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HomeMy Public PortalAbout2024.01.25 Regular Meeting MinutesMINUTES McCall City Council Regular Meeting McCall City Hall — Legion Hall VIA TEAMS Virtual January 25, 2024 Call to Order and Roll Call Pledge of Allegiance Approve the Agenda Consent Agenda Public Comment Reports Business Agenda Adjournment CALL TO ORDER AND ROLL CALL Council President Nielsen called the regular meeting of the McCall City Council to order at 5:30 p.m. Council Member Maciaszek, Council Member Nelson, Council Member Nielsen, and Council Member Thrower all answered roll call. Mayor Giles was absent. City staff members present were Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Sarah Porter, Deputy Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Meg Lojek, Library Director; Dallas Palmer, Police Chief; Nathan Stewart, Public Works Director; Sean Reilly, Network Administrator; Meredith Todd, Assistant City Planner; Emily Hart, Airport Manager; Stefanie Bork, Parks and Recreation Business Manager. Also, in attendance were April Whitney, McCall Area Chamber of Commerce Marketing Chair; Hayley Johnson, McCall Area Chamber of Commerce Event Chair; McKenzie Kraemer, McCall Area Chamber of Commerce Marketing Contractor; Rick Fereday, Airport Advisory Committee Chair. Council President Nielsen led the audience in the Pledge of Allegiance. APPROVE THE AGENDA 1 Council Member Thrower moved to approve the agenda as submitted. Council Member Nelson seconded the motion. In a voice vote all members voted aye, and the motion carried. CONSENT AGENDA MCCALL CITY COUNCIL January 25, 2024 Regular Meeting Page 1 of 10 Staff recommended approval of the following ACTION ITEMS. All matters which are listed within the consent section of the agenda have been distributed to each member of the McCall City Council for reading and study. The items listed are considered routine by the Council and were enacted with one motion. 1. Payroll Report for the period ending January 5, 2024 2. Warrant Register — GL 3. Warrant Register — Vendor 4. AB 24-015 City Licenses Report to Council Per McCall City Code Per McCall City Code Title 4 Chapter 9, the City Council has determined the City Clerk shall be delegated the authority to process and grant or deny all alcoholic beverage license applications, other than certain circumstances involving catering permits, which the City Clerk shall review the application for catering permit for completeness and forward said application to the Police Chief. The Police Chief upon receipt of the application shall make a recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk shall determine that an application for alcoholic beverage license transfer or renewal is complete, the City Clerk shall approve or deny such application. All decisions of the City Clerk shall be reported to the City Council at the next regularly scheduled City Council meeting after such a decision. The City Clerk is also responsible for all processing of business, taxi, pawnbroker, child daycare licenses, commercial snow removal, vendor and short-term rental permits, and public event applications. The license report format has been updated to include additional license and permit processing information. Action: Review the report. 5. AB 24-016 Treasurer's Report as Required by IC 50-208 Treasurer's report of accounts and activity of office during the month of December 2023 regarding care, management or disposition of moneys, property or business of the City. Action: Review the report. 6. AB 24-017 Request to approve Memo of Understanding with Idaho Transportation Department for Local Transportation Grant award Idaho Transportation Department (ITD) has awarded the City of McCall a Local Transportation Program Grant in the amount of $1,859,000 to support construction of the 2024 Davis Avenue Phase 2 project, which will provide CRABS reconstruction of the roadway from Reedy Ln. to Lick Creek Rd. with a widened shoulder pathway for pedestrians and bicycles. The Local Transportation Grant program is a one-time opportunity funded with surplus State General Funds to facilitate local transportation projects in rural areas. There is no local funding match commitment required. Action: Approve the Memo of Understanding with Idaho Transportation Department for the Local Transportation Grant award and authorize the Mayor to sign all necessary documents. 7. AB 24-025 Request for Approval of Resolution 24-01 to Declare and Auction Surplus and Unclaimed Personal Property Idaho Code §67-5732A allows for the disposal of surplus personal property, provided that when sales will be offered to the public and sold to the highest responsible bidder, notice of such sale shall be published in the newspaper for at least two (2) weeks prior to such offering. Annually City staff identifies several items as surplus property. Idaho Code §55-403 allows for the disposal of abandoned personal property, at public auction, which remains unclaimed or unredeemed by the owner or one entitled to possession thereof for more than ninety (90) days from the date of such abandonment. Consistent with prior years, the attached resolution authorizes the City Clerk to conduct a bid auction for the purposes of selling the surplus and MCCALL CITY COUNCIL Page 2 of 10 January 25, 2024 Regular Meeting abandoned property to the highest bidder. The City has partnered with Public Surplus, an online auction to auction our surplus items. The public auction on the Public Surplus auction website will be noticed in the Star -News for two consecutive weeks and not less than five (5) days prior to auction. Action: Adopt Resolution 24-01 declaring and authorizing the sale of personal property as surplus and abandoned and authorize the Mayor to sign all necessary documents. 8. AB 24-027 Request to Ratify the Mayor's Signature on a Letter of Support for Treasure Valley Transit Grant Applications Treasure Valley Transit (TVT) and the City of McCall have historically been good partners in support of public transportation. TVT has requested a letter of support from the City of McCall for transportation related grant applications. TVT has historically provided similar letters of support for the City of McCall. Action: Ratify the Mayors Signature on a Letter of Support for Treasure Valley Transit Grant Applications. Council Member Nelson moved to approve the Consent Agenda as submitted. Council Member Thrower seconded the motion. In a roll call vote Council Member Nelson, Council Member Thrower, Council Member Maciaszek, and Council President Nielsen all voted aye, and the motion carried. PUBLIC COMMENT 1 Council President Nielsen called for public comment at 5:32 p.m. Two written comments were received but not provided to the City Council due to the comments being in relation to land use items the City Council will be making a decision on during a public hearing at a future meeting. David Gallipoli, 405 Floyd St. Mr. Gallipoli requested the City Council reopen the public hearing on the Mile High Marina Expansion decision. Mr. Gallipoli also wanted to express a challenge to inaccurate information during the public hearing for Mile High Marina. Council President Nielson interrupted Mr. Gallipoli because the comment was regarding a closed public hearing that the City Council will make a decision on at the February 8, 2023 Regular City Council meeting. Mr. Gallipoli read a portion of a comment from another member of the public and Council President Nielson again interrupted Mr. Gallipoli. Attorney Nichols noted that no new information can be provided to the City Council on the Mile High Marina Expansion and Mr. Gallipoli needs to understand that any comment beyond the request to reopening the public hearing will not be considered in the City Council's action as the public hearing has been closed. Mr. Gallipoli additionally commented that the public must decide whether to continue on the present road and it can do so only when in full possession of the facts. Mr. Gallipoli thanked City Clerk BessieJo Wagner for explaining the process following the closure of a public hearing and noted additional comment would have been made without the explanation that would have been disrespectful to the process the City Council must follow. Additionally, education from City staff can be frustrating at times but Mr. Gallipoli is thankful the door is always open. MCCALL CITY COUNCIL Page 3 of 10 January 25, 2024 Regular Meeting Sandy Nolan, 260 Rio Vista Ms. Nolan commented on Short Term Retal regulations, specifically the maximum occupancy and Conditional Use Permit process. Ms. Nolan noted remitting over $4600 to the City in local option taxes over the past year. Ms. Nolan expressed an interest in renting the Short Term Rental with a maximum occupancy of ten but because the house has 6 bedrooms the only option is to either go through the expensive Conditional Use Permit Process or remodel the house. Ms. Nolan pointed out that with a Conditional Use Permit the 6 bedroom house would be rented for up to 14 people and that is not the intent for this Short Term Rental. Clerk Wagner noted that the City Council cannot respond to public comments during the meeting, but the City Council can decide to add the topic to a future meeting date during the Upcoming Meeting Schedule. Kelly Hill, 811 Willie Ave Ms. Hill commented on behalf of DoneRight Management regarding the Short Term Rental regulations and the requirement of a Conditional Use Permit. Ms. Hill noted that DoneRight Management manages six homes larger than 4 bedrooms, those six homes brought in over $70,000 in local option tax remitted to the City last year. Additionally noted was the high cost to homeowners to either retrofit homes or apply for the Conditional Use Permit. Ray Willard, 260 Rio Vista Mr. Nolan also commented on Short Term Rental regulations and the challenges facing larger homes because of the City's regulations. Joey Petri, 225 Valley Springs Rd Mr. Petri requested the City Council take active steps to protect the water supply. Hearing no further comments, Council President Nielsen closed the comment period at 5:45 p.m. REPORTS 1 AB 24-026 The McCall Area Chamber of Commerce Board Members will give an update related to the Changes to the Winter Carnival Event McCall Area Chamber of Commerce (Chamber) Event Chair Hayley Johnson and McCall Area Chamber of Commerce Marketing Contractor McKenzie Kraemer presented to the City Council. Ms. Johnson reviewed upcoming plans for the Winter Carnival, noting the event change to 3 days at the end of February instead of the traditional 10 days at the end of January, security for the parade, and the events expected during Winter Carnival as well as interaction with City Staff. Council Member Maciaszek thanked the Chamber for listening to the community and local businesses. Council Member Nelson echoed Council Member Maciaszek sentiment and expressed optimism that the Winter Carnival will be just as exciting as in previous years. Council Member Maciaszek asked how the chamber is advertising the Winter Carnival changes. Council Member Thrower inquired about the anticipated number of visitors during the three-day event. Council Member Nielsen expressed that Winter Carnival is reflective of the community as a whole right MCCALL CITY COUNCIL January 25, 2024 Regular Meeting Page 4 of 10 now and the concern regarding how to maintain aspects that are valuable to the community and visitors. Chamber representatives Hayley Johnson and McKenzie Kraemer responded to the City Council's questions and comments noting that depending on the weather Winter Carnival may have some additional changes and that Winter Carnival is a community event despite being put on by the Chamber. The Winter Carnival brings a lot of new people to town to make memories and encourage visitors to continue to come back year after year. The Chamber will continue to check in with businesses, the general public and the City Council as the event evolves over time to ensure the event moves forward in the best possible way for the community. Additionally, the Local Option Tax (LOT) funding received for Winter Carnival is funding to provide additional security and the Chamber is grateful for the support from the City Council. It is understood that LOT funding is never guaranteed, and the Chamber is researching additional funding sources in place of relying on LOT funding in the future. 208 Creative Content has worked with the Chamber to ensure event information is communicated first with local businesses as well as the Treasure Valley and Spokane communities. The community, especially the lodging industry, does not have the capacity for the usual 60,000 attendees over ten days to fit into the now three-day event and visitor numbers should level out. It is possible that there will be more day trip tourists than in previous years. The goal of Winter Carnival is to inject the local economy but also to bring people to McCall in the future by making McCall a special place for people for years to come. Park City Utah puts on the Sundance Film Festival and there is a big push in that community to move the festival out of January because it is prime ski time, and the festival displaces visiting skiers. Changing community events is not unique to McCall and a lot of cities are facing growth issues. AB 24-018 Airport Advisory Committee's Annual Report to Council Airport Advisory Committee (AAC) Chair Rick Fereday presented to the City Council. Mr. Fereday reviewed the 2023 Airport accomplishments and selected focus items from the AAC for the upcoming year. Highlights included an increase in helicopter traffic due to Base Camp Aviation services, the 2023 reconstruction of taxiway E, rehabbing of the small airplane landing area between the taxiway and the runway, the implementation of additional avigation easements, challenges with development around the airport, T -O Engineers will be continuing as the airport engineering firm, and sewer and water modeling for hangars to be built in the infield. The airport continues to face challenges with obstructions around the airport such as tall trees that need to be removed. A Request for Proposal has been sent out for the small infield hangar complex construction. Mr. Fereday expressed appreciation for Airport Manager Emily Hart for her diligent work put in to improve and keep the airport operating smoothly. The Airport Advisory Committee is established pursuant to Idaho Code Section 50-210, to advise and make recommendations to the McCall City Council on matters pertaining to the safety, operation, and maintenance of the McCall Municipal Airport. Council Member Nelson asked about commercial interest at the airport and if there will be a time that commercial flights will be at the airport. Mr. Fereday explained the cost to guarantee seats in order to pay for the commercial services and noted that it is not a viable option in the near future. Council Member Nelson asked about the consensus on how users feel about the airport. Mr. Fereday noted that the airport is a gateway to the backcountry and there has been an increase in large jet traffic. Additionally, any commercial service at the airport currently is all charter based. MCCALL CITY COUNCIL Page 5 of 10 January 25, 2024 Regular Meeting Council Member Nelson said that the community is fortunate to have the airport. Mr. Fereday noted the importance of the airport for life flight and air firefighting efforts in the surrounding area. AB 24-019 ADA Transition Plan Annual Progress Report to Council City Clerk BessieJo Wagner presented to the City Council. During the process of developing the City's ADA Transition Plan, staff learned that an annual progress report should be made to the City Council. The report should compile an annual summary of the previous year's progress in making McCall more accessible. Not only does the annual report give an opportunity to showcase the City's commitment to the public, but it also serves to document changes to the implementation schedule. The Annual Report includes a summary of actions taken to modify or modernize policies and programs, as well as any City -specific projects that addressed accessibility needs. Priorities may change over time and the City may be the recipient of grants for specific projects that may cause one priority project to advance in schedule ahead of another. Any changes in schedule should be included in the recommended Annual Progress Report that outlines the progress the City is making annually on implementing the recommendations of Access McCall. An important step to take annually is to update the implementation schedule and document changes by incorporating updates into the Annual Progress Report as a formal amendment to the implementation schedule. By doing this, the City limits its legal exposure if someone were to file a grievance challenging the City's delay of a project or its inability to meet the Schedule's recommendations. This is the first ADA annual report and is limited as the City has just adopted the plan in January of 2023. Clerk Wagner noted that there were no complaints filed related to the ADA Transition Plan and Self -Assessment for ADA issues related to projects being conducted within the City. There is a process online for any ADA complaints to be submitted. ADA complaint forms may also be obtained in alterative formats at City Hall. Public Works had several projects in 2023 including sidewalk improvements throughout the City and improvements to the Senior Center parking lot. Communications worked to improve the City's website, texting strategies, multimodal communication strategies, community outreach, staff training and focus groups on accessibility for senior citizens. Parks and Recreation has improved some of the failing truncated domes in the City's downtown, remodeled one of the restrooms to full ADA standards at Rotary Park with plans to complete the other in 2024, renovated Roosevelt Park making it ADA accessible, worked to improve pathway access, and identified other areas such as researching the value of adding a wheelchair to the loaner program. The Golf course renovated tees to bring them into ADA compliance and has plans to improve the ramp and stairs at the clubhouse in 2024. The Library expansion will be a fully ADA accessible Library. The Police Department has shared with Valley County the ADA findings as a result of the ADA Transition Plan and Self -Assessment. Staff assist those that need assistance with access to the lobby and to the public restrooms. Goals for 2024 include updating the ADA procedures as outlined by Idaho Department of Transportation, establish the Transition Plan Implementation Fund for FY25 as well as future fiscal years, work with department heads to identify ADA projects that need to be integrated in the FY25 budget using the Transition Plan Schedule and Self -Assessment recommendations. The City Council had no Questions regarding the 2024 ADA Annual Report. BUSINESS AGENDA 1 MCCALL CITY COUNCIL January 25, 2024 Regular Meeting Page 6 of 10 AB 24-024 Request to approve a License Agreement and Lease for the Tesla EV Supercharger (Level 3) Project at 1st Street Parking Lot City staff have been working with Tesla about the opportunity to place Tesla Level 3 chargers in the City of McCall parking lot. Several public parking locations have been evaluated, and it was determined that the 1st Parking Lot was the preferred location for the four chargers (8 parking spaces). Staff was directed to negotiate a license agreement to bring back to the City Council. At this time Staff is recommending that City Council table the request to approve a license agreement and lease for the Tesla EV supercharger to the next regular City Council meeting. The City Council had no questions about tabling the request to approve a license agreement and lease for the Tesla EV supercharger to the next regular City Council meeting. Council Member Thrower moved to table AB -024 request to approve a License Agreement and Lease for the Tesla EV Supercharger Level 3 Project at 1St Street Parking Lot until the February 8, 2024 regular City Council meeting. Council Member Nelson seconded the motion. In a voice vote, all voted aye, and the motion carried. AB 24-023 Request for approval of the Library Expansion Furniture Contract with OEC Library Director Meg Lojek presented to the City Council. Staff have worked closely with consultants to trim the furniture package to the essential pieces necessary to open the newly constructed library space on schedule in May 2024. Cailey Ostrowski, representative from Office Environment Company (OEC), has selected pieces using the basis of design provided by Ratio Architects. OEC utilized established furniture joint purchasing agreements (JPA) (e.g. State of Idaho and Omnia), to provide best available pricing for Idaho municipalities while complying with Idaho procurement rules. OEC professionals also manage the various stages of orders, including shipping, storing and installing the entire package under the direction of the owner, the City of McCall. Approval of the contract with OEC in January will allow furniture to be ordered and fabricated in time for the library opening tentatively scheduled for May 2024. Council Member Maciaszek asked about the delivery cost of $15,000. Public Works Director Nathan Stewart noted that the delivery cost includes storage, lodging and loading and unloading of product. Council Member Nelson asked about OEC' s outsourcing process and if local businesses were considered when researching furniture options. Director Stewart reviewed the procurement process noting that furniture in libraries is different than residential furniture. The quality and safety standard are paramount to ensure a return on investment. The library foundation reached out to local vendors for possible donations provided that the quality can meet the level that is needed. The benefit OEC brings to the table is the access OEC has to joint purchasing agreements that vendors participate in. All of the agreements have been publicly vetted and the vendors give their lowest price that they are able to give to government agencies. The discounts are significant and are anywhere between 20% and 60% of the regular retail pricing. Using the joint purchasing agreements also allows the City to eliminate the need to go out and ask the general community to bid on the project since the selections criteria is specific to the library. Additionally, going through the bidding process requires more staff time to evaluate the bids and the quality of the products. Director Lojek expressed that there is a balance to not overspending but also not going with cheaper products that are not as durable in high use situations. MCCALL CITY COUNCIL Page 7 of 10 January 25, 2024 Regular Meeting Council Member Thrower moved to Approve the contract with OEC to provide furniture for the library expansion in the amount of $201,439.59, authorize staff to manage change orders within 10% of the contract amount, and authorize the Mayor to sign all necessary documents. Council Member Maciaszek seconded the motion. In a roll call vote Council Member Thrower, Council Member Maciaszek, Council Member Nelson, and Council President Nielson all voted aye, and the motion carried. AB 24-020 Request to appoint Kelly Martin to McCall Historic Preservation Commission Community and Economic Development Director Michelle Groenevelt presented to the City Council. Pursuant to McCall City Code Title 3, Chapter 20, the McCall Historic Preservation Commission (HPC) is responsible for conducting a survey of local historic properties and recommending methods necessary to preserve, maintain and restore historic properties. The HPC also conducts educational and interpretive programs and recommends nominations to the National Register of Historic Places. The HPC consists of five (5) volunteer members, appointed by the Mayor and City Council to three-year terms that may be renewed to subsequent terms of service. HPC member John Farmer has resigned from the HPC. The open position was advertised for several weeks and generated one application from Kelly Martin. Ms. Martin has served as an archeology technician for the USDA Forest Service and brings experience in interpretive programs to the HPC. At its January 8, 2024 regularly scheduled meeting, the HPC unanimously recommended to City Council that Kelly Martin be appointed to the McCall HPC for a three-year term. Council Member Nelson said that Ms. Martin is a great fit for the HPC. Council Member Nelson moved to Appoint Kelly Martin to the McCall Historic Preservation Commission for a three-year term expiring January 2027. Council Member Maciaszek seconded the motion. In a voice vote all voted aye, and the motion carried. AB 24-021 Requests for Parks and Recreation Advisory Committee Member Appointments - Steve Noyes and Dave Petty Parks and Recreation Business Manager Stefanie Bork presented to the City Council. The Parks and Recreation Advisory Committee (PRAC) is established pursuant to Idaho Code 50-210 to advise and make recommendations to the McCall City Council on matters pertaining to the operations, management and programming of the McCall Parks and Recreation Department. The Committee shall consist of seven (7) voting members. The City Manager or designee shall present to the City Council a recommendation for appointments to the Committee for confirmation as outlined in section 1.9.4 of City Code. Committee Members will serve for a 3 -year term. And terms will rotate with committee members being appointed to 1, 2, 3 -year terms. The current term for Committee Member Dave Petty has expired and Mr. Petty has submitted a letter of interest to request reappointment for another full term. Additionally, Committee Member term for Steven Johnson has concluded and he has chosen not to remain on the Committee. Therefore, there are now two vacancies on the committee. MCCALL CITY COUNCIL Page 8 of 10 January 25, 2024 Regular Meeting After advertisement of the Committee vacancies within the Star News and via the City's web and social media outlets, two community members have submitted written letters of interest to serve on the Parks and Recreation Advisory Committee. It is both staff and the Committee's recommendation to appoint Dave Petty and Steve Noyes to a three-year term on the Parks and Recreation Advisory Committee. Council Member Nelson expressed appreciation for the many community volunteers that dedicate their time to serving on Committees, Commissions and Boards. Council Member Maciaszek moved to appoint Dave Petty and Steve Noyes each to a three- year term on the Parks and Recreation Advisory Committee and authorize the Mayor to sign all necessary documents. Council Member Nelson seconded the motion. In a voice vote all voted aye, and the motion carried. AB 24-022 Requests for Tree Advisory Committee Member Appointments- Nathan Todd, Richard (Whitey) Rehberg, and John Lillehaug Parks and Recreation Business Manager Stefanie Bork presented to the City Council. It is the purpose of the Tree Advisory Committee (TAC) to help promote and protect public health, safety, and general welfare, and also to increase public awareness and appreciation of a community forest, within the City of McCall. The Tree Committee shall consist of five (5) members, the majority being citizens and residents of this City, who shall each be appointed for a term of three (3) years by the mayor with the approval of the City Council. Members of the Committee shall serve without compensation. (Ord. 853, 5-8-2008) The current term for Committee Member John Lillehaug has expired and Mr. Lillehaug has submitted a letter of interest to request reappointment for another full term. Additionally, Committee Member terms for Nathan Todd and Richard Rehberg have concluded and both have chosen to submit for reappointment. Therefore, there are now three vacancies on the committee. After advertisement of the Committee vacancies within the Star News and via the City's web and social media outlets, three community members have submitted written letters of interest to serve on the Tree Advisory Committee. It is both staff and the Committee's recommendation to reappoint John Lillehaug, Nathan Todd, and Richard Rehberg to three-year terms on the Tree Advisory Committee. Council President Nielson commented on the outstanding and dedicated members of the TAC. Council Member Nelson moved to Reappoint John Lillehaug, Nathan Todd, and Richard Rehberg each to three-year terms on the Tree Advisory Committee and authorize the Mayor to sign all necessary documents. Council Member Thrower seconded the motion. In a voice call vote all voted aye, and the motion carried. Upcoming Meetings Schedule Discussion The council discussed upcoming meetings. Council Member Thrower expressed interest in a future discussion about short term rentals and the intent behind the ordinance. Attorney Nichols noted possible issues to enforce an occupancy that is less than the set max occupancy according to the MCCALL CITY COUNCIL Page 9 of 10 January 25, 2024 Regular Meeting current code. Council Member Nelson asked if staff notifies members of the public if an item is added to the upcoming meeting schedule regarding a comment made at a meeting. Clerk Wagner noted that staff does not currently but can notify commenters when the item comes up on the agenda. Council Member Maciaszek reviewed email communication protocol. Council Member Thrower asked about the procedure for the City Council to reopen public hearings. Clerk Wagner reviewed the required process for reopening public hearings. Council Member Maciaszek expressed concern regarding long meetings. ADJOURNMENT Without further business, Council President Nielsen adjourned the meeting at 6:50 p.m. 0%uUI n I u'iii OF ATTEST: BessieJo Wa er, City Clerk Robert S. Giles, Mayor MCCALL CITY COUNCIL Page 10 of 10 January 25, 2024 Regular Meeting