HomeMy Public PortalAbout2001 Agreement for Professional servicesRESOLUTION NO. 2001-68
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA; AUTHORIZING
THE VILLAGE MANAGER TO ENTER INTO THE
ATTACHED AGREEMENT WITH DIGITART, INC.
RELATING TO COMPUTER IMAGING OF THE VILLAGE
CIVIC CENTER PROJECT; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, citizens have requested that the Village Council provide better graphics of the
Village Civic Center in order to understand the scale and massing of the project; and
WHEREAS, DIGITART, INC. has provided computer visualization services related to the
exterior of the Recreation Center; and
WHEREAS, it is in the best interests of the Village to accept DIGITART, INC. as a single
source provider of computer visualization services for the Village Civic Center Project; and
WHEREAS, DIGITART, INC. has provided three (3) proposals relating to computer
imaging:
(A) Interior visualization of the Recreation Center - $30,750;
(B) Exterior visualizations of the Administration/Police Building, Fire Station, Fire Station,
SunTrust, and approximate shapes and locations of neighboring structures on
Fernwood Road - $17,370;
(C) Exterior visualizations of the Administration/Police Building, Fire Station, and
Suntrust Buildings and interiors of the Recreation Center - $43,060.
NOW, THEREFORE BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA AS FOLLOWS:
Section 1. That the Village Council selects proposal "B" providing services relating to
the exterior visualizations of the Administration/Police Building, Fire Station, and SunTrust
Buildings and the approximate shapes and locations of neighboring structures at a fee of $17,370.00.
Section 2. That the Village Manager is authorized to enter into an Agreement to employ
the firm of DIGITART, INC.
Section 3. That the Agreement, in substantially the form attached, is hereby approved
and the Village Manager, Village Clerk, and the Village Attorney, in their respective capacities are
authorized and directed to execute the Agreement on behalf of the Village and are authorized to take
any and all actions necessary to immediately implement all of the purposes and intent of this
Resolution and attached Agreement.
Section 4. That the Agreement, in substantially the form attached hereto, is hereby
approved and the Manager is authorized to execute the Agreement on behalf of the Village.
Section 5. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this 23rd day of October , 2001.
/lo
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CHITA H. ALVAREZ, CMC, VILLAGE CLE
APPROVED AS TO FORM AND LEGAL SUFFIC
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47,
RICHARD JAY WEISS, VILLAGE ATTORNEY
MAYOR JOE I. RASCO
VILLAGE OF KEY BISCAYNE
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT made and entered into this 19 " day of a1> a ,2441 by and
between the Village of Key Biscayne (the "VILLAGE') and DIGITART, INC., (the
'CONSULTANT).
RECITALS:
The VILLAGE wants to engage the CONSULTANT to perform certain professional
services as specifically described In Exhibit `A' to this Agreement ("Specified Services'). The
CONSULTANT wants to provide such Specified Services.
In consideration of the mutual covenants set forth in this Agreement, the parties agree u
follows:
1. ;COPE OF SERVICES
See Exhibit "A"
2. EgES FOR,SF.VICES
See Exhibit "A"
3. ARM
The term of this Agreement is / year unless earlier terminated pursuant to paragraph
eight. However, the work product es specified in Exhibit 'A' must be completed.
4. GENERAL TERMS AND CONDITIONa
All original sketches, tracings, drawings, computations, details, design calculations, work
papers and other documents and plans that result from the CONSULTANT providing
Specified Services shall be the property of the VILLAGE. Upon termination of this
agreement or upon request of the VILLAGE during the term of this Agreement, any and
all such documents shall be delivered to the VILLAGE by the CONSULTANT.
5. ASSIGNMENT
This Agreement shall not be assignable by the CONSULTANT.
6. PROH1 ITION AGAINST CONTINGENT FEE
The CONSULTANT warrants that it has not employed or retained any company or
person, other than a bona fide employee working solely for the CONSULTANT, to solicit
or secure this Agreement and that it has not paid or agreed to pay any person(s),
company, corporation, Individual of firm, other than a bona fide employee working solely
for the CONSULTANT any fee, commission, percentage, gift, or any other consideration,
contingent upon or resulting from the award or making of this Agreement.
7. TERMINATION
This Agreement may be terminated by the VILLAGE upon 2 days' written notice with or
without cause and by the CONSULTANT upon 2 days' written notice with or without
cause. If this Agreement Is terminated. the CONSULTANT shall be paid in accordance
with the provisions of Exhibit 'A' for all acceptable work performed up to the date of
termination.
8. NONEXCLUSIVE AGREEMENT
The services to be provided by the CONSULTANT pursuant to this Agreement shall be
nonexclusive and noting herein shall preclude the VILLAGE from engaging other firms to
perform the same of similar services for the benefit of the VILLAGE within the VILLAGE'S
sole and absolute discretion.
9. ENTIREAGREEMENT
The parties hereby agree that this is the entire agreement between the parties. This
Agreement cannot be amended or modified without the express written consent of the
parties.
10. WARRANTIES OF CONSULTANT
The CONSULTANT hereby warrants and represents that at all times during the term of
this Agreement it shall maintain in good standing all required licenses, certifications and
permits required under Federal, State and local laws necessary to perform the Specified
Services.
11. ATTORNEYS' FEE
In connection with any litigation arising out of this Agreement, the prevailing party shall be
entitled to recover reasonable attorneys fees and costs.
12. NOTICES
All notices and communications to the VILLAGE shall be in writing end shall be deemed
to have been properly given if transmitted by registered or certified mail or hand delivery.
All notices and communications shall be effective upon receipt. Notices shall be
addressed as follows:
Village:
With a copy to:
C. Samuel Kissinger
Village Manager
Village of Key Biscayne
85 West McIntyre Street
Key Biscayne. Florida 33149
Richard Jay Weiss, Esq.
Village Attorney
Weiss, Serota & Hoffman, Pastoriza, Guedes P.A.
2665 South Bayshore Drive
Suite 420
Miami, Florida 33133
CONSULTANT: Digitart, Inc..
Marcelo Villabona, Artist/Director
2050 Coral Way, Suite 300-A
Mlaml, FL 33145
1
EXPOSIT "A"
Proposal 'E' for 3d oompuier visualization of the Village of Kay Biscayne complex exteriors.
DIOf1'ART, INC.
Marcelo VlWabona — Artist/Director
2050 Coral Way, Suite 300-A
Miami Florida, 33145
3d Digital Randarfng - Animation - Design
(305)857-9414/ph. (305)857-377&fex
DATE: October 30, 2001
CLIENT. C. Samuel Kissinger — VIIIafle Manager
Village of Key Biacayne
05 West McIntyre Street
Key Biscayne, Florida 33149
Phone - (305) 365.8908 Fax - (306) 365-6558
ITEM: Proposal •E' for 3d computer visualization of the Village of Key Biscayne. The scope of
the work includes the exteriors of the overall Village of Kay Biscayne complex, as outlined
below.
COST:
gxterfor modellr>jp. aurfeclna. Ilahtlna S anlotatior1
Police &Administration - includes model 0f three exterior elevations and roof. 3 5,200.00
Fjre Station - includes model of three exterior elevations end roof. $ 4,500.00
$itntN31 - Includes model of three exterior elevations end roof. $ 2,000.00
Integration of existing Recreation Center digital model by Digitart, Inc. 3 150.00
Context • approximate shapes & locations o1 neighboring structures - i.e. boxes $ 1,950.00
without windows, doors or details.
Animation" - approx. 120 second duration $ 2,970.00
TOTAL 317,370.00
" All animation la rendered at broedcast quality (720x480) resolution. Animated components
include camera animation only.
M1u$10ne, Ono (1) Mint DV Tape, Three (3) VHS Tapes and One (1) CD w/Animation.
xc/ua/ona; Additional CD and tape Stock, deliveries, Travel
TERMS AND CONDITIONS:
1. Client spies to pay purchase price of $ 17,370.00 for the services end work described
In thls proposal, which price Includes all sales or value added taxes.
2. Schedule of Payment shall be as follows:
1. Initial payment - $ 5,790.00
2. Second payment • * 5,790.00
3. Pine) payment - C.O.D - 8 5,790.00
Pape 1 of 2
EXHIBIT "A"
Proposal 'E' for 3d computer visualization of the Village of Key Biscayne complex exteriors,
3. Work shall begin when initial payment is received. Second payment is due upon first
review of work -in -progress, within one (1) week of initial payment. Final payment is due
upon completion of work on a C.O.D. bases.
4. Work shall be submitted on November 15, 2001. Submittal of work may be delayed if
payment Is delayed,
5. Additional time and/or resources spent beyond those outlined above, due to client and/or
design changes/requests, shall be billed as additional services and may require additional
time beyond submittal date, Change orders and/or supplementals shall be provided for
Client's approval, Informing Client of any additional costs and time beyond those
aforementioned.
6. The phrase "Rendering by Niter!, Inc." or "Computer Visualization by Digitart, Inc." must
appear In any and sN publications and derivative works containing Digitart's work. M
Copyright in and to the work remains exclusively with Dlgltart, Inc.
7. Descriptive materials essential to the manufacture of the project, such as cedd drawings,
and building material / color specifications must be provided to Dighart, Inc.
8. Digllart, Inc. agrees to maintain the confidentiality o/ all confidential information and
materials provided by the client to Dighart, Inc. In connection with the project until such
time as Client may have the work publicly available.
Approve
by.
C. Some, Kissinger— Vin, Manage
Village of Key alsceyne
85 Weal Mclnlyrr Street
Key Biscayne, Florida 33149
o Vlllabona - Artist / Otnrccor
Digltarf, Inc.
2050 Coral Way, Sulfa 300-A
Miami Florida, 33145
/01311 0 /
Dato
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Date
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13. GOVERNING IOW
This Agreement shalt be construed In accordance with the laws of the State of Florida.
IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this
Agreement upon the terms end conditions above stated on the day and year first above
written
CONSULTANT:
Digitart, Inc.
2050 Coral Way, Suite 300-A
Miami, FL 33145
By:
Ma
Witness:
Authorized by the Village Council , 2001 ,(?A
Approved as to F rm and Legality:
Village Attorney
VILLAGE:
Village of Key Biscayne
85 West McIntyre Street
Key Biscayne, Florida 33149
By:
A