HomeMy Public PortalAbout2024.01.25 Regular Meeting MinutesMINUTES
McCall City Council
Regular Meeting
McCall City Hall — Legion Hall
VIA TEAMS Virtual
January 25, 2024
Call to Order and Roll Call
Pledge of Allegiance
Approve the Agenda
Consent Agenda
Public Comment
Reports
Business Agenda
Adjournment
CALL TO ORDER AND ROLL CALL
Council President Nielsen called the regular meeting of the McCall City Council to order at
5:30 p.m. Council Member Maciaszek, Council Member Nelson, Council Member Nielsen,
and Council Member Thrower all answered roll call. Mayor Giles was absent.
City staff members present were Bill Nichols, City Attorney; BessieJo Wagner, City Clerk; Sarah
Porter, Deputy Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer;
Michelle Groenevelt, Community Development Director; Meg Lojek, Library Director; Dallas
Palmer, Police Chief; Nathan Stewart, Public Works Director; Sean Reilly, Network Administrator;
Meredith Todd, Assistant City Planner; Emily Hart, Airport Manager; Stefanie Bork, Parks and
Recreation Business Manager.
Also, in attendance were April Whitney, McCall Area Chamber of Commerce Marketing Chair;
Hayley Johnson, McCall Area Chamber of Commerce Event Chair; McKenzie Kraemer, McCall
Area Chamber of Commerce Marketing Contractor; Rick Fereday, Airport Advisory Committee
Chair.
Council President Nielsen led the audience in the Pledge of Allegiance.
APPROVE THE AGENDA
1
Council Member Thrower moved to approve the agenda as submitted. Council Member
Nelson seconded the motion. In a voice vote all members voted aye, and the motion carried.
CONSENT AGENDA
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January 25, 2024 Regular Meeting
Page 1 of 10
Staff recommended approval of the following ACTION ITEMS. All matters which are listed
within the consent section of the agenda have been distributed to each member of the McCall City
Council for reading and study. The items listed are considered routine by the Council and were
enacted with one motion.
1. Payroll Report for the period ending January 5, 2024
2. Warrant Register — GL
3. Warrant Register — Vendor
4. AB 24-015 City Licenses Report to Council Per McCall City Code
Per McCall City Code Title 4 Chapter 9, the City Council has determined the City Clerk shall
be delegated the authority to process and grant or deny all alcoholic beverage license
applications, other than certain circumstances involving catering permits, which the City Clerk
shall review the application for catering permit for completeness and forward said application
to the Police Chief. The Police Chief upon receipt of the application shall make a
recommendation to the City Clerk to approve or deny the application. Whenever the City Clerk
shall determine that an application for alcoholic beverage license transfer or renewal is
complete, the City Clerk shall approve or deny such application. All decisions of the City Clerk
shall be reported to the City Council at the next regularly scheduled City Council meeting after
such a decision. The City Clerk is also responsible for all processing of business, taxi,
pawnbroker, child daycare licenses, commercial snow removal, vendor and short-term rental
permits, and public event applications. The license report format has been updated to include
additional license and permit processing information. Action: Review the report.
5. AB 24-016 Treasurer's Report as Required by IC 50-208
Treasurer's report of accounts and activity of office during the month of December 2023
regarding care, management or disposition of moneys, property or business of the City. Action:
Review the report.
6. AB 24-017 Request to approve Memo of Understanding with Idaho Transportation
Department for Local Transportation Grant award
Idaho Transportation Department (ITD) has awarded the City of McCall a Local
Transportation Program Grant in the amount of $1,859,000 to support construction of the 2024
Davis Avenue Phase 2 project, which will provide CRABS reconstruction of the roadway from
Reedy Ln. to Lick Creek Rd. with a widened shoulder pathway for pedestrians and bicycles.
The Local Transportation Grant program is a one-time opportunity funded with surplus State
General Funds to facilitate local transportation projects in rural areas. There is no local funding
match commitment required. Action: Approve the Memo of Understanding with Idaho
Transportation Department for the Local Transportation Grant award and authorize the
Mayor to sign all necessary documents.
7. AB 24-025 Request for Approval of Resolution 24-01 to Declare and Auction Surplus and
Unclaimed Personal Property
Idaho Code §67-5732A allows for the disposal of surplus personal property, provided that
when sales will be offered to the public and sold to the highest responsible bidder, notice of
such sale shall be published in the newspaper for at least two (2) weeks prior to such offering.
Annually City staff identifies several items as surplus property. Idaho Code §55-403 allows for
the disposal of abandoned personal property, at public auction, which remains unclaimed or
unredeemed by the owner or one entitled to possession thereof for more than ninety (90) days
from the date of such abandonment. Consistent with prior years, the attached resolution
authorizes the City Clerk to conduct a bid auction for the purposes of selling the surplus and
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January 25, 2024 Regular Meeting
abandoned property to the highest bidder. The City has partnered with Public Surplus, an online
auction to auction our surplus items. The public auction on the Public Surplus auction website
will be noticed in the Star -News for two consecutive weeks and not less than five (5) days prior
to auction. Action: Adopt Resolution 24-01 declaring and authorizing the sale of personal
property as surplus and abandoned and authorize the Mayor to sign all necessary documents.
8. AB 24-027 Request to Ratify the Mayor's Signature on a Letter of Support for Treasure
Valley Transit Grant Applications
Treasure Valley Transit (TVT) and the City of McCall have historically been good partners in
support of public transportation. TVT has requested a letter of support from the City of McCall
for transportation related grant applications. TVT has historically provided similar letters of
support for the City of McCall. Action: Ratify the Mayors Signature on a Letter of Support for
Treasure Valley Transit Grant Applications.
Council Member Nelson moved to approve the Consent Agenda as submitted. Council
Member Thrower seconded the motion. In a roll call vote Council Member Nelson, Council
Member Thrower, Council Member Maciaszek, and Council President Nielsen all voted aye,
and the motion carried.
PUBLIC COMMENT
1
Council President Nielsen called for public comment at 5:32 p.m.
Two written comments were received but not provided to the City Council due to the comments
being in relation to land use items the City Council will be making a decision on during a public
hearing at a future meeting.
David Gallipoli, 405 Floyd St.
Mr. Gallipoli requested the City Council reopen the public hearing on the Mile High Marina
Expansion decision. Mr. Gallipoli also wanted to express a challenge to inaccurate information
during the public hearing for Mile High Marina. Council President Nielson interrupted Mr.
Gallipoli because the comment was regarding a closed public hearing that the City Council will
make a decision on at the February 8, 2023 Regular City Council meeting. Mr. Gallipoli read a
portion of a comment from another member of the public and Council President Nielson again
interrupted Mr. Gallipoli. Attorney Nichols noted that no new information can be provided to the
City Council on the Mile High Marina Expansion and Mr. Gallipoli needs to understand that any
comment beyond the request to reopening the public hearing will not be considered in the City
Council's action as the public hearing has been closed. Mr. Gallipoli additionally commented that
the public must decide whether to continue on the present road and it can do so only when in full
possession of the facts. Mr. Gallipoli thanked City Clerk BessieJo Wagner for explaining the
process following the closure of a public hearing and noted additional comment would have been
made without the explanation that would have been disrespectful to the process the City Council
must follow. Additionally, education from City staff can be frustrating at times but Mr. Gallipoli is
thankful the door is always open.
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January 25, 2024 Regular Meeting
Sandy Nolan, 260 Rio Vista
Ms. Nolan commented on Short Term Retal regulations, specifically the maximum occupancy and
Conditional Use Permit process. Ms. Nolan noted remitting over $4600 to the City in local option
taxes over the past year. Ms. Nolan expressed an interest in renting the Short Term Rental with a
maximum occupancy of ten but because the house has 6 bedrooms the only option is to either go
through the expensive Conditional Use Permit Process or remodel the house. Ms. Nolan pointed
out that with a Conditional Use Permit the 6 bedroom house would be rented for up to 14 people
and that is not the intent for this Short Term Rental.
Clerk Wagner noted that the City Council cannot respond to public comments during the meeting,
but the City Council can decide to add the topic to a future meeting date during the Upcoming
Meeting Schedule.
Kelly Hill, 811 Willie Ave
Ms. Hill commented on behalf of DoneRight Management regarding the Short Term Rental
regulations and the requirement of a Conditional Use Permit. Ms. Hill noted that DoneRight
Management manages six homes larger than 4 bedrooms, those six homes brought in over $70,000
in local option tax remitted to the City last year. Additionally noted was the high cost to
homeowners to either retrofit homes or apply for the Conditional Use Permit.
Ray Willard, 260 Rio Vista
Mr. Nolan also commented on Short Term Rental regulations and the challenges facing larger
homes because of the City's regulations.
Joey Petri, 225 Valley Springs Rd
Mr. Petri requested the City Council take active steps to protect the water supply.
Hearing no further comments, Council President Nielsen closed the comment period at 5:45
p.m.
REPORTS
1
AB 24-026 The McCall Area Chamber of Commerce Board Members will give an update
related to the Changes to the Winter Carnival Event
McCall Area Chamber of Commerce (Chamber) Event Chair Hayley Johnson and McCall Area
Chamber of Commerce Marketing Contractor McKenzie Kraemer presented to the City Council.
Ms. Johnson reviewed upcoming plans for the Winter Carnival, noting the event change to 3 days
at the end of February instead of the traditional 10 days at the end of January, security for the
parade, and the events expected during Winter Carnival as well as interaction with City Staff.
Council Member Maciaszek thanked the Chamber for listening to the community and local
businesses. Council Member Nelson echoed Council Member Maciaszek sentiment and expressed
optimism that the Winter Carnival will be just as exciting as in previous years. Council Member
Maciaszek asked how the chamber is advertising the Winter Carnival changes. Council Member
Thrower inquired about the anticipated number of visitors during the three-day event. Council
Member Nielsen expressed that Winter Carnival is reflective of the community as a whole right
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now and the concern regarding how to maintain aspects that are valuable to the community and
visitors.
Chamber representatives Hayley Johnson and McKenzie Kraemer responded to the City Council's
questions and comments noting that depending on the weather Winter Carnival may have some
additional changes and that Winter Carnival is a community event despite being put on by the
Chamber. The Winter Carnival brings a lot of new people to town to make memories and
encourage visitors to continue to come back year after year. The Chamber will continue to check
in with businesses, the general public and the City Council as the event evolves over time to ensure
the event moves forward in the best possible way for the community. Additionally, the Local
Option Tax (LOT) funding received for Winter Carnival is funding to provide additional security
and the Chamber is grateful for the support from the City Council. It is understood that LOT
funding is never guaranteed, and the Chamber is researching additional funding sources in place
of relying on LOT funding in the future. 208 Creative Content has worked with the Chamber to
ensure event information is communicated first with local businesses as well as the Treasure
Valley and Spokane communities. The community, especially the lodging industry, does not have
the capacity for the usual 60,000 attendees over ten days to fit into the now three-day event and
visitor numbers should level out. It is possible that there will be more day trip tourists than in
previous years. The goal of Winter Carnival is to inject the local economy but also to bring people
to McCall in the future by making McCall a special place for people for years to come. Park City
Utah puts on the Sundance Film Festival and there is a big push in that community to move the
festival out of January because it is prime ski time, and the festival displaces visiting skiers.
Changing community events is not unique to McCall and a lot of cities are facing growth issues.
AB 24-018 Airport Advisory Committee's Annual Report to Council
Airport Advisory Committee (AAC) Chair Rick Fereday presented to the City Council. Mr.
Fereday reviewed the 2023 Airport accomplishments and selected focus items from the AAC for
the upcoming year. Highlights included an increase in helicopter traffic due to Base Camp Aviation
services, the 2023 reconstruction of taxiway E, rehabbing of the small airplane landing area
between the taxiway and the runway, the implementation of additional avigation easements,
challenges with development around the airport, T -O Engineers will be continuing as the airport
engineering firm, and sewer and water modeling for hangars to be built in the infield. The airport
continues to face challenges with obstructions around the airport such as tall trees that need to be
removed. A Request for Proposal has been sent out for the small infield hangar complex
construction. Mr. Fereday expressed appreciation for Airport Manager Emily Hart for her diligent
work put in to improve and keep the airport operating smoothly. The Airport Advisory Committee
is established pursuant to Idaho Code Section 50-210, to advise and make recommendations to the
McCall City Council on matters pertaining to the safety, operation, and maintenance of the McCall
Municipal Airport.
Council Member Nelson asked about commercial interest at the airport and if there will be a time
that commercial flights will be at the airport. Mr. Fereday explained the cost to guarantee seats in
order to pay for the commercial services and noted that it is not a viable option in the near future.
Council Member Nelson asked about the consensus on how users feel about the airport. Mr.
Fereday noted that the airport is a gateway to the backcountry and there has been an increase in
large jet traffic. Additionally, any commercial service at the airport currently is all charter based.
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January 25, 2024 Regular Meeting
Council Member Nelson said that the community is fortunate to have the airport. Mr. Fereday
noted the importance of the airport for life flight and air firefighting efforts in the surrounding area.
AB 24-019 ADA Transition Plan Annual Progress Report to Council
City Clerk BessieJo Wagner presented to the City Council. During the process of developing the
City's ADA Transition Plan, staff learned that an annual progress report should be made to the City
Council. The report should compile an annual summary of the previous year's progress in making
McCall more accessible. Not only does the annual report give an opportunity to showcase the
City's commitment to the public, but it also serves to document changes to the implementation
schedule. The Annual Report includes a summary of actions taken to modify or modernize policies
and programs, as well as any City -specific projects that addressed accessibility needs. Priorities
may change over time and the City may be the recipient of grants for specific projects that may
cause one priority project to advance in schedule ahead of another. Any changes in schedule should
be included in the recommended Annual Progress Report that outlines the progress the City is
making annually on implementing the recommendations of Access McCall. An important step to
take annually is to update the implementation schedule and document changes by incorporating
updates into the Annual Progress Report as a formal amendment to the implementation schedule.
By doing this, the City limits its legal exposure if someone were to file a grievance challenging
the City's delay of a project or its inability to meet the Schedule's recommendations. This is the
first ADA annual report and is limited as the City has just adopted the plan in January of 2023.
Clerk Wagner noted that there were no complaints filed related to the ADA Transition Plan and
Self -Assessment for ADA issues related to projects being conducted within the City. There is a
process online for any ADA complaints to be submitted. ADA complaint forms may also be
obtained in alterative formats at City Hall. Public Works had several projects in 2023 including
sidewalk improvements throughout the City and improvements to the Senior Center parking lot.
Communications worked to improve the City's website, texting strategies, multimodal
communication strategies, community outreach, staff training and focus groups on accessibility
for senior citizens. Parks and Recreation has improved some of the failing truncated domes in the
City's downtown, remodeled one of the restrooms to full ADA standards at Rotary Park with plans
to complete the other in 2024, renovated Roosevelt Park making it ADA accessible, worked to
improve pathway access, and identified other areas such as researching the value of adding a
wheelchair to the loaner program. The Golf course renovated tees to bring them into ADA
compliance and has plans to improve the ramp and stairs at the clubhouse in 2024. The Library
expansion will be a fully ADA accessible Library. The Police Department has shared with Valley
County the ADA findings as a result of the ADA Transition Plan and Self -Assessment. Staff assist
those that need assistance with access to the lobby and to the public restrooms. Goals for 2024
include updating the ADA procedures as outlined by Idaho Department of Transportation, establish
the Transition Plan Implementation Fund for FY25 as well as future fiscal years, work with
department heads to identify ADA projects that need to be integrated in the FY25 budget using the
Transition Plan Schedule and Self -Assessment recommendations.
The City Council had no Questions regarding the 2024 ADA Annual Report.
BUSINESS AGENDA
1
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January 25, 2024 Regular Meeting
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AB 24-024 Request to approve a License Agreement and Lease for the Tesla EV
Supercharger (Level 3) Project at 1st Street Parking Lot
City staff have been working with Tesla about the opportunity to place Tesla Level 3 chargers in
the City of McCall parking lot. Several public parking locations have been evaluated, and it was
determined that the 1st Parking Lot was the preferred location for the four chargers (8 parking
spaces). Staff was directed to negotiate a license agreement to bring back to the City Council. At
this time Staff is recommending that City Council table the request to approve a license agreement
and lease for the Tesla EV supercharger to the next regular City Council meeting.
The City Council had no questions about tabling the request to approve a license agreement and
lease for the Tesla EV supercharger to the next regular City Council meeting.
Council Member Thrower moved to table AB -024 request to approve a License Agreement
and Lease for the Tesla EV Supercharger Level 3 Project at 1St Street Parking Lot until the
February 8, 2024 regular City Council meeting. Council Member Nelson seconded the
motion. In a voice vote, all voted aye, and the motion carried.
AB 24-023 Request for approval of the Library Expansion Furniture Contract with OEC
Library Director Meg Lojek presented to the City Council. Staff have worked closely with
consultants to trim the furniture package to the essential pieces necessary to open the newly
constructed library space on schedule in May 2024. Cailey Ostrowski, representative from Office
Environment Company (OEC), has selected pieces using the basis of design provided by Ratio
Architects. OEC utilized established furniture joint purchasing agreements (JPA) (e.g. State of
Idaho and Omnia), to provide best available pricing for Idaho municipalities while complying with
Idaho procurement rules. OEC professionals also manage the various stages of orders, including
shipping, storing and installing the entire package under the direction of the owner, the City of
McCall. Approval of the contract with OEC in January will allow furniture to be ordered and
fabricated in time for the library opening tentatively scheduled for May 2024.
Council Member Maciaszek asked about the delivery cost of $15,000. Public Works Director
Nathan Stewart noted that the delivery cost includes storage, lodging and loading and unloading
of product. Council Member Nelson asked about OEC' s outsourcing process and if local
businesses were considered when researching furniture options. Director Stewart reviewed the
procurement process noting that furniture in libraries is different than residential furniture. The
quality and safety standard are paramount to ensure a return on investment. The library foundation
reached out to local vendors for possible donations provided that the quality can meet the level
that is needed. The benefit OEC brings to the table is the access OEC has to joint purchasing
agreements that vendors participate in. All of the agreements have been publicly vetted and the
vendors give their lowest price that they are able to give to government agencies. The discounts
are significant and are anywhere between 20% and 60% of the regular retail pricing. Using the
joint purchasing agreements also allows the City to eliminate the need to go out and ask the general
community to bid on the project since the selections criteria is specific to the library. Additionally,
going through the bidding process requires more staff time to evaluate the bids and the quality of
the products. Director Lojek expressed that there is a balance to not overspending but also not
going with cheaper products that are not as durable in high use situations.
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January 25, 2024 Regular Meeting
Council Member Thrower moved to Approve the contract with OEC to provide furniture
for the library expansion in the amount of $201,439.59, authorize staff to manage change
orders within 10% of the contract amount, and authorize the Mayor to sign all necessary
documents. Council Member Maciaszek seconded the motion. In a roll call vote Council
Member Thrower, Council Member Maciaszek, Council Member Nelson, and Council
President Nielson all voted aye, and the motion carried.
AB 24-020 Request to appoint Kelly Martin to McCall Historic Preservation Commission
Community and Economic Development Director Michelle Groenevelt presented to the City
Council. Pursuant to McCall City Code Title 3, Chapter 20, the McCall Historic Preservation
Commission (HPC) is responsible for conducting a survey of local historic properties and
recommending methods necessary to preserve, maintain and restore historic properties. The HPC
also conducts educational and interpretive programs and recommends nominations to the National
Register of Historic Places. The HPC consists of five (5) volunteer members, appointed by the
Mayor and City Council to three-year terms that may be renewed to subsequent terms of service.
HPC member John Farmer has resigned from the HPC. The open position was advertised for
several weeks and generated one application from Kelly Martin. Ms. Martin has served as an
archeology technician for the USDA Forest Service and brings experience in interpretive programs
to the HPC. At its January 8, 2024 regularly scheduled meeting, the HPC unanimously
recommended to City Council that Kelly Martin be appointed to the McCall HPC for a three-year
term.
Council Member Nelson said that Ms. Martin is a great fit for the HPC.
Council Member Nelson moved to Appoint Kelly Martin to the McCall Historic Preservation
Commission for a three-year term expiring January 2027. Council Member Maciaszek
seconded the motion. In a voice vote all voted aye, and the motion carried.
AB 24-021 Requests for Parks and Recreation Advisory Committee Member Appointments -
Steve Noyes and Dave Petty
Parks and Recreation Business Manager Stefanie Bork presented to the City Council. The Parks
and Recreation Advisory Committee (PRAC) is established pursuant to Idaho Code 50-210 to
advise and make recommendations to the McCall City Council on matters pertaining to the
operations, management and programming of the McCall Parks and Recreation Department. The
Committee shall consist of seven (7) voting members. The City Manager or designee shall present
to the City Council a recommendation for appointments to the Committee for confirmation as
outlined in section 1.9.4 of City Code. Committee Members will serve for a 3 -year term. And terms
will rotate with committee members being appointed to 1, 2, 3 -year terms.
The current term for Committee Member Dave Petty has expired and Mr. Petty has submitted a
letter of interest to request reappointment for another full term. Additionally, Committee Member
term for Steven Johnson has concluded and he has chosen not to remain on the Committee.
Therefore, there are now two vacancies on the committee.
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January 25, 2024 Regular Meeting
After advertisement of the Committee vacancies within the Star News and via the City's web and
social media outlets, two community members have submitted written letters of interest to serve
on the Parks and Recreation Advisory Committee. It is both staff and the Committee's
recommendation to appoint Dave Petty and Steve Noyes to a three-year term on the Parks and
Recreation Advisory Committee.
Council Member Nelson expressed appreciation for the many community volunteers that dedicate
their time to serving on Committees, Commissions and Boards.
Council Member Maciaszek moved to appoint Dave Petty and Steve Noyes each to a three-
year term on the Parks and Recreation Advisory Committee and authorize the Mayor to sign
all necessary documents. Council Member Nelson seconded the motion. In a voice vote all
voted aye, and the motion carried.
AB 24-022 Requests for Tree Advisory Committee Member Appointments- Nathan Todd,
Richard (Whitey) Rehberg, and John Lillehaug
Parks and Recreation Business Manager Stefanie Bork presented to the City Council. It is the
purpose of the Tree Advisory Committee (TAC) to help promote and protect public health, safety,
and general welfare, and also to increase public awareness and appreciation of a community forest,
within the City of McCall. The Tree Committee shall consist of five (5) members, the majority
being citizens and residents of this City, who shall each be appointed for a term of three (3) years
by the mayor with the approval of the City Council. Members of the Committee shall serve without
compensation. (Ord. 853, 5-8-2008)
The current term for Committee Member John Lillehaug has expired and Mr. Lillehaug has
submitted a letter of interest to request reappointment for another full term. Additionally,
Committee Member terms for Nathan Todd and Richard Rehberg have concluded and both have
chosen to submit for reappointment. Therefore, there are now three vacancies on the committee.
After advertisement of the Committee vacancies within the Star News and via the City's web and
social media outlets, three community members have submitted written letters of interest to serve
on the Tree Advisory Committee. It is both staff and the Committee's recommendation to reappoint
John Lillehaug, Nathan Todd, and Richard Rehberg to three-year terms on the Tree Advisory
Committee.
Council President Nielson commented on the outstanding and dedicated members of the TAC.
Council Member Nelson moved to Reappoint John Lillehaug, Nathan Todd, and Richard
Rehberg each to three-year terms on the Tree Advisory Committee and authorize the Mayor
to sign all necessary documents. Council Member Thrower seconded the motion. In a voice
call vote all voted aye, and the motion carried.
Upcoming Meetings Schedule Discussion
The council discussed upcoming meetings. Council Member Thrower expressed interest in a future
discussion about short term rentals and the intent behind the ordinance. Attorney Nichols noted
possible issues to enforce an occupancy that is less than the set max occupancy according to the
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January 25, 2024 Regular Meeting
current code. Council Member Nelson asked if staff notifies members of the public if an item is
added to the upcoming meeting schedule regarding a comment made at a meeting. Clerk Wagner
noted that staff does not currently but can notify commenters when the item comes up on the
agenda. Council Member Maciaszek reviewed email communication protocol. Council Member
Thrower asked about the procedure for the City Council to reopen public hearings. Clerk Wagner
reviewed the required process for reopening public hearings. Council Member Maciaszek
expressed concern regarding long meetings.
ADJOURNMENT
Without further business, Council President Nielsen adjourned the meeting at 6:50 p.m.
0%uUI n I u'iii
OF
ATTEST:
BessieJo Wa er, City Clerk
Robert S. Giles, Mayor
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January 25, 2024 Regular Meeting