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HomeMy Public PortalAbout8/28/2008 specialCitv of Greencastle City Hall One North Locust Street, P.O. Box 607 Greencastle, Indiana 46135 765.653.9211 udenn2cityofareen cast le.com Teresa P. Glenn Clerk Treasurer Greencastle Common Council Minutes Special Session August 28, 2008 5:30 P.M. Greencastle City Hall Call to Order; Roll Call A. Mayor Murray called the meeting to order at 5:30 PM upon roll call all councilors present. • II. Public Hearing — Ordinance 2008 -13 — An Ordinance for Appropriations and Tax Rates, First Reading. A. Mayor Murray opened Public Hearing at 4:32 PM with a reading of the Ordinance 2008 -13 in full. No comments heard; motion by Mark Hammer to close public hearing, second by Terry J. Smith, unanimous approval. III. Public Petitions and Comments A. None heard IV. Department Budget Reviews A. Attorney 1. Laurie Hardwick reviewed budget request with Council. Planner B. Planner 1. Shannon Norman discussed budget request. Norman shared information regarding MS4 incentive money for next year. C. Cemetery 1. Ernie Phillips was not present for this budget discussion. Liaison Councilor Jinsie Bingham shared she has met with Ernie regarding his budget. Jinsie shared that the Cemetery has applied to the Putnam County Foundation for an ATV to assist individuals to grave sites. D. Park 1. Rod Weinschenk present representing the Park's budget request for 2009. E. Street 1. Brad Phillips presents representing the Department of Public Works budget. Shared product for snow and street de -icing is very limited and not available as to date. Brad shared comments for MS4. • F. Fire • 1. Bill Newgent present to discuss budget request and changes. Discussed need to remove fuel tank located at Fire Department. Engine 4 slated for replacement next year, 2010. G. Police 1. Tom Sutherlin present to discuss his budget. Discussion regarding animal control issue with the recent closing of the Humane Shelter. Discussion regarding need to replace vehicles in the near future. H. EDIT 1. Mayor Murray reviewed the items in the EDIT budget as previously approved. Shannon Norman discussed need for unsafe building funding. I. Engineer 1. Mayor Murray discussed engineer budget. Change in moving Tom Swenson's position has been moved to the Utility Department. J. Clerk Treasurer 1. Discussion on Clerk- Treasurer retaining a CPA for monthly accounting. Council discussed their accountability for city accounting. Council discussed having a CPA come bi- monthly to reduce costs, or potentially some other arrangement for a less frequent review. A motion was made by John Lanie to make CPA review quarterly, seconded by Mark Hammer. All were in favor, the motion carried. (5 -0). K. Mayor • 1. There was discussion on adding unemployment to the Mayor's budget to cover the Executive Assistant. The Mayor's budget was reduced by $100.00. L. Board of Works 1. The total is $8300 less than last year. There was discussion on what is included in the BOW budgets; it was noted that the salaries for the BOW members are paid out of water and sewer department budgets. M. Common Council 1. The total budget is approximately $3000 less than last year. There was discussion on what items are included in the Council budgets. N. CCD There was discussion on what items can be paid out of the fund versus in the department budgets. There were questions in regards to how the Engineering and Building Vehicles are maintained; the Fire Department is responsible for the Building Department truck and Engineering for the blazer. V. New Business A. Ordinance 2008 -12 — An Ordinance Amending Ordinance 2000 -4, An Ordinance Designating Stop Intersections, First Reading The Mayor noted that the discussion to add the signs had been on- going. The signs were added through a miscommunication; the choice was to take the signs out or come to Council and ask to be able to leave them through second Page 2 of 3 reading. A motion to approve Ordinance 2008 -12 was made by Adam Cohen, ® seconded by Terry J. Smith Smith. All were in favor, the motion carried (5 -0). B. Ordinance 2008 -13 – An Ordinance for Appropriations and Tax Rates, First Reading A motion to approve with the changes proposed in the public hearing was made by John Lanie, seconded by Mark Hammer. All were in favor, the motion carried (5 -0). There was discussion on the form of the Salary Ordinance. There was discussion on the salary of the Mayor and Clerk- Treasurer. VI. Adjournment- 9:07pm. n U Page 3 of 3 0 Susan V. Murray, Mayor • ATTEST: Teresa P. Glenn, Clerk Treasurer 41