment Income $10 $189 $165 $100 $800 $500 Other Reimbursements $0 $12,150 $55 $0 $0 $0 $0 $12,150 $55 $0 $0 $0 Transfers Transfer from General 95,000 0 0 0 0 0 Total: Transfers $95,000 $0 $0 $0 $0 $0 Revenues Total $494,415 $542,274 $621,755 $625,100 $623,915 $475,500 Unit: 00 - Non-Departmental Contractual Services Contractual Services 7,380 0 0 0 0 0 Bond-Treasurer 0 0 336 500 336 500 Comm. Umbrella Liability 234,279 259,746 268,633 280,000 157,280 180,000 Workman's Comp. Ins.268,302 332,028 325,852 344,600 221,340 250,000 Total: Contractual Services $509,961 $591,774 $594,821 $625,100 $378,956 $430,500 Expenditures Total $509,961 $591,774 $594,821 $625,100 $378,956 $430,500 Total: Tort Immunity Fund ($15,546)($49,500)$26,934 $0 $244,959 $45,000 **Tort Immunity Fund has a 4/30/17 Fund Balance of $48,059 Tort Immunity Fund 2018-2019 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail MISC - Miscellaneous Total: Miscellaneous $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2019 Proposed Budget Tort Immunity Revenue History Property Tax Revenue Page 96 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget Fund: 08 - Audit Fund Property Taxes Property Tax Revenue 38,782 38,820 42,252 42,000 42,274 42,000 Total: Property Taxes $38,782 $38,820 $42,252 $42,000 $42,274 $42,000 Investment Income Interest Income 11 16 72 50 150 100 Total: Investment Income $11 $16 $72 $50 $150 $100 Revenues Total $38,793 $38,836 $42,324 $42,050 $42,424 $42,100 Unit: 00 - Non-Departmental Division: 00 - Non-Divisional Contrac - Contractual Services Audit Village 38,334 36,645 39,142 42,000 36,000 42,000 Total: Contractual Services $38,334 $36,645 $39,142 $42,000 $36,000 $42,000 Expenditures Total $38,334 $36,645 $39,142 $42,000 $36,000 $42,000 Total: Audit Fund $459 $2,191 $3,182 $50 $6,424 $100 **Audit Fund has a 4/30/17 Fund Balance of $9,342 Audit Fund 2018-2019 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $20,000 $25,000 $30,000 $35,000 $40,000 $45,000 FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2019 Proposed Budget Audit Fund Revenue History Property Tax Revenue Page 97 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget Fund: 10 - Police Pension Fund Investment Income Interest Income 869,435 791,770 784,140 500,000 550,000 700,000 Realized Gain/Loss 414,500 156,423 (66,866)175,000 175,000 150,000 Unrealized Gain/Loss 220,006 (951,437)1,646,913 300,000 300,000 300,000 Total: Investment Income $1,503,941 ($3,244)$2,364,187 $975,000 $1,025,000 $1,150,000 MISC - Miscellaneous Other Receipts 0 50 0 0 0 0 Employee Contributions 522,107 490,958 509,526 575,000 510,000 550,000 Employer Contributions 898,172 948,549 1,101,142 1,370,000 1,365,000 1,370,000 Total: Miscellaneous $1,420,279 $1,439,557 $1,610,668 $1,945,000 $1,875,000 $1,920,000 Revenues Total $2,924,220 $1,436,313 $3,974,855 $2,920,000 $2,900,000 $3,070,000 Police Pension Fund 2018-2019 Fiscal Year Budget Revenues Revenue & Expense Detail $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2019 Proposed Budget Police Pension Contribution History Employee Contributions Employer Contributions Page 98 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget Police Pension Fund 2018-2019 Fiscal Year Budget Revenue & Expense Detail Unit: 00 - Non-Departmental Division: 00 - Non-Divisional Salaries and Wages Pension Payments 413,533 434,932 442,742 485,000 490,718 525,000 Total: Salaries & Wages $413,533 $434,932 $442,742 $485,000 $490,718 $525,000 Benefits Travel/Training 4,348 4,584 4,170 5,000 4,000 5,000 Total: Benefits $4,348 $4,584 $4,170 $5,000 $4,000 $5,000 Supplies and Commodities Office Supplies/Postage 287 119 0 500 100 500 Dues & Subscriptions 4,538 5,073 5,560 5,500 5,750 5,800 Total: Supplies & Commodities $4,825 $5,192 $5,560 $6,000 $5,850 $6,300 Contractual Services Contractual Services 24,579 23,051 32,082 30,000 30,000 30,000 Total: Contractual Services $24,579 $23,051 $32,082 $30,000 $30,000 $30,000 Other Investment Expense 37,500 69,450 87,300 85,000 90,000 90,000 Total: OTHER - Other $37,500 $69,450 $87,300 $85,000 $90,000 $90,000 Total: Non-Divisional $484,785 $537,209 $571,854 $611,000 $620,568 $656,300 Expenditures Total $484,785 $537,209 $571,854 $611,000 $620,568 $656,300 Total: Police Pension Fund $2,439,435 $899,104 $3,403,001 $2,309,000 $2,279,432 $2,413,700 Expenditures Page 99 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget Fund: 14 - D.A.R.E. Fund Investment Income Interest Income $16 $16 $45 $20 $60 $50 Total: Investment Income $17 $16 $45 $20 $60 $50 Miscellaneous DARE Contributions 18,884 25,720 18,295 20,000 22,500 20,000 Total: Miscellaneous $18,884 $25,720 $18,295 $20,000 $22,500 $20,000 Revenues Total $18,901 $25,736 $18,340 $20,020 $22,560 $20,050 Unit: 00 - Non-Departmental Division: 00 - Non-Divisional D.A.R.E. Program 29,478 26,596 21,530 20,000 20,000 20,000 Total: Non-Divisional $29,478 $26,596 $21,530 $20,000 $20,000 $20,000 Expenditures Total $29,478 $26,596 $21,530 $20,000 $20,000 $20,000 Total: D.A.R.E. Fund ($10,577)($860)($3,190)$20 $2,560 $50 **DARE Fund has a 4/30/17 Fund Balance of ($435) D.A.R.E. Fund 2018-2019 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $0 $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2019 Proposed Budget DARE Contribution History DARE Contributions Page 100 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget Fund: 17 - Tax Increment Financing Fund Property Taxes Property Tax Revenue 745,471 737,382 736,922 745,000 718,508 725,000 Total: Property Taxes $745,471 $737,382 $736,922 $745,000 $718,508 $725,000 INT - Investment Income Interest Income 1,398 1,988 5,190 2,000 6,000 5,000 Total: Investment Income $1,398 $1,988 $5,190 $2,000 $6,000 $5,000 Miscellaneous Sales-Fixed Assets 0 72,922 0 0 0 0 Total: Miscellaneous $0 $72,922 $0 $0 $0 $0 Revenues Total $746,869 $812,292 $742,112 $747,000 $724,508 $730,000 Unit: 00 - Non-Departmental Division: 91 - Capital Other Contractual Services 169,965 78,658 429,676 450,000 760,000 250,000 Facade Improvements 0 284,471 157,162 125,000 127,120 50,000 Total: Capital $169,965 $363,129 $586,838 $575,000 $887,120 $300,000 Division: 99 - Transfers OTHER - Other Transfer to General Fund 50,000 50,000 0 50,000 0 0 Transfer to Capital Fund 500,000 500,000 500,000 500,000 200,000 500,000 Total: Transfers $550,000 $550,000 $500,000 $550,000 $200,000 $500,000 Expenditures Total $719,965 $913,129 $1,086,838 $1,125,000 $1,087,120 $800,000 Total: Tax Increment Financing Fund $26,904 ($100,837)($344,726)($378,000)($362,612)($70,000) **TIF Fund has a 4/30/17 Fund Balance of $540,540 Tax Increment Financing Fund 2018-2019 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $480,000 $530,000 $580,000 $630,000 $680,000 $730,000 $780,000 FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2019 Proposed Budget TIF Property Tax Revenue History Property Tax Revenue Page 101 Description FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2018 Estimated Amount FY 2019 Proposed Budget Fund: 27 - Alcohol Enforcement Fund Fines and Forfeits Alcohol Fines 10,161 21,398 16,645 15,000 15,000 15,000 Total: Fines and Forfeits $10,161 $21,398 $16,645 $15,000 $15,000 $15,000 Investment Income Interest Income 31 57 207 100 260 250 Total: Investment Income $31 $57 $207 $100 $260 $250 Revenues Total $10,192 $21,455 $16,852 $15,100 $15,260 $15,250 Unit: 00 - Non-Departmental Division: 99 - Transfers Other Transfer to General 10,000 12,000 12,000 20,000 20,000 25,000 Total: Transfers $10,000 $12,000 $12,000 $20,000 $20,000 $25,000 Expenditures Total $10,000 $12,000 $12,000 $20,000 $20,000 $25,000 Total: Alcohol Enforcement Fund $192 $9,455 $4,852 ($4,900)($4,740)($9,750) **Alcohol Enforcement Fund has a 4/30/17 Fund Balance of $42,749 Alcohol Enforcement Fund 2018-2019 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $8,200 $10,200 $12,200 $14,200 $16,200 $18,200 $20,200 $22,200 FY 2015 Actual FY 2016 Actual FY 2017 Actual FY 2018 Adopted Budget FY 2019 Proposed Budget Alcohol Fines History Alcohol Fines Page 102 FY 2019 Proposed Budget FY 2020 Budget FY 2021 Budget FY 2022 Budget 6,009,680 6,162,970 6,320,860 6,510,485 10,200,000 10,326,125 10,485,751 10,695,466 1,058,500 1,079,500 1,100,920 1,122,938 1,103,200 1,123,200 1,155,645 1,190,314 725,500 727,100 730,635 737,941 4,837,700 4,958,020 5,137,111 5,291,224 35,750 35,750 35,750 35,750 730,000 737,300 744,673 755,843 80,000 75,000 75,000 75,750 126,500 119,500 119,500 119,500 475,000 486,500 498,288 503,270 225,000 220,000 215,000 215,000 Revenues Total $25,606,830 $26,050,965 $26,619,132 $27,253,483 Administration/Finance 7,393,300 7,474,110 7,556,756 7,707,891 Police Department 12,771,955 12,992,111 13,343,643 13,710,593 Street Department 3,824,850 3,906,649 3,990,714 4,070,528 Planning Program 595,950 611,479 627,571 640,123 Building Program 1,020,775 1,050,145 1,080,436 1,102,045 Expenses Total $25,606,830 $26,034,494 $26,599,120 $27,231,180 $0 $16,472 $20,012 $22,303 General Fund Revenue & Expense Forecast Fiscal Years 2019-2022 Grants Classification Fund: 01 - General Fund Property Taxes State of Illinois Taxes Other Taxes Licenses & Permits Fines and Forfeits Charges for Services Surplus/(Deficit) General Fund Miscellaneous Intergovernmental Interfund Transfers General Fund Revenues General Fund Expenses Franchise Fees Investment Income Page 103 FY 2019 Proposed Budget FY 2020 Budget FY 2021 Budget FY 2022 Budget Licenses and Permits 618,000 600,000 600,000 600,000 State of Illinois Taxes 1,775,000 1,792,750 1,810,678 0 Charges for Services 15,907,000 16,384,210 16,875,736 17,382,008 Investment Income 35,000 25,000 25,000 25,000 Miscellaneous 20,500 20,000 20,000 20,000 570,000 1,060,683 0 0 Revenues Total $18,925,500 $19,882,643 $19,331,414 $18,027,008 Salaries and Wages 1,360,000 1,394,000 1,435,820 1,478,895 Benefits 551,243 573,293 596,224 620,073 Utilities 725,600 729,228 732,874 736,539 Supplies and Commodities 493,100 495,566 498,043 500,534 Contractual Services 9,160,000 9,389,000 9,623,725 9,864,318 Other 250,000 250,000 250,000 250,000 Transfer to Debt Service 976,800 981,000 983,800 985,200 Capital 2,240,000 2,900,000 3,500,000 1,250,000 Debt service 3,168,757 3,170,557 1,331,357 1,339,757 Depreciation 0 0 375,000 1,000,000 Expenses Total $18,925,500 $19,882,643 $19,326,844 $18,025,315 Surplus/(Deficit) Water & Sewer Fund $0 $0 $4,570 $1,693 Water & Sewer Fund Revenue & Expense Forecast Fiscal Years 2019-2022 Water, Sewer & Expansion Revenues Water, Sewer & Expansion Expenses Classification Fund: 02 - Water & Sewer Fund Interfund Transfers Page 104 GENERAL FUND REVENUE PER CAPITA Importance Emerging Trends GENERAL FUND TAX REVENUES AS A % OF GENERAL FUND REVENUE Importance Emerging Trends VILLAGE OF PLAINFIELD STATISTICAL TRENDS Declining tax revenues, where levies or rates have not been reduced, should be avoided. Taxes are the largest single revenue source in this fund, and so their levels must be carefully monitored on a continual basis. Total General Fund tax revenues (local and non-local, property, sales tax etc.) collected divided by total General Fund operating revenue. Preferably, revenue per capita should at a minimum remain constant over time. Decreasing revenues might indicate an inability to meet service demands under the existing revenue structure. Per capita revenue provides preliminary information about the financial burden on and benefit received from residents. Significant variances should be investigated by examining individual revenue sources. Total General Fund operating revenues, divided by the current population (as reported or estimated by U.S. or Special Census) $400 $450 $500 $550 $600 $650 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Fiscal Year General Fund Revenue Per Capita 50.00% 54.00% 58.00% 62.00% 66.00% 70.00% 74.00% 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Fiscal Year GF Tax Revenues as a % of GF Revenue Page 105 LOCAL TAXES AS A % OF GENERAL FUND REVENUE Importance Emerging Trends SALES TAX REVENUE AS A % OF GENERAL FUND REVENUE Importance Emerging Trends Because sales taxes account for a high percentage of some governments revenues, this ratio measures dependency and can vary significantly with changes in external economic conditions. Decreasing sales tax revenue typically represents a downturn in the economy, but a decline could represent a change in a municipality's property mix (i.e. # of sales tax generating businesses). Local taxes are a municipality's most dependable source of revenue. However, there can be a challenge of balancing the need for financial stability with the burden placed on taxpayers by locally controlled taxes. A low percentage indicates the possibility of little local control over its financial future; a high percentage may indicate too much dependency on the local tax base. The appropriate balance will vary by municipality. Though it is critical to not overburden local taxpayers, the list of local taxes reflect that some of the burden can be spread to non-residents as well. Municipalities can proactively determine their revenue mix using local taxes to avoid heavy dependence on any one revenue source. Sales and use tax, divided by General Fund operating revenue. Local taxes under direct control of the governing unit (i.e. sales/use, property, motor fuel tax) divided by total General Fund operating revenue. VILLAGE OF PLAINFIELD STATISTICAL TRENDS 0.00% 10.00% 20.00% 30.00% 40.00% 50.00% 60.00% 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Fiscal Year Local Taxes as a % of GF Revenue 15.00% 20.00% 25.00% 30.00% 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Fiscal Year Sales Tax as a % of GF Revenue Page 106 PROPERTY TAX REVENUE AS A % OF GENERAL FUND REVENUE Importance Emerging Trends INCOME TAX REVENUE AS A % OF GENERAL FUND REVENUE Importance Emerging Trends VILLAGE OF PLAINFIELD STATISTICAL TRENDS Property tax is typically one of the largest revenue sources for municipalities, but it can be politically sensitive. Reliance on these revenues remain high because it is generally an inelastic revenue, as local assessments are averaged over a three year period. Property and personal property replacement tax divided by General Fund operating revenue. Being one of the most significant revenue generators, property taxes are used to fund critical day-to-day operations and services that residents expect. Municipalities with excessive growth will experience a future increase in property tax revenues even when the municipality's tax rate remains the same, however additional growth tends to increase service needs. Also, impacts based on struggling housing markets should be examined to address the possible reduction in future property tax revenues. Income tax revenues fluctuate with economic swings and is outside the control of the local unit. Overreliance on sources that may be reduced with short notice could impact long-term stability. Income Tax divided by General Fund operating revenue. While income tax revenues are generally a reliable and steady income source, they are subject to the policy of the State. The State is currently proposing to push their financial burden to local municipalities by reducing its funding formula. Increasing reliance on this uncontrolled revenue source should be monitored and addressed. 0.00% 5.00% 10.00% 15.00% 20.00% 25.00% 30.00% 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Fiscal Year Property Taxes as a % of GF Revenue 0.00% 5.00% 10.00% 15.00% 20.00% 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Fiscal Year Income Tax as a % of GF Revenue Page 107 GENERAL FUND EXPENDITURES PER CAPITA Importance Emerging Trends OPERATING SURPLUS (DEFICIT) AS A % OF GENERAL FUND REVENUE Importance Emerging Trends A basic tenant of government is that, over time, revenues should equal expenditures. This ratio provides an indication of the government's success in meeting this tenant. A unit's costs are in part related to the size of the population served. One should be aware of population trends and expect proportionate changes in demand for services. Over time, it is desirable to expend fewer dollars per person served. Warning signs include an increase in operating expenditures per capita unrelated to additional services or increasing demands on existing services. Total General Fund operating surplus (deficit) divided by the total General Fund operating revenue. VILLAGE OF PLAINFIELD STATISTICAL TRENDS Total General Fund operating expenditures divided by the current population (as reported or estimated by U.S. or Special Census) Notable increases in operating surpluses or deficits may indicate a pattern of imbalance of revenues and expenditures that should be examined and addressed through the budget process as well as monitored throughout the year. $200 $300 $400 $500 $600 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Fiscal Year GF Expenses Per Capita -15.00% -10.00% -5.00% 0.00% 5.00% 10.00% 15.00% 20.00% 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Fiscal Year Operating Surplus (Deficit) as a % of GF Revenue Page 108 UNRESERVED FUND BALANCE AS A % OF GENERAL FUND REVENUE Importance Emerging Trends Importance Emerging Trends VILLAGE OF PLAINFIELD STATISTICAL TRENDS Declining amounts of assets that can be spent without restriction may suggest that a municipality investigate expense trends for possible improvements. Fund balance often assists governments in meeting unexpected needs or emergencies. In cases of revenue shortfall, this measure displays how much revenue could be offset or subsidized by existing unencumbered fund balance. UNRESTRICTED CASH AND INVESTMENTS AS A % OF GENERAL FUND EXPENDITURES Total General Fund unrestricted cash balance divided by the total General Fund operating expenditures. Cash assets, or assets readily convertible to cash and unrestricted, are critical for funding unexpected or emergency needs. Still, budgeting should attempt to balance security with over-funding cash-on-hand. Total General Fund unreserved fund balance divided by the total General Fund operating revenue. A decreasing unencumbered fund balance may hinder response in the event of an emergency or provide cash flow challenges due to unexpected declines in the economy. 0.00% 20.00% 40.00% 60.00% 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Fiscal Year Unreserved Fund Balance as a % of GF Revenue 0.00% 20.00% 40.00% 60.00% 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Fiscal Year Unrestricted Cash & Investments as a % of GF Expenses Page 109