HomeMy Public PortalAbout2020 Agreement with DPZ Codesign, LLCPROFESSIONAL SERVICE S AGREBMENT
BETWEEN
THE VILLAGE OF'KEY BISCAYNE
AND
DPZ CODESIGN, LLC
THIS AGRE EMENT
AFrLr-
(this "Agreement") is made effective as of the <4 A
day of
2020 (the "Effective Date"), by and between the VILLAGE OFKEY BISCAYNE, FLORIDA, a Florida municipal corporation, (the ,,Village,,), and Dpz
CODESIGNo LLC, a Florida Limited Liability Company (hereinafter, the "Consultant,,).
WHEREAS, the Village issued Request for Qualifications No. 2020-25 (',RFe,,) for
Urban Planning Services relating to theVillage's 2040 Strategic Vision Plan; and
WHEREAS, in response to the RFQ, Consultant submitted a proposal dated January 23,
2020 (the "Proposal"), which is incorporated herein by reference and attached hereto as Exhibit
"A," and was thereafter selected by the Village Council; and
WHEREAS, the Consultant will perform services on behalf of the Village, all as further
set forth in the Proposal (the "services"); and
WHEREAS, the Consultant and Village, through mutualnegotiation, have agreed upon a
fee forthe Services; and
WHEREAS, the Village desires to engage the Consultant to perform the Services and
provide the deliverables as specified below.
NOW, THERBFORE, in consideration of the mutual covenants and conditions contained
herein, the Village and Consultant agree as follows:
l. Scope ofServices.
1.1. Consultant shall provide, on an as-needed, as requested basis, the Services set forth in the
Proposal attached hereto as Exhibit "A" and incorporated herein by reference (the
"Services"), as requested by the Village and detailed in a "statement of Work," which the
Village will provide the Consultant when engaging the Consultant to work on a specific
Project aspect.
1.2. Consultant shall fumish all reports, documents, and information obtained pursuant tothis
Agreement, and recommendations during the term of this Agreement (hereinafter
"Deliverables") to the Village.
2. Term/Commencement Date.
Contract No. 2020-25 Page I of10
2.l. The term of this Agreement shall be from the Effective Datethrough 26 weeks thereafter
in accordance witti the Project Schedule attached hereto as Exhibit "B", unless earlier
terminated in accordance with Paragraph 8.
2.2. Consultant agrees thattime is of theessence and Consultant shallcomplete the Services
within the term of this Agreement, unless extended by the Village Manager.
3. Compensation and Pavment.
3.1. Compensation for Services provided by Consultant shall be in accordance with the Fee
Scheduleattached hereto as Exhibit o'C." Consultant shall be compensated no more than
$165,000.00 for the Services provided pursuant to this Agreement.
3.2. Consultant shall deliver an invoice to Village no more often than once per month detailing
Services completed and the amount due to Consultant underthis Agreement. Fees shall be
paid in uo.uri each month, pursuant to Consultant's invoice, which shall be based upon the
percentage of work completed foreach task invoiced. The Village shall pay the Consultant
in u".o.dutrce with the Florida Prompt Payment Act after approval and acceptance of the
Services by the Village Manager.
3.3. Contractor's invoices must contain the following information for prompt payment:
3.3.1. Name and address of the Consultant;
3.3.2. Purchase Order number;
3.3.3. Contract number;
3.3.4. Date of invoice;
3.3.5. Invoice number (Invoice numbers cannot be repeated. Repeated invoice numbers
will be rejected);
3.3.6. Name and tYPe of Services;
3.3.7. Timeframe covered by the invoice; and
3.3.8. Total value of invoice.
Failure to include the above information will result in the delay of payment or rejection of
the invoice. All invoices must be submitted electronically to pavables@kevbiscavne.fl.gov.
4. Subconsultants.
4.1. The Consultant shall be responsible for all payments to any subconsultants and shall
maintain responsibility for all work related to the Services.
Contract No. 2020-25 Page 2 of10
4.2. Consultant may only utilize the services of a particular subconsultant withthe prior written
approval of the Village Manager, which approval may be granted or withheld in the
Village Manager's sole and absolute discretion.
5. Village's Responsibilities.
5.1. Village shall make available any maps, plans, existing studies, reports, staff and
representatives, and other datapertinent to the Services and in possession of the Village,
and provide criteria requested by Consultant to assist Consultant in performing the
Services.
5.2. Upon Consultant's request, Village shall reasonably cooperate in arranging access to
public information that may be required for Consultant to perform the Services.
6. Consultant's Responsibilities: Representations and Warranties.
6.1. The Consultant shall exercise the same degree of care, skill and diligence in the
performance of the Services as is ordinarily provided by a consultant under similar
circumstances. If at any time during the term of this Agreement or within two (2) years
from the completion ofthis Agreement, it is determined thatthe Consultant's Deliverables
or Services are incorrect, not properly rendered, defective, or fail to conform to Village
requests, the Consultant shall at Consultant's sole expense, immediately correct its
Deliverables or Services.
6.2. The Consultant hereby warrants and represents that at all times during the term of this
Agreement it shall maintain in good standingallrequired licenses, certifications and permits
required under Federal, State and local laws applicable to and necessary to perform the
Services forVillage as an independentcontractorofthe Village. Consultant further warrants
and represents that it has the required knowledge, expertise, and experience to perform the
Services and carry out its obligations underthis Agreement in a professional and first class
manner.
6.3. The Consultant represents that is an entity validly existing and in good standing under the
laws of Florida. The execution, delivery and performance of this Agreement by
Consultant have been duly authorized, and this Agreement is binding on Consultant and
enforceable against Consultant in accordance with its terms. No consent of any other
person or entityto such execution, delivery and performance is required.
7. Conflict of Interest.
7.1. To avoid any conflictof interest orany appearance thereof, Consultantshall not, forthe
term of this Agreement, provide any consulting services to any private sector entities
(developers, corporations, real estate investors, etc.), with any current, or foreseeable,
adversarial issues in the Village.
8. Termination.
Contract No. 2020-25 Page 3 of10
8.1. The Village Manager, without cause, may terminate this Agreement upon five (5) calendar
days' written notice to the Consultant, or immediately with cause.
8.2. Upon receipt of the Village's written notice of termination, Consultant shall immediately
stop work on the project unless directed otherwise by the Village Manager.
8.3. In the event of termination by the Village, the Consultant shall be paid for all work
accepted by the Village Manager up to the date of termination, provided that the
Consultant has first complied with the provisions of Paragraph 8.4.
8.4. The Consultant shall transfer all books, records, reports, working drafts, documents, maps,
and data pertaining to the Services and the project to the Village, in a hard copy and
electronic format within fourteen (14) days from the date of the written notice of
termination or the date of expiration of this Agreement.
9. Insurance.
9.1. Consultant shall secure and maintain throughout the duration of this agreement insurance
of such types and in such amounts not less than those specified below as satisfactory to
Village, naming the Village as an Additional Insured, underwritten by a firm rated A -X or
better by A.M. Best and qualified to do business in the State of Florida. The insurance
coverage shall be primary insurance with respect to the Village, its officials, employees,
agents, and volunteers naming the Village as additional insured. Any insurance maintained
by the Village shall be in excess of the Consultant's insurance and shall not contribute to
the Consultant's insurance. The insurance coverages shall include at a minimum the
amounts set forth in this section and may be increased by the Village as it deems necessary
or prudent.
9.1.1. Commercial General Liability coverage with limits of liability of not less than a
$1,000,000 per Occurrence combined single limit for Bodily Injury and Property
Damage. This Liability Insurance shall also include Completed Operations and
Product Liability coverages and eliminate the exclusion with respect to property under
the care, custody and control of Consultant. The General Aggregate Liability limit
and the Products/Completed Operations Liability Aggregate limit shall be in the
amount of $2,000,000 each.
9.1.2. Workers Compensation and Employer's Liability insurance, to apply for all
employees for statutory limits as required by applicable State and Federal laws. The
policy(ies) must include Employer's Liability with minimum limits of $ 1,000,000.00
each accident. No employee, subcontractor or agent ofthe Consultant shall be allowed
to provide Services pursuant to this Agreement who is not covered by Worker's
Compensation insurance.
9.1.3. Business Automobile Liability with minimum limits of $1,000,000 per occuffence,
combined single limit for Bodily Injury and Property Damage. Coverage must be
afforded on a form no more restrictive than the latest edition of the Business
Automobile Liability policy, without restrictive endorsements, as filed by the
Insurance Service Office, and must include Owned, Hired, and Non-Owned Vehicles.
Contract No.2020-25 Page 4 ofL0
9.1.4. Professional Liability Insurance in an amount of not less than One Million Dollars
(S1,000,000.00) per occuffence, single limit.
9.2. Cerfificate of Insurance. Certificates of Insurance shall be provided to the Village,
reflecting the Village as an Additional Insured (except with respect to Professional
Liability Insurance and Worker's Compensation Insurance), no later than ten (10) days
afteraward of this Agreement and prior to the execution of this Agreement by Village and
prior to commencing Services. Each certificate shall include no less than (30) thirty-day
advance written notice to Village prior to cancellation, termination, or material alteration
of said policies or insurance. The Consultant shall be responsible for assuring that the
insurance certificates required by this Section remain in full force and effect for the
duration of this Agreement, including any extensions or renewals that may be granted by
the Village. The Certificates of Insurance shall not only name the types of policy(ies)
provided, but also shall refer specifically to this Agreement and shall state that such
insurance is as required by this Agreement. The Village reseryes the right to inspect and
retum a certified copy of such policies, upon written request by the Village. If a policy is
due to expire prior to the completion of the Services, renewal Certificates of Insurance
shall be fumished thirty (30) calendar days prior to the date of their policy expiration.
Each policy certificate shall be endorsed with a provision that not less than thirty (30)
calendar days' written notice shall be provided to the Village before any policy or
coverage is cancelled or restricted. Acceptance of the Certificate(s) is subject to approval
ofthe Village.
9.3. Additional Insured. Except with respect to Professional Liability Insurance and Worker's
Compensation Insurance, the Village is to be specifically included as an Additional
Insured for the liability of the Village resulting from Services performed by or on behalf
of the Consultant in performance of this Agreement. The Consultant's insurance,
including that applicable to the Village as an Additional Insured, shall apply on a primary
basis and any other insurance maintained by the Village shall be in excess of and shall not
contribute to the Consultant's insurance. The Consultant's insurance shall contain a
severability of interest provision providing that, except with respect to the total limits of
liability, the insurance shall apply to each Insured or Additionallnsured (forapplicable
policies) in the same manner as if separate policies had been issued to each.
9.4. Deductibles. All deductibles or self-insured retentions must be declared to and be
reasonably approved by the Village. The Consultant shall be responsible for the payment
of any deductible or self-insured retentions in the event of any claim.
9.5. The provisions of this section shall survive termination of this Agreement
10. Nondiscrimination. During the term of this Agreement, Consultant shall not discriminate
against any of its employees or applicants for employment because oftheir race, color, religion,
sex, or national origin, and will abide by all Federal and State laws regarding
nondiscrimination.
11.Attornevs F ees and
Contract No. 2020-25
Waiver of Jurv Trial.
Page 5 of10
11.1. In the event of any litigation arising out of this Agreement, the prevailing party
shall be entitled to recover its attomeys' fees and costs, including the fees and expenses
of any paralegals, law clerks and legal assistants, and including fees and expenses charged
for representation at both the trial and appellate levels.
1I.2. IN THE EVENT OF ANY LITIGATION ARISING OUT OF THIS
AGREEMENT, EACH PARry HEREBY KNOWINGLY, IRREVOCABLY,
VOLUNTARILY AND INTENTIONALLY WAIVES ITS RIGHT TO TRIAL BY
JURY.
12. Indemnification.
12.1. Consultant shall indemnify and hold harmless the Village, its officers, agents and
employees, from and against any and all demands, claims, losses, suits, liabilities, causes
of action, judgment or damages, arising from Consultant's performance or non-
performance of any provision of this Agreement, including, but not limited to, liabilities
arising from contracts between the Consultant and third parties made pursuant to this
Agreement. Consultant shall reimburse the Village for all its expenses including
reasonable attomeys' fees and costs incurred in and about the defense of any such claim
or investigation and for any judgment or damages arising from Consultant's performance
or non-perforrnance of this Agreement.
12.2. Nothing herein is intended to serve as a waiver of sovereign immunity by the
Village nor shall anything included herein be construed as consent to be sued by third
parties in any matter arising out of this Agreement or any other contract. The Village is
subject to section 768.28, Florida Statutes, as may be amended from time to time.
12.3. The provisions ofthis section shall survive termination ofthis Agreement.
13. Notices/Authorized Representatives. Any notices required by this Agreement shall be in
writing and shall be deemed to have been properly given if transmitted by hand-delivery, by
registered or certified mail with postage prepaid retum receipt requested, or by a private postal
service, addressed to the parties (or their successors) at the addresses listed on the signature
page of this Agreement or such other address as the party may have designated by proper
notice.
14.@.ThisAgreementshallbeconstruedinaccordancewithand
govemed by the laws of the State of Florida. Venue for any proceedings arising out of this
Agreement shall be proper exclusively in Miami-Dade County, Florida.
1 5. E ntire A greement/Modification/Amend ment.
15.1. This writing contains the entire Agreement of the parties and supersedes any prior
oral or written representations. No representations were made or relied upon by either
party, otherthanthose that are expressly set forth herein.
Contract No. 2020-25 Page 6 of10
15.2. No agent, employee, orother representative of either party is empowered to modify
or amend the terms of this Agreement, unless executed with the same formality as this
document.
16. C)wnershin and Access to Records and Audits.
16.f . Consultant acknowledges that all inventions, innovations, improvements,
developments, methods, designs, analyses, drawings, reports, compiled information, and
all similar or related information (whether patentable or not) which relate to Services to
the Village which are conceived, developed or made by Consultant during the term of this
Agreement ("Work Product") belong to the Village. Consultant shall promptly disclose
such Work Product to the Village and perform all actions reasonably requested by the
Village (whether during or after the term of this Agreement) to establish and confirm such
ownership (including, without limitation, assignments, powers of attomey and other
instruments).
16.2. Consultant agrees to keep and maintain public records in Consultant's possession
orcontrol in connection with Consultant's performance underthis Agreement. The Village
Manager or her designee shall, during the term of this Agreement and for a period of three
(3) years from the dateof termination of this Agreement, have access to and the right to
examine and audit any records of the Consultant involving transactions related to this
Agreement. Consultant additionally agrees to comply specifically with the provisions of
Section 119.0701, Florida Statutes. Consultant shall ensure that public records thatare
exempt or confidential and exempt from public records disclosure requirements are not
disclosed, except as authorized by law, forthe duration of the Agreement, and following
completion of the Agreement until the records are transferred to the Village.
16.3. Upon request from the Village's custodian of public records, Consultant shall
provide the Village with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the cost
provided by Chapter I 19, Florida Statutes, or as otherwise provided by law.
16.4. Unless otherwise provided by law, any and all records, including but not limited to
reports, surveys, and other dataand documents provided or created in connection with this
Agreement are and shall remain the property of the Village.
16.5. Upon completion of this Agreement or in the event of termination by either party,
any and all public records relating tothe Agreement in thepossession of the Consultant
shall be delivered by the Consultant to the Village Manager, at no cost to the Village,
within seven (7) days. All such records stored electronically by Consultant shall be
delivered to the Village in a format that is compatible with the Village's information
technology systems. Once the public records have been delivered upon completion or
termination of this Agreement, the Consultant shall destroyany and all duplicate public
records that are exempt or confidential and exempt from public records disclosure
requirements.
Contract No. 2020-25 Page 7 oflO
16.6. Any compensation dueto Consultant shall be withheld until all records are received
as provided herein.
16.7. Consultant's failure or refusal to comply with the provisions of this section shall
result in the immediate termination of this Agreement by the Village.
16.8. Notice Pursuant to Section 119.0701(2Xa). Florida Statutes. IF TIIE
CONSULTANT HAS QUESTIONS REGARDING TTM
APPLTCATION OF CHAPTER 119, FLORIDA STATUTES, TO TIm
CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEEMENTO CONTACT TIIE
CUSTODIAN OF PUBLIC RECORDS.
Custodian of Records: Jocelyn B. Koch
Mailing address: 88 West Mclntyre Street
Key Biscayne, FL 33t49
Telephone number: 305-365-5506
Email: ikoch@kevbiscayne.fl.gov
17. Nonassienability. This Agreement shall not be assignable by Consultant unless such
assignment is first approved by the Village Manager. The Village is relying upon the apparent
qualifications and expertise of the Consultant, and such firm's familiarity with the Village's
area, circumstances and desires.
18. Severabili8. If any term or provision of this Agreement shall to any extent be held invalid or
unenforceable, the remainder of this Agreement shall not be affected thereby, and each
remaining term and provision of this Agreement shall be valid and be enforceable to the fullest
extent permitted by law.
19. Indenenden t Contractor. The Consultant and its employees, volunteers and agents shall be
and remain an independent contractor and not an agent or employee ofthe Village with respect
to all of the acts and services performed by and under the terms of this Agreement. This
Agreement shall not in any way be construed to create a partnership, association or any other
kind of joint undertaking, enterprise or venture between the parties.
20.@.TheConsultantshallcomplywithallapplicablelaws,ordinances,
rules, regulations, and lawful orders of public authorities in carrying out Services underthis
Agreement, and in particular shall obtain all required permits from all jurisdictional agencies
to perform the Services underthis Agreement at its own expense.
21. Waiver. The failure of either party to this Agreement to object to or to take affirmative action
with respect to any conduct of the otherwhich is in violation of the terms of this Agreement
shall not be construed as a waiver of the violation or breach, or of any future violation, breach
or wrongful conduct.
Contract No. 2020-25 Page 8 of10
22. Survival of Provisions. Any terms or conditions of either this Agreement that require acts
beyond the date of the term of the Agreement, shall survive termination of the Agreement,
shall remain in full force and effect unless and until the terms or conditions are completed and
shall be fully enforceable by either party.
23. Prohibition of Contingency Fees. The Consultant warrants that it has not employed or
retained any company or person, other than a bona fide employee working solely for the
Consultant, to solicit or secure this Agreement, and that it has not paid or agreed to pay any
person(s), company, corporation, individual or firm, otherthan a bona fide employee working
solely for the Consultant, any fee, commission, percentage, gift, or any other consideration,
contingent upon or resulting from the award or making of this Agreement.
24. Public Entity Crimes Affidavit. Consultant shall comply with Section 287.133, Florida
Statutes (Public Entity Crimes Statute), notification of which is hereby incorporated herein by
reference, including execution of any required affidavit.
25. Counterparts. This Agreement may be executed in several counterparts, each of which shall
be deemed an original and such counterparts shall constitute one and the same instrument.
26. Conflicts. In the event of a conflict betweenthe terms ofthis Agreement and any exhibits or
attachments hereto, the terms of this Agreement shall control.
[Remainder of page intentionally left blank. Signature pages follow.]
Contract No. 2020-25 Page 9 of10
lN wITNE$s WHEREOR thc portlcs hereto hove clused thls Agrecment to bc cxecutcd the day and ye ar os flrstslotcd rbov6,
yu,LAcE Or KEY ptSCAyIi{n coNsuLTANr
"A^/lt
By:
By;4
Namel G&l.rtt k (t'7EV*-
Tltlo:a4'*N "a /tf77E<
LLC
Andrco Agho
Village Manager
Attoet:
.K".r1By:
Jocelyn Koch
Vllhge Clcrk
Appmvcd asto form and legal sufflctoncy
-'y'n'-. 4/1/ArQ )-zuul^-
By:
Ylclss Ssmto Helfmon Colc & Bierman, p.L.
Vlllago Attomey
Addrosros for Notlcol
Vlllago of Kcy Blrcsyno
Attn: Vilbg€ Manager
88 Wost MctntyrEStnot
Key Bkcsyno,Fl 33149
305.365.55 t4 (telephonc)
305.365-8936 (facsimilc)
ragha@heyblscaync.fl .gov (em all)
Wlth r copy tor
Wolss Solota llolfman Colc & Eiermsn, P,L.
Attnr Chrd Friedmon, Esq,
Vilhge of Key Bisoaync Atlorney
2525 Poncc ds Leon Boulevad, Suito 700
Coml Oablos, FL 33134
cfrlcdman@wsh-hw.com (emall)
Contract No. 20204s
DPZ CoDesign, LLC
c/o Gollna Tachkva
I 023 SW 25 Avsnus
Mlaml FL 33135zor-7i8-P47/ @tcphone)@8"")
Wllh r copy tor
DPZ CoDeslgn, LtC
c/o Elizabeth Pla ter.Zyberk
Rogistcrcd Agcnt
1023 SW 25 Avenue
MhmLFL 33135sbr-644'/023 (rctcphonc)
@nmt
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EXHIBIT ..A''
SCOPE OF SBRVICES
The Scope ofServices are those contained in the Proposal attached hereto and incorporated
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IPROPOSAL FOLLOWSI
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EXHIBIT'OB'
PROJECT SCHEDULE
IPROJECT SCHEDULE FOLLOWSI
Contract No. 2020-25 Exhibit B
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F'EE SCHEDULE
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Contract No. 2020-25 Exhibit C
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$1,200.00
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DHZ Prcject Advisol
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$2,080.00
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$2,080.00
$3,120.00
$5,200.00
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$0.0c
$1,040.0(
$130.00
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24
1t
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40
Gaham Jon6
DP:Z Urban Planw
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$0.00
$520.00
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$3,900.00
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DP;ZP,enfril
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s130.00
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24
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16
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$600.00
90.00
32,400.00
$2,400.00
$0.00
$2,700.00
$2,400.00
$3,600.00
96,000.0c
$o.00
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Fee
Judith 96ll
DPZ S€nior Pleffi /
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s150.00
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16
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$1,400.00
$o.oo
$700.00
$1,400.00
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DPZ S€nior Plamer /
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$4,000.0c
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DHZ PatuFin-
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Hours
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16
16
24
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Community Outreach Strategy
Data Colledion and Site tualysis
lnitial 2040 Strategic vision Pla. Goals
Comnhty EngagelHl on Alt€mat6 and lddg
Public lnpul and Engagement
Cha(ette Preparations
Public Chaiiefre Pan A - ldeas
Public Charrene Pan B - S@nario-Planning
DEft and Flnal B€port
Draft SrateOic Vision Plan
Review ot the Draft (by SvB and the Village)
Final Srategic Msion Plan
Phas 1
1.2
1.4
Phas 2
2.1
2.2
2.3
2.4
Ptr6e 3
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