HomeMy Public PortalAbout8/28/2008 specialCitv of Greencastle
City Hall
One North Locust Street, P.O. Box 607
Greencastle, Indiana 46135
765.653.9211
udenn2cityofareen cast le.com
Teresa P. Glenn
Clerk Treasurer
Greencastle Common Council Minutes
Special Session
August 28, 2008 5:30 P.M. Greencastle City Hall
Call to Order; Roll Call
A. Mayor Murray called the meeting to order at 5:30 PM upon roll call all councilors
present.
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II. Public Hearing — Ordinance 2008 -13 — An Ordinance for Appropriations and Tax
Rates, First Reading.
A. Mayor Murray opened Public Hearing at 4:32 PM with a reading of the
Ordinance 2008 -13 in full. No comments heard; motion by Mark Hammer to
close public hearing, second by Terry J. Smith, unanimous approval.
III. Public Petitions and Comments
A. None heard
IV. Department Budget Reviews
A. Attorney
1. Laurie Hardwick reviewed budget request with Council.
Planner
B. Planner
1. Shannon Norman discussed budget request. Norman shared information
regarding MS4 incentive money for next year.
C. Cemetery
1. Ernie Phillips was not present for this budget discussion. Liaison Councilor
Jinsie Bingham shared she has met with Ernie regarding his budget. Jinsie
shared that the Cemetery has applied to the Putnam County Foundation for
an ATV to assist individuals to grave sites.
D. Park
1. Rod Weinschenk present representing the Park's budget request for 2009.
E. Street
1. Brad Phillips presents representing the Department of Public Works budget.
Shared product for snow and street de -icing is very limited and not available
as to date. Brad shared comments for MS4.
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F. Fire
• 1. Bill Newgent present to discuss budget request and changes. Discussed
need to remove fuel tank located at Fire Department. Engine 4 slated for
replacement next year, 2010.
G. Police
1. Tom Sutherlin present to discuss his budget. Discussion regarding animal
control issue with the recent closing of the Humane Shelter. Discussion
regarding need to replace vehicles in the near future.
H. EDIT
1. Mayor Murray reviewed the items in the EDIT budget as previously
approved. Shannon Norman discussed need for unsafe building funding.
I. Engineer
1. Mayor Murray discussed engineer budget. Change in moving Tom
Swenson's position has been moved to the Utility Department.
J. Clerk Treasurer
1. Discussion on Clerk- Treasurer retaining a CPA for monthly accounting.
Council discussed their accountability for city accounting. Council
discussed having a CPA come bi- monthly to reduce costs, or potentially
some other arrangement for a less frequent review. A motion was made by
John Lanie to make CPA review quarterly, seconded by Mark Hammer. All
were in favor, the motion carried. (5 -0).
K. Mayor
• 1. There was discussion on adding unemployment to the Mayor's budget to
cover the Executive Assistant. The Mayor's budget was reduced by $100.00.
L. Board of Works
1. The total is $8300 less than last year. There was discussion on what is
included in the BOW budgets; it was noted that the salaries for the BOW
members are paid out of water and sewer department budgets.
M. Common Council
1. The total budget is approximately $3000 less than last year. There was
discussion on what items are included in the Council budgets.
N. CCD
There was discussion on what items can be paid out of the fund versus in the
department budgets. There were questions in regards to how the Engineering
and Building Vehicles are maintained; the Fire Department is responsible for
the Building Department truck and Engineering for the blazer.
V. New Business
A. Ordinance 2008 -12 — An Ordinance Amending Ordinance 2000 -4, An
Ordinance Designating Stop Intersections, First Reading
The Mayor noted that the discussion to add the signs had been on- going. The
signs were added through a miscommunication; the choice was to take the
signs out or come to Council and ask to be able to leave them through second
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reading. A motion to approve Ordinance 2008 -12 was made by Adam Cohen,
® seconded by Terry J. Smith Smith. All were in favor, the motion carried (5 -0).
B. Ordinance 2008 -13 – An Ordinance for Appropriations and Tax Rates, First
Reading
A motion to approve with the changes proposed in the public hearing was made
by John Lanie, seconded by Mark Hammer. All were in favor, the motion
carried (5 -0).
There was discussion on the form of the Salary Ordinance. There was
discussion on the salary of the Mayor and Clerk- Treasurer.
VI. Adjournment- 9:07pm.
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Susan V. Murray, Mayor
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ATTEST:
Teresa P. Glenn, Clerk Treasurer
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