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Home My Public Portal About20180830AmendedPacket.pdfTable of Contents 000_000_20180830AmendedAgenda....................................................................................................................................................................................... 1020_010_FY2018-2019 CIP Plan at August 28 2018 for 8-30 CIP meeting....................................................................................................................................................................................... 2 fy2019....................................................................................................................................................................................... 2020_020_FY2018 YE Equity Rollforward at August 28 2018....................................................................................................................................................................................... 6 at 8-12-16 (3)....................................................................................................................................................................................... 6020_030_Thomas & Hutton Projects 2019 as of August 28, 2018 for City Council CIP Workshop....................................................................................................................................................................................... 7 Sheet1....................................................................................................................................................................................... 7030_010_20180823 Agenda Request-Warwick Group Consultants Fee Increase....................................................................................................................................................................................... 9030_011_Warwickletter....................................................................................................................................................................................... 10030_020_2018 Agenda Request-Electrical 16th St Parking Lot....................................................................................................................................................................................... 11 Individuals with disabilities who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities are required to contact Jan LeViner at 912.472.5080 promptly to allow the City to make reasonable accommodations for those persons. AMENDED AGENDA WORKSHOP OF TYBEE ISLAND CITY COUNCIL AUGUST 30, 2018 3:30pm Please silence all cell phones during Council Meetings I. Call to Order II. Consideration Capital Improvement Projects 1 Capital Improvement Plan 2 June 30, 2018 Equity Report 3 Thomas & Hutton Projects III. Consideration of Agreements and Expenditures 1 Warwick Group Consultants, Fee Increase 2 Electric Work for 16th Street Parking Lot, Increase in budget IV. Adjournment *PLEASE NOTE: Citizens wishing to speak on items listed on the agenda, other than public hearings, should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the City Clerk’s office by Thursday at 5:00PM prior to the next scheduled meeting. Agenda request forms are available outside the Clerk’s office at City Hall and at www.cityoftybee.org. THE VISION OF THE CITY OF TYBEE ISLAND “is to make Tybee Island the premier beach community in which to live, work, and play.” THE MISSION OF THE CITY OF TYBEE ISLAND “is to provide a safe, secure and sustainable environment by delivering superior services through responsible planning, preservation of our natural and historic resources, and partnership with our community to ensure economic opportunity, a vibrant quality of life, and a thriving future.” 20180830AmendedPacket Page 1 of 11 20180829/jrl SPLOST 2003 CAPITAL PROJECT FUND 340 CAPITAL GRANT PROJECTS PROJECT DESCRIPTIONS Grand Total FY2019 Projects Total 5 Year CIP FY19 FY20 FY21 FY22 Grand Total FY2019 Projects Total 5 Year CIP FY19 Grand Total FY2019 Projects FY19 Grand Total FY2019 Projects FY19 NON-PROFITS Marine Science Center Building ( Buildings - 100.6172.54.1310)300,000 300,000 300,000 0 0 0 0 0 0 435,000.00 435,000.00 - - Marine Science Center Building - Bond 3,900,000 3,900,000 3,900,000 0 0 0 0 0 0 - - - - Marine Science Center Building - Interest 0 0 0 0 0 0 0 0 0 - - - - Tybee Arts Association: Roof 0 0 0 0 0 0 0 20,000 20,000 0 - Parks Administration (322.6210.54.1100) Tybee Arts Association Building 0 0 0 0 0 0 0 26,113 26,113 0 - TOTAL Non-Profits CIP:4,200,000 4,200,000 4,200,000 0 0 0 0 46,113 46,113 435,000 435,000 - - PROJECT DESCRIPTIONS Grand Total FY2019 Projects Total 5 Year CIP FY19 FY20 FY21 FY22 Grand Total FY2019 Projects Total 5 Year CIP FY19 Information Technology Department Machinery & Equipment (100.1535.54.2100)0 6,000 6,000 0 0 0 0 0 015 Rugget Laptops for Evacuation - Computer Equipment (100.1535.54.2400)15,000 15,000 15,000 0 0 0 0 0 0 Mobile Command Unit (Vehicles - 322.3510.54.2100)0 0 0 0 0 0 268,000 268,000 268,000 0 0 0 0 0 0 0 0 TOTAL Information Technology CIP:15,000 15,000 15,000 0 0 0 268,000 268,000 268,000 PROJECT DESCRIPTIONS Grand Total FY2019 Projects Total All CIP FY19 FY20 FY21 FY22 Grand Total FY2019 Projects Total All CIP FY19 Department of Police Patrol Vehicle - (322.03210.54.2200) 1 of 4 0 90,000 0 30,000 30,000 30,000 30,000 30,000 30,000 Patrol Vehicle - (322.3210.54.2200) 2 of 4 0 90,000 0 30,000 30,000 30,000 30,000 30,000 30,000 Patrol Vehicle - (322.3210.54.2200) 3 of 4 0 0 0 0 0 0 30,000 30,000 30,000 Patrol Vehicle - (322.3210.54.2200) 4 of 4 0 0 0 0 0 0 30,000 30,000 30,000 In Car Camera System 10,000 10,000 0 0 Remote Surveilance Cameras: 25,000 25,000 25,000 0 0 0 0 0 0 Camera lease 10,000 40,000 10,000 10,000 10,000 10,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Body Cameras (100.3210.54.2129)39,000 39,000 39,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 In-car Camera Systems for new Vehicles (100.3210.54.2129)10,000 40,000 10,000 10,000 10,000 10,000 0 0 0 Remote Surveilance Cameras: (100.3210.54.2129)25,000 100,000 25,000 25,000 25,000 25,000 0 0 0 Storm Shutters 15% Match for $52,653 cost 8,900 8,900 8,900 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL Police Department CIP:127,900 432,900 127,900 105,000 105,000 105,000 120,000 120,000 120,000 PROJECT DESCRIPTIONS Grand Total FY2018 Projects Total 5 Year CIP FY19 FY20 FY21 FY22 Grand Total FY2019 Projects Total 5 Year CIP FY19 Thomas & Hutton 17th Street Sewer relocation 102,000 102,000 102,000 0 0 0 0 0 0 Highway 80 Road Paving 74,000 74,000 74,000 0 0 0 0 0 0 Bright Street Drainage 187,800 187,800 187,800 0 0 0 0 0 0 14th Streetscape Improvements 496,000 496,000 496,000 0 0 0 0 0 0 15th Streetscape Improvements 378,000 378,000 378,000 0 0 0 0 0 0 17th Streetscape Improvments 387,000 387,000 387,000 0 0 0 0 0 0 18th Streetscape Improvements 387,000 387,000 387,000 0 0 0 0 0 0 14th Street Parking Lot Improvements 9,000 9,000 9,000 0 0 0 0 0 0 Strand Parking Lot/Dune Project 11,000 11,000 11,000 0 0 0 0 0 0 Northend Improvements 0 0 0 0 0 0 0 0 Northend Bicycle and Parking Study 25,800 25,800 25,800 0 0 0 0 0 0 6th Street Drainage Improvements 5,000 5,000 5,000 0 0 0 0 0 0 Traffic Counts 5,000 5,000 5,000 0 0 0 0 0 0 Marsh Hen Trail - NON DOT Grant Portion 619,000 619,000 619,000 0 0 0 0 0 0 TOTAL Fire Department CIP:2,686,600 2,686,600 2,686,600 0 0 0 0 0 0 NON PROFITS - GENERAL FUND 100 PLOST 2014 CAPITAL PROJECT FU POLICE DEPARTMENT - ADMINISTRATION - GENERAL FUND 100 RTMENT - SPLOST 2014 CAPITAL P THOMAS & HUTTON - GENERAL FUND 100 LOST 2014 CAPITAL PROJECT FUN INFORMATION TECHNOLOGY DEPARTMENT - GENERAL FUND 100 PLOST 2014 CAPITAL PROJECT FU 20180830AmendedPacket Page 2 of 11 20180829/jrl PROJECT DESCRIPTIONS Grand Total FY2018 Projects Total 5 Year CIP FY19 FY20 FY21 FY22 Grand Total FY2019 Projects Total 5 Year CIP FY19 Department of Fire Jet Ski with Trailer 9,000 9,000 9,000 0 0 0 0 0 0 Boat Hull 9,000 9,000 9,000 0 0 0 0 0 0 Radios 10,000 10,000 10,000 0 0 0 Club Car 15,000 15,000 15,000 0 0 0 Mobile Generator 8 KW (Emergency Management)15,000 15,000 15,000 0 0 0 Mobile Generator 14 KW (Emergency Management)25,000 25,000 25,000 0 0 0 Kabota (Capital Equipment -322. 3510.54.2100)0 0 0 0 0 0 15,000 15,000 15,000 Storm Shutters 15% Match for $14674 cost 2,201 2,201 2,201 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL Fire Department CIP:85,201 85,201 85,201 0 0 0 15,000 15,000 15,000 PROJECT DESCRIPTIONS Grand Total FY2019 Projects Total 5 Year CIP FY19 FY20 FY21 FY22 Grand Total FY2019 Projects Total 5 Year CIP FY19 Department of Public Works Pick Up Truck 21of 2 20,000 20,000 20,000 0 0 0 0 0 0 Pick Up Truck 2 of 2 20,000 20,000 20,000 0 0 0 0 0 0Building Improvements (Cultural/Recreation 100.6110.54.1315)32,100 32,100 32,100 0 0 0 0 0 0 Road Projects - Using LMIG Grant carry-forward FY2018 (100.4210.54.1416)48,168 48,168 48,168 0 0 0 0 0 0 Road Projects & Match for LMIG Grant for FY2018 (100.4210.54.1410)9,634 9,634 9,634 0 0 0 0 0 0 Road Projects - Using LMIG Grant FY19 (100.4210.54.1416)44,800 44,800 44,800 0 0 0 0 0 0 Road Projects & Match for LMIG Grant for FY2019 (100.4210.54.1410)9,000 9,000 9,000 0 0 0 0 0 0 Road Projects Annual (322.4210.54.1410) 0 0 0 0 143,308 143,308 143,308 Backhoe 80,000 80,000 80,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 12 Cots, 39 cases (12/case) of meals w/heaters - FY2019 10,000 10,000 10,000 0 0 0 0 0 0 Storm Drain CIPP - Captain's Row 0 0 0 0 0 0 54,558 54,558 54,558 ADS- Flexstorm XL HD Square x 100 -FY2019 72,722 72,722 72,722 0 0 0 0 0 0 z-Spray Max - 16HP Vanguard, 60 gal spray syst FY2019 11,131 11,131 11,131 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Roof for Public Works Building ( Building Improvements)30,000 30,000 30,000 0 0 0 0 0 0 Portable Restrooms (Two)70,000 70,000 70,000 0 0 0 0 0 0 Lawn mower 8,000 8,000 8,000 0 0 0 0 0 0 14th Street Drainage Project: ( 322.4250.54.1410)0 0 0 0 0 0 178,000 178,000 178,000 Building Improvements: City Hall 15% match for Storm Shutters Cost of $ 42,046 (100.1565.54.1319)6,307 6,307 6,307 0 0 0 0 0 0 Building Improvements: Old School 15% match for Storm Shutters Cost of $44,719 (100.1565.54.1319)6,708 6,708 6,708 0 0 0 0 0 0 Building Improvements: YMCA 15% match for Storm Shutters Cost of $ 11,877 (100.1565.54.1319)1,782 1,782 1,782 0 0 0 0 0 0 Building Improvements: Gym 15% match for Storm Shutters Cost of $ 6,100 (100.1565.54.1319)915 915 915 0 0 0 0 0 0 Building Improvements: Marince Science 15% match for Storm Shutters Cost of $17,084 (100.1565.54.1319)2,563 2,563 2,563 0 0 0 0 0 0 Building Improvements: Guard House 15% match for Storm Shutters Cost of $23,106 (100.1565.54.1319)3,466 3,466 3,466 0 0 0 0 0 0 Building Improvements: Public Works 15% match for Storm Shutters Cost of $3,7534 (100.1565.54.1319)563 563 563 0 0 0 0 0 0 Public Works Building Maintenance - YMCA\GYM Roof (100.1565.54.1315)340,000 340,000 340,000 0 0 0 0 0 0 Salt Meadows: (100.4210.54.1400)19,000 19,000 19,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL Public Works Department CIP:846,859 846,859 846,859 0 0 0 375,866 375,866 375,866 PROJECT DESCRIPTIONS Grand Total FY2018 Projects Total 5 Year CIP FY19 FY20 FY21 FY22 City Manager's Department City Hall Renovations: (100.1320.54.1310)0 0 0 0 0 0 TOTAL Parking Service CIP:0 0 0 0 0 0 PUBLIC WORKS DEPARTMENT - GENERAL FUND 100 C WORKS - SPLOST 2014 CAPITAL PROJECT CITY MANAGER DEPARTMENT - GENERAL FUND 100 PARKING SERVICE DEPARTMENT - GENERAL FUND 100 PLOST 2014 CAPITAL PROJECT FU FIRE DEPARTMENT - GENERAL FUND 100 PLOST 2014 CAPITAL PROJECT FU 20180830AmendedPacket Page 3 of 11 20180829/jrl PROJECT DESCRIPTIONS Grand Total FY2019 Projects Total 5 Year CIP FY19 FY20 FY21 FY22 Grand Total FY2019 Projects Total 5 Year CIP FY19 Division of Parking Services Vehicle - (100.7564.54.54.2200)15,000 15,000 15,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL Parking Service CIP:15,000 15,000 15,000 0 0 0 0 0 0 FUND 340 CAPITAL GRANT PROJECTS PROJECT DESCRIPTIONS Grand Total FY2019 Projects Total 5 Year CIP FY19 FY20 FY21 FY22 Grand Total FY2019 Projects Total 5 Year CIP FY19 Grand Total FY2019 Projects FY19 Beach Related and Parks & Boulevards Marsh Hen Trail - DOT Grant Match (322.4970.54.2510)0 0 0 0 0 0 13,596 13,596 13,596 - - Marsh Hen Trail - GA Dept of Transportation Grant ( 100.6230.54.1417)200,000 200,000 200,000 0 0 0 0 0 0 - - South Beach District ( 100.7520.54.1405)20,000 20,000 20,000 0 0 0 0 0 0 - - Tybrisia Parking Lot (Infrasstructure - 100.6125.54.1410)60,000 60,000 60,000 0 0 0 0 0 0 Beach crossovers : ( 322.6125.54.2105)0 0 0 0 0 0 140,270 140,270 140,270 Dune Restoration Project 0 0 0 0 0 0 0 0 0 5,000,000 5,000,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Mobi Matts 0 0 0 0 0 0 40,000 40,000 40,000Hwy 80 Median Planting Project (Infrastructure 100.6230.54.1400)260,000 260,000 260,000 0 0 0 0 0 0 TOTAL Beach Related & Parks\Boulevards CIP:540,000 540,000 540,000 0 0 0 193,866 193,866 193,866 5,000,000 5,000,000 GRAND TOTAL ANNUAL GENERAL FUND AND SPLOST 2019 CIP:8,516,560 8,821,560 8,516,560 105,000 105,000 105,000 972,732 1,018,845 1,018,845 5,000,000 5,000,000 PROJECT DESCRIPTIONS Grand Total FY2018 Projects Total 5 Year CIP FY19 FY20 FY21 FY22 WATER & SEWER IMPROVEMENTS: Replace Water Line on Hwy 80 0 0 0 0 Sewer Lift Force Main # 8 0 0 0 0 WWTP Replace UV Bulb System 0 0 0 0 2 Water Service Trucks 0 60,000 0 60,000 WWTP Screw Conveyor 0 0 0 0 Raise 3 Well Houses to Flood Plan 0 900,000 0 0 300,000 300,000 Rehab Fort Screven Well 0 0 0 0 Replace Water Line 2nd/Van Horn 0 0 0 0 Sewer 3/4 Ton Service Truck 0 0 0 0 Sewer add second Rotory Fan Press 550,000 500,000 550,000 0 Sewer Lift - Force Main # 1 0 500,000 0 0 500,000 Sewer Lift Force Main # 2 0 174,250 0 0 174,250 Sewer Lift Force Main # 10 0 75,000 0 75,000 Sewer Lift Force Main # 5 0 113,250 0 113,250 Sewer Lift Force Main # 9 0 0 0 0 WWTP 50ft Diameter Clarifier 0 1,500,000 0 0 0 WWTP Reuse Water System 0 250,000 0 0 0 250,000 Sewer Line Replac Inlet Ave. & 17th Street 150,000 150,000 150,000 Sewer Lift Station # 12 Rehab & Force Main Replac 0 300,000 300,000 Match 15% for Storm Shutters cost of $12,051 funded by FEMA 1,808 1,808 1,808 Match for 12 Generators funded by FEMA\GEMA 65,000 65,000 65,000 Thomas & Hutton: Estill Hammock Water 59,000 59,000 Thomas & Hutton: Well Raising 220,000 220,000 Thomas & Hutton: Water & Sewer to Lazaretto Creek 550,000 550,000 Waterlines 0 0 Thomas & Hutton: Forcemains - Sewer Pumps 0 0 TOTAL WATER & SEWER CIP:766,808 4,589,308 766,808 548,250 800,000 724,250 PROJECT DESCRIPTIONS Grand Total FY2019 Projects Total 5 Year CIP FY19 FY20 FY21 FY22 WATER & SEWER ENTERPRISE FUND 505 RIVER'S END CAMPGROUND - ENTERPRISE FUND 555 BEACH RELATED AND PARKS & BOULEVARDS - GENERAL FUND 100 LOST 2014 CAPITAL PROJECT FUN 20180830AmendedPacket Page 4 of 11 20180829/jrl CAMPGROUND IMPROVEMENTS: Pool Decking - Pavers & Decking 0 30,000 0 30,000 0 0 Dump Truck 0 24,000 0 24,000 0 0 New Arrays to enhance WIFI connectivity 0 10,000 0 10,000 0 0 Trade-in/Replace dump body golf cart 0 10,000 0 10,000 0 0 Replace Ice Machine & Storage Bin 0 10,000 0 10,000 0 0 A/V Equipment Upgrade - Pavilion 12,032 12,032 12,032 0 0 0 As-Built Layout for CG Infrastructure 8,070 8,070 8,070 0 0 0 New Bath House Construction - Lower 290,000 290,000 290,000 0 0 0 Sleeving of Crows Nest Sewer Line 0 25,000 0 25,000 0 0 New Bath House Construction - Upper 0 290,000 0 290,000 0 0 0 0 0 Installation of Cabins (#9-ADA) & (#10)0 125,000 0 0 125,000 0 Installation of Cabins (#11) & (#12) 0 100,000 0 0 100,000 0 Installation of Cabins (#13) & (#14)0 100,000 0 0 100,000 0 Replace Cabins (#1 - #3)0 215,000 0 0 0 215,000 Replace Cabins (#4 - #6)0 200,000 0 0 0 0 Match 15% for Storm Shutter for Office Bldg Cost of $ 17,394 2,609 2,609 2609 0 0 0 Match 15% for Storm Shutter for House Bldg Cost of $ 3,429 514 514 514 0 0 0 TOTAL RIVERS END RV & CAMPGROUND PARK CIP:313,225 1,452,225 313,225 399,000 325,000 215,000 20180830AmendedPacket Page 5 of 11 20180829/jrl D = B + C G = E + F H = D + G I = A + G A B C D E F G H I FY2018 FY2018 FY2018 FY2018 FY2018 FY2018 FY2018 FY2018 FY2018 FY2017 Beginning Balance Revenues Expenses Net Earnings Transfers In Transfers Out Net Other Changes Total Net Changes Ending Fund Balance GENERAL OPERATING FUND 9,320,931 9,641,872 (9,988,142)(346,269)1,622,677 (1,498,167)124,510 (221,759)9,099,172 SPECIAL REVENUE FUNDS Confiscated Assets Fund 1,460 0.59 0 1 0 0 0 1 1,460 Emergency 911 Telephone Fund 1,119 64,423 (340,075)(275,652)282,067 0 282,067 6,415 7,534 Operating Grant Fund 0 746,166 (769,568)(23,402)81,641 (57,023)24,618 1,217 1,217 Hotel-Motel Fund 0 3,130,044 (1,565,022)1,565,022 0 (1,565,022)(1,565,022)0 0 TOTAL 2,578 3,940,634 (2,674,665)1,265,969 363,708 (1,622,045)(1,258,337)7,633 10,211 CAPITAL PROJECT FUNDS SPLOST 2003 447,782 87 (20,076)(19,989)0 0 0 (19,989)427,793 SPLOST 2008 3,623 2 (3,625)(3,623)0 0 0 (3,623)0 SPLOST 2014 670,209 832,287 (952,421)(120,134)0 0 0 (120,134)550,075 Chatham County SPLOST IV (167,819)1,762,779 (1,711,836)50,943 116,875 0 116,875 167,818 (1) Capital Grant Fund 632 0 0 0 0 (632)(632)(632)0 TOTAL 954,427 2,595,155 (2,687,958)(92,803)116,875 (632)116,243 23,440 977,867 TOTAL GOVERNMENTAL FUNDS 10,277,936 16,177,662 (15,350,765)826,897 2,103,260 (3,120,843)(1,017,583)(190,686)10,087,250 A B C D E F G H I J FY2018 FY2018 FY2018 FY2018 FY2018 Net Investment In Capital Assets Debt Service Unrestricted Total Net Position Revenues Expenses Net Earnings Net Transfers Total with Transfers in/out Net Earnings Net Investment In Capital Assets Debt Service Unrestricted Total Net Position ENTERPRISE FUNDS Water & Sewer Fund 9,940,145 476,406 398,325 10,814,876 3,053,530 (2,893,536)159,994 0 159,994 9,940,145 405,549 629,175 10,974,869 Solid Waste Collection 0 0 (766)(766)886,944 (1,079,380)(192,436)200,000 7,564 0 0 6,798 6,798 Rivers' End Rv Park Fund 3,313,245 0 (558,006)2,755,239 1,764,452 (1,184,752)579,700 817,583.94 1,397,284 3,313,245 507,244 842,899 4,663,387 13,253,390 476,406 (160,447)13,569,349 5,704,926 (5,157,669)547,257 1,017,584 1,564,841 13,253,390 912,793 1,478,872 15,645,055 . TOTAL CASH ON HAND GENERAL FUND Confiscated Asset & E911 Fund Hotel - Motel Operating Grant Fund SPLOST 2003 SPLOST 2008 SPLOST 2014 Chatham County SPLOST VI GRANT FUND SOLID WASTE WATER & SEWER RIVER'S END RV Municipal Court Pooled Cash Checking Account 3,285,704 2,742,978 243 (132,539) (1,412,386) - - - - - 19,235 2,068,173 - - Individual Checking Acct 8,113,061 6,080,940 1,460 - 100 431,882 - 411,779 - - - 405,549 649,426 131,925 Total Cash on Hand 11,398,765 8,823,919 1,703 (132,539) (1,412,286) 431,882 - 411,779 - - 19,235 2,473,722 649,426 131,925 CASH ON HAND AS OF June 30, 2018 CITY OF TYBEE ISLAND JUNE 30, 2018 EQUITY REPORT as of August 28 , 2018 GOVERMENTAL FUNDS ENTERPRISE FUNDS FY2018 BEGINNING NET POSITION FY2018 ENDING NET POSITION 20180830AmendedPacket Page 6 of 11 20180829/jrl Thomas & Hutton Projects 1.) The information highlighted in Green are was taken from current invoices received from Thomas & Hutton for FY2018 and FY2019 Fund Budgeted/ Approved FY2019 Budget Project Description Construction Other Engineering Surveying Total Project Cost NO - 17th Street Sewer relocation 100,000.00 2,000.00 102,000.00 NO - Highway 80 Road Paving 70,000.00 4,000.00 74,000.00 Only $200,000 Dot Grant- General Fund; $13,000 SPLOST 2014 213,000.00 Marsh Hen Trail 798,000.00 21,000.00 819,000.00 General Fund YES only $50K 50,000.00 Showers at South Beach 50,000.00 5,000.00 55,000.00 SPLOST 2014 Only $22,000 in SPLOST 2014; Remaining Balance will need to come from City Manager's budget 22,000.00 Southend Drainage Study - - 44,750.00 44,750.00 NO Bright Street Drainage 150,000.00 10,000.00 12,500.00 15,300.00 187,800.00 NO - 14th Streetscape Improvements 450,000.00 35,000.00 11,000.00 496,000.00 NO - 15th Streetscape Improvements 350,000.00 28,000.00 - 378,000.00 NO - 17th Streetscape Improvments 350,000.00 28,000.00 9,000.00 387,000.00 NO - 18th Streetscape Improvements 350,000.00 28,000.00 9,000.00 387,000.00 NO - 14th Street Parking Lot Improvements 9,000.00 9,000.00 NO - Strand Parking Lot/Dune Project 11,000.00 11,000.00 NO - Northend Improvements - General Fund Only $260,000 260,000.00 US Highway 80 Median Plantings 320,000.00 30,000.00 - 350,000.00 NO Project in FY2018, not FY2019 Title Valve Contract- Drainage/Red Valve Coordination 5,000.00 5,000.00 NO - Northend Bicycle and Parking Study 25,800.00 25,800.00 NO - 6th Street Drainage Improvements 5,000.00 5,000.00 NO - Traffic Counts 5,000.00 5,000.00 Total General Governmental Projects:2,988,000.00 15,000.00 198,500.00 139,850.00 3,341,350.00 - Fund Budgeted/ Approved FY2019 Budget Project Description Construction Other Engineering Surveying Total Project Cost Water & Sewer Will be a carry-forward carry forward -GEFA Loan Project Estill Hammock Water 55,000.00 4,000.00 59,000.00 NO Well Raising 200,000.00 20,000.00 220,000.00 2.) The information highlighted in "Orange" was provided to Finance by Thomas & Hutton two months ago. Finance requested updated information from Thomas & Hutton to have for this meeting, but they failed to provide the information. 3.) Item No. 6 Bright Street Drainage Study Project Construction Cost highlighted in "Blue" was provided by the City Manager. CITY OF TYBEE ISLAND SUPPLEMENTAL CAPITAL IMPROVEMENT PROJECT INFORMATION 5.) The City Manager's FY2019 Budget includes $62,000 for Engineering (100.1320.52.3950) for studies that may not become immediate projects. These studies have been approved by the City Council. 4.) The projects highlighted in "Yellow" are included in the Fiscal Year 2019 budget; although exceptions in the budgeted amount verses Thomas & Hutton's project amounts are noted. 20180830AmendedPacket Page 7 of 11 20180829/jrl Thomas & Hutton Projects 1.) The information highlighted in Green are was taken from current invoices received from Thomas & Hutton for FY2018 and FY2019 Fund Budgeted/ Approved FY2019 Budget Project Description Construction Other Engineering Surveying Total Project Cost 2.) The information highlighted in "Orange" was provided to Finance by Thomas & Hutton two months ago. Finance requested updated information from Thomas & Hutton to have for this meeting, but they failed to provide the information. 3.) Item No. 6 Bright Street Drainage Study Project Construction Cost highlighted in "Blue" was provided by the City Manager. SUPPLEMENTAL CAPITAL IMPROVEMENT PROJECT INFORMATION 5.) The City Manager's FY2019 Budget includes $62,000 for Engineering (100.1320.52.3950) for studies that may not become immediate projects. These studies have been approved by the City Council. 4.) The projects highlighted in "Yellow" are included in the Fiscal Year 2019 budget; although exceptions in the budgeted amount verses Thomas & Hutton's project amounts are noted. NO Water & Sewer to Lazaretto Creek 500,000.00 50,000.00 550,000.00 NO Waterlines - NO Forcemains - Sewer Pumps - Total Water & Sewer Related Projects:755,000.00 - 74,000.00 - 829,000.00 Fund Budgeted/ Approved FY2019 Budget Project Description Construction Other Engineering Surveying Total Project Cost Campground YES Only Consstruction Cost $290,000 New Bathhouse 290,000.00 - ??????290,000.00 Total Campground Related Projects:290,000.00 - ??????290,000.00 GRAND TOTAL 4,033,000.00 15,000.00 272,500.00 139,850.00 4,460,350.00 20180830AmendedPacket Page 8 of 11 20180829/jrl MAYOR Jason Buelterman CITY COUNCIL Barry Brown, Mayor Pro Tem John Branigin Jackson Butler Wanda Doyle Julie Livingston Monty Parks CITY OF TYBEE ISLAND CITY MANAGER Shawn Gillen CLERK OF COUNCIL Janet LeViner CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org Council Meeting Date for Request: August 23, 2018 Item: Warwick Group Consultants Explanation: _Fee Increase Budget Line Item Number (if applicable): Paper Work: Attached* _____ Audio/Video Presentation** * Electronic submissions are requested but not required. Please email to jleviner@cityoftybee.org. ** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM on the Thursday prior to the scheduled meeting. Submitted by: Shawn Gillen Phone / Email: 472-5070 / sgillen@cityoftybee.org Comments: ________________________________________________________________________________ __________________________________________________________________________________________ Date given to Clerk of Council August 16, 2018 20180830AmendedPacket Page 9 of 11 20180829/jrl 20180830AmendedPacket Page 10 of 11 20180829/jrl MAYOR Jason Buelterman CITY COUNCIL Barry Brown, Mayor Pro Tem John Branigin Jackson Butler Wanda Doyle Julie Livingston Monty Parks CITY OF TYBEE ISLAND CITY MANAGER Shawn Gillen CLERK OF COUNCIL Janet LeViner CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 5:00PM the Thursday prior to the scheduled Council meeting. If this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: August 30, 2018 Item: Approval of Electric Work for 16th Street Parking Lot_______________________________________ Explanation: ___Increase in budget,$9000, due to additional requirements by Georgia Power.________ __________________________________________________________________________________________ Budget Line Item Number (if applicable): 100-6125-54-1410 Paper Work: Attached* Already Distributed ___X___ To Be Handed Out at Council Meeting (by Requester) ______ Audio/Video Presentation** ** Audio/video presentation must be submitted to the IT department at City Hall By 5:00PM the Thursday prior to the next scheduled City Council Meeting NOTE: Request will be postponed if necessary information is not provided. Submitted by: Shawn Gillen Phone / Email: 912 472-5070 / sgillen@cityoftybee.org Comments: ________________________________________________________________________________ __________________________________________________________________________________________ Date given to Clerk of Council August 29, 2018 20180830AmendedPacket Page 11 of 11 20180829/jrl