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Home My Public Portal AboutRostan 4.pdf040F/tit,. nat.a.agh Of Bay Head Mayor William W. Curtis ithrSe April 16, 2013 Andy Compton Rostan Solutions LLC 3433 Lithia Pinecrest Road, Suite 287 Valrico, FL 33596 Re: Superstorm Sandy Recovery Efforts Dear Mr. Compton Following Superstorm Sandy in late October 2012, our community of Bay Head, New Jersey was devastated by the disaster. We were in need of someone to guide us through the response and recovery process. We found the solution to our needs with Rostan Solutions, LLC (Rostan). Rostan's project team demonstrated exceptional professionalism and knowledge in administering and monitoring the operations of our contracted debris removal company. From our initial meeting in our mobile command center to monitoring collection crews to quality reporting and managing Federal reimbursement efforts, Rostan's staff continuously demonstrated the teamwork and commitment necessary to help our community recover from the horrendous effects of such an historic event. We appreciate your firm's responsiveness, diligence and flexibility in the performance of its duties as we continue to the rebuild our community. On behalf of Bay Head, I thank you and your team for the work ethic, professionalism, and dedication that was displayed throughout the recovery effort. Sincerely, 6,2La 74 Brian Councilman — Bay Head Chairman, Public Works Committee 106 Bridge Avenue Bay Head, NJ 08742 Phone: 732-600-1225 ROSTAN SOLUTIONS LLC DOCUMENT COPY FP Na 2017-700 1 CITY OF TYBEE ISLAND GEORGIA MONITORING SERVICE FOR DISASTER DEBRIS CLEARANCE AND REMOVAL OPERATIONS FOR CITY OF TYBEE ISLAND'S PUBLIC ROADS, PRIVATE ROADS, PUBLIC AREAS, AND RIGHT-OF-WAYS RFP No. 2017-700 1 August 16, 2017 DISASTER DEBRIS MONITORING SERVICES FOR THE CITY OF TYBEE ISLAND, GEORGIA SUBMITTED BY Rostan Solutions, LLC 3815 W Montague Avenue Suite 202 North Charleston, SC 29418 Email: srosaniatrostan.com Tel: 813.505.1313 Fax: 813.333.7330 www.rostan.com. SECTION 2—PROJECT r. UNDERSTANDING, AND METHODOLOGY 2.1 Understanding the City of Tybee Island, Georgia 2.2 Rostan Strategy, Approach, and Schedule 2.3 Debris Collection, Management, and Disposal Plan 2.4 Automated Debris Management System [ADMS] 2.5 Additional Related Services 2.6 Public Assistance Consulting 2.7 Employee Training Manual [Provided Under Separate Cover] R STAN" — Solutions LLC ROSTAN SOLUTIONS LLC I' DOCUMENT COPY RFP NO 2017-700 I' CITY OF TYREE ISLAND, GEORGIA 2.1 UNDERSTANDING THE CITY OF TYBEE ISLAND, GEORGIA THE CITY OF TYBEE ISLAND PROJECT UNDERSTANDING Tybee Island is a city and barrier island located in Chatham County, Georgia, 18 miles east of Savannah, Georgia. The island is the easternmost point in Georgia. ROSTAN is very familiar with Tybee Island and understand the impacts that a major storm event would have on the local tidewater area. By utilizing the U.S. Army Corps of Engineers (USAGE) Debris Estimating Model for different category storms, we have a clear picture of where and how much debris would be generated. The model provides a baseline that will be confirmed following the disaster event by visual inspection from the ground (drive- by) and the air. The calculations for different impact scenarios are based upon the City being impacted by hurricane force winds. The USACE Debris Estimating Model is utilized to estimate various levels of impact. The formula for determining the amount of debris is as follows: Q=H(C)(V)(B) where Q represents the quantity of debris generated, H represents the average number of persons per household, C (a standard) represents storm category in cubic yards generated per household, V represents the vegetative characteristic multiplier, B represents the commercial / business / industrial use multiplier and S represents the storm precipitation character. For the City, it is assumed there is an average of 2.11 persons per household, the vegetation factor is 1.3 medium, commercial density is 1.2 medium, and the precipitation factor is 1.3 medium to heavy. Based upon these factors a hurricane could potentially generate between 5,984 and 239,362 cubic yards of debris. These estimated debris volumes would require between 0.4 and 15 acres for temporary storage and reduction of debris, assuming maximum 10 foot high piles and no buffer. THE CITY OF TYBEE ISLAND USACE DEBRIS ESTIMATION MODEL Wind Speeds ESTIMATED. DEBRIS QUANTITIES Population (H) Category Factor (C) Vegetation (V) Commercial Density (8). Precipitation (5) Q= H(C)(V)(B)(S) 3,113 TEMPORARY DEBRIS MANAGEMENT SITE REQUIREMENTS Debris Cubic Yards Acres Required* CATEGORY 1 74-95 MPH 1475 2 1.3 1.2 3 5,984 Cubic Yards 5,984 0.4 CATEGORY 2 96-110 MPH ,475 8 1.3 1.2 13 23,936 Cubic Yards 23,936' 1 RM O TEGORI CATEGORY 3 111-130 MPH 1,475 26 1.3 1.2 1.3 77,793 Cubic Yards 77,793 5 CATEGORY 4 131-155 MPH 1:3 149,601 Cubic Yards 149,601 9 CATEGORY 5 't 155+ MPH 80 1.3 1.2 1.3 239,362 Cubic Yards 239,362 15 * 1 Acre = 4,840. CY 10 Foot Stock Height= 3.3 CY Total Volume Per Acre ='16,147 CY ROSTAN SOLUTIONS LLC I DOCUMENT COPY RFP NO. 2017-700 1 CITY OF TYREE ISLAND, GEORGIA UNDERSTANDING THE RFP KNOWLEDGE OF MANAGEMENT AND STAFF Rostan understands that the purpose of the RFP is to enable the City to have in place an indefinite delivery/indefinite quantity agreement for Disaster Management and Support Services based upon the specifications of the RFP. We also recognize that Task Orders will be issued pursuant to the Agreement, as necessary to complete the scope of work. It is our understanding that Rostan will be responsible for the overall monitoring of debris collection and will support the City throughout the entire disaster recovery effort. We anticipate the scope of work to include, but not be limited to, Project / Operations Management, Collection Monitoring, providing an Automated Debris Management System, Data Processing and Management, Debris Management Site Monitoring, Debris Vehicle Certification, Damage Complaint Tracking, Data Compilation and Reporting, Payment Monitoring and Reconciliation Processing, Reporting and Coordinating with the City's Field Services Representatives, and other related services related to disaster management. It is anticipated that Rostan certification specialists, tower, and field monitors will perform their dedicated functions on behalf of the City in order to facilitate debris removal operations in an organized, efficient, and comprehensive manner, and to ensure the operation is conducted within federal and state guidelines in order to achieve maximum reimbursement funding. It is also our understanding that the Debris Removal Contractor(s) will provide the manpower and collection equipment to safely remove disaster debris and that the Disaster Debris Removal Contractor(s) will open and operate debris management sites provided by the City and immediately begin processing material on site and begin shipping material to final destination. Rostan's team has experience in federal, state, and local disaster debris management and recovery projects stemming from presidentially declared disaster events and have assisted state and local governments throughout all disaster recovery phases contemplated by the City's RFP. Rostan's key disaster debris management team members have more than 100 years of combined experience in disaster debris management operations and Public Assistance support services resulting from earthquakes, floods, tornadoes, snow/ice storms and hurricanes. Our team is intimately familiar with the policies and procedures of the Federal Emergency Management Administration (FEMA), National Resource Conservation Service (NRCS), Georgia Environmental Protection Divison (FEPD), Georgia Department of Transportation (GDOT), Georgia Emergency Management and Homeland Security Agency (GEMA/HS), U.S. Department of Housing and Urban Development (HUD), and the Federal Highway Administration (FHWA). Rostan's team has hands-on experience dealing with these agencies' policies, procedures and disaster specific requirements. Solutions LLC ROSTAN SOLUTIONS LLC 1 f: DOCUMENT COPY 54 FP NO 2017700'1 CITY OF TYBEEISLAND, GEORGIA 2.2 ROSTAN STRATEGY, APPROACH, AND SCHEDULE Our Project Management approach is centered on 5 key principles that might be recognized from our letter of introduction. These principles have been paramount to the success we have had helping our clients recover from major disaster events. Placing the public's safety and wellbeing first Utilization of locally hired residents, resources and businesses Listening to you and understanding your unique situation Responding with a sense of urgency and focus Maximizing your reimbursement funding Though disasters may be to a degree predictable, a proper management plan cannot be implemented until the impacts have been identified. This is where we listen to you and understand the City's unique situation. Every disaster is different, just like every client is unique. We have had the great fortune of serving more than 40 clients in disaster recovery scenarios during the past 5 years and that experience allows us to develop solutions that better suit the City's unique situation. The first step in managing a successful recovery operation is responsiveness and being able to provide support at a moment's notice. It is for this reason that Rostan guarantees the City the following response times will be met for a hurricane or ther predictable event: Pre Landfall Coordination and Planning GUARANTEED RESPONSE TIME 72 Hours priorto event Remote Staging of Equipment and Personnel 48 Hours prior to event Client Liaison and Project Manager Report to City Public Works Department 24 Hours prior to event** Deploy Staged Personnel and Equipment to Affected Area 12 Hours after the event Perform Preliminary Damage Assessments and Debris Cost Estimates 24 Hours after the event Assist City with Equipment and Vehicle Certification' 24 Hours after the event Monitors Available to Begin Debris Removal Operations 24 Hours after the event **In the case of an unpredictable event, our guaranteed response time is within 12 hours of notification As a small firm, we are partial to small businesses and prefer to utilize locally hired residents and other resources to the greatest extent possible. We believe in investing in the community and have found over the years that there is no substitute for local knowledge after a devastating event. With that in mind, it is completely understandable that the wellbeing and safety of the public is the first of the 5 key principles that on which we build our management plan. At the end of the day we wouldn't be in this business if we didn't understand that reimbursement funding is a key component to a successful recovery operation. We proudly stand by our experience and knowledge of state and federal regulations and can ensure you that every effort will be made to maximize the value of each dollar spent. STAFF RESERVES Rostan staff reserves consist of cadres of veteran disaster debris monitoring specialists identified and assembled over years of disaster events and categorized by specialty, such as DMS Tower Monitor, Supervisor, HaulPass* technician, public assistance coordinator, time and materials monitoring specialist, etc. These staff reserves allow us to supplement our deployment efforts while engaging and training locally hired staff. Rostan staff reserves "fill the gaps" until such time we can provide properly trained and experienced local ROSTAN SOLUTIONS LTC (-:DOCUMENT COPY RFP NO 2017-700 J CITY OF TYREE ISLAND, GEORGIA staff to fulfill the requirements of debris recovery efforts. Rostan staff reserves are well versed in FEMA regulations and guidelines, such as FEMA 325, 327, 329, and Public Assistance Program er Policy Guide FP 104-009-2/January 2016. RECRUITING Our goal in any disaster recovery effort is to hire locally to the greatest extent practical. We believe that maximizing the use of locally hired personnel not only helps the community recover more quickly, it also provides for operational efficiencies due to familiarity with roads, traffic patterns, and local culture. If staff augmentation is needed, Rostan will make every effort to engage local small and minority businesses and enterprises to fulfill these positions. Rostan also utilizes modern mediums of outreach such as social media and Internet job posting sites, while also employing "old fashioned" techniques, such as "word of mouth", and accessing potential local candidates through military veterans organizations, religious organizations, and local labor surplus offices. HEALTH AND SAFETY/MONITOR TRAINING Rostan's health and safety strategy and approach is based upon our lessons learned, near misses, industry best practices, applicable federal, state, local regulations, and contractual requirements. Rostan will designate a health and safety officer for the duration of the debris recovery mission to support the Project Manager, Operations Manager and Supervisors with respect to health and safety protocols and procedures established in the Health and Safety Plan (HASP). Rostan will provide a HASP that addresses health and safety procedures for the overall debris monitoring field operation, each DMS, each citizen drop-off site, and final disposal sites. TYPICAL ROSTAN PERSONAL PROTECTIVE EQUIPMENT (PPE) CONSISTS. OF: SAFETY HAT SAFETY GLASSES ' SAFETY VEST STEEL -TOE WORK BOOTS MOBILE PHONE EAR PLUGS Additional PPE is available as operational parameters may dictate, e.g, life vests, dust masks, sun screen, insect repellent, work gloves, etc. QUALITY ASSURANCE AND QUALITY CONTROL (QA/QC) Rostan personnel at all levels are aware of the importance of providing a quality work product. We will provide a designated QA/QC Officer to oversee Rostan's operational performance and support the Project Manager, Operations Manager and Field Supervisors in implementing our QA/QC protocols and procedures. QA/QC activities may include but are not limited to: QA/QC ACTIVITIES MAY INCLUDE BUT ARE NOT LIMITED TO: Daily review of HaulPass® ticket data, scale receipts and other manifests Reconnaissance of current debris zones for daily progress Random re -certifications of debris contractor vehicles Random health and safety inspections and audits ADDITIONALLY, THE HAULPASSO SYSTEM PROVIDES SIGNIFICANT QA/QC FUNCTIONS FOR: ROW Monitor location trackingand performance measurement DMS Monitor performance measurement and audits. Debris Contractor performance measurement Debris Contractor invoice reconciliation ROSTAN SOLUTIONS LLC I DOCUMENT COPY 56 -. is RFP NO 2017-700' I. CITY OF TYBEE ISLAND, GEORGIA' 2.3 DEBRIS COLLECTION, MANAGEMENT, AND DISPOSAL PLAN The Debris Monitoring Plan below is a typical plan formulated for a hurricane or other predicted event. Upon award, Rostan is available to assist the City with the development of an event -specific Debris Monitoring Plan. Rostan's strategy and approach for managing disaster debris collection and disposal is consistent and compliant with FEMA guidance documents (e.g., FEMA 322, 325, 327, and 329). We place an emphasis on health and safety and sound training techniques. We will have a designated health and safety Officer for this scenario. PRELIMINARY DEBRIS MONITORING PLAN DEBRIS MONITORING TASKS ACTION ITEM. PRE -EVENT TASKS TIMELINE PLANNING AND COORDINATION Summarize operational and communications plan,:DMS locations, During off-season and 72 hours prior and logistics and staging areas to landfall INITIAL PRE -LANDFALL Telecommunications and/or in-person contact with client COORDINATION 72 hours prior to landfall DEBRIS CONTRACTOR COOR Place Debris Contractor on stand-by DINATION 72 hours prior to landfall OEM AND FEMA -. COMMUNICATION Coordinate OEM and FEMA client public assistance conference' calls As requested LOGISTICS AND OPERATIONS COORDINATION Implement preliminary mobilization of Rostan Reserves Preliminary staging of field kits 72 hours poor to landfall 72 hours prior to landfall Initiate Event Manager/HaulPass® data and GIS database 72 hours prior to landfall - PRE -LANDFALL COMMUNICATION. Prior to hurricane landfall the Project Manager and/or Client Liaison will participate in conference call to discuss event status with staff and contractors Occurs daily morning and afternoon within 72 hour landfall window Prior to hurricane landfall the Project Manager and/or Client Liaison Report as requested will report to the EOC or other designated forward staging area DEBRIS MONITOR MOBILIZATION Mobilization of: Roston Reserves Landfall is imminent '. Implement Rostan staff recruiting plan -: 72 hours prior to landfall Remote staging of equipment and personnel 72 hours prior to landfall POST -EVENT TASKS ADMINISTRATIVE TASKS Obtain Presidential Disaster Declaration 6 to 48 hours after landfall Obtain Notice to Proceed/Issue Certificate of Insurance: Landfall to 48 hours after Continue with staffing plan implementation and training 6 hours after landfall and until the end of the debris mission OPERATIONS MANAGEMENT TASKS Perform preliminary damage and debris assessments 2 to 48 hours after landfall Evaluate Debns Management Sites (DMS) 2 to 48. hours after landfall Perform preliminary debris cost estimate 2 to 48 hours after landfall Update GIS Map with debris zones 2 to 48hoursafter landfall Compile and. issue Daily Report Daily beginning 2nd day after landfall: Obtain Permit or appropriate approvals for DMS locations 6 hours after landfall until all necessary DMS locations are operational MONITOR DEBRIS CONTRACTOR FIRST PUSH Monitor equipment and labor hours of debris contractor equipment that is mobilized utilizing T&M daily log forms 70 -hour T&M period [CONTINUED ON NEXT PAGE] ROSTAN SOLUTIONS LLC 'DOCUMENT COPY 57 FP Na 2017-700 -L CITY OF TYBEE ISLAND, GEORGIA PRELIMINARY DEBRIS MONITORIG PLAN [CONTINUEDJ DEBRIS MONITORING TASKS ACTION ITEM POST -EVENT TASKS ICONTINUEo] TIMELINE MONITOR RIGHT-OF-WAY DEBRIS COLLECTION 1st Pass Monitor Debris Contractor crews collecting eligible disaster debris from public ROWsand public property Week 1 through Week 4 2nd Pass—Monitor Debris Contractor crews collecting eligible disaster debris from public ROWs and public property Week 4 through Week 8 3rd Pass -Monitor Debris Contractor crews collecting eligible disaster debris from public ROWs and public properly,. Week 8 through Week 12 MONITOR SPECIAL WASTE COLLECTION Monitor Debris Contractor crews collecting eligible special waste disasterdebris such has appliances, stumps, leaning trees, hanging limbs; and HHW etc. from public ROWs Week 3 through Week 10 DMS OVERSIGHT AND MONITORING MONITOR CITIZEN DROP-OFF SITES Document pre -DMS conditions with photographs and other means as required by regulatory agencies 1st week until debris mission complete Observe debris contractor operations at the site to assure environmental compliance 1st week until debns mission complete Perform "load calls" of debris contractor debris loads Throughout mission Monitor Debris. Contractor upon exit of DMS Throughout mission Document post -DMS conditions with photographs and other Followingcompletion of debris means as required by regulatory agencies and that site is restored removal activities to original condition Document pre -DMS conditions with photographs and other means as required by regulatory agencies Prior to opening DMS. locations Document and record residents and debris drop-off Throughout mission Observe debris contractor operations at the site to assure Throughout mission environmental. compliance. Document amount of debris processed Document post DMS conditions with photographs and other means as required by regulatory agencies and that site is restored to original condition Following completion of debris removal activities MONITOR FINAL DISPOSAL Obtain documentation that final disposal location is perrniffed and approved for the debris material 1st week until debris mission complete Monitor final disposal of debris contractor and obtain scale record or load manifest Throughout mission DATA MANAGEMENT/ HAULPASS EVENT MANAGER Manage and facilitate roll -based access and use of dynamic HaulPass Event Manager website for mission progress reports, data transfer, and an ensemble of data reports Perform Debris Contractor invoice reconciliation Throughout mission Issue applications for payment of debris contractor invoices As invoices are submitted by debris contractor As invoices are submitted by debris contractor Coordinate and facilitate data transfers request from debris contractor, state and federal personnel Throughout mission CALL CENTER Operate and staff call center in coordination with CIC Throughout mission WATERWAY DEBRIS REMOVAL MONITORING Monitor debris collection crews collecting eligible debris from area waterways If needed MONITOR PRIVATE PROPERTY. Manage PPDR program DEBRIS REMOVAL.'. If needed DEMOLITION OF STRUCTURES ON PRIVATE PROPERTY Manage Demo program If needed PROJECT. CLOSEOUT. Provide electronic and hard -copy files Mission completion ROSTAN SOLUTIONS LLC DOCUMENT COPY RFP NO 2917-700 I: C1TY OF TYBEE(ISLAND, GEORGIA A synopsis of Rostan's monitoring tasks are discussed below. PRELIMINARY DEBRIS ASSESSMENTS Debris estimation is critical to determining the type and size of a debris recovery operation. In coordination with the City, we will evaluate the potential impact area prior to an event and develop a disaster debris estimate utilizing industry standard modeling software. Following the impact, we will perform preliminary debris estimates based upon aerial, topographical, and visual reconnaissance of the affected area compared to pre -event conditions. Within 24-48 hours of activation, we will provide debris estimates as well as develop a monitoring staffing plan in coordination with the City and the Debris Contractor. MONITORING FIRST PUSH/CUT AND TOSS Following an event, the "initial push" or debris clearance phase begins as soon as possible following the "all clear, typically issued by the Incident Commander. Critical arteries and emergency response routes are prioritized and cleared of fallen trees, limbs, and other disaster debris by teams of debris contractors, electric company crews, local municipality crews and Rostan monitors. The debris clearance phase may go beyond the FEMA 70 -hour allowable time and materials window under certain scenarios. If requested, Rostan will provide quality assurance monitors to document and record time and materials efforts during the debris dearance phase. Rostan utilizes customized time and materials forms as well as the HaulPass° system, which consists of laptops, tablets and other handheld units to document and monitor debris clearance operations. Rostan can and will facilitate the administration and management of the information to be provided in support of project worksheet development for Category B reimbursement from FEMA. Rostan will perform the following tasks during the debris clearance phase: Certify and placard equipment and vehicles Assistwith documenting and prioritizing roads for immediate clearance Capture time and materials efforts by City personnel, contractor staff crews, and volunteers. Manage the time and materials in ormation collected daily Issue a daily report of roads cleared, road status and schedule, and other salient data Review and reconcile contractor and supplier invoices Compile and provide information for all Category A and B PWs Solutions LLC ROSTAN SOLUTIONS LLC J- DOCUMENT COPY 59 NO. 2017-700 j CITY OF TYBEE ISLAND, GEORGIA -: DEBRIS MANAGEMENT OPERATIONS AND REPORTING Rostan will communicate and coordinate with the City with respect to its Operations Command Center from which we will coordinate field operations. Field monitors are deployed with debris contractor crews to monitor the loading of trucks and to issue load tickets. We provide area field supervisors that are responsible for a defined geographic area in support of monitoring efforts. Our supervisors will work closely with the City recovery Manager and Field Service Representatives to anticipate and address changing field conditions, manage communications, deploy field staff, and make adjustments as necessary to efficiently manage debris collection operations. Our HaulPass° System provides timely data from the field in terms of trucks deployed, volume of materials received at each DMS, and GPS mapping of debris removal efforts. In addition, we will coordinate with City personnel to respond to any potential property damage claims resulting from the debris removal process and establish a call center for claims reporting and management of claims resolution. This call center will be located at the Operations Command Center. During previous debris recovery efforts, we have utilized our proprietary disaster debris damage complaint tracking system to track complaints from residents, document evaluations of damaged property, capture images, and ensure that each complaint was tracked from inception to final resolution. Rostan staff will coordinate and communicate with the City regarding overall debris recovery status, Debris Contractor performance and daily debris recovery operations. Rostan provides daily reporting to document each day's activities and the HaulPass° Event Manager is accessible via a web interface to view "real time" operational information such as: Debris volumes collected by debris type Debris volumes hauled by type Debris quantities by DMS Equipment certification totals A daily report will be provided the morning of the following day, and weekly reports can be provided if requested. The daily report format shall be approved by the City. ROW DISASTER DEBRIS COLLECTION MONITORING Our Right -of -Way (ROW) load site quality assurance monitors (ROW Monitors) are trained with respect to FEMA 325 and FEMA 327 guidance. Our training also includes health and safety components, eligibility requirements specific to the local, state, and federal regulations, and debris contractor monitoring. Rostan's Operations Manager and Supervisors work closely with the City and Debris Contractor personnel to provide ROW Monitors for each debris crew mobilized by the Debris Contractor. Rostan's Operations Manager and Supervisors are responsible for ROW Monitor training, scheduling, deployment, QA/QC, as well as reacting to daily changes associated with debris contractor crews, monitor issues and FEMA inquiries. Solutions LLC ROSTAN SOLUTIONS LLC 1 DOCUMENT COPY RFP Na 2017-700 1 CITY Of TYREE ISLAND, GEORGIA` Each Rostan.ROW Monitor will be equipped with a HaulPass® handheld unit as well as all necessary field equipment and required health & safety personal protective equipment (PPE). Rostan ROW Monitors are capable of performing any of the tasks listed below: Monitor eligible disaster debris collection from ROW and public property Initiate a HaulPass® load ticket for each eligible load of disaster debris Monitor Debris Contractor activities Report Health & safety concerns Report and document property damage or accidents Monitor collection of special waste such as appliances, HHW, etc. Mobilize and de -mobilize daily SPECIAL WASTE MONITORING Special waste is considered to be disaster debris material that is typically collected separately from Vegetative and C&D storm debris. The most common special wastes include: White Goods Household Hazardous Waste: (HHW ). Hazardous Stumps Hanging Limbs Leaning Trees Abandoned Vehicles Derelict Boats Rostan Special Waste Monitors are experienced ROW Monitors that have received additional training and experience monitoring special wastes. Rostan assigns a monitor to each Debris Contractor special waste crew. Rostan's Operations Manager coordinates closely with the Debris Contractor to facilitate a safe and efficient operation. Rostan monitors use HaulPasC to document each eligible debris item (e.g., hazardous stump, refrigerator, etc.) with photographs tagged with GPS coordinates and any footnotes. DEBRIS MANAGEMENT SITE (DMS) SELECTION AND APPROVALS Effective debris management begins with the identification of potential DMS locations. We will assist the City in obtaining necessary approvals and permits from local, state and federal agencies for each site. Initially, our project team coordinates with the City to obtain relevant information such as current site ownership, current site use, right -of -entry considerations for privately owned sites, planned reduction methodologies for each site, and City -specific objectives for each site. We then collect baseline data on the designated DMS consistent with federal, state and local requirements and in general accordance with FEMA guidelines. Baseline data collection and monitoring activities are focused on achieving successful and timely site closure. Information obtained for each site is compiled into a baseline DMS report, as well as a closure report that we prepare after all debris has been removed from the site. If requested, we conduct both base -line and closure groundwater and soil sampling to document conditions prior to and after debris management activities and establish whether the DMS was adversely affected by these activities. Solutions LLC ROSTAN SOLUTIONS LLC I 'DOCUMENT COPY 61: P NO 2017-700 CITY OF TYBEE ISLAND. GEORGIA MONITORING DMS OPERATIONS We conduct frequent observations throughout the debris management process as debris is stored, reduced, and removed from various sites, and until site restoration to pre -disaster condition is complete. We evaluate the debris contractor's procedures for proper storage, management, and disposal of all debris types and advise the City of any potential issues that could affect reimbursement funding. We also can arrange for aerial photography to document overall site activities during debris management operations. Following debris operations, our project team will prepare a DMS closure report documenting the site conditions upon closure. This report compares baseline and closure environmental conditions that typically includes a comparison of analytical data collected as well as photographic documentation for visual comparison. Rostan DMS -related monitoring tasks may include: DMS selection and :.approval assistance Development of criteria for management of a DMS Inventory of all sites handling debris (such as DMS locations, landfills, staging; areas, citizen drop-off sites, etc.) Permitting and coordination needs for DMS locations, including communications with State and local regulatory agencies Performance of baseline data collection including photos and/or video of each DMS, current site layout sketch, documentation of physical features, current land use, current structures, use or storage of chemicals (past or current) on-site, and other relevant information Development of asampling .plan for each DMS including sampling locations; specific media, and analytical parameters, if required Performance of baseline soil and groundwater sampling, if required Ongoing DMS monitoring DMS closure Preparation of a DMS baseline and closure report for each site Solutions LLC ROSTAN SOLUTIONS LLC 1 DOCUMENT COPY I 62I RFP NO 2017-700 1 CITY OF TYSEE ISLAND, GEORGIA TOWER MONITORING AND LOAD CALLS Rostan provides Tower Monitors that have extensive experience in DMS monitoring activities and have worked with us on previous disaster recovery events. Rostan Tower Monitors understand debris site management and equipment. It has been observed by others that Rostan Tower Monitors are among the most professional and technically competent in the industry. Our monitors are trained to verify the truck volume, identify truck modifications, accurately make the Load call, document daily volumes managed, and observe contractor activities. EQUIPMENT AND VEHICLE CERTIFICATION Rostan has experienced and fully dedicated and equipped certification teams prepared to deploy immediately following an event in order to identify potential equipment certification site(s), establish the certification site(s), oversee certification operations, certify equipment, and provide accurate record keeping to maximize reimbursement. We have established an electronic data capture protocol for equipment certification operations utilizing our HaulPass° System. Rostan staff understand the importance of equipment and vehicle certifications. Rostan utilizes the HaulPass° system for digitally recording, storing and managing the information associated with each piece of equipment. Certifications can be provided for cubic yardage and/or tonnage. Rostan certification teams are experienced with volumetric measurement and calculations for all types of debris contractor vehicles and equipment used in the industry. Our certification staff follow Rostan's standard operating procedures which are consistent with FEMA 327 and contain some of the following components: 1 WATERWAY DEBRIS MONITORING HaulPgss® System EquipmentNehicle Certification Form HaulPass® Smartcard and Placard Issued for each vehicle or piece of equipment Debris Contractor Safety Checklist verified Random QA/QC Re-Certifications—conduct random audits of contractor equipment to ensure the volume is consistent with the original placard Rostan certification teams can certify 24 hours per day, 7 days per week if required. Typical ROW monitoring with the added element of water has the ability to create a complex and potentially dangerous operation. Rostan has extensive experience monitoring debris removal from navigable and non -navigable waterways, most recently in New Jersey following Superstorm Sandy. Rostan will closely coordinate monitoring operations with the Debris Contractor and City to ensure a safe and efficient collection and disposal of eligible storm debris. Rostan will provide an experienced monitor for each debris collection crew. ROSTAN SOLUTIONS LIC (:DOCUMENT COPY 63; NO 2017 700 CITY OF TYBEE ISLAND. GEORGIA': TYPES OF DEBRIS FIELDS INCLUDE:. Storm drains, catch basins and flood control ditches Canals, streams, rivers and inland waterways Bays, beaches and channels TYPES OF DEBRIS MAY INCLUDE Displaced damaged structures such as buildings, docks, pillars, etc Derelict vessels and vehicles Vegetative storm debris such as tree trunks, limbs, etc C&D debris Displaced sand and soil Dredge spoils Rostan understands the importance of taking additional safety precautions when performing debris monitoring in waterways. PRIVATE PROPERTY DEBRIS REMOVAL AND DEMOLITION MONITORING PRIVATE PROPERTY DEBRIS REMOVAL Rostan will make every reasonable effort to ensure that the debris removal collection contractor will adhere to the documentation requirements of FEMA 325, Debris Management Guide, Chapter 4. Rostan will assist the City in obtaining a signed Right -of -Entry and Hold Harmless (ROE/HH) agreement from each property owner where debris removal will occur. The ROE/HH agreement will also include a provision notifying applicants and requesting their acknowledgement related to potential duplication of benefits associated with insurance or other sources of funding that may have been made available. Rostan will take photos of each property to document its condition prior to the work and conduct a property -specific assessment to establish eligible items of work that present an immediate threat to public health and safety. Rostan will take additional photos to document the property's condition after conclusion of the debris removal process. Debris will be quantified and monitored in the same manner as right-of-way debris once it leaves the private property location. DEMOLITION OF PRIVATE STRUCTURES Rostan will make every reasonable effort to ensure that the debris removal collection contractor will adhere to the documentation requirements of FEMA 325, Debris Management Guide, Chapter 4. Rostan will assist the City's formal condemnation process as required. Rostan will assist the City in getting a signed ROE/HH agreement from each property owner where demolition will occur. Rostan will take photos of each property prior to demolition to document the condition of the property before the commencement of the work. Rostan will take additional photos to document the property's condition after the conclusion of the demolition and debris removal processes. Rostan will assist the City with assessments or other certifications that the structures are determined to be unsafe or pose an immediate threat to the public, based on local ordinances or building codes. Rostan may assist the City with delivery of Notices of Demolition to available property owners. Rostan will assist the City with Notices of Intent to Demolish to be placed on each property to be demolished. At he City's request, Rostan will conduct an environmental review for designated properties to assess potential hazardous waste streams. Rostan will track all PPDR/Demo activities utilizing its proprietary integrated data management system. This web -based system serves as central repository for all images, ROE/HH agreements and project documentation. The information is made available to Rostan field teams, City management, debris contractor management, etc. as required. ROSTAN SOLUTIONS LLC IDOCUMEN'. COPY 64;1 NO. 2017 700 1 CITY GF TYBEE ISLAND GEORGIA 2.4 AUTOMATED DEBRIS MANAGEMENT SYSTEM [ADMS] HAULPASS®: OUR UNIQUE DISASTER DEBRIS MANAGEMENT APPROACH Naarpass HaulPass' completely eliminates the need for paper (manual) load tickets during a debris removal mission. HaulPass° is the most tested, proven, paperless, and reimbursed ADMS in the industry. Through the use of mobile data capture technology and encrypted smart cards, HaulPass' establishes a secure data environment for collection and management of critical information that can be adapted to meet a variety of contract parameters. Data collected using HaulPass° is made available to stakeholders through a role -based secure web portal. HaulPass° was validated by the US Army Corps of Engineers (USACE) in June 2008 and again in 2015 in response to ADMS requirements in USACE Advance Contract Initiative (ACI) Solicitations. HaulPass° was the only system to have been offered by respondents in all 11 Regions under the ACI program and the only ADMS to be validated by the USACE in 2008. It remains the only proprietary ADMS, owned and operated by a debris monitoring firm, to have ever been deployed on a USACE debris mission. HaulPass° was developed with a primary focus on security and to combat the inefficiencies that plague a paper-based ticketing operation. With a focus on securely automating many of the necessary data collection aspects surrounding debris removal missions, HaulPass was able to reduce errors and omissions, prevent fraudulent activity through a role -based modular application, and increase operational, reporting, and reimbursement efficiencies. Roston owns in excess of $1.2 million of ADMS equipment, including handheld units, smartcard printers, belt printers, laptop certification kits and ancillary equipment. For example, Rostan deployed this equipment for 22 concurrent missions in New Jersey and New York. HaulPass' is modular data collection software that, when paired with properly specified hardware, enables end users to efficiently collect pertinent information necessary to support Project Worksheet (PW) development and ultimately enable reimbursement to occur expeditiously. In general, HaulPass° performs in the following manner: THE HAULPASS® PROCESS The certification process includes the certification of personnel authorized to operate the HaulPass° system and the certification of hauling or debris removal equipment. The certification process enables the system to perform two primary ticketing functions. These functions are known as hauling tickets (e.g., ROW tickets) and task specific tickets (e.g., hazardous stumps, white goods, HHW, etc.). In each case, the certification process results in the issuance of encrypted smart cards that serve as the medium through which data is digitally collected and processed. In the case of personnel certification, the smart cards are role -based, providing the user with access to only a specific module within the software application. This role -based access prohibits users from accessing modules that they are not properly trained to operate and reduces the opportunity for unscrupulous activity. The majority of users will be certified to conduct right-of-way and DMS monitoring activities since these are the two most common roles utilized in debris removal operations. Data contained in these digital tickets is ultimately synchronized from the field through cellular networks or via satellite uplink if cellular networks are not available and stored on secure data servers where it can be accessed by all stakeholders. The overall system does not, however, rely on cellular coverage to operate. ROSTAN SOLUTIONS LLC 1 DOCUMENT COPY 65 NO 2017-700 (: CITY OF TYBEE ISLAND, GEORGIA We would be glad to conduct a demonstration for the City upon request. DATA ACCESSIBILITY The HaulPass® Event Manager database is available via a secure Internet portal (website) to all parties involved in the debris recovery process via a role -based security access system to provide concise and accurate presentation of the data collected in the field. This data repository allows the stakeholder to utilize a central and consistent data set that increases the efficiency of reporting, invoice reconciliation, and supports PW development. The HaulPass° Event Manager website is monitored and supported 24/7 by a development and database management team and is guaranteed by the hosting company to have 99.99% availability. The Rostan database management team is responsible for the quality control (QC) of all data that is collected. The data also can be exported easily in various formats to provide compatibility with other systems for various purposes. In addition, a data manager will be provided for each debris mission as a point of contact for any inquiries regarding data and reports. Role -based access can be provided at the discretion of the City. For example, the data can be administered in a way that allows contractors, the City, and FEMA to have different levels of access to data collected. Roston is the exclusive provider of our proprietary HaulPass® ADMS—the most proven system in the industry. HaulPass® is so reliable and easy to use that Roston has not utilized paper load tickets since 2008—for any client, period. GPS/GIS TECHNOLOGIES HaulPass' devices record the GPS coordinates of load origination at the time the ticket is initiated in the field. This process is automatic and does not require any manual data entry by the HaulPass° operator — a critical feature in that typically no street signage remains following a tornado event for example. This automatic process also eliminates data entry errors and handwriting legibility issues. Once the GPS coordinates have been received on the server, the latitude and longitude values are compared against databases of known street address coordinates. Matches are scored and an address is assigned based on the highest -scoring match. This procedure gives the ticket a familiar location (typically a street address) in addition to the official point of origin (the GPS coordinates) to facilitate review of the data. Event Manager also has a map -based GIS application. HaulPass° uses open -source MapGuide for this function. GIS provides the user with the ability to access Load tickets, debris sites, contractors, field monitors, etc., on a geographic basis. For example, one layer in the GIS application presents all debris sites, another layer presents all Load tickets, and a third layer is capable of displaying Loads by contractor and subcontractor. Each of these layers has associated map -based and tabular reports to enable the user to make reali-time decisions with respect to contractor deployments, completeness of debris pickup, DMS capacity limitations, haul distances, and more. ROSTAN SOLUTIONS LLC [jDOCUMENT COPY 66 RFP NO 2017-70 [ CITY OF tYBEE ISLAND, GEORGIA HAULPASS® EQUIPMENT CERTIFICATION J) Re Took �.+ `- Joplin Arta Tornado\USACE- KC District Equipment fire_ ..r T•,* 4vsenele OK •.:: RFSZn IrannaOrs - Pnye¢GsnmH fbg7Wb 59195 /Y 1659m ' 09110 CeaS1ot ss (Select One or Wert Mew) New GNwnl m. Reba One/ •IMdJ Eseaem (Thou Mw. am memmmon n,Wdpat*. I ?kepi ?bmf Mos Nolen! lmbrtnnelk 5.53 tree@ad Ruane Colmar CVOM HOMO= Alm? Rel container Type: Iye.,,— I *Pt_ Wan,__ inset?_ Primary Measurement 95 76 191 Tadm Cron Y:B9&= Type Ase p sd.. 00194 00,0859. Placard N: AC45678 Certified Capacity: 511 cp. 51.9 Gy. Al. Bawd a: Newt WW Len* 01 Lath To& 0 Son toastamd CeNfiea4om Empty ylHikt *Print Card -Sep Lynne Carl- Step 2 SReprint Placard "Save Cert Etre cin AWaiaonal con Images (Y. meg 1e Ne. Law.- ICBM CERTIFICATION ORIGINAL COPY Sandy 2012\WAGE - New York District Date Certified: Sunday, Dec 30 2012 10:15:19 AM (GMT) Cer4fed Canacay 100.Ocy Equipment RaulPas cert 6E80726 Type 11225 - Year: , eYm: 2012 !W.: OTHER 1.510¢1. EAST VON: IFIU? 85CRBG7SW MAW Din 1457551 Coco Red Contractors (Prime Ihted HAW ECC (777159) Rka15 (00079351 Signatures Contractor Representative 5559x54. Certification Representative Nag Driver Alternate Placard RIIS SALVADOR WRVpU Phone 1: (401)855-5755[Ctt1 Driver License Rate: 51 Measurements nenary Measurement RMagk [11909 N/27) 701 MW 44 N, 100 Notes ROSTAN SOLUTIONS LTG IDOCUMENT COPY 67 p. 10 2017-7-00 CITY OF TYBEE. ISLAND GEORGIA HAULPASS® LOAD TICKET HAULPASS Charleston County, SC Hurricane Matthew - 2016 Ticket # 36C740D WVM. houlpass.com Cert # EED2C3C Net Tons 29.83 11111111111111e1111111111111I1111111111111HIII1mi1111111H1111111H111111 a111111111II111 Contractor Infornmtion Certification W EED2C3C Primp Contractor ASHBRITU ENVIRONMENTAL Sub -Contractor DORADO SERVICES INC load Infonsiation QA Monitor A2093A Ticket Type ROW Debris Type Nulch latitude 032 49,3698' N longitude 080 06.4339' W GMT Load Time 01/25/2017 21:06:57 Local Load Time (-5) 01/25/2017 04:06:57 PN Unload Infonnation Site Nat CAROLINA LANDFIILL Tower Nave FINAL MULCH Tower Monitor ID CAE264 GNI' Tower Time 01/26/2017 12:47:52 Local Tower Time (-5) 01/26/2017 07:47:52 AM Net Tons 29.83 Version: 3.5.0.160 APPLICANT COPY HAULPASS® ADMS SCREENSHOTS vp,t, HaulPass ex cL.I': HaulPass: (W) Alex GPS Batt f? GMT 18:45:49 Ready 05/16/12 02:45:48 PM Insert a HaulPass Card As Shown Below MC75>ot x�. HaulPats HaulPass GPS Batt .-.`. Gr. ts 1717 SYNCH Connecting to Card... 07/07/15 11:47:46 AM MC7S o Please Wait Reading Card Do Not Remove ?ffi Hau1Pass «X •IE HaulPass: (W) Alex GPS ... Batt —1 GMT 18:48:54 SYNCH Remove Card. Return to Holder 05/16/12 02:48:54 PM Success Ticket Started Remove Card ROSTAN SOLUTIONS LLC 1..DOCUMENT COPY as I 0.20 NY OF TYBEE ISLAND, GEORGIA. A PROVEN PRODUCT The HaulPass' system is supported in the field by a tested and proven debris management team and has proven successful in multiple deployments: EVENT TYPE YEAR LOCATION PROJECT Hurricane Katrina 2006 Hancock County, MS USACE-Debris Removal Ice Storni 2006 Erie County, NY Stump Removal Post Hurricane Katrina 2007 Cocodrie and Lafayette, LA Waterway Debris Removal Hurricane Ike 2008 Galveston, TX USACE/TXDOT—Debris Removal. 2008 Humble, TX Debris Removal 2008 Piney Point, TX Debris Removal 2008 Nassau Bay, TX Debris Removal 2008 `: Vermillion Parrish USACE—Debris Removal 2008 ' Cameron Parrish - USACE—Debris Removal; Earthquake 2010 Port-au-Prince, Haiti Demolition and Debris Removal Tornado 2011 Birmingham, AL Demolition and Debris Removal Tornado 2011 Joplin, MO USACE :;.Demolition and Debris Removal Hurricane Irene 2011 James City County, VA Debris Removal 2011 York County, VA Debris Removal 2011Williamsburg, VA - Debris Removal Superstorm Sandy. 2012 New York, NY USAGE -Demolition and Debris Removal 2012 State of New Jersey NJDEP-Waterway Debris Removal 2012 Brick Township, NJ Demolition, PPDR, and Debris Removal 2012 20 municipalities in NJDebris Removal Ice Storm 2014 Jenkins County, GA Debris Removal Ice Storm 2015 White County, TN 2015 Cumberland County, TN Debris Removal Debris Removal Flooding 2015. Charleston County, SC Debris Removal Tornado 2016 Essex County, VA Debris Removal Flooding 2016 Iberia Parish, LA Debris Removal Hurricane Matthew 2016 Charleston County, SC 2016 Berkeley County, SC 2016 Martin County, FL 2016 Garden City, GA 2016 Port St. Lucie, FL Debris Removal Debris Removal Debris Removal Debris: Removal Debris Removal 2016 Town of Sewall's Point, FL Debris Removal ROSTAN SOLUTIONS LLC I, DOCUMENT COPY 69 RFP NO. 2017-700..1 CITY OF TYSEE ISLAND, GEORGIA:= 2.5 ADDITIONAL RELATED SERVICES ACCOUNTING AND DOCUMENT MANAGEMENT Rostan shall review, validate and reconcile debris management contractor(s) invoices prior to submission to the City for processing. Rostan shall conduct a meeting at the beginning of the debris management operation to fully explain the process to the City and debris contractor(s) representatives. All invoices from the debris contractor(s) shall be directed to Rostan. Within seven (7) calendar days of receipt, invoices shall be reviewed by Rostan to be accepted or rejected. Rostan shall issue in writing to the City and the debris contractor the acceptance or rejection of the invoices and a payment recommendation. If the invoice is rejected, Rostan shall clearly state the reasons for rejection and work with the debris contractor to resolve immediately. Rostan will collect, audit for completeness and accuracy, tabulate, and organize debris monitoring information and data, vehicle certifications, project records, photos, manifests, and other pertinent project information, to support FEMA, state and local reimbursements, and in support of subsequent audits. Rostan will provide regular status updates to the City, to include creating, updating and maintaining a database that contains all information on debris removal and disposal, including number, of loads and types, vehicle certification, stump, hanger and leaner information and images. All electronic reporting will be provided in a format acceptable to the City and the City shall have access to the database to perform queries and produce reports. Rostan shall provide our reports in a timely manner as may be requested by the City. Following is sample documentation: ROSTAN FIELD LOGS MIMILESTON COODUNTY, SOOEM CAROLINA DERMA REMOVAL ONLY TOWER LOG o TON - FP.T. RNuv[CANsntiWT'RMM CAROLINA DEBRIS REMOVAL DAILY MONITOR LOG nye ouuTin CHARLESTON COUNTY, SC-R¢Si4NRRIWIEMArrIIEW i L CNAILESTON COURIT, SOON CAROLINA REDDEST FDR DMA CORRECTION FORM neAuenela CHARLESTON COUNTY, SC nv nNgyA�,.rows m.. wam —�/ ROSTAN SOLUTIONS LC DOCUMENT COPY O 2017-700 L- CITY OF TYBEE-I5IAND, GEORGIA LEANER,HANSER SUMMARY ®aa ROSTAN DAILY OPERATIONAL REPORT S-TAI`f CHARLESTON COUNTY, SC oesn, rams NOVEMBER 30.2016' HURRICANE MATTHEW 2018 011-42 1,726.0 CY 40 Debris removal operations resumed at 0615 this homing and concluded a0 approximately 1802. AshBritt Environmental (AshBdtt) provided 10 debris ooval trucks. one bucket truck, and 15 trucks dedicated to mulch h ul ut One new debris removal truck was certified but did not operate. In total Mere were 28 trucks Involved in the operation Trucks Mat operated were responsible for removing and properly disposing of vegetative debris from County -authorized RgMsof-Way (ROWs) and select staging locations as well as hauling mulch from Chareslcn County Landfill to International Paper. Each AshBriI crew was accompanied by a Rasion Solutions (Roslan) representative ensuring that debris was removed from eligible locations along municipal ROWS. 27 total AshBritt trucks were ceified and operable at the close N operations. Grinding operations continued at Chad ion County Landfill only. There were no new incidents b report. AshBritt had 10 trucks available to remove hurricane debris from the ROW and select staging locations throughout the County. Debris removed from ROW locations consisted of vegetation only. One bucket tock was utilized to remove leaners and hangers from Me ROW. 15 trucks were involved in the mulch haul -out portion of the operation. Ra Asti Cai leve rilo 3 Mow ass 3 ISLO SU 0900100RS. NAGER..:. R4 TMN This section includes a summary of reads worked by zone. HIGHWAY 174 PETERS POINT RD KESWICK DR TRAYWICK AV BERRYHILL RD .. COUNTY LINE RD MARTINS POINT RD MAYBANKHWY WAD2: WADMALAW ANCHORAGE RANTATION 9.. SLIM RD muNiCipALLYT LOADS TODAY I_..TOTAL__. CHARLESTON COUNTY 48 ARDS 1 72E00 6903764 GMT OF CHARLESTON ISLE OF PALMS 249 SurrivANY ISLAND 142 000 20 0.10 PLEASANT 131.451 30 reir 0 00 HOLLYWOOD 0 JAmES ISLAND -R6STAN 17 Dor 753 20 180 3.570.09. ReSTAPP MULCH Lour -FINAL DISPOSAL LOADS TOTAL TODAY AL TOTAL AL OEawS TYPE Teeny ' LOADS 5 170501 []0001 INTERNA1 ION, RARER EnallIENIMEMMannn DECEMBER 1, 2016 OPERATIONS PLAN Debris l °pennons will COrnrnenCa at aPproarnately 0615 and conclude at approximatery 1200,AsElLattcrewswilanusterwithRostan personnel a1 Chadeston County Landfill pior todeparting ffi ld locations. N Is anticipated that Ashbntt will have 12 Luca dedicated to ROW debits removal PMiMmalty, iI 0 anticipated that three craws dedicated to tree work will operate tomorrow, Rowan will prepare to certify additional trucks if nereesary, AshBritt will continue reducing vegetative debris through grinding at Charleston County Landfill. Mulch haul -out from Charleston County Landfill will continue with 18 trucks dedicated to this PIM. Roston will staff in accordance Fah Mese expectations to ensure proper coverage with each crew, at Charlton County Landfill, the Pine Landing OMS, Inlematimal Paper, and the truck certification site. Each debris removal dery will be lashed with removing hurricane debris from County -authorized ROWs and select staging locahons- ANTICIPATED AREAS OF OPERATION EDI WAD1 ED2 WAD2 JOS N1 ROSTAN SOLUTIONS LLC IDOCUMENT COPY 71 P NO 2017 700 1 CITY OF TYOEE ISLAND GEORGIA.` .v0 .w,.ww m111cao rrer Iwo er rsl,xeexa.xa eera�,n,nr DEBRIS REMOVAL SUMMARY BY DISPOSAL 0E13518 TYPE 05.0 .0001109 — YOLUME LOADS TOT L Taw LOA 5 0 8 Drams o TODAY L ] 009 DEBos Accapira TOTAL [curls 705090 314 OD VEGETATION 1.014 60 181.595 14 CHARLESTON T10001 0 310 009 c0A2LEa LANDAU LANDATOTALS 24 4, 1.axm xsvm,:I VEGETATION 0 10 445 30 RIFLE RANGE DNS. TOTALS 0 10 0000ma mei s 2mmom sa CHARLESTON COUN-re cT rysal PI D 0a0AOPru ro]us a s1 ,+ 711.w 1501100 ':1 VEGETATION 0 1 so um to COUNTY soacs AeOr cuxNEM 0 10 cow saw SEVNEa ROAD DNSTOTALS 0 irks -.- 0W 8552]0 cso o es on 2.818.40 CAROLINA WASTETRANSFER a1ATm4roTALS x 510, PRWEtt10TAts r: W e000 ,1)0(00 ]]1110.W ;:r1, 17 Dor 753 20 180 3.570.09. ReSTAPP MULCH Lour -FINAL DISPOSAL LOADS TOTAL TODAY AL TOTAL AL OEawS TYPE Teeny ' LOADS 5 170501 []0001 INTERNA1 ION, RARER EnallIENIMEMMannn DECEMBER 1, 2016 OPERATIONS PLAN Debris l °pennons will COrnrnenCa at aPproarnately 0615 and conclude at approximatery 1200,AsElLattcrewswilanusterwithRostan personnel a1 Chadeston County Landfill pior todeparting ffi ld locations. N Is anticipated that Ashbntt will have 12 Luca dedicated to ROW debits removal PMiMmalty, iI 0 anticipated that three craws dedicated to tree work will operate tomorrow, Rowan will prepare to certify additional trucks if nereesary, AshBritt will continue reducing vegetative debris through grinding at Charleston County Landfill. Mulch haul -out from Charleston County Landfill will continue with 18 trucks dedicated to this PIM. Roston will staff in accordance Fah Mese expectations to ensure proper coverage with each crew, at Charlton County Landfill, the Pine Landing OMS, Inlematimal Paper, and the truck certification site. Each debris removal dery will be lashed with removing hurricane debris from County -authorized ROWs and select staging locahons- ANTICIPATED AREAS OF OPERATION EDI WAD1 ED2 WAD2 JOS N1 ROSTAN SOLUTIONS LLC IDOCUMENT COPY 71 P NO 2017 700 1 CITY OF TYOEE ISLAND GEORGIA.` ROSTAN DMS CLOSURE REPORT LoI_ WHITE COUNTY, TN Debris Mona rent Site [DMS] Report 201510ESTORM' DANSON DINS Loss 3536 Old Bon Air Rood Sparta, TN 38583. cpswcerloN N 35 92967- W 85.35422 AP hite Co Tax Mop 051 Parcel 06400 A Tennessee Department of Environment and Conservation (1080, appoval letter was Issued on May 5, 2015 allowing for the mrsolidation, temporary storage, and open bring of vegetative debris resulting from the Febnlary21, 2015 ice storm at DANSON OMS. Onsite operations commenced May 7. 2015. The final day of right- of-way deice hauling into DAMSON DMS was July 22, 2016. Operations at DANSON DMS ceased on July 31, 2015. In general, operations at DIWBON DMS occurred on a 7 -day per week schedule. 0700-1900 hours. A grand total of 2,837 truckloads of vegetative debris were bought DANSON DMS, totaling 118,530.89 cubic yards of debris. EXHIBITS" EMMWS/I Aerial Parcel Map ERAWBB.: 1080 AprawvS Leber Exhibitp N Division of Forestry Bum Permit 5 eWihi0:' While County Landfill Registration 6 Exhibit E. Site Photos ambit F.. HeulPeasa. Load llakets EARS* a Landfill Scare Receipts 2 FINAL DISPOSITION Vegetaive debris at DAMSON DMS was reduced to ash by open burning. The resulting 69.36 tons W ash was hauled to the WHITE COUNTY LANDFILL for final disposition. 8 TENNESSEE DEPARTN:=IIVI=IZT AND CONSERVATION COOKEVILLE ENVIRONMENTAL FIELD OFFICE M, 201n s1 Camd nus,,,. h. �41'Wktw Cwnr PPCA NnN ionto u my&u ry nm b]nwi nwl.w..r. io mmmc311opWtpn6obtM, Frvn.+m snmrm.-wins bran,puamm nyKual_to..a-eLxcinn.rvflvvaaaielnoN_ rpam4zbiw,euv.µn'mc mid tam, —sin nu ein -to, —sr 04 EXCEPTIONS TOPROMBETI.afipthlri itu way 1[4.“ leplIcadc bum, In.. Lb.linro ROSTAN SOLUTIONS LLC l!' DOCUMENT COPY 72 P Na 2017-700 1 CITY OF TYREE ISLAND, GEORGIA DAMAGE COMPLAINT TRACKING During debris operations some property damage may occur while debris removal takes place. Rostan will coordinate with City personnel to respond to problems in the field associated with any property damage claims resulting from the debris removal process, and establish procedures for claims reporting and management of claims resolution. Rostan establishes contact with the resident and debris contractor to ensure timely resolution of these incidents. We visit and document the damaged property and populate a database for claims tracking which provides for documentation of the actions taken to resolve the claim. This database includes photographs with GPS coordinates, GIS mapping, photos, and digital logs of resident concerns. Rostan follows up with the resident to make sure communications are clear between all parties. Rostan also provides follow up phone calls or site inspections to confirm the claim has been resolved. w lonsumariteaMminotn Rostan is pleased to provide our interactive online damage complaint tracking and resolution system which tracks all complaints, including details of damages and photos of damaged property and/or areas, to ensure that each complaint is resolved expeditiously PRE -EVENT PLANNING AND TRAINING Rostan has written numerous Disaster Debris Management Plans (Plan) that outline the steps required to plan, respond, and recover from a disaster event. The Plan is written to comply with the criteria set forth in Public Law 113-2 Division B- Sandy Recovery Improvement Act of 2013, specifically Sec. 428 Public Assistance (PA) Program Alternative Procedures, June 28, 2015, and is typically completed through jurisdictional and inter -department cooperation. The Plan identifies the actions required to plan for and respond toa natural or man-made debris -generating event. It is designed to identify local, State, and Federal departments and agencies, external consultants and debris removal contractors responsible for debris recovery operations with respect to executing a coordinated response to a significant debris -generating event. Rostan recognizes the importance of having a coordinated Plan in place that will contribute to the safety and well-being of all residents of the City and the importance of cooperation from other County, Town, and City departments and agencies identified in the Plan. Rostan provides pre -event planning and training assistance to its clients in preparation for disasters through participation in meetings, workshops, and table top exercises, as well as assisting our clients with the establishment of data management and other integrated technical systems. Our staff have conducted numerous training sessions at the National Hurricane Conference, Florida Governor's Hurricane Conference, Texas Hurricane Conference, as well as training sessions and workshops for numerous municipalities that are consistent with NIMS/ICS and FEMA requirements. Examples of workshops include: The Public Assistance Program Workshop, provides hands-on training pertaining to decision-making and administration of disaster recovery operations, including FEMA eligibility assessments for response/recovery activities, including contractor operations, grant management, and coordination with FEMA and State recovery managers with respect to natural disasters and lessons learned from recent disaster recovery activities. The Debris Monitoring Workshop assists participants in developing a Debris Mon'rforing Plan and provide guidance for engaging and overseeing debris monitors responsible for monitoring both natural and man-made disaster debris recovery operations. ROSTAN SOLUTIONS LLC 'I" DOCUMENT COPY I 73' FP NO 2017 700 -1 CITY OF TYEEE. ISLAND, GEORGIAS 2.6 PUBLIC ASSISTANCE CONSULTING Rostan has assisted numerous communities with post incident operations and has provided assistance with FEMA and FHWA reimbursement and appeals following natural disasters. Our disaster consulting and grants funding clients include: ALABAMA. The City of Birmingham Jefferson County Chickasaw FLORIDA Fort Pierce City of St. Petersburg Emerald Cost Utilities Authority (Pensacola) Indian River County (Vero Beach) Calhoun County Columbia County Liberty County Florida Division of Emergency Management Mitigation. Bureau Hillsborough County City of Daytona Beach GEORGIA. City of Garden City LOUISIANA: Baker School System U.S. Army Corps of Engineers MISSISSIPPI Jackson County Board of Supervisors U.S. Army Corps of Engineers MISSOURI U.S. Army Corps of Engineers NEW JERSEY Bergen County Utilities Authority Township of Brick Ocean County Utilities Authority (Brick Township) Borough of Highlands Manchester Utilities Authority NEW YORK Westchester County New York City Dept. of Environmental Protection Nassau County Department of Public Works Bay Park Sewage Treatment Plant City of Kingston U.S. Army Corps of Engineers SOUTH. CAROLINA Charleston County TENNESSEE Metropolitan Government of Nashville and Davidson County, Metro Water Services (Nashville) Cumberland County VIRGINIA Prince William County Service Authority Rostan has extensive experience with short-term and long-term recovery of Public Infrastructure. We provide a cradle to grave approach to ensure that every eligible cost is captured and reimbursed by the federal programs. We have developed systematic processes for implementing program support for Public Assistance. This approach has been developed through multiple post -incident long-term recovery and mitigation efforts for declared disasters throughout the U.S., including Hurricanes Katrina and Sandy, as well as the support of state-wide Florida Mitigation Programs for almost a decade. Rostan includes experts in long-term recovery and mitigation planning, infrastructure, federal assistance programs, environmental and historic preservation, and hazard modeling, in addition to unique and cutting edge technical resources. The Team encompasses the expertise necessary to deliver effective solutions for critical infrastructure. Our approach combines team expertise with a trained national footprint of skilled professionals to ensure the best solution. Rostan uses local qualified resources, supplemented by regional and national expertise, to minimize travel costs and maximize efficient use of local and regional knowledge of state and local regulatory, environmental, facility, historic and cultural characteristics pertinent to the assignment. We will provide expertise and guidance in the development of strategy and execution of recovery activities. ROSTAN SOLUTIONS LLC DOCUMENT COPY 74 <1 RFP NO 2017-700f, CITY OF TYBEE ISLAND GEORGIA PUBLIC ASSISTANCE (PA) FUNDING SUPPORT As an integral part of disaster management consulting, Rostan has provided financial consulting services to its clients. Our proven experience with technical disaster recovery and strategy development and implementation maximizes disaster assistance for clients. We understand the dynamics of disaster recovery financial planning, resource allocation, as well as the need for financial stability. We have extensive experience in representing clients' costs to federal agencies and throughout the life cycle of disaster management, including reimbursements and quarterly reporting requirements and project closeout. Our staff have coordinated state and federal audit resolutions as well as handled appeals processes for our clients. The federal programs administered by FEMA require that their representatives create and submit the sub -grant submittals for local applicants. Rostan can draft sub -grant narratives and documentation to be provided to FEMA representatives. The following outlines actions that may be taken in pursuit of FEMA funding: Identify . costs incurred during the response. Organize all actual cost documentation into site specific activities and FEMA PA categories of work. Develop damage descriptions and scopes of work for each category and emergency repair site. Compile the damage descriptions, emergency repairs scopes of work and actual cost documentation into sub -grant submittal drafts to be provided to FEMA. Organize all actual cost documentation, descriptions of impacts and scopes of work for the emergency protective measures and debris removal conducted. These will be provided to FEMA for inclusion in the development of CategoryA and B Project Worksheets (PWs). As FEMA. develops the PWs, Roston can provide any information or conduct coordination meetings as required by those representatives to complete the process. Rostan can develop scopes of work for each damaged facility to restore those facilities back to pre -incident conditions. The development of the permanent restoration projects will include the following: • Description of pre-existing conditions • Narrative of the impacts of the incident • Vulnerabilities identified through the impacts • Scope of Work; Codes and Standards upgrades • Mitigation proposal and scope of work • Cost estimates for restoration and mitigation • Plan for use of contractors account; schedules • Benefit Cost Analysis (as necessary), Develop packaged sub -grant submittal drafts for review and COUNTY submittal to FEMA. FEMA can use these sub -grant submittal drafts to develop the PA PWs. As federal agency representatives develop the PWs, Rostan can provide any additional information or conduct site visits as required by those representatives to complete the process. Regardless of the funding agency, we work diligently to minimize costs so that our clients receive the maximum reimbursement possible. Collectively, our team has assisted clients in pursuit of more than $3 billion in federal assistance in recent years. ALTERNATIVE PROCEDURES Rostan is familiar with management of FEMA Public Assistance and Hazard Mitigation projects funded under the Alternative Procedures Pilot implemented through the Hurricane Sandy Improvement Act. This makes Rostan the best choice for ensuring that all opportunities for federal assistance are sought and every eligible dollar is reimbursed. With the implementation of the Alternative Procedures Pilot, it has become more critical than ever that a sub -grant recipient of FEMA funding be disciplined and cognizant of the procedures for administration and reimbursement. States (Grantee) are not always ROSTAN SOLUTION'. DOCUMENT COPY 5 RFP NO. 2017-700 ': CITY OF TYBEE: LAND, GEORGIA equipped to advocate for local sub -grant recipients, therefore, tasks of documenting and fulfilling administrative requirements must be managed at the Local level. Rostan has developed a proven method for accounting for and correlating costs to federal grants for a swift and audit resilient reimbursement. This approach defines a program management strategy with standard operating procedures, communication protocols and oversight, such that our clients are several steps ahead of the state and FEMA. We are very familiar with negative financial and program audit findings that plague FEMA programs. Our approach will anticipate those issues before they can threaten funding, resulting in a successful recovery process. HAZARD ANALYSIS AND VULNERABILITY ASSESSMENTS Rostan has performed numerous "threat specific" and "all hazards" vulnerability assessments for utilities, communities and industries nationwide. We have provided systematic analysis for our clients in identifying critical assets and operations, hazard exposure and/ or threat potential and the consequence impacts of losing these assets and operational capacity. TECHNOLOGY Rostan has access to national networks, robust software suites, and customized data systems. We maintain project and accounting software that enables us to track projects, contract, labor and other data that is required by, or of interest to, FEMA. We consistently utilize the most currently available tools and technologies and are an industry leader in setting the bar for data tagging, tracking and management in near real time. Our project management systems have the capability to be tailored to meet unique project management needs and grant program requirements. Our systems have the ability to track workflow and project progress throughout the life -cycle of the grant. Rostan offers leading edge tools and techniques, as well as the capability to use existing FEMA tools, in order to ensure efficient and successful recovery. Our team is very familiar with the state's existing emergency management grants database, and has hands-on experience with the use of the emergency management grants databases in FL, CO, AL, NJ, NY, TN, GA, LA, and SC. These tools for field evaluations and for the gathering of data necessary for project worksheet development allows for the on-site and remote collection of recommended and required data, geographically tagged data, photographic documentation, document scanning, and staff time and location monitoring all from an easy to transport tablet smaller than a sheet of paper. The use of these tools greatly expedites information gathering and accurate reporting to assist with needs assessment and ensuring the timely processing of information and funding requests. Data can be viewed, sorted, and managed via a secure program website, which offers role -based security and robust reporting capabilities. Benefits of these tools include: Increased accuracy and efficiency when compared traditional data collection tools Reduced paperwork High level of quality control GPS and photo integration Time savings Monitoring of consultant activities and time a Integration with a web -based program management system ROSTAN SOLUTIONS LLC I DOCUMENT COPY 76 FP - a 2017-700 I' CITY OF TYBEE ISLAND, GEORGIA'. MONITORING SERVICE FOR DISASTER DEBRIS CLEARANCE AND REMOVAL OPERATIONS FOR CITY OF TYBEE ISLAND'S PUBLIC ROADS, PRIVATE ROADS, PUBLIC AREAS, AND RIGHT-OF-WAYS RFP,. No. 2017=700` August 16, 2017 DISASTER DEBRIS MONITORING SERVICES FOR THE CITY OF TYBEE ISLAND, GEORGIA SECTION 3—REQUIRED DOCUMENTATION;`, SUBMITTED BY Roston Solutions, LLC 3815 W Montague Avenue Suite 202 North Charleston, SC 29418 Email: srosania@rostan.com Tel 813:505.1313 Fax 813:333.7330 www.rostan.com R4STANI Solutions LLC ROSTAN SOLUTIONS LIC 1 ,:DOCUMENT COPY 77 NO 2017-700 1 CITY OF -TYBEE ISLAND, GEORGIA 3.5 AUDITS AND INSPECTIONS: At any time during normal business hours and as often as the City of Tybee Island may deem necessary, the Contractor and his subcontractors shall make available to the City and/or representatives of the City of Tybee Island, FEMA, or GEMA make all its records with respect to all matters covered by this Contract available for examination. It shall also permit the City of Tybee Island and/or representatives to audit, inspect, examine and make copies, excerpts or transcripts from such records of personnel, conditions of employment and other data relating to all matters covered by this Contract. All documents to be audited shall be available for inspection at all reasonable times in the main offices of the City of Tybee Island or at the offices of the Contractor as requested by the City of Tybee Island. CONVERSATIONS OR CORRESPONDENCE REGARDING THIS SOLICITATION OR REPORT BETWEEN PROSPECTIVE PROPOSERS AND PERSONS OUTSIDE THE CITY OF TYBEE ISLAND WILL NOT BE CONSIDERED OFFICIAL OR BINDING UNLESS OTHERWISE SPECIFICALLY AUTHORIZED WITHIN THIS DOCUMENT. The undersigned proposer certifies that he/she has carefully read the preceding list of instructions to proposers and all other data applicable hereto and made a part of this RFP; and, further certifies that the prices shown in his/her proposal is in accordance with all documents contained in this RFP package, and that any exception taken thereto may disqualify his/her RFP. This is to certify that I, the undersigned proposer, have read the instructions to proposer and agree to be bound by the provisions of the same. This 14th day of BY August 20 17 . SIGNATURE Principal TITLE Roston Solutions, LLC COMPANY 813.505.1313 J 813.333.7330 Phone / Fax Nos. ROSTAN SOLUTIONS LLC 1:' DOCUM ENT COPY 1 78 1 2077-700 CITY OF TyBEE ISLAND, GEORGIA.. RFP SPECIFICATIONS SPECIFICATIONS FOR: RFP NO. 2017-700 DISASTER DEBRIS MONITORING—PUBLIC ROADS AND RIGHT OF WAYS THIS PROPOSAL WILL REMAIN IN EFFECT FOR OPENING. 90 DAYS FROM THE DATE OF THE RFP DISCOUNT(S): None TERMS: Net 30 Days BUSINESS TAX CERI'IhICATE/LICENSENUMBER 6099 CITY/COUNTY/STATE: Valrico, Hillsborough County, State of Florida RECEIPT OF ADDENDUM NOS. N/A HEREBY ACKNOWLEDGED. BY: VENDOR SIGNATURE MINORITY VENDOR/CONTRACTOR? /YES X /NO MINORITY CLASSIFICATION: N/A ROSTAN SOLUTIONS ILC r DOCUMENT COPY 1 79 RFP NO 2017 700 I CITY OF TYREE ISLAND, GEORGIA COMPANY NAME: REFERENCES CITY OF TYBEE ISLAND, GA RFP NO. 2017-700 THE CITY OF GARDEN CITY, GEORGIA ADDRESS: 100 Central Avenue an: Garden City STATE: GA pp: 31405 CONTACT PERSON: Ronald Feldner, P.E., City Manager PHONENUMBER 912-966-7777 1 Email: rfeldner@gardencity-ga.gov COMEANYNAME: CHARLESTON COUNTY, SOUTH CAROLINA ADDRESS: 4045 Bridge View Drive crrY: North Charleston STATE: SC Zip: 29405 CONTACT PERSON: James R. Neal, P.E., Director of Public Works PHONENUMBER 843-202-7600 1 Email: jneal@charlestoncounty.org ******wA.. k*******.. COMPANY NAME: ****k***k****YAAAA AAAAA Adn. *..AArt.***k**AAAAAAAAAAAAAkAAAAA..Y.**k***.. AAA** MARTIN COUNTY, FLORIDA ADDRESS; 2151 SE Aviation Way CITY: Stuart CONTACT PERSON: STATE: FL zip: 34996 James Gorton, Martin County Engineering Department PHONENIJMBER 772-219-4905 1 Email: jgorton@gmail.com **t***k****************AAA.. A......*....AA********** ....A..******AA AAk*AA A***k******* COMPANYNAME: CUMBERLAND COUNTY, TENNESSEE * knk AAAA*** ADDRESS: 2 North Main Street, Suite 303 CITY: Crossville STATE: TN 71p: 38555 CONTACT PERSON: B. Nathan Brock, Finance Director PHONENCMBER 931-484-8212 1 Email: finance@cumberlandcountytn.gov **********.,t A***** * ****AAAAk*A.rkAA ..AAAk***AA ARAAX A** ..AAAAAAkAAAAA***k COMPANYNAME: JENKINS COUNTY, GEORGIA ADDRESS: 833 East Winthrope Avenue C IY: Millen STATE: GA AP: 30442 CONTACT PERSON: Grady Saxon, County Administrator PHONENUNIBER: 478-982-2563 1 Email: gsaxonl@yahoo.com ROSTAN SOLUTIONS LLC DOCUMENT COPY P NO2017-700 CITY OF TYREE ISLAND GEORGIA ATTACHMENT A CITY OF TYBEE ISLAND RFP 2017-700 DRUG FREE WORKPLACE CERTIFICATION The undersigned certifies that the provisions of Code Sections 50-24-1 through 50-24-6 of the Official Code to Georgia Annotated, related to the Drug Free Workplace have been complied with in full. 1. A drug-free workplace will be provided for the employees during the performance of the contract; and; 2. Each sub -contractor under the direction of the Contractor shall secure the following written certification: Roston Solutions, LLC (Contractor) certifies to City of Tybee Island City that a drug-free workplace will be provided for the employees during the performance of this contract known as DISASTER DEBRIS MONITORING SERVICES Pursuant to paragraph (7), of subsection (B) of Code Section 50-24-3. Also, the undersigned further certifies that he/she will not engage in the unlawful manufacture, sale, distribution, dispensation, possession or use of a controlled substance or marijuana during the performance of the contract. CONTRACTOR: .Q DATE: August 14, 2017 NOTARY: Sam sania, Principal, Roston Solutions, LLC 72.1\_.. DATE: Travis W. Mays TRAVIS W MAYS MY COMMISSION #FF178916 4�or n EXPIRES November 23, 2018 (407) 398-0153 FLcrioallotary$eNlce.co01 August 14, 2017 ROSTAN SOLUTIONS LLC j DOCUMENT COPY 8I RFP NO 2017-700 ( CITY OF TYBEE'ISLAND GEORGIA ATTACHMENT B CITY OF TYBEE ISLAND, GA RFP 2017-700 PROMISE OF NON-DISCRIMINATION STATEMENT Know All Men By These Presents, that I (We), Sam Rosania Principal , Roston Solutions, LLC Name Title Name of proposer (Herein after "Company") in consideration of the privilege to bid/or propose on the following City of Tybee Island City project Disaster Debris Monitoring of Collection and Removal Services in public and private roads, and ROWs and Hereby consent, covenant and agree as follows: 1. No person shall be excluded from participation in, denied the benefit of or otherwise discriminated against on the basis of race, color, national origin or gender in connection with the proposal submitted to City of Tybee Island or the performance of the contract resulting therefrom; 2. That it is and shall be the policy of this Company to provide equal opportunity to all business persons seeking to contract or otherwise interested with the Company, including those companies owned and controlled by racial minorities, and women; 3. In connection herewith, I (We) acknowledge and warrant that this Company has been made aware of, understands and agrees to take affirmative action to provide minority and women owned companies with the maximum practicable opportunities to do business with this Company on this contract; 4. That the promises of non-discrimination as made and set forth herein shall be continuing throughout the duration of this contract with City of Tybee Island; 5. That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made a part of an incorporated by reference in the contract which this Company may be awarded; 6. That the failure of this Company to satisfactorily discharge any of the promises of non- discrimination as made and set forth above may constitute a material breach of contract entitling the City to declare the contract in default and to exercise appropriate remedies including but not limited to termination of the contract. Signature Date August 14, 2017 ROSTAN SOLUTIONS LLC DOCU.MEM COPY 82 REP NO.2017700 1 CITY OF TYREE ISL AND GEORGIA_. ATTACHMENT C CITY OF TYBEE ISLAND, GA RFP 2017-700 DISCLOSURE OF RESPONSIBILITY STATEMENT Failure to complete and return this information will result in your proposal being disqualified from further competition as non-responsive. 1. List any convictions of any person, subsidiary, or affiliate of the company, arising out of obtaining, or attempting to obtain a public or private contractor subcontract, or in the performance of such contract or subcontract. None 2. List any indictments or convictions of any person, subsidiary, or affiliate of this company for offenses such as embezzlement, theft, fraudulent schemes, etc. or any other offenses indicating a lack of business integrity or business honesty which affects the responsibility of the contractor. None 3. List any convictions or civil judgments under states or federal antitrust statutes. None 4. List any violations of contract provisions such as knowingly (without good cause) to perform, or unsatisfactory performance, in accordance with the specifications of a contract. None 5. List any prior suspensions or debarments by any governmental agency. None 6. List any contracts not completed on time. None 7. List any penalties imposed for time delays and/or quality of materials and workmanship. None 8. List any documented violations of federal or any state labor laws, regulations, or standards, occupational safety and health rules. None ROSTAN SOLUTIONS LLC j'. DOCUMENT COPY RFP NO. 2017-700 CITY OF BEE ISLAND GEORGIA L Sam Rosania as Executive Vice President & Principal Name of individual Title & Authority of Rostan Solutions, LLC Company Name , declare under oath that the above sta ents, including any supplemental responses attached hereto, are true. Signature State of Florida City of Valrico Subscribed and swom to before me on this 14th day of August, 2017 by Sam Rosania representing him/herselfto be Prin Lal _ of the company named herein. otary Pu F ie My Commission expires: November 23, 2018 Florida Resident State: GRAVIS W MAYS MY COMMISSION #FF178916 9r0,.c E (!IRES November 23, 2018 (A07) 396453 Floridallotaryservice.com ROSTAN SOLUTIONS LLC I :DOCUMENT. COPY 84 RFP NO 2017 700'{ CITY OF TYBEE ISLAND, GEORGIA ATTACHMENT D CITY OF TYBEE ISLAND RFP 2017-700 CONTRACTOR AFFIDAVIT under O.C.G.A. § 13-10-91(b)(1) By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of CITY OF TYBEE ISLAND has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: 426219 Federal Work Authorization User Identification Number Sam Rosania 3/24/14 BY: Authorized Officer of or Agent Date of Authorization (Contractor Name) MONITORING SERVICE FOR DISASTER DEBRIS CLEARANCE AND REMOVAL OPERATIONS FOR CITY OF TYBEE ISLAND'S PUBLIC ROADS, PRIVATE ROADS, PUBLIC AREAS, AND RIGHT-OF-WAYS Name of Project The City of Tybee Island, Georgia Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on ust, 14 , 2017 invalrico (city), Florida (state). Signature of Authorized Officer or Agent Sam Rosania, Principal Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THfl7HE 14th DAY OF August ,2017 . My Commission Expires: November 23, 2018 o.- -1,, TRAVIS. W. IHIAYB elk ''- Pe MYCOMMISSION-#FFt7a916 ccirLaP an „ EXPIRES twjvember 23,1'2013 (407) 3943-0153 FloridallotaryServiceicom ROSTAN SOLUTIONS LLC 1 ;DOCUMENT COPY 85 RFP NO 2017 700 CITY OF TYBEE ISLAND GEORGIA. ATTACHMENT E CITY OF TYBEE ISLAND RFP 2017-700 SUBCONTRACTOR AFFIDAVIT under O.C.G.A. § 13-10-91(b)(3) By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. 13-10- 91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with (name of contractor) on behalf of CITY OF TYBEE ISLAND has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub -subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91 (b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub -subcontractor to the contractor within five (5) business days of receipt. If the undersigned subcontractor receives notice of receipt of an affidavit from any sub -subcontractor that has contracted with a sub -subcontractor to forward, within five (5) business days of receipt, a copy of such notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: Federal Work Authorization User Identification Number Date of Authorization Name of Subcontractor Name of Project Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on , , 201 in (city), (state). Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF NOTARY PUBLIC My Commission Expires: ,201 . ROSTAN SOLUTIONS LLC DOCUMENT COPY 86 I RFP NO. 2017 700 1 CITY TYBEE ISLAND GEORGIA.i ATTACHMENT F CITY OF TYBEE ISLAND RFP 2017-700 O.C.G.AtamORossariia, Frinciipal rt By executing this affidavit under oath, as an applicant for a(n) standby contract for a public benefit as referenced in O.C_G.A. § 50-36-1, from the CITY OF TYBEE ISLAND, Georgia, the undersigned applicant verifies one of the following with respect to my application for a public benefit: 1) X I am a United States citizen. 2) I am a legal permanent resident of the United States. 3) I am a qualified alien (8 § USC 1641) or non-immigrant under the Federal Immigration and Nationality Act (8 USC 1101 § et seq.) 18 years of age or older and lawfully present in the United Sates with an alien number issued by the Department of Homeland Security or other federal immigration agency. My alien number issued by the Department of Homeland Security or other federal immigration agency is: The undersigned applicant also hereby verifies that he or she is 18 years of age or older and has provided at least one secure and verifiable document, as required by O.C.G.A. § 50-36-1(e)(1), with this affidavit. The secure and verifiable document provided with this affidavit can best be classified as: Driver's License In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of O.C.G.A. § 16-10-20, and face criminal penalties as allowed by such criminal statute. Executed in Valrico (city), Florida ry (state). SUBSCRIBED AND SWORN BEFORE ME ON THIS THE 14th DA OF August , 2017 NOTARY PUBLIC My Commission Expires: November 23, 2018 Signature of Applicant Sam Rosa nia Printed Name of Applicant L TRAVIS w M i MY COMMISS70iv #FFA1�7S or .87143-. a i:Q;'/ EXPIRES Noveirltiar23;.2018 (407J 398.01 Florid otary ry ce.cam .'.' , ROSTAN SOLUTIONS LLC I' DOCUMENT COPY 87-'� RFP NO. 2017-700 1' C OF TYBEE ISLAND GEORGIA ATTACHMENT G CITY OF TYBEE ISLAND, GA RFP 2017-700 RESPONDER'S CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION The undersigned certifies, by submission of this proposal or acceptance of this contract, that neither Contractor, nor its principals, has not within a three year period been debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency, State of Georgia, City of Tybee Island, Board of Education or Local municipality. Proposer agrees that by submitting this proposal that proposer will include this clause without modification in all lower tier transactions, solicitations, proposals, contracts, and subcontracts. Where the proposer or any lower tier participant is unable to certify to this statement, that participant shall attach an explanation to this document. The proposer shall provide immediate written notice to the City of Tybee Island if, at any time prior to subcontract award, the Proposer learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Proposer's responsibility. Failure of the Proposer to furnish a certification or provide such additional information as requested by the City may render the Proposer nonresponsible. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Proposer is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Proposer knowingly rendered an erroneous certification, in addition to other remedies available to the City of Tybee Island, the City of Tybee Island may terminate the contract resulting from this solicitation for default. Certification — the above information is true and complete to the best of my knowledge and belief. (Printed or typed Name of Signatory) Sam Rosania (Sign (Date) August 14, 2017 Purchasing Staff Member Verification Title Date: The penalty for making false statements in offers is prescribed in 18 U.S.C. 1001 ROSTAN SOLUTIONS LLC DOCUMENT COPY 88 REP' NO. 2017700-1 CITY OF TYREE. ISLAND, GEORGIA ATTACHMENT H City of Tybee Island, GA RFP 2017-700 Minority and Women Business Enterprise Program MBE/WBE Participation Report PROPOSER NAME: Rostan Solutions, LLC Monitoring Service For Disaster Debris Clearance And Removal Operations PROJECT NAME: For City Of Tybee Island's Public Roads, Private Roads, Public Areas, And Right -Of -Ways DESCRIPTION OF PROJECT: Disaster Debris Monitoring and Management Services NO. MBE/WBE COMPANY NAME OWNER'S NAME ADDRESS, CITY STATE, ZIP TELEPHONE NUMBER STATUS 1450 5Th Street, West ATJ Engineering, Ltd. Alvin T. Johnson N. Charleston, SC 29405 843.834.3818 MBE 1 ER Assist, Inc. Laurel Matula 300 SW 6th, Suite 10 Bentonville, AR, 72712 855.336.2337 WBE 2 3 4 5 6 MBE Total 10 % WBE Total 10 % MBE/WBE Combined 20 % The undersigned should enter into a formal agreement with MBE/WBE Contractor identified herein for work listed in this schedule conditioned upon execution of contract with the City of Tybee Island's City Council. Signature 2 Phone(813)505-1313 Print Sam Rosania Fax ( 813) 333-7330 ROSTAN SOLUTIONS LLD I DOCUMENT COPY I 89 RFP NO 2017-700 [$ CITY OF TYBEE ISLAND, GEORGIA ATTACHMENT I CITY OF TYBEE ISLAND, GA RFP 2017-700 AFFIDAVIT REGARDING LOBBYING Each proposer and all proposed team members and subcontractors must sign this affidavit and the proposer shall submit the affidavits with their proposal confirming that there has been no contact with public officials or management staff for the purpose of influencing award of the contract. Furthermore, each individual certifies that there will be no contact with any public official prior to contract award for the purpose of influencing contract award. The undersigned further certifies that no team member or individual has been hired or placed on the team in order to influence award of the contract. All team members are performing a commercially useful function on the project. Failure to provide signed affidavits from all team members with your response may be cause to consider your bid/proposal non-responsive. August 14, 2017 BY: Authorized Officer or Agent Date Principal Title of Authorized Officer or Agent Sam Rosania Printed Name of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE 14th D,4 OFugust in..� No Public V My Commission Exjiires: November 23, 2018 TRAVIS W MAYS + MY -COMMISSION #FF178g16 ;?, n• EXPIRES November 23, (4071 398.0153 2018 . FbritlallotaryService.com ,2017 My Commission expires: November 23, 2018 Resident State: Florida ROSTAN SOLUTIONS LLC 1 DOCUMENT COPY 90 RFP NO 2017.700 1 CITY OF TYREE ISLAND, GEORGIA ATTACHMENT J CITY OF TYBEE ISLAND, GA RFP 2017-700 BYRD ANTI -LOBBYING AMENDMENT COMPLIANCE AND CERTIFICATION For all orders above the limit prescribed in FAR Section 52.203-12(g), or its successor regulation (currently $150,000), the Proposer must complete and sign the following: The following certification and disclosure regarding payments to influence certain federal transactions are made per the provisions contained in FAR 52.203-11 and 52.203-12 and 31 U.S.C. 1352, the "Byrd Anti -Lobbying Amendment." (a) FAR 52.203-12, "Limitation on Payments to Influence Certain Federal Transactions" is hereby incorporated by reference into this certification (b) The proposer, by signing its offer, hereby certifies to the best of his or her knowledge and belief that: (1) No Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on his or her behalf in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan, or cooperative agreement; (2) If any funds other than Federal appropriated funds (including profit or fee received under a covered Federal transaction) have been paid, or will be paid, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on his or her behalf in connection with this solicitation, the proposer shall complete and submit, with its offer, OMB standard form LLL, Disclosure of Lobbying Activities, to the Contracting Officer; and (3) He or she will include the language of this certification in all subcontract awards at any tier and require that all recipients of subcontract awards in excess of $150,000 shall certify and disclose accordingly. (a) This certification is a material representation of fact upon which reliance is placed when this transaction was made or entered into. Submission of this certification and disclosure is a prerequisite for making or entering into this contract imposed by section 1352, title 31, United States Code. Any person making an expenditure prohibited under this provision or who fails to file or amend the disclosure form to be filed or amended by this provision, shall be subject to a civil penalty of not less than $10,000, and not more than $100,000, for each such failure. SIGNATURE: f 2 Sam Rosania COMPANY NAME: Rostan Solutions, LLC DATE: August 14, 2017 ROSTAN SOLUTIONS LLC 1I. DOCUMENT COPY I v1;-1;; RFP NO 2017-700 I I CITY OF TYBEE 1SLAND, GEORGIA ATTACHMENT K City of Tybee Island, PO Box 2749, Tybee Island, GA 31328 912-472-5024 1 (fax) 912-786-9465 What products/services do you provide to the City of Tybee Island? Disaster Debris Monitoring and Management Services Please provide copy of worker's comp coverage when providing any service involving labor on City property. To whom shall we direct the Purchase Order? Sales Contact: Sam Rosania Email: srosania@rostan.com Phone# 813.505.1313 Fax# 813.333.7330 Address: 3433 Lithia Pinecrest Road, Suite 287, Valrico, Florida 33596 To whom shall we direct Payment? Payment Net 30 Days terms: A/R Contact: Sam Rosania Email: srosania@rostan.com Phone# 813.505.1313 Fax# 813.333.7330 Address: 3433 Lithia Pinecrest Road, Suite 287, Valrico, Florida 33596 Remittance Address: 3433 Lithia Pinecrest Road, Suite 287, Valrico, Florida 33596 Faint (Rev. OcLobef oriestiebet W-9 2004) a of �Sbrwles I Request for Taxpayer IdentificationNumber and Certification requester, Do not I Give form tome send to the IRS ISttoil r.i §)Rostan 0. q8 c.. D1 VtLi L `. t Nall (as reported on your intone true Mum) Solutions. LLC Summons name, n dlfaent from mow Ohdc W.:pride Indi OM ► er adopt ❑ wlIhhokJngnGxkuP bpx:= Solefetor 0 Cooratbn proprietorrp IDI RVInxoIIp. 3433 Lithia one Pinecrest Suite 287 o t Requester's nam and oddest* (optional) qty. state. act ap code Valrico, Florida 33596 Lbt neeant number(s) he (optional) La/ Taxpayer Identification Number (TIN) Enter your TIN in the appropriate lox. The TN provided must match the name given on Line t to avoid backup withhotdng. For individuals, this is your social security nvnber (SSN). However, for a resident alien. sole proprietor. or disregarded entity. see the Part 1 instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a Mon page 3. Note. M the account is in mora than one name. see the char on page 4 Forgardeinas on whose number to ewer. mini Certification Social security number 11414111 or 6npoyet Identalcaam number 2105141215101513 Under penalties of perjury. I certify that 1. The number shown an this form is my correct taxpayer identification on number (or 1 am waiting for a number to be issued to me), and 2. I am not subject to backup ndthholding Decease: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service QRS) that I am subject to backup withholding as a mat of a falk n to report all interest or dividends, or (c) the IRS has notified me that 1 am no bngsr subject to backup withhokling, and 3. 1 am a U.S. person rndud'eg a U.S. resident lien). Ganineatio instructions. you have failecross d toreout Item 2 above if you have been notified by the IRS that you we currently subject to backup pat al interest and dividends on yorr tax return. For real estate transactions, Item 2 does not apply. For mortgage interest paid. acquisition or abandonment of secured property, cencalation of debt contributions to an Indvldual retirement arrangement ORA), and generaly, payments o that interest and dividends, you are not required to sign the Certification, but you must provkle your ...anent TIN. (See the beau ctk(i page 4.) Sign Here Signature et U.S. person ► Data. August 14, 2017 ROSTAN SOLUTIONS LLC I DOCUMENT COPY 92' RFP NO 2017-700 'I CITY OF TYBEE ISLAND, GEORGIA ATTACHMENT L CITY OF TYBEE ISLAND, GA RFP FEE PROPOSAL FORM RFP 2017-700 I have read and understand the requirements of this proposal #2017-698, and agree to provide the required services in accordance with this proposal, and all other attachments, exhibits, etc. *Quantities are estimated only for the purpose of evaluating fee schedule. POSITIONS HOURLY ESTIMATED # OF HOURS ESTIMATED TOTAL Project Manager $78.00 500 $39,000.00 Operations Manager $62.00 1,400 $86,800.00 FEMA Coordinator $110.00 200 $22,000.00 Field Supervisor $42.00 6,800 $285,600.00 Debris Site/Tower Monitor $35.00 10,600 $371,000.00 Environmental Specialist $68.00 100 $6,800.00 Project Inspector (Citizens Site Monitor) $35.00 1000 $35,000.00 Load Ticket Data Entry Clerks (QA/QC) $18.00 100 $1,800.00 Billing/Invoice Analyst $35.00 500 $17,500.00 Project Assistant $28.00 2300 $64,400.00 Field Coordinator (Crew Monitor) $33.00 30,000 $990,000.00 OTHER REQUIRED POSITIONS Assistance Coordinator $85.00 200 $17,000.00 Data Manager $60.00 1,000 $60,000.00 GIS Specialist $65.00 100 $6,500.00 ESTIMATED TOTAL COST (For evaluation purposes only) $2,003,400.00 FIRM NAME: Rostan Solutions, LLC PROPOSER: Sam Rosfia SIGNATURE: ADDRESS: 3433 Lithia Pinecrest Road, Suite 287 CITY/STATE/ZIP: Valrico, Florida 33596 TELEPHONE: 813.505.1313 FAX NUMBER: 813.333.7330 EMAIL: srosania@rostan.com ROSTAN exclusively uses the HaulPass® ADMS for all data collection efforts, eliminating the need for Data Entry Clerks. Costs associated with the utilization and deployment of HaulPass® are included in the above listed rates. OSTAN SOLUTIONS LLC DOCUMENT COPY 93 r1 REP NO, 2017 700 1 CITY OF TYBEE ISLAND, GEORGIA ATTACHMENT M CITY OF TYBEE ISLAND, GA RFP 2017-700 CHECKLIST FOR SUBMITTING RFP Sign below and submit this sheet with RFP NOTE: All of the following items must be submitted with your RFP to be considered "responsive". Remember to follow the Instructions in the RFP Documents. 1. INSTRUCTIONS TO PROPOSERS SIGNATURE SHEET 2. ACKNOWLEDGMENT OF ANY/ALL ADDENDUMS (if any Addendums issued). 3. RFP SHEET COMPLETELY FILLED OUT AND SIGNED. 5. COTE AND SUBMIT ALL ATTACHMENTS TO THE RFP (Attachments A thru M). Sam Rosania, Principal NAME/TILE Rostan Solutions, LLC COMPANY NAME 3433 Lithia Pinecrest Road, Suite 287 ADDRESS Valrico, Florida 33596 CITY/STATE/ZIP 813.505.1313 PHONE NUMBER 813.333.7330 FAX NUMBER ROSTAN SOLUTIONS LLC j DOCUMENT COPY 94 RFP N0.2017-700 pi CITY OF TYBEE ISLAND, GEORGIA '.