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Home My Public Portal AboutTBM 2002-06-02DATE: Wednesday, June 5, 2002 MEETING: Board of Trustees Regular Meeting PLACE: Town Hall Board Room PRESENT Board: Staff: Others: see attached list 3. Updates FRASER BOARD OF TRUSTEES MINUTES Mayor Dennis Soles; Mayor Pro Tem Mike Rantz; Trustees: Pat Howlett, Donn Manly, Vesta Shapiro and Steve Sumrall Town Manager Chuck Reid, Finance Manager Nat Havens, Community Development Director Jeff Durbin, Planner Drew Nelson and Town Clerk Molly McCandless Mayor Soles called the meeting to order at 7:05 p.m. Trustee Manly moved, and Trustee Sumrall seconded the motion approving the Minutes of the 05/15/02 regular/ special meeting as presented. Motion carried: 6 -0. a) Chamber of Commerce Chamber Executive Director Catherine Ross distributed brochures for the Rendezvous Run 4 Independence and the Gekko Gear Mountain Bike Weekend, the new WPFV Trail Guide and the Summary of Results of the County Tourism Board Overnight Visitor Research. Ms. Ross also reviewed a copy of the new marketing packet for potential Chamber members. Plans for the July 4th celebration are proceeding and fireworks are anticipated. The Chamber will host a member appreciation barbeque at Hideaway Park on June 21. Ms. Ross briefly reviewed information she gathered at a recent conference in Steamboat Springs geared toward "growing your own" businesses. b) Grand County Housing Authority GCHA Board Chairperson Catherine Ross handed out a Priority Property Management memo from Jim Neville, who has been hired by the Housing Authority to assist in the marketing of Fox Run. The Housing Authority is well aware of the items still to be finished at the project and is working with the contractor to complete them. There will be an Open House at Fox Run on August 2. The GCHA will hold their annual Board retreat Monday, June 10. The GCHA is continuing to work on senior housing projects and establishment of the revolving down payment assistance fund. c) Fraser Sanitation District Mayor Soles and Trustee Sumrall, both on the FSD Board, updated the Board on FSD projects. Construction of the combined wastewater treatment plant has begun. The "A" line is scheduled to be completed this summer. The FSD's 2001 budget was not submitted to the State the end of 2000 and, therefore, they are having to sort some information out with the State. Installation of the sewer line along Doc Susie is complete and ready for the Town to pave. Connie Clayton stated the work in that area is not complete. Mayor Soles and Trustee Sumrall concurred that there are number of issues to be resolved with Crossroads Construction before that project is finished. d) Planning Commission 4. Open Forum Board of Trustees Minutes 06/05/02 Page 2 CDD Durbin pointed out the information in his briefing regarding the proposed car wash at the Fraser Quikstop. e) Board of Adjustment Appeals CDD Durbin stated the BOAA had met only once so far this year, in January, and there is nothing new to convey. Mayor Soles called for items not on the agenda. Connie Clayton asked when the ditch from the Sharky's culvert would be repaired. Manager Reid committed to having it done by August 1. Mayor Soles asked Ms. Clayton if she had any problem with the beaver by her home. She said no, but has a problem with anyone destroying the dams, as that leads to additional beaver damage. 5. Public Hearings None 6. Action Items a) Motion to approve Elk Creek Village re- subdivision preliminary plat Planner Nelson reviewed the preliminary plat approved by the Planning Commission and a number of the items addressed by the developer and Board of Trustees Minutes 06/05/02 Page 3 staff. There remain a few items to be completed, but the Planning Commission and staff believe these can be resolved prior to final plat. Extensive discussion followed concerning density, traffic concerns, private property rights, Town regulations, etc. Trustee Manly moved, and Trustee Howlett seconded the motion to approve the Elk Creek Village re- subdivision preliminary plat subject to concerns regarding provision of a minimum 20' wide easement to the wetlands, snow storage, detention ponds, and traffic being addressed and approved by the Planning Commission. Motion carried: 5 -1, with Mayor Pro Tem Rantz voting against. b) Motion to become a sponsor of the Wild West Show Following discussion of this request from the Grand County Historical Association, Mayor Pro Tem Rantz moved, and Trustee Shapiro seconded the motion to sponsor the Wild West Show in the amount of $1,000. Motion carried: 6 -0 c) Motion to approve the purchase of the new (used) vehicle Manager Reid outlined his search for an appropriate, and appropriately priced, vehicle. Mayor Pro Tem Rantz moved, and Trustee Manly seconded the motion approving the purchase of a new vehicle not to exceed $23,000. Motion carried: 6 -0 7. Discussion Items a) Jim Holahan property CDD Durbin briefly reviewed the aerial photo showing the property in question. Mr. Holahan stated that when the Fraser River trail bridge was built, it encroached slightly on his property. He indicated on the aerial photo where he believes the property lines are and his request to shift them slightly to accommodate both parties. Trustee Howlett moved, and Trustee Shapiro seconded the motion to have a survey done for the Holahan property as it relates to the Fraser River bridge and for staff to present a remedy. Motion carried: 6 -0. Manager Reid reminded all parties that, while the remedy may seem simple, the paperwork associated with land exchanges or adjustments may be quite detailed. Manager Reid also thanked Mr. Holahan for assisting his neighbors at Wapiti Meadows. b) Byers Peak Restaurant inquiry c) Speed bumps Board of Trustees Minutes 06/05/02 Page 4 CDD Durbin reviewed the request by Andre DeBakker, owner of the Byers Peak Restaurant building, for waiving tap fees on possible conversion of space at the restaurant property. Discussion ensued regarding Mr. DeBakker's potential plans and that CDD Durbin concerns that the Town's tap schedule needs to be updated relative to actual space, use and impact. Mr. DeBakker was present to discuss ways he thinks he could make the property a viable commercial space. Following discussion, the Board determined there are enough inverted pans to act as speed impediments. Mayor Pro Tem Rantz moved, and Trustee Howlett seconded the motion not to install additional speed bumps. Motion carried: 6 -0 d) Financial management projects being done for the Fraser Sanitation District Finance Manager Nat Havens explained in detail how the work he is doing for FSD is impeding his ability to attend to Town business. He expressed his concerns and requested the Board's direction. After extensive appraisal, and participation by Mayor Soles and Trustee Sumrall on behalf of the FSD Board, it was agreed FM Havens would meet with FSD Board Secretary /Treasurer Robin Wirsing to develop a plan to complete and terminate the bulk of these FSD responsibilities. 8. Staff Choice a) Transmitted Items 1. March sales tax report 2. April Sheriff's report 3. Various letters and correspondence b) CDD Durbin, on behalf of Public Works Director Allen Nordin, informed the Board that Grand County Road Bridge would begin repairs on the CR 8 bridge Monday, June 10. c) Planner Nelson stated the Town Zoning Ordinance is being digitized. d) According to Manager Reid, the playground at the Elementary School will be removed beginning the week of June 10. Demolition at Old Schoolhouse Park will follow. Installation of the new playground will begin July 15. Board of Trustees Minutes 06/05/02 Page 5 e) Manager Reid said Kirk and Marianne Klancke shared with him some photos of the original Old Schoolhouse playground. He wants to be certain that original donations are acknowledged at the new playground. 0 Construction of the Rendezvous "A" line is scheduled to begin June 17 and will cross CR 804 around September 9. Manager Reid has met with representatives from Safeway, the Pinnacle Lodge and Wapiti Meadows to inform them of plans. Xcel Energy is considering sharing the trench, but discussion determined it seems too complex to share. g) Manager Reid distributed an updated Goals, Objectives and Projects, etc. list. Board members should complete their forms and return them at the next meeting. 9. Board Choice a) The status of discussion with Winter Park West was assessed. b) Mayor Pro Tem Rantz conveyed two complaints about Koelbel. One, the road to the church is in bad shape and, two, Koelbel seems to be dumping dirt at the base of some of the trees, which will damage or kill them. Mayor Pro Tem Rantz intends to talk with Jack Bestall about these issues. c) Board would like staff to obtain the wastewater lagoon clean -up regulations /requirements and information on brown field funding. Mayor Pro Tem Rantz moved, and Trustee Shapiro seconded the motion to adjourn. Motion carried: 6 -0. Meeting adjourned at 11:15 p.m. Molly &d4i9 andless, Town Clerk Name Address (physical post office) 1. Va• fi1`f me la AA A I) ?.0 i UU a_ e. LkQ fl ot r-. k.u-(_- r 4 rile, U 7 ce z Co uL Can NI TOWN OF FRASER "Icebox of the Nation" PO. Box 120 153 Fraser Avenue Fraser, Colorado 80442 (970) 726-5491 FAX Line: (970) 726 -5518 E -Mail: fraser@rkymtnhi.com Town of Fraser Town Board Meeting sign -in sheet