HomeMy Public PortalAboutCC Minutes 11.7.2023
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CITY COUNCIL CLOSED & REGULAR SESSION
MINUTES
November 7, 2023
Closed Session: 5:00 PM Regular Meeting: 6:00 PM
550 E. Sixth Street, Beaumont, CA
Materials related to an item on this agenda submitted to the City Council after
distribution of the agenda packets are available for public inspection in the City
Clerk’s office at 550 E. 6th Street during normal business hours
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CLOSED SESSION
A. CALL TO ORDER at 5:02 p.m.
Present: Mayor Martinez, Mayor Pro Tem Fenn, Council Member Lara, Council
Member Voigt, Council Member White
B. PUBLIC COMMENTS REGARDING CLOSED SESSION
None
B.1 Conference with Legal Counsel Regarding Pending Litigation Pursuant to
Government Code Section 54956.9(d)(1)
One Case: Beaumont v PB 240, LLC; DTOUR Production, Inc.; Shanna
Bottoni-Olive; Jamari Olive (Case No: CVRI 2305764)
No reportable action.
B.2 Conference with Legal Counsel Regarding Anticipated/Existing Litigation
Pursuant to Government Code Section 24956.9(d)(1) and/or (2) and/or
(3)
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Worker's Compensation Case Nos. 4A22119G8GN-0001, 4A2207TFW77-
0001, and 4A22020WX87-0001.
No reportable action.
B.3 Conference with Labor Negotiators - Pursuant to Code Section 54957.6
City Designated Representatives City Manager Elizabeth Gibbs and
Administrative Services Director Kari Mendoza. Employee Organizations:
Police Managers
SEIU
Police Officers Association
Managers/Professional/Technical
Police Managers - No reportable action.
SEIU - No reportable action.
Police Officers Association - Motion by Council Member White,
Second by Council Member Voigt to approve the side letter
agreement. Approved by a unanimous vote.
Managers/Professional/Technical - Action to be taken in open
session.
C. ADJOURNMENT TO CLOSED SESSION
REGULAR SESSION
D. CALL TO ORDER at 6:02 p.m.
Mayor Martinez, Mayor Pro Tem Fenn, Council Member Lara, Council Member
Voigt, Council Member White
Report out from Closed Session
Action on any Closed Session Items
Action of any Requests for Excused Absence
Pledge of Allegiance
Invocation
Adjustments to the Agenda
Conflict of Interest Disclosure
E. ANNOUNCEMENTS / RECOGNITION / PROCLAMATIONS /
CORRESPONDENCE
Recognition of Tanner Marin Williams
Introduction of Brittany Navas, Grant Analyst.
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E.1 Waste Management Recycling All Star Awards
F. PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA)
None
G. CONSENT CALENDAR
Items on the consent calendar are taken as one action item unless an item is pulled
for further discussion here or at the end of action items. Approval of all Ordinances
and Resolutions to be read by title only.
Request to pull items G9 and G10 for discussion.
Motion by Mayor Pro Tem Fenn
Second by Council Member Lara
To approve items G1-G8 and G11.
G.1 Ratification of Warrants
Ratify Warrants dated:
October 5, 2023
October 12, 2023
G.2 Approval of Minutes
Approve Minutes dated October 17, 2023.
G.3 Second Reading of a Proposed Ordinance Prohibiting the Unlawful
Possession of a Catalytic Converter
Second reading of the request to implement an ordinance to prohibit the
unlawful possession of a catalytic converter.
Waive the full second reading and adopt by title only, “An Ordinance
of the City Council of the City of Beaumont, California, Adding
Section 9.42 – Unlawful Possession of Catalytic Converters of the
Beaumont Municipal Code Establishing Regulation Prohibiting the
Unlawful Possession of Catalytic Converters in the City.
G.4 Second Reading of Proposed Amendments to Beaumont Municipal Code
Chapter 17.07 Signs and Chapter 8.50 Outdoor Lighting
Modification to Beaumont Municipal Code Chapter 17.07 Signs for
compliance with recent case law pertaining to non-commercial signage
and other proposed changes. Modification to Chapter 8.50 Outdoor
Lighting for consistency with the Sign Code.
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Waive the second full reading and adopt by title only an ordinance of
the City Council of the City of Beaumont California Amending
Chapter 17.07 Signs of the Beaumont Municipal Code; and
Waive the second full reading and adopt by title only an ordinance of
the City Council of the City of Beaumont California Amending
Chapter 8.50 Outdoor Lighting of the Beaumont Municipal Code.
G.5 FY2023-2024 1st Quarter Cash and Investment Report
Receive and file the FY2023-2024 1st Quarter Cash and Investment
Report.
Receive and file report.
G.6 Improvement Agreement and Security
Improvement agreement and security for sewer improvements for 84
Lumber Storage Yard (Plot Plan 2022-0459).
Accept Security Agreement and Performance and Payment Bonds for
(Project / Bond number / Improvement):
• PP2022-0458/ 107921714 / Sewer
G.7 Performance Bond Exoneration
Performance bond exoneration for survey monuments associated with
Parcel Map No. 37938.
Authorize City staff to issue a Bond Exoneration Letter for
Performance and Payment Bonds and Accept Maintenance Bonds for
(Project / Bond Number / Improvement):
• Parcel Map No. 37938/ LICX1209830 / Survey monuments
G.8 Consideration of a Resolution Waiving the Major Special Event Application
Deposit for the Sundance Community Association Halloween Event
Strategic Plan Target #5 – Quality of Life/Well-Being, Priority Level 2, Goal
#5 Increase community events, arts and culture.
Waive the full reading and adopt by title only “A Resolution of the
City Council of the City of Beaumont California Authorizing the
Waiver of the Major Special Event Permit Application deposit for the
Sundance Community Association Halloween Event.”
G.11 Notice of Completion for Citywide Traffic Signal Upgrade (Beaumont
Avenue and Sixth Street) – Capital Improvement Program (CIP) R-02
Notice of Completion (NOC) for Citywide Traffic Signal Upgrade CIP
R-02, located at the intersection of Beaumont Avenue and Sixth
Street (Project).
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Authorize the Mayor to execute a Notice of Completion for the
Citywide Traffic Signal Upgrade Project (CIP R-02).
G.9 Adoption of Parks and Recreation Committee Policies and Procedures
Adoption of policies and procedures for the creation of a Parks and
Recreation Committee.
Motion by Mayor Martinez
Second by Mayor Pro Tem Fenn
Adopt the Parks and Recreation Committee Policies and Procedures
with amendments to the policy to add alternate members with the
ability to vote, and further clarify the tenure of the student member.
Approved by a unanimous vote
G.10 Report out on CalCities Annual Conference 2023
Report of activities from attendance at the CalCities Annual Conference in
Sacramento, September 20-22, 2023.
Motion by Mayor Pro Tem Fenn
Second by Council Member Voigt
Receive and file, with the amendment to correct the error of Fenn
being in attendance and replace with Council Member Voigt.
Approved by a unanimous vote
H. YOUTH COUNCIL REPORT
No report, next meeting is November 14, 2023.
I. PUBLIC HEARINGS
Approval of all Ordinances and Resolutions to be read by title only.
I.1 Public Hearing for Plot Plan PP2022-0427, Tentative Parcel Map No.
38233 (TPM2022-0010) and Environmental ENV2022-0021 known as
“Xenia Apartments” Located Near the Southeast Corner of Eighth St. and
Xenia Ave.
A request to construct 16, two-story apartment buildings, totaling 192
multi-family residential dwelling units and one (1) single story community
building, on approximately 10.93 acres located on 10.93 acres of
Downtown Residential Multiple Family (DMF) zoned properties located
south of Eighth Street on the east side of Xenia Avenue. (APNs: 419-160-
005, -024, 419-170-016, -017, -018, -022 and -027).
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Public Hearing opened at 6:31 p.m.
P. Onofer - Representing the applicant answered questions of the Council.
Public Hearing closed at 6:47 p.m.
Motion by Mayor Pro Tem Fenn
Second by Council Member Voigt
Hold a public hearing and,
Adopt a Mitigated Negative Declaration for ENV2022-0021, Approve
Plot Plan PP2022-0427 and approve Tentative Parcel Map No. 38233
(PM2022-0010) for a two-year period, subject to the attached
conditions of approval.
Approved by a unanimous vote
I.2 Public Hearing to Amend Sections 2.08.100 and 2.08.150 of the
Beaumont Municipal Code Pertaining to Compensation of the City
Council, City Treasurer and City Clerk Following the Adoption of Senate
Bill 329
Staff was directed by City Council on October 3, 2023, to prepare a
draft ordinance amending the salaries of members of the City
Council, the City Treasurer and the City Clerk aligning with Senate
Bill 329 and applicable law.
Public Hearing opened at 6:50 p.m.
No speakers
Public Hearing closed at 6:50 p.m.
Motion by Mayor Martinez
Second by Council Member White
Waive the full first reading and approve by title only, “An Ordinance
of the City Council of the City of Beaumont, California, Amending
Title 2, Chapter 2.08, Section 2.08.100 – ‘City Council—Salaries’ and
Section 2.08.150 – ‘City Treasurer and City Clerk—Salaries’ of the
Beaumont Municipal Code”. with the amendment to the City
Treasurer and City Clerk Salaries to be proportionate at $560.
Approved by a unanimous vote
J. ACTION ITEMS
Approval of all Ordinances and Resolutions to be read by title only.
J.1 Appointment to the Vacant Seats of the Beaumont Planning Commission
Consideration of applicants to the partial-term vacancies on the Planning
Commission.
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Motion by Council Member White
Second by Mayor Pro Tem Fenn
To appoint Phillip Southard to the partial term through December
2024.
Approved by a unanimous vote
Motion by Council Member White
Second by Council Member Voigt
To appoint Mario Garai to the partial term through December 2024.
Approved by a unanimous vote
J.2 Discussion and Direction on Proposed Amendments to Beaumont
Municipal Code Chapter 13.21 Mobile Home Park Rent Stabilization
Periodic review and recommended changes to Beaumont Municipal Code
Chapter 13.21 Mobile Home Park Rent Stabilization for the purposes of
streamlining processes and consistency with state law.
Public Comment
J. Paule - Represents WMA and would like to work with staff on the
language of the ordinance.
Direction to staff on amending Chapter 13.21 Mobile Home Rent
Stabilization to make minor changes and work with Ms. Paule on
recommendations to the ordinance as well as surrounding cities.
J.7 Authorize an Employment Contract with City Engineer/Public Works
Director
Staff is requesting Council review and authorize the City Manager to sign
the employment agreement with Robert Vestal appointing him to the
position of City Engineer/Public Works Director.
Approve the employment agreement for the City Engineer/Public
Works Director and authorize the City Manager to sign the
agreement.
J.8 Authorize Changes to Position Allocation
Staff requests authorization for the position elimination of the Assistant
Director of Public Works and the addition of a Senior Engineer.
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Items J7 and J8 were voted on in one motion.
Motion by Council Member White
Second by Mayor Martinez
Approved by a unanimous vote.
Approve the position elimination of one Assistant Director of Public
Works.
Approve the addition of one Senior Engineer.
Approved the amended Compensation Plan.
J.3 Discussion on Special Event Permit Application Fee Waiver Policy
Adopt an objective process for evaluating fee waiver requests for Special
Event Permit Application deposits. Strategic Plan Target #5 – Quality of
Life/Well-Being, Priority Level 2, Goal #5 Increase community events, arts
and culture.
Motion by Council Member Voigt
Second by Council Member Lara
To adopt the Special Event Permit Application Fee Waiver Policy with
direction to staff to bring back an annual report on staff hours spent
on waivers.
Approved by a unanimous vote
J.4 Fiscal Year 2024 1st Quarter Budget Update and Financial Status Report
Receive a report on the status of the City’s budget and financial status as
of September 30, 2023.
Motion by Mayor Pro Tem Fenn
Second by Mayor Martinez
Receive and file report.
Approved by a unanimous vote
J.5 FY2023-2024 1st Quarter Budget Amendments
Review the FY2023-2024 recommended 1st quarter budget amendments.
Motion by Council Member White
Second by Council Member Voigt
Approve the recommended budget amendments except for the
amendment to the ESRI software contract.
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Approved by a unanimous vote
Motion by Mayor Pro Tem Fenn
Second by Council Member Lara
To approve the line item of the ESRI software contract amendment.
Approved
J.6 FY2023-2024 1st Quarter Strategic Plan Update
Update on the progress of the adopted strategic plan.
Receive and file.
J.9 Upcoming Holidays and City Council Meeting Schedule
Discussion for a quorum check with upcoming holidays.
Consensus to go dark on January 2, 2024.
K. LEGISLATIVE UPDATES AND DISCUSSION
L. ECONOMIC DEVELOPMENT UPDATE
Economic Development Committee Report Out and City Council Direction
M. CITY TREASURER REPORT
No report.
N. CITY CLERK REPORT
N.1 Upcoming Vacancies on City Commissions and Committees
Formal notice of upcoming vacancies and application process.
Direction from Council to update the notice to include the added
positions on the Parks and Recreation Committee as well as two
positions on the Economic Development Committee in which the
members have been absent without request of excusal.
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O. CITY ATTORNEY REPORT
No report.
P. CITY MANAGER REPORT
Announcement of upcoming Veteran's Day Parade.
Q. FUTURE AGENDA ITEMS
• Assessment for the need for additional community center(s) (Future)
• Annexation Agreement with the County (November)
• Traffic Relief Plan Workshop
• Marketing advertisement on billboards
• Level of Service standards for traffic
• Ordinance amendment for underground utility requirements
R. COUNCIL REPORTS
White - No report.
Voigt - Attended Collaborative Meeting.
Lara - Attended the RTA admin meeting, WRCOG executive meeting and Three
Rings Ranch ribbon cutting.
Fenn - Attended the Citizens Volunteer Appreciation dinner, toured Liberty
Village, the Finance and Audit Committee, Pass EDA meeting, TNOW meeting
and thanked everyone that attended the litter clean up event.
Martinez - Attended the Community Clean Up Event, the Mayor's Breakfast
meeting, parks community meeting, the downtown community meeting, the
volunteer appreciation dinner and the RCA meeting.
S. ADJOURNMENT at 10:17 p.m.
The next regular meeting of the Beaumont City Council, Beaumont Financing
Authority, the Beaumont Successor Agency (formerly RDA), the Beaumont Utility
Authority, the Beaumont Parking Authority and the Beaumont Public
Improvement Agency is scheduled for Tuesday November 21, 2023, at 6:00 p.m.
unless otherwise posted.