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HomeMy Public PortalAbout03/27/84 CCM000035 0 0 PAYROLL CHECKS - MARCH 20, 1984 7592 Robert Anderson 801.80 7593 Jill McRae 579.95 7594 Mark Moran 753.48 7595 Michael Rouillard 868.75 7596 Michael Sankey 1,038.44 7597 James Dillman 864.79 7598 Robert Dressel 691.83 7599 Francis Pumarlo 570.56 7600 Steve Scherer 175.00 7601 Karen Dalhberg 164.44 7602 JoEllen Hurr 678.85 7603 Donna Roehl 726.03 7604 Sylvia Rudolph 371.04 7605 Farmers State Bank of Hamel 1,450.40 7606 Commissioner of Taxation 860.00 7607 Pera 688.49 7608 Social Security -Retirement Division 387.28 $11,671.13 ORDER CHECKS - MARCH 20, 1984 2799 Pera 2800 Social Security 1,003.82 404.61 $1,408.43 The Council of the City of Medina met in regular session on Tuesday, March 27, 198q (-) U 0 3 G at 7:30 P.M. Present: Mayor, Thomas Anderson; Cmuncilmembers, Wilfred Scherer, William Reiser, Anne Heideman, Thomas Crosby; Clerk -Treasurer, Donna Roehl; Police Chief, Michael Sankey; Engineer, Glen Cobk; Attorney, Richard Schieffer 1. ADDITIONAL AGENDA ITEMS Council agreed to discuss the following additional items: Ogland BArn Removal Northwest Cinema Corporation, Bankruptcy Ronald Duran, Workers Compensation Claim Liquor License Fees Park Employee 2. MINUTES OF MARCH 6, 1984 Moved by Heideman, seconded by Crosby to accept minutes of March 6, 1984, as presented. Motion declared carried 3. POLICE DEPARTMENT Pioneer Tr. Street Light Michael Sankey reported that a resident had asked about the possibility of having a street light installed at the intersection of Hwy. 55 and Pioneer Tr. He stated that there are several other intersections along the highway thatcould use some type of lighting or signs. Council advised that the Police Chief should discuss the amount of funds available for signs with Jim Dillman as signs would be better identification than street lights. Hamel Rd. Weight Restrictions Thomas Anderson asked if the engineer could test Hamel Rd. from Hunter Dr. to the Plymouth city line for the possibility of reducing weight restrictions. Glen cook stated that it would cost approximately $1000 to have a complete study done and about $100 to take core samples. Moved by Crosby, seconded by Reiserr to authorize taking of samples to determine the weight of trucks that would be allowed on Hamel Rd. Motion declared carried Holy Name Dr. Speed Limits Michael Sankey asked about the possibility of having speed limits lowered on Holy Name Dr. from Co. Rd. 24 to Lakeview Rd. from 40 mph to 30 mph. Discussion of whether or not the speed limits on the entire street should be lowered. William Reiser suggested asking the opinion of residents living along the street. Richard Schieffer explained that he believed that houses would need to be less than 100 ft. apart before the speed limits could be lowered, but that he would review the laws. 4. PULBIC WORKS DEPARTMENT Hunter Dr. South Jim Johnston, representing the S.J. Groves Co., stated that he had met with Wilfred Scherer, Jim Dillman and Glen Cook to discus the possibility of upgrading Hunter Dr. to a black - topped 9 ton street. He stated that some assessment policy would need to be developed for equitable distribution of costs. Wilfred Scherer stated that the city would do the subgrading and that the cost of materials would be approximately $35,000.1 Glen Cook stated that 4 inches of blacktop would cost about $90,000. Jim Johnston stated that they would prefer that garbage trucks not use the street as a road to the landfill. Moved by Reiser, seconded by Crosby to adopt Resolution 84-5, ordering a public hearing to be held on May 1, 1984, at 8:00 P.M. for the purpose of discussing construction of Hunter Dr. South. Motion declared carried Glen Cook reported that it would cost approximately $500 to complete a soils map and to determine property owners that might be affected by an assessment. 000037 Moved by Reiser, seconded by Scherer to adopt REsolution 84-6, authorizing preparation of plans and specifications for construction of Hunter Dr. South. Adtti Motion declared carried 5. COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM,PUBLIC HEARING &:55 P.M. Barbara Hayden of Hennepin County stated that she would discuss projects fundable through the CDBG program but that Council should discuss Mr. Canton's prepared suggestions. Eric Canton, Medina's representative on the Planning Area Advisory Committee, presented a list of suggestions for expenditure of Year X funds, which he had collected from dis- cussions among community members. Thomas Crosby asked whether items regarding affordable housing would be applicable as other services such as public transportation are not available. Mr. Canton stated that a study could be done so as to be able to inform developers of any possibilities for such housing. Emil Jubert stated that there is some interest in the community for Senior Citizen housing. Thomas Anderson asked if funds could be used in the Hamel area to correct sewer infiltration as one of the criteria for funding is health protection. He also asked if funds could be diverted to fire departments of those cities who service Medina. Barbara Hayden stated that she would investigate both possibilities. Council also reviewed Mr. Canton's other suggestions for mapping corrections of flood maps, determination of underground gasoline tanks that may be a hazard and proper expend- iture of funds remaining in prior years projects. Moved by Scherer, seconded by Reiser to close the Public Hearing. Motion declared carried Public Hearing closed at 8:20 P.M. Donna Roehl asked when the application would need to be completed. Ms. Hayden stated that it should be submitted to Hennepin County by April 15th. Moved by Crosby, seconded by Scherer to take suggestions under advisement and make final decisions on expenditure of Year X community Development funds, at the April 3rd. meeting. Motion declared carrried 6. WELCOME DR./STARKEY RD., PUBLIC HEARING, 8:25 P.M. Thomas Anderson stated that the purpose of the public hearing was to discuss the possibility of changing either street name for ease in locating a property on Welcome Dr. as it is diff- icult for emergency vehicles to locate a house because WelcomeDr. is a continuation of Starkey Rd. off of Co. Rd. 6. Michael Sankey reported that there had been a chimney fire at a residence on Welcome Dr. and it had been difficult to direct a fire truck to the scene. He suggested either changing either street name or posting a Welcome Dr. directional sign at Co. Rd. 6. Mayor Anderson referred to a letter from the City of Orono which states that they prefer to retain the Starkey Rd. title but would change if necessary. Lloyd Jenson, 1265 Welcome Dr., stated that he would prefer to retain his address so there would be no need to change addresses on licenses, credit cards, etc. He explained that Welcome Dr. is the street name on the Welcome Acres plat and that a sign could be placed on Co. Rd. 6. Warren Johnson, 1222 Welcome Dr., stated that it would be confusing for everyone to have to change addresses and he agreed that an advisory sign should be placed at Co. Rd. 6. Mr. Laidlaw, Starkey Rd., explained that his was the only house on Starkey Rd. and that he would prefer to continue using that address. Donna Roehl reported that Hennepin County Park personnel had no preference. Moved by Reiser, seconded by Scherer to close the Public Hearing. Motion declared carried Public Hearing closed at 8:35 P.M. Moved by Anderson, seconded by Scherer to request that the City of Orono install a Welcome Dr. sign at Co. Rd. 6 at Medina's expense or that Medina would install if there was no objection from Orono. Motion declared carried 0 U 0 0 3 8 Gerald Pettis, 1282 Welcome Dr., asked if the Public Works Department would bring some additional rock to Welcome Dr. Wilfred Scherer stated that he would inform the Public Works Department. 7. CHIPPEWA BLACK DIRT CORPORATION Council discussed use of Mohawk Dr. during road posting season, by the Chippewa Black Dirt Corporation trucks. Thomas Anderson stated that minutes from 1980 indicate that the company would have com- pleted their black dirt operation by 1983. he asked how long Mr. Pederson believed that it would now take to complete the project. Regg Pederson stated that he could only speculate and that he would prefer to review on a yearly basis because if houses were built on the land the project would be completed. Mayor Anderson asked if 5 years would be sufficient. Mr. Pederson stated that he would agree to that and he asked if Council would also approve the same tonnage on Mohawk Dr. as is allowed on Hwy. 55, during the remainder of the year, as he had problems with the Hennepin County Sheriff's Deputies in 1983. Moved by Crosby, seconded by Scherer to extend use of Mohawk Dr. during posted road season by the Chippewa Black Dirt Corporation, for 5 years with an annual review subject to posting of a $1000 bond and $500 cash escrow according to existing contract, and to allow trucks with a legal weight on Hwy. 55 to use Mohawk Dr. for dirt hauling purposes, during the re- mainder of .the year. Motion declared carried 8. RASKOB BROTHERS, VARIANCE Moved by Crosby, seconded by Scherer to remove Raskob Brothers Variance request from the table. Motion declared carried Linda Fischer, Attorney representing the Raskob Brothers, explained that the Raskobs would like the Council to consider their combination of Lots D and E, Registered Land Survey 239 for the purpose of obtaining a building permit to construct one house. She stated that the combined size nears the one acre requirement and that a variance may be needed for placement of a mound septic system. She explained that the reasons for granting the size variance would be the fact that the property had been previously platted; that the combined lots would be larger than theis along the street; that they believe they should be able to use the property for the purpose that it was platted in 1959 and that the request is within the intent of'the cities ordinance. Thomas Anderson stated that he would prefer not to have to grant a variance for placement of the septic system and he asked why the system could not be placed on both lots. Robert Raskob explained that the system would need to be re -engineered and that the abutt- ing property owner to the south had no objection to the placement of the system where it had been planned. Thomas Crosby stated that some restrictions would need to be placed on Tract C and the 39 ft. cartway as he did not want the Raskobs returning in the near future with a request to build upon the remaining acreage. William Reiser asked if there was way in which the title could indicate that it could not be built upon until sewers were installed. Richard Schieffer stated that he would need to research that possibility. Robert Raskob explained that the remaining property was not for sale Moved by Reiser, seconded by Scherer to allow combination of Tract D and E, Registered Land Survey 239 with the Attorney to prepared documentation regarding unbuildable status for Tract C until sewered. Motion declared carried Thomas Anderson stated that they could not meet the setback requirements for the septic system. Richard Schieffer asked if it could be redesigned. Anne Heideman stated that she would have difficulty granting a 40 ft. setback variance for the proposed system. Council advised that the Raskobs return to the April 3rd meeting with a variance request unless the placement of the system could be resolved by their engineer. 000039 9. RALPH AND SHARON MILLER, PARK DEDICATION FEE Donna Roehl explained that the Miller's had requested return of their park dedication fee which they had paid in 1980 because they did not believe the charges were justified due to the fact that a house existed on the property at that time. She also reported that 1984 tax statements indicate that parcels are 10.10 and 18.90 acres in size and that recent subdivisions do not require a fee to be paid on acreage over 10 nor did the Og- lands, Neddermeyers and Leeds need to pay a fee as there were existing houses on parcels. Moved by Reiser, seconded by Scherer to return $2250, interest free, park dedication fee to Ralph and Sharon Miller due to the fact that subdivided parcels were larger than 10 acres in size and the smaller parcel had an existing house at the time of subdivision. Motion declared carried 10. HERITAGE PRESERVATION ORDINANCE John Roehl reported that he had received response to a heritage preservation ordinance in his search to determine the oldest house in Medina. He stated that people were not interested in the city telling them how or when they could renovate or change their houses. Discussion of various sections of the ordinance and whether or not a public hearing should be held. Moved by Crosby, seconded by Heideman to table action on the Heritage Preservation Ordinance pending Mr. Crosby's review of the Minneapolis ordinance. Motion declared carried 11. PUBLIC WORKS DEPARTMENT Water Operators School Moved by Reiser, seconded by Heideman to authorize Jim Dillman and Francis Pumarlo to attend Water Operators School April 17-19 at a cost of $45. each. Motion declared carried Street Sweeping Quotes The following quotes for street sweeping were received: American Sweeping @ $46. per hour Allied @ $ 49.; Clena Sweep @ $ 52.; McPhillips @ $ 47.; Crosstown @ $ 52. Wilfred Scherer stated that Jim Dillman had recommended McPhillips at $47 per hour as they had done a very good job the past two years. Moved by Scherer, seconded by Heideman to authorize McPhillips to sweep the city streets at $47. per hour. Motion declared carried Road Grader Discussion of selling the 14G road grader back to the Ziegler Coroporation through the buy-back agreement and then purchasing a smaller machine. Richard Schieffer stated that bids would need to be let if a new machine was to be purchased. Thomas Crosby asked if the grader could be sold for more money on the market than through the buy-back agreement. Wilfred Scherer explained that they would continue to explore all possibilities. 12. ORLO EISINGER, PERA Donna Roehl reported that Attorney, Dayle Nolan had not had the time to search regarding payment of Mr. Eisinger's PERA interest. Anne Heideman stated that there should have been ample time in which to search as the matter had been given to the attorney at the February 7th Moved by Anderson, seconded by Reiser to table the Eisinger PERA matter Motion declared carried complete the re - complete the re - meeting. until April 3rd. 13. MEDINA MORNINGSIDE WATER SYSTEM REPAIR PAYBACK Donna Roehl asked if Council wished to make a payment to the Park Fund from the Medina Morn- ingside Water Fund as adopted in Resolution 82-21 at which time $33,000 was borrowed from the Park fund to pay for water system repairs. She reported that about $5000 net gain had been realized in the fund for 1983. Moved by Crosby, seconded by Reiser to transfer accrued interest from August, 1982 on $33,000 to the Park Fund from the Medina Morningside water fund. Motion declared carried 000040 14. SUMMER YOUTH EMPLOYMENT PROGRAM Moved by Crosby, seconded by Heideman to participate in the 1984 Summer Youth Emplyment Program. Motion declared carried 15. ROYAL BUSINESS MACHINE CONTRACT Moved by Crosby, seconded by reiser to renew Copy Machine service contract with Royal Business Machines for 1984 at a cost of $400 plus $.016 per copy over 25,000 copies or approximately $800 for the year beginning June 1st. Motion declared carried 16. HAMEL ATHLETIC CLUB RECREATION AGREEMENT Thomas Anderson asked whether the city would be interested in hiring someone for one day each week to maintain the Hunter Farms park, work to be in conjunction with upkeep of the Hamel Athletic Club fields who would hire a young man for the other 4 days per week. Donna Roehl reported that the city would be able to hire 2 young people through the Summer Youth Program and another person through the CDBG program. She stated that she would discuss the matter with Jim Dillman. Moved by Crosby, seconded by Scherer to enter into agreement with the Hamel Athletic Club to provide recreation services for 1984 at a cost of $2500. Motion declared carried 17. ORONO COMMUNITY EDUCATION RECREATION AGREEMENT Moved by Reiser seconded by crosby to enter into agreement with Orono Community Education to provide summer recreation services for Medina residents at a per capita fee to be deter- mined after completion of the program. Motion declared carried 18. CITY COUNCIL WORKERS COMPENSATION Donna Roehl asked if Councilmembers were interested in having Worker's Compensation cov- erage at a total cost of approximately $300. Members asked for additional information regarding benefits that would be received and if there was any other recourse if a councilmember were hurt while performing city busines 19. OGLAND BARN REMOVAL Anne Heideman asked that Peggy Ogland be notified regarding the March 1st deadline which had past for removal of the barn at 1745 Co. Rd. 24. 20. NORTHWEST CINEMA CORPORATION Discussion of the fact that the Northwest Cinema Corporation had filed bankruptcy and that perhaps the Colonial Drive In Theatre would not be opened for the 1984 season. Also dis- cussed was the fact that there is an outstanding sewer bill for the property. Moved by Heideman, seconded by Scherer to adopt Resolution 84-7, certification of $402.00 to Hennepin County for 1985 taxes. Motion declared carried Council asked Clerk to write a letter to the property owner asking that a chain be placed across the entrance to keep out traffic and to ask them what kind of sewer use was expected on the premises so that arrangments for payment could be made with the city. 21. BILLS Moved by Scherer, seconded by Crosby to pay the bills; Payroll Checks # 7592-7608 in the amount of $11,671.13 and Order Checks # 2799-2800 in the amount of $1408.43 Motion declared carried 22. CITY OF INDEPENDENCE SEWER STUDY Council discussed letter from Glen Cook in which he explained that Independence is study- ing the possibility of connecting approximately 100 sewer units to the Medina system. He reported that all cities affected would need to approve of the project. Council agreed that properties in Medina should have first priority for adding connections to the system. 23. HAMEL SEWER INTERCEPTOR v J 0 0,4 1 Council discussed letter from Glen Cook in which he explained that preliminary plans for the Hamel sewer interceptor were nearly completed and that there would be a 10 inch force main with a peak design flow of 1.05 MGD. He explained that an additional 728 equivalent residential units could be added in the future if the infiltration into the Hamel sewers could be reduced and that an additional 300 units could be added at some time in the future when new pumps were installed. 24. LESLIE ROY DRAINAGE PROBLEM Glen Cook stated that he would again contact Leslie Roy regarding correction of the drainage problem on her property and he would ask her if it would be easier for her to get someone with a machine to correct the problem. 25. SIGN ORDINANCE Council agreed that the Gyperete Corporation could place a corporate flag on their flag pole with the American flag; that the sign ordinance does not prevent such a display. Mayor Anderson asked that the Planning Commission review the ordinance as he and other Council members had received input regarding inaccuracies in the ordinance from the Medina Businessmens Association. 26. ORDINANCE CODIFICATION Council and staff reviewed ordinance codification from 10:20 until 11:00 P.M. Moved by Reiser, seconded by Crosby to adjourn. Motion declared carried Meeting adjourned at 11:00 P.M. Clerk -Treasurer March 27, 1984