HomeMy Public PortalAbout20180927AMENDEDPACKET.pdfTable of Contents
000_000_20180927AmendedAgenda....................................................................................................................................................................................... 1050_010_20180823Minutes....................................................................................................................................................................................... 4050_020_20180830WorkshopMinutes....................................................................................................................................................................................... 8100_010_9-13-18 CCAR_Worrell 1000 Reunion Race SEA....................................................................................................................................................................................... 9 agenda request for CC 8-13-18 meeting....................................................................................................................................................................................... 9 9-13-18 CCAR_Worrell 1000 Reunion Race SEA100_020_RaderPlat....................................................................................................................................................................................... 20100_021_Rader Lullwater Road....................................................................................................................................................................................... 21100_030_Frances Wiley....................................................................................................................................................................................... 24110_010_Agenda Item Sept 13, 2018 FY2019 Capital Grant Fund Budget Adoption....................................................................................................................................................................................... 28110_020_20180913 Agenda Request - Proposal to Assist with the NPDES Phase I MS4 Permit Compliance 2018–2019....................................................................................................................................................................................... 29110_021_EPG NPDES permit 2018....................................................................................................................................................................................... 36110_030_Agenda Item Sept 13 2018 FY2018 General Fund Budget Amendment $990,838....................................................................................................................................................................................... 42 Agenda Item Sept 13, 2018 FY2018 General Fund Budget Amendment....................................................................................................................................................................................... 42 FY2018 expenses General Fund Final Budget Amendment....................................................................................................................................................................................... 43 R9 (expenses)....................................................................................................................................................................................... 43110_040_Agenda Item - Sept 13 2018 - Request to Dispose of Surplus Assets - Police Department....................................................................................................................................................................................... 44110_050_Council Agenda Barb ARVC18....................................................................................................................................................................................... 53 Page 1....................................................................................................................................................................................... 53 Page 2....................................................................................................................................................................................... 54 Page 3....................................................................................................................................................................................... 55 Page 4....................................................................................................................................................................................... 56110_060_Emory Randolph FBI LEEDA PIO TRAINING....................................................................................................................................................................................... 57110_070_1Agenda Request-Out of State Travel -International association of Police Chiefs conference....................................................................................................................................................................................... 58110_080_Out of State Travel - Myrtle Beach Summit....................................................................................................................................................................................... 59110_090_Contract - 09.06.18....................................................................................................................................................................................... 60110_100_agenda request DA MOA....................................................................................................................................................................................... 66110_101_DDA MOA....................................................................................................................................................................................... 67120_010_09.19.18 - Pirates Fest Amended - ....................................................................................................................................................................................... 69120_011_2016 Festival Zone Map - scan....................................................................................................................................................................................... 72120_012_Pirate Fest SEA 2018 approved....................................................................................................................................................................................... 73130_010_Willingness To Serve....................................................................................................................................................................................... 85
130_020_Agenda Request - TIMSCplat2018....................................................................................................................................................................................... 86130_021_POTENTIAL TIMSC PLAT MODIFICATION....................................................................................................................................................................................... 88130_050_17-2018 Sec 66-11 dockless scooters, etc........................................................................................................................................................................................ 89130_060_Agenda Request - Confirmation of Charles Jason Patterson for Fire Chief....................................................................................................................................................................................... 92140_010_2018 Goals and Action Items 09272018 update....................................................................................................................................................................................... 93
Individuals with disabilities who require certain accommodations in order to allow them to observe and/or participate in
this meeting, or who have questions regarding the accessibility of the meeting or the facilities are required to contact Jan
LeViner at 912.472.5080 promptly to allow the City to make reasonable accommodations for those persons.
AMENDED AGENDA
REGULAR MEETING OF TYBEE ISLAND CITY COUNCIL
SEPTEMBER 27, 2018 7:00PM
Please silence all cell phones during Council Meetings
I. Consideration of Items for Consent Agenda 6:30PM
II. Executive Session
III. Opening Ceremonies
1 Call to Order
2 Posting of the Colors – American Legion Post 154
3 Pledge of Allegiance
4 Invocation
IV. Recognitions and Proclamations
1 Jackson Butler
V. Consideration of the approval of the minutes of the regular meetings of the Tybee island City Council
1 City Council Meeting, August 23, 2018
2 City Council Workshop, August 30, 2018
VI. Consideration of Boards, Commissions and Committee Appointments
VII. Reports of Staff, Boards, Standing Committees and/or Invited Guest. Limit reports to 10 minutes.
1 Concerned Citizens of Tybee Island, Lisa Lepofsky
VIII. Citizens to be Heard: Please limit comments to 3 minutes. Maximum allowable times if 5 minutes.
IX. Consideration of Approval of Consent Agenda
X. Consideration of Local Requests & Applications – Funding, Special Events, Alcohol License
1 Consideration of Special Event Request – Worrell 1000 Reunion Race, May 10 – 12, 2019, beach
area that is on the north side of the Pier & Pavilion
2 Crister Rader, Purchase a portion of the City’s right-of-way on Lullwater Road
3 Frances Wiley, 0 Sprucewood Avenue, Purchase the unopened lane, 100’ x 20’
XI. Consideration of Bids, Contracts, Agreements and Expenditures
1 Request City Council adopt a $5,000,000 budget for the Grant Capital Project Fund 340 for
fiscal year 2019
2 NPDES Phase I MS4 Permit compliance contract with Ecological Planning Group, Budget line
Item: 100-4210-54-1410, $10,000
3 City Council approve a budget amendment for $990,838 within the fiscal year 2018 General
Fund budget
4 City Council declare the assets included with this agenda item that are held by the Police
Department as surplus items for disposal
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Individuals with disabilities who require certain accommodations in order to allow them to observe and/or participate in
this meeting, or who have questions regarding the accessibility of the meeting or the facilities are required to contact Jan
LeViner at 912.472.5080 promptly to allow the City to make reasonable accommodations for those persons.
5 Out-of-State Travel, Barb Caramico, National Association of RV Parks and Campgrounds
Conference, Oklahoma City, OK. Budget Line Item: 555-6180-52-3500
6 Out-of-State Travel, Lt. Emory Randolph, Stuart, FL, FBI LEEDA Public Information Officer
Training, Budget Line Item: 100-3210-52-3500
7 Out-of-State Travel, Chief Robert Bryson, Orlando, FL, International Association of Police Chiefs
Conference, Budget Line Item: 100-3210-52-3500
8 Out-of-State Travel, Shawn Gillen Robert Bryson, William Moseley, Joel Fobes, Myrtle Beach,
SC, Myrtle Beach Summit 2018, November 5 – 6, 2018. Budget Line Item 100-1320-52-3500
(City Manager) and 100-3210-52-3500 (Police Department)
9 Agreement, Alan Robertson
10 Memorandum of Agreement (MOA) between the City and the Development Authority/Main
Street Program for the transfer of donated and budgeted funds as agreed upon for the
Development Authority finance purposes through the Program for the City
XII. Consideration of Ordinances, Resolutions
1 Festival Zone, Pirates Fest 2018
XIII. Council, Officials and City Attorney Considerations and Comments
1 Jason Buelterman
i. Filling City Council Vacancy
ii. Back Flow Preventers
2 George Shaw
i. Recombination of Tybee Island Marine Science Center plat with small portion of
unopened Wrenwood Right-of-Way
ii. Update on Hazard Mitigation Grant
3 Wanda Doyle
i. Public Safety Committee Update
ii. Roundabout Upgrade
4 Monty Parks
i. Unopened Miller Right-of-Way
ii. Recycling status report
iii. North Beach safety
5 Bubba Hughes
i. Introduction and Discussion: 17-2018, Sec 66-11, Share Mobility Devices/Dockless
Scooters/Vehicles
6 Shawn Gillen
i. Confirmation of TYFD Chief, Charles Jason Patterson
XIV. City Manager’s Report
1 Action Item List
2 Goals
XV. Executive Session
1 Discuss litigation, personnel and real estate
XVI. Possible vote on litigation, personnel and real estate discussed in executive session
XVII. Adjournment
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*PLEASE NOTE: Citizens wishing to speak on items listed on the agenda, other than public hearings, should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the City Clerk’s office by Thursday at
5:00PM prior to the next scheduled meeting. Agenda request forms are available outside the Clerk’s office at City Hall and at www.cityoftybee.org.
THE VISION OF THE CITY OF TYBEE ISLAND
“is to make Tybee Island the premier beach community in which to live, work, and play.”
THE MISSION OF THE CITY OF TYBEE ISLAND
“is to provide a safe, secure and sustainable environment by delivering superior services through responsible planning, preservation of our natural and historic resources, and partnership with our community to ensure economic opportunity, a vibrant quality of life, and a thriving future.”
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City Council Minutes, August 23, 2018
Consideration of Items for Consent Agenda.
Mayor Buelterman called the consent agenda to order at 6:30PM on August 23, 2018. Those
present were Julie Livingston, Monty Parks, John Branigin, Wanda Doyle, Barry Brown, and
Jackson Butler. Also attending were Dr. Shawn Gillen, City Manager; Bubba Hughes, City
Attorney; George Shaw, Director, Community Development; and Janet LeViner, Clerk of Council.
Mayor Buelterman listed the following items on the consent agenda:
Minutes, Regular City Council Meeting, August 8, 2018
Alcohol License Request: Special Event — Beer and Wine — Tybee Pirate Fest, October 5,
6, and 7, 2018
Municipal Court Prosecution Agreement, Andre Pretorius and the City of Tybee Island
Memorandum of Agreement, OneGeorgia Authority and City of Tybee Island
Resolution, Appointment of Andre Pretorius as Prosecuting Attorney of the Municipal
Court of Tybee Island
Resolution, Second Moratorium, Demolition Permits of Historic Structures in the South-
end Business Overlay District, to extend 90 days.
Appointment of Richard "Ricky" Stewart, Engineer and Director of Infrastructure
Mayor Buelterman called the regular meeting to order at 7:00PM. All those present for the
consent agenda were present.
Opening Ceremonies
Call to Order
Posting of the Colors and Pledge of Allegiance — American Legion Post 154
Invocation — Pastor David Laughner
Recognitions and Proclamations
Mayor Buelterman and Todd Smith recognized the Volunteers from the Rescue and
Search Efforts, August 2018. Mayor Buelterman thanked each one for their commitment to the
community.
Chief Robert Bryson gave a brief video presentation regarding Operation Starlight that was
developed through the Tybee Island Police Department and volunteers. Chief Bryson explained
the City of Tybee competed against other municipalities throughout Georgia and won the
competition. The Tybee Island Police Department was awarded the Curtis McClung Award as well
as a $1,000 cash prize. Mayor Buelterman thanked Chief Bryson for his hard work and
accomplishments.
Chief Robert Bryson introduced the following new staff members and promotions within the
Department:
Officer Bryant Sims — Full time
Officer Ishmael Marshall — Fuli time
Candace Woodard — Part time
Korra Jaglinski — Park time
Walter Hat-trich — City Marshal
Taylor Griesback, Assistant City Marshal
Zachary June — Sr. Police Officer
John Price — Sr. Police Officer
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�� D ' A n d r e T a y l o r S r . P o l i c e O f f i c e r
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f o r h i s d e v o t i o n a n d c o m m i t m e n t t o t h e C o m m u n i t y .
H a l e y H i l l , E x e c u t i v e D i r e c t o r , T y b e e I s l a n d Y M C A , i n t r o d u c e d t h e f o l l o w i n g n e w s l a t e o f
o f f i c e r s f o r t h e T y b e e I s l a n d Y o u t h C o u n c i l .
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H a l e y H i l l , E x e c u t i v e D i r e c t o r , T y b e e I s l a n d Y M C A , a p p r o a c h e d M a y o r a n d C o u n c i l t o g i v e a
p r e s e n t a t i o n o n r e c o m m e n d a t i o n s f o r J a y c e e P a r k E n h a n c e m e n t P l a n . M s . H i l l e x p l a i n e d
o p t i o n s i n c l u d e s a f e t y f e n c i n g , p i c k l e b a l l c o u r t s , o u t d o o r f i t n e s s e q u i p m e n t , p o r t a b l e o u t f i e l d
f e n c i n g , a n d d i s k g o l f . T h e b i g g e s t a r e a t h a t n e e d s t o b e a d d r e s s a r e u p g r a d e s t o t h e c u r r e n t
p l a y g r o u n d . T h i s i n c l u d e s m u l c h i n g a n d a d d i n g s u n s c r e e n s o n t h e e q u i p m e n t . A p o p u l a r
r e c o m m e n d a t i o n i s a n A m e r i c a n N i n j a W a r r i o r P a r k . M a y o r B u e l t e r m a n a s k e d a b o u t d i f f e r e n t
l o c a t i o n s f o r a p i c k l e b a l l c o u r t . M s . H i l l g a v e a b r i e f e x p l a n a t i o n r e g a r d i n g l i n i n g t h e c u r r e n t
b a s k e t b a l l c o u r t s f o r p i c k l e b a l l . M s . D o y l e e x p r e s s e d h e r a p p r e c i a t i o n f o r a l l M s . H i l l a n d h e r
c o m m i t t e e h a v e d o n e r e g a r d i n g J a y c e e P a r k . M a y o r B u e l t e r m a n a s k e d M s . H i l l t o w o r k w i t h M s .
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f e n c i n g . H e w o u l d a l s o l i k e a l i s t o f t h e h i g h e r c o s t i t e m s s o t h e y c a n b e d i s c u s s e d a t t h e u p c o m i n g
C i t y C o u n c i l W o r k s h o p .
C i t i z e n s t o b e H e a r d .
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d r a i n a g e i s s u e s w i t h t h e a d j o i n i n g p r o p e r t y . M s . F r e e m a n g a v e a p r e s e n t a t i o n r e g a r d i n g t h e
m u l t i p l e i s s u e s s h e h a s c o n f r o n t e d i n d e a l i n g w i t h t h e C i t y : ( 1 ) h e r m a g n o l i a t r e e t h a t d i e d a n d
( 2 ) d r a i n a g e i s s u e s e n c o u n t e r e d o v e r t h e y e a r s . S h e t h a n k e d M r . S h a w a n d s t a f f f o r c o m i n g t o h e r
a s s i s t a n c e r e c e n t l y a n d d u e t o t h e i r a s s i s t a n c e i s a b l e t o l i v e i n t h e h o u s e . M a y o r p r o t e m B r o w n
a s k e d i f s h e h a d w o r k e d w i t h D i a n e S c h l e i c h e r , t h e p a s t c i t y m a n a g e r r e g a r d i n g h e r s i t u a t i o n . M s .
F r e e m a n c o n f i r m e d s h e h a s c o m p l e t e d t h e p a p e r w o r k a n d i t i s h e r u n d e r s t a n d i n g M s . S c h l e i c h e r
s e n t t o t h e C i t y ' s i n s u r a n c e c o m p a n y . H e t h e n a s k e d M r . H u g h e s i f t h i s i s c o n s i d e r e d a c i v i l s u i t .
2 0 1 8 0 9 2 7 A M E N D E D P A C K E T P a g e 5 o f 9 4 2 0 1 8 0 9 2 5 / j r l
Mr. Hughes stated the City has not technically received an Anti Litem Notice and the Statute of
Limitation has run. Ms. Freeman stated her claim was for the value of the magnolia tree. Mayor
Buelterman confirmed with Mr. Hughes he would contact GIRMA and report back to Mayor and
Council. Once this is done and discussions are held, Mayor and Council will contact Ms. Freeman.
Mayor Buelterman thanked Ms. Freeman.
Wanda Doyle made a motion to approve the consent agenda. Jackson Butler seconded. Vote
was unanimous, 6-0.
Consideration of Bids, Contracts, Agreements and Expenditures
American Legion Post 154 Agreement. Wanda Doyle recused. Mr. Hughes outlined the
recommended changes in the Agreement which include: (1) amount not to exceed $76,900 for
electrical work; (2) hour notification for reservation requirement was removed and the
reservation must be coordinated directly with the American Legion Post 154; and (3) the facility
will be made available to the City for at least 12 events per calendar year. Barry Brown made a
motion to approve based on Mr. Hughes recommendations. Monty Parks seconded.
Discussion: Mr. Hughes clarified when the Post incurs expenses they present in invoice form to
the City for reimbursement. Vote was unanimous to approve, 5-0.
Alan Robertson, AWR Strategic Consulting, LLC, Independent Contractor Agreement. WITHDRAWN
Hurricane Response — Emergency Sandbags, Dunes, $300K Emergency Allocation.
Dr. Gillen stated the funds would come from the State and the City is permitted to build the dune
after turtle season is completed from the Pier to 19th Street. Phase II, November 2019, of the project
will be from Center Street around to Gullick Street where the City has proposed to build a
structured dune This will coincide with the next re-nourishment, which will be done with federal
dollars. Dr. Gillen continued, for this season and next, the City is proposing to have Guardian
Systems shore up the gaps in the dunes per emergency basis. The estimated cost for this service is
$300,000. Once the sand is in place, it would be either left or placed further into the dunes. He is
asking Mayor and Council for authorization as staff needs the lead time once a hurricane is
declared approaching Tybee Island. Dr. Gillen stated currently there is a bid out for the sand and
Guardian Systems is the sole provider of these particular sand bags. Mayor pro tem Brown asked
Dr. Gillen who in fact makes the decision to move forward with the emergency sand bags. Dr.
Gillen responded, as soon as either the State, County, or City declares an emergency, he will
contact Guardian Systems. Sand will be placed at DPW and if it is not used in case of a hurricane,
it will be used for the Phase I of the Dune Project. Mayor pro tern Brown expressed his concerns
with spending the money for the sand and there not be a hurricane. Dr. Gillen responded the dunes
need to be built at any rate so it will not be wasted. Mr. Parks asked if the expense for the sand is
reimbursable through FEMA. Dr. Gillen stated no as it is reimbursable through the State Grant.
Mayor Buelterman asked if this sand would be available to residents for sand bags. Dr. Gillen
stated no, Staff would order different sand. Mr. Butler asked if this would be a reoccurring
expense. Dr. Gillen stated only for two seasons as it is hoped DNR will allow the City to leave the
sand bags in place (used to shore up the gaps) for a structured dunes. The following season the
City will not have to shore up the gaps. Mayor pro tern Brown wanted the resident to understand
the Guardian System is protecting the east side of the Island and not the west side. Dr. Gillen
confirmed stating Staff is defending against a frontal assault by a storm surge off the ocean. He is
still addressing the issues on the west side. Dr. Gillen stated with this agenda item, Mayor and
Council is authorizing him to spend the dollars on the contracts. Ms. Doyle asked Dr. Gillen to
include more information in the packet in the future. If there had been documentation included
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in the packet that showed estimated cost, what it was for and where it was going, Mayor and
Council would have put this agenda item on the Consent Agenda. She stated this is the same with
the Warwick Agreement agenda item. By having the information in advance, it helps to make
better and quicker decisions. Dr. Gillen acknowledged and will correct in the future. Wanda
Doyle made a motion to move forward. Monty Parks seconded. Vote was unanimous 6-0 to
approve.
Warwick Group Consultants, Fee Increase. Moved to City Council Meeting, September 13, 2018.
Council, Officials and Attorney Considerations and Comments
George Shaw approached Mayor and Council to give an updated on the Hazard Mitigation
Grant. Mr. Shaw stated the consultants held another public meeting in August to answer
questions by the residents. The original twelve substantially damaged and repetitive loss residents
have moved from GEMA to FEMA for review. The other fifty residents are still with GEMA but
the consultants have submitted all applications. Mr. Shaw reminded Mayor and Council the
contract has expired with F.C. McComb currently, and if the City is awarded the Grant, Staff will
put out an RFP for a Grant Administrator. Mr. Parks expressed his concerns with the Grant
Administrator as he feels they need to have legal experience. Mr. Shaw stated this could be
included into the RFP.
George Shaw discussed the Topo and costs for 5th Avenue (Carie Efird). Mr. Shaw asked
Mayor and Council for their recommendation. It was agreed Ms. Efird would be responsible for
the costs, design and construction.
Wanda Doyle reported the Public Safety Committee is working on several projects currently
to include: (1) Noise Ordinance; (2) Nuisance/Disorderly Household Ordinance; (3) Traffic
Control Plan which will assist with events; (4) New signage for the bike route and markings on
the road; (5) Golf Carts route, leave on Jones; (6) More 4-way stop signs on Jones to slow traffic;
and (7) Leasing of vehicles for the TIPD.
Dr. Gillen gave an update on the Action Item List. Mayor and Council thanked Dr. Gillen for
his update.
Jackson Butler made a motion to adjourn to executive session to discuss personnel and real
estate. Julie Livingston seconded. Vote was unanimous, 6-0.
Julie Livingston made a motion to return to regular session. Wanda Doyle seconded. Vote
was unanimous, 6-0.
Monty Parks made a motion to adjourn. John Branigin seconded. Vote was unanimous, 6-
0.
Meeting adjourned at 10:15PM.
Janet R. LeViner, CMC
Clerk
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City Council Workshop Minutes, August 30, 2018
Mayor Buelterman called the Workshop to order at 3:30PM on August 30, 2018. Those present
were Julie Livingston, Monty Parks, John Branigin, and Wanda Doyle. Also attending were Dr.
Shawn Gillen, City Manager; Bubba Hughes, City Attorney; George Shaw, Director, Community
Development; Angela Hudson, Finance Director; and Janet LeViner, Clerk of Council. Department
Heads attended.
Consideration of Agreements and Expenditures
Warwick Group Consultants, Fee Increase. Mayor Buelterman recommended approval
of the increase of $1,000 per month and the Agreement begin January 2019 and end June 30,
2019. Wanda Doyle made a motion to approve. Monty Parks seconded. Vote was unanimous
to approve 4-0.
Barry Brown joined the workshop.
Electric Work for 16th Street Parking Lot, Increase in budget. Dr. Gillen stated this is a
Mayor and Council goal to have the electricity upgraded on the Strand. Brady Electric has been
working on the project and a bid submitted. $60,000 was placed in the budget for this project
and the bid came in $9,500 higher. Dr. Gillen is asking for a budget adjustment for the additional
monies. Mayor Buelterman asked where the funding would come from. Dr. Gillen stated he has
not identified the source but will work with Ms. Hudson to identify possible source(s). Ms. Doyle
stated the electrical upgrade is needed for festivals and other activities on the Strand. Monty
Parks made a motion to approve. Wanda Doyle seconded. Vote was unanimous, 5-0.
Mayor Buelterman moved on to the Consideration on Capital Improvement Projects for
FY 19.
______________________________
Janet R. LeViner, CMC
Clerk
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MAYOR
Jason Buelterman
CITY COUNCIL
Barry Brown, Mayor Pro Tem
John Branigin
Jackson Butler
Wanda Doyle
Julie Livingston
Monty Parks
CITY OF TYBEE ISLAND
CITY MANAGER
Shawn Gillen
CITY CLERK
Janet LeViner
CITY ATTORNEY
Edward M. Hughes
P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
City Council Agenda Item Request
Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by 4:00PM on the
Thursday prior to the next scheduled Council meeting. If this form is received after the deadline, the item will be
listed on the next scheduled agenda.
Council Meeting Date for Request: 9/13/18
Item: Consideration of special event request for Worrell 1000 Reunion Race: May 10-12, 2019
on the beach area that is on the north side of the Pier & Pavilion
Explanation:
Budget Line Item Number (if applicable):
Supporting Documentation: X Attached* _____ Audio/Video Presentation**
* Electronic submissions are requested but not required. Please email to jleviner@cityoftybee.org.
** Audio/video presentations must be submitted to the IT department at City Hall by 4:00PM
on the Thursday prior to the scheduled meeting.
Submitted by: Chantel Morton, Development Authority/Main Street Executive Director
Phone/Email: 912-472-5071/cmorton@cityoftybee.org
Date given to Clerk of Council 9/6/18
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MAYOR
Jason Buelterman
CITY COUNCIL Barry Brown Mayor Pro Tem
Wanda Doyle
Julie Livingston
Jackson Butler
Monty Parks
John Branigin CITY OF TYBEE ISLAND
CITY MANAGER
Shawn Gillen
CLERK OF COUNCIL Janet LeViner
CITY ATTORNEY
Edward M. Hughes
P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
City Council Agenda Item Request
Council Meeting Date for Request: September 13, 2018
Item: To request that the City Council adopt a $5,000,000 dollar budget for the Grant Capital Project Fund 340 for fiscal
year 2019.
Explanation: In the August 23, 2018 City Council meeting, the City Council an agreement with the Georgia Department of
Community Affairs to accept a $5,000,000 dollar grant for beach related projects. In addition, the City Council approved a
$300,000 contract with Guardian to purchase sand bags to block the open access areas to the beach. In order to expend
money for the grant and contract, the City must establish and adopt a budget for the projects. This agenda item is requesting
that the City Council’s approve to establish a revenue and expenditure budget for $5,000,000 dollars in the Grant Capital
Project Fund 340 for fiscal year 2019. The details of the line items for the budget are as follows:
REVENUE BUDGET
State Grant Revenue 340.00.33.4110 $ 5,000,000
EXPENDITURE BUDGET
Supplies & Material 340.6125.53.1100 $ 60,000 To purchase sand in case of an emergency
Infrastructure Dune Restoration 340.6125.54.1403 $ 4,640,000 Dune Restoration Project
Contingency 340.9000.61.1000 $ 300,000 To purchase sand bags & hauling services
$ 5,000,000
Budget Line Item Number (if applicable): See Detailed Budget Amendment included as Attachment A
Paper Work: _____ Attached*
Already Distributed
______ To Be Handed Out at Council Meeting (by Requester)
______ Audio/Video Presentation**
Submitted by: Angela Hudson, Finance Director
Phone / Email: (912) 472-5021/ahudson@cityof tybee.org
Comments: ________________________________________________________________________________
September 5, 2018
Date given to Clerk of Council
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City Council Agenda Item Request
Council Meeting Date for Request: September 13, 2018
Item: To request that the City Council approve a budget amendment for $990, 838 within the fiscal year 2018 General Fund
budget.
Explanation: The purpose of this agenda item is to request that the City Council approve a budget amendment of $990,838
within the fiscal year 2018 General Fund’s budget. We are able to cover the necessary transfers by identifying unexpended
money available within a number of different departments’ budgets as shown in detailed budget amendment report included
with this agenda item as Attachment A. Therefore, the current budget balance of the General Fund will not change. The
budget changes will affect the budgets for the Building Maintenance, Information Technology, Police Administration, Beach
Patrol, Fire Administration, Ocean Rescue, Public Works Administration, Storm Water Management, Solid Waste Collection
and Other Financing Uses.
The budget amendment is necessary for the following reasons:
• To establish line item budget for Item No. 75, Transfer Out to Fund 555 (100.9000.61.1555) in order to transfer
$843,962 to the River’s End Campground and RV Park Enterprise Fund 555 to cover the cash-flow deficit;
• To establish a line item budget Item No. 74, Transfer Out to Chatham County SPLOST VI Fund 325
(100.9000.61.1006) in order to transfer $116,876 to the Chatham County SPLOST VI Capital Project Fund 325 to
cover the unfunded project costs from FY2016.
• To increase Item No. 76, the Infrastructure – Drainage line item (100.4250.54.2102) under the Storm Water
Management to cover any unpaid capital project invoices for Thomas & Hutton for the Bright St. Drainage Project
and other drainage project studies related to previous contract addendums approved by City Council; and
• To increase Item No.91, the Infrastructure line item (100.4210.54.1410) in the Public Works Administration
Department’s by $10,000 to cover any unpaid invoices with Thomas & Hutton for street improvement projects
related to previous contract addendums approved by the City Council.
Budget Line Item Number (if applicable): See Detailed Budget Amendment included as Attachment A
Paper Work: ____X_ Attached*
Already Distributed
______ To Be Handed Out at Council Meeting (by Requester)
______ Audio/Video Presentation**
Submitted by: Angela Hudson, Finance Director
Phone / Email: (912) 472-5021/ahudson@cityof tybee.org
Comments: ________________________________________________________________________________
September 6, 2018
Date given to Clerk of Council
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ACCOUNT NUMBER ACCOUNT DESCRIPTION
CURRENT
BUDGET YTD ACTUAL
CURRENT
BUDGET
BALANCE
FINAL BUDGET
ADJUSTMENT
FINAL ADJUSTED
BUDGET
OTHER FINANCING USES
73 100 9000 61 1001 Transfer to Fund 540 264,050.00 (200,000.00) 64,050.00 (64,050.00) 200,000.00
74 100 9000 61 1006 Transfer to Fund 325 - (116,875.14) (116,875.14) 116,876.00 116,876.00
75 100 9000 61 1555 Transfer to Fund 555 - (818,403.50) (818,403.50) 843,962.00 843,962.00
264,050.00 (1,135,278.64) (871,228.64) 896,788.00 1,160,838.00
- -
DPW - STORMWATER MANAGEMENT -
76 100 4250 54 2102 Drainage Improvements 109,200.00 (69,178.90) 40,021.10 20,000.00 129,200.00
INFORMATION TECHNOLOGY
77 100 1535 54 2100 Machinery & Equipment 171,800.00 - 171,800.00 (90,000.00) 81,800.00
BUILDING MAINTENANCE
78 100 1565 54 1315 Building Improvements 520,000.00 (25,037.58) 494,962.42 (450,000.00) 70,000.00
POLICE DEPARTMENT
79 100 3210 51 1100 Salaries & wages 1,141,221.00 (1,083,696.91) 57,524.09 (57,000.00) 1,084,221.00
80 100 3210 51 2129 Machinery & Equipment 137,435.00 (87,402.70) 50,032.30 (30,000.00) 107,435.00
1,278,656.00 (1,171,099.61) 107,556.39 (87,000.00) 1,191,656.00
BEACH PATROL
81 100 3215 51 1100 Salaries & wages 236,223.00 (193,601.90) 42,621.10 (40,000.00) 196,223.00
FIRE DEPARTMENT
82 100 3510 51 1100 Salaries & wages 219,945.00 (198,342.84) 21,602.16 (21,000.00) 198,945.00
PUBLIC WORKS ADMINISTRATION
83 100 4210 51 1100 Salaries & wages 726,892.00 (689,046.94) 37,845.06 (37,800.00) 689,092.00
84 100 4210 51 2700 Workers Compensation 39,135.00 (26,707.06) 12,427.94 (12,400.00) 26,735.00
85 100 4210 52 3600 Dues, Fees & Licenses 10,200.00 (646.79) 9,553.21 (9,500.00) 700.00
86 100 4210 52 2140 Landscaping/Lawncare 10,000.00 (4,196.90) 5,803.10 (4,100.00) 5,900.00
87 100 4210 52 2205 Repairs & Maintenance-Infrastrure 66,500.00 (59,747.40) 6,752.60 (6,700.00) 59,800.00
88 100 4210 52 3990 Service Charges 9,500.00 (4,131.85) 5,368.15 (5,300.00) 4,200.00
89 100 4210 53 1600 Small Equipment 24,100.00 (4,150.43) 19,949.57 (19,000.00) 5,100.00
90 100 4210 53 1702 Signs 15,000.00 (10,804.98) 4,195.02 (4,100.00) 10,900.00
91 100 4210 54 1410 Infrastructure 19,000.00 19,000.00 10,000.00 29,000.00
92 100 4210 54 1416 Infrastructure - LMIG Grant 80,000.00 (44,808.46) 35,191.54 (35,000.00) 45,000.00
93 100 4210 54 2200 Vehicles 65,000.00 (18,845.00) 46,155.00 (46,100.00) 18,900.00
1,065,327.00 (863,085.81) 202,241.19 (170,000.00) 895,327.00
SOLID WASTE COLLECTION
94 100 4520 54 2100 Machinery & Equipment 25,000.00 (18,535.06) 6,464.94 (6,400.00) 18,600.00
95 100 4520 52 2111 City Dump-Pick Up 105,000.00 (97,453.38) 7,546.62 (7,500.00) 97,500.00
130,000.00 (115,988.44) 14,011.56 (13,900.00) 116,100.00
OCEAN RESCUE
96 100 6124 51 1200 Part time/Seasonal wages 306,969.00 (194,988.76) 111,980.24 (44,888.00) 262,081.00
GRAND TOTAL EXPENDITURE AMENDMENTS:4,302,170.00 (3,966,602.48) 335,567.52 - 4,302,170.00
ATTACHMENT A
FISCAL YEAR 2018 GENERAL FUND BUDGET AMENDMENT
EXPENDITURES
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MAYOR
Jason Buelterman
CITY COUNCIL
Barry Brown. Mayor Pro Tem
John Branigin
Jackson Butler
Wanda Doyle
Julie Livingston
Monty Parks
CITY MANAGER
Shawn Gillen
CLERK OF COUNCIL
Janet LeViner
CITY ATTORNEY
Edward M. Hughes
--.11topf.11,
CITY OF TYBEE ISLAND
City Council Agenda Item Request
Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by
4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the
deadline, the item will be listed on the next scheduled agenda.
Council Meeting Date for Request: 9/13/18
Item: Out of State Travel Request for Barb Caramico to attend the National Association of RV Parks and
Campgrounds Conference in Oklahoma City, Oklahoma.
Explanation: The annual ARVC Outdoor Hos italit Conference and Ex .o will allow Barb 0 erations
Manager) to attend educational seminars, round table discussions with industry leaders, networking seminars
with other campground owner operators and attend the vendor expo which exhibits the latest products available
in the campground industry.
Budget Line Item Number (if applicable): 555-6180-52-3500
Paper Work: X Attached*
Audio/Video Presentation* *
Electronic submissions are requested by not required. Please email to
jlevinereitvoftvbee.org . ** Audio/video presentations must be submitted to the IT department at City Hall
by 4:00PM on the Thursday prior to the scheduled meeting.
NOTE: Request will be postponed if necessary information is not provided.
Submitted by: Jamey Rabun, River's End Campground Director
Phone / Email: 912-472-5016, jrabuncityoftybee.org
Comments: Please visit htt.://www.arvc.or 7/ for more information.
Date given to Clerk of Council 8/22/18
* * * * * Certified * , City of ,
IA Ethics if
P.O. Box 2749 — 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 — FAX (866) 786-5737
WWW.C. i ty ofty bee.o rg 20180927AMENDEDPACKET Page 53 of 94 20180925/jrl
ki'‘`. arve r,o We (worpapris
OUTDOOR
HOSPITALITY
Conference & Expo
Event Highlights Call for Session Proposals
- Successful Park Operations Tours (SPOT)
- Institute for Leadership Development
- 2018 Seminar Proposal
- 2018 Instructor Approval
8/22/2018 OHEP Online: 2018 Outdoor Hospitality Conference & Expo
2018 Outdoor Hospitality Conference & Expo
November 5-8, 2018 I Oklahoma City, Oklahoma I Cox Convention Center
Join us in beautiful Oklahoma City, Oklahoma, for the greatest gathering of campground
industry professionals, innovative idea sharing and the best products and services our
industry has to offer. Our Education Committee is hard at work putting the finishing
touches on the conference program. Updates will be posted to this page as they
become available. Check back regularly!
Oklahoma City offers all of the culture, cuisine, attractions and amenities you'd expect in
modern metropolis. And with its rugged Western past, working stockyards and title as
"Horse Show Capital of the World," you'll find family fun and plenty of hustle without all tl -
hassle.
Make plans now to attend OHCE and
benefit from:
Professional development sessions on topics
that include park operations, human
resources, the guest experience, leadership,
accounting/finance, safety, recreation, NFPA
standards, legal/regulatory issues and park
maintenance.
The convenience of one-stop shopping at the
largest expo of the RV park and campground
industry featuring more than 100 exhibitors.
Opportunities to network with hundreds of
your fellow campground owners and
operators from across the U.S.
Early Bird registration for $495 through July 31 — available only to ARVC members!
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8/22/2018 OHEP Online: 2018 Outdoor Hospitality Conference & Expo
-Get Involved Mixer
-Practitioner Certificate for NFPA 1194®
- Practitioner Certificate for Business Management Classes
-Awards of Excellence, Dinner, and Auction
- After Party, hosted by ARVC Young Professionals
- 2018 CEU Course Approval
Keynote Speaker Announced
For many of you the topic of "how to deal with change" is
top of mind, so we've invited world-renowned illusionist,
humorist and change expert, Billy Riggs, to 01-ICE.
Billy will share unique tips on how to:
- Increase opportunity for business success at your park
- Feel empowered by change rather than victimized by it
- Face change with a positive attitude and optimistic
outlook
If you're struggling with change at your park, this is a must-
see event!
http://oheponline.org/mod/page/yiew.php?id=729
2/2
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FORM 2016-ETAF
EMPLOYEE TRAVEL AUTHORIZATION FORM
EMPLOYEE NAME: Barb Caramico EMPLOYEE ID 1737
DEPARTMENT River's End Campground DEPARTURE DATE 11/4/2018
POSITION TITLE Operations Manager RETURN DATE 11/9/2018
DESTINATION (City, State/Country) Oklahoma City, OK
BUSINESS PURPOSFaheck one):
Repair-Maintenance LI
General Expense/other q
Conference I
Training q
Shopping q
Legal-Law Enforcement q
Economic Development q
Employee-exchange program q
Meeting q
Legislator q
Committee related 0
EXPLAINATION OF TRAVEL (attach additional information as necessary)
Attend National Association of RV Parks and Campgrounds Annual Conference and Outdoor Hospitality Expo. This will prvide the opportunity
to attend educational sessions, panel/roundtable discussions with industry leaders, and network with other campground owner managers, as
well as attend national vendor exoo.
EXPENSES Payment Method Est. Cost
Airfare
q Employee Reimb.
11 Dept. Prepaid
q Third-party
$450
Mileage (personal vehicle)
q Employee Reimb.
0 Dept. Prepaid
q Third-party
$0
Rental Vehicle
q Employee Reimb.
$0 Dept. Prepaid
q Third-party
Other Transportation
It Employee Reimb.
q Dept. Prepaid $40
al Third-party
Important: When applicable, complete "Authorization of
Employee Expenses to be Paid by a Third-Party Organization
EXPENSES Payment Method Est. Cost
Lodging
q Employee Reimb.
II Dept. Prepaid
0 Third-party
$795
Meals
IS Employee Reimb.
q Dept. Prepaid
q Third-party
$295
Registration Fee
q Employee Reimb.
11 Dept. Prepaid
q Third-party
$465
Other Expense
q Employee Reimb.
q Dept. Prepaid
q Third-party
$0
TOTAL ESTIMATED COSTS 2045.00
EMPLOYEE CERTIFICATION
By signing below, I certify the requested travel is appropriate and necessary for conducting official City business, and agree to comply with the
City of Tybee Island's Travel Policy.
6e?4,OarzA._.
SIGNATURE
DATE
DEPARTMENT DEPARTMENT HEAD (or De "gnee) AUTHORIZATION
APPROVED =DISAPPROVED
PRINTED NAME & TITLE 1(47- A14- z5 t4 C.44 ./v1 ey JOLLA./ 10 i‘) I
SIGNATURE DATE /9 .o
****************************************** ***************************************************************************************
CITY MANAGER AUHORIZATION for OUT-OF TOWN OR COUNTRY TRAVEL
[—I APPROVED
El DISAPPROVED
SIGNATURE DATE
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MAYOR Jason Buelterman
CITY COUNCIL Barry Brown, Mayor Pro Tem John Branigin
Wanda Doyle Julie Livingston
Monty Parks CITY OF TYBEE ISLAND
CITY MANAGER Shawn Gillen
CLERK OF
COUNCIL Janet LeViner
CITY ATTORNEY
Edward M. Hughes
P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
City Council Agenda Item Request
Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by
4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the
deadline, the item will be listed on the next scheduled agenda.
Council Meeting Date for Request: September 27, 2018
Item: Out of State travel for Police Lt. Emory Randolph - travel to Stuart, Florida
Travel will be October 7 - 12, 2018.
Explanation: FBI LEEDA Public Information Officer Training
Budget Line Item Number (if applicable): 100-3210-52-3500
Paper Work: Attached*
______ Audio/Video Presentation**
* Electronic submissions are requested by not required. Please email to
jleviner@cityoftybee.org.
** Audio/video presentations must be submitted to the IT department at City Hall
by 4:00PM on the Thursday prior to the scheduled meeting.
NOTE: Request will be postponed if necessary information is not provided. Submitted by: Robert Bryson
Phone / Email: 912 472-5091 / rbryson@cityoftybee.org
Comments: ________________________________________________________________________________
Date given to Clerk of Council 09/19/2018
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MAYOR
Jason Buelterman
CITY COUNCIL
Barry Brown, Mayor Pro Tem
John Branigin
Wanda Doyle
Julie Livingston
Monty Parks
CITY OF TYBEE ISLAND
CITY MANAGER
Shawn Gillen
CLERK OF
COUNCIL
Janet LeViner
CITY ATTORNEY
Edward M. Hughes
P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
City Council Agenda Item Request
Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by
4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the
deadline, the item will be listed on the next scheduled agenda.
Council Meeting Date for Request: September 27, 2018
Item: Out of State travel for Police Chief Robert Bryson, Travel to Orlando, FL
Travel will be October 6-10 2018.
Explanation: International association of Police Chiefs conference in Orlando, FL
Budget Line Item Number (if applicable): 100-3210-52-3500
Paper Work: Attached*
______ Audio/Video Presentation**
* Electronic submissions are requested by not required. Please email to
jleviner@cityoftybee.org.
** Audio/video presentations must be submitted to the IT department at City Hall
by 4:00PM on the Thursday prior to the scheduled meeting.
NOTE: Request will be postponed if necessary information is not provided.
Submitted by: Robert Bryson
Phone / Email: 912 472-5091 / rbryson@cityoftybee.org
Comments: ________________________________________________________________________________
Date given to Clerk of Council 09/18/2018
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1
STATE OF GEORGIA )
COUNTY OF CHATHAM )
INDEPENDENT CONTRACTOR AGREEMENT
This Agreement, made and entered into this _____ day of ______________, 2018, by
and between the City of Tybee Island, Georgia (hereinafter the “City”) and AWR Strategic
Consulting, LLC (hereinafter referred to as ”AWR”).
WITNESSETH:
WHEREAS, the City is a Municipal Corporation in the State of Georgia; and
WHEREAS, the City is in need of securing consulting services in connection with
multiple projects including at the present time an urgent immediate project of maintaining
and restoring sand dunes for the City’s beach (hereinafter referred to as “Sand Dune Project”)
and the Beach Re-nourishment Project (“Beach Re-nourishment”); and
WHEREAS, Alan Robertson (herein referred to as “Robertson”), principal owner of
AWR, has served as a volunteer in a number of capacities for the City and, as a result of that
experience and time invested, as well as his background and education, possesses the necessary
skills to be of substantial assistance to the City in accomplishing the Sand Dune Project; and
WHEREAS, the City wishes to retain AWR for assistance in connection with the Sand
Dune Project generally described on Exhibit “A” hereto; and
WHEREAS, the parties wish to enter into an agreement whereby AWR will work with
and on behalf of the City on a consulting basis as an independent contractor; and
WHEREAS, the parties wish to reduce their agreement to writing,
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2
NOW, THEREFORE, in consideration of the mutual promises and undertakings
contained herein, and other good and valuable consideration, the parties agree as follows:
1. AWR shall perform tasks related to the Sand Dune Project and the Beach Re-
nourishment Project so as to assist the City in the most efficient and economical
implementation thereof including assisting in planning, securing financing and the
implementation of the project. It is contemplated that these projects will occur over a 24
month period from the date of this Agreement. AWR will perform such services and invoice
monthly therefor showing the hours worked and will be paid at an hourly rate of $150.00 per
hour.
2. AWR will make its consulting services available to the City and consult with
City staff, management, elected officials and counsel as appropriate in connection with
projects assigned and shall use his best efforts in connection with those projects in the best
interests of the City.
3. AWR will report on the status of the projects and other assigned projects to the
City Manager who shall transmit such reports to the Mayor and Council on a monthly basis
unless otherwise requested.
4 Any supplies or materials needed for AWR to perform the functions outlined
herein shall be purchased by and belong to the City; however, all of such purchases shall be
approved by the City Manager or other authorized City official. Reasonable expenses for
postage, copying and approved travel shall be reimbursed to AWR within thirty (30) days of
the submission of an invoice. All travel anticipated must be approved in advance by the City
Manager and any other expenses will be reimbursable only if the City, through the City
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3
Manager, authorizes such and agrees in writing that the City will be responsible therefor at
least three (3) days prior to such expense being incurred.
5. AWR will respond within a reasonable period of time not to exceed forty-eight
(48) hours to inquiries from authorized representatives of the City on issues relating to the
projects and as otherwise assigned and will provide advice, suggestions and consultation to
City staff in connection with such projects.
6. It is understood between the parties that the City shall make all decisions
concerning City personnel, City funds and budgeting and no expense chargeable to the City
may be incurred by AWR without express prior authorization from the City Manager. AWR
shall be authorized to hire other consultants, professionals, engineers, or other agents;
however, any such person or entity shall be at AWR’s sole expense.
7. Specifically authorized representatives of the City including the Manager, City
Attorney, and elected officials may initiate contact with Robertson regarding inquiries in
connection with the Sand Dune and Beach Re-nourishment project. Confirmation of any
request for AWR’s services shall be made by any such employee or agent of the City in writing
indicating that the request is made pursuant to this Contract.
8. AWR is retained only for the purpose and to the extent set forth in this
Agreement and Robertson’s relationship to the City shall be that of a independent contractor.
As such, Robertson shall not be entitled to any retirement, health, or similar benefits which are
available only to City employees.
9. Notwithstanding any other provision hereof, either party may terminate this
contract for any reason whatsoever, or for no reason at all, as the party may determine in its
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4
own discretion, upon thirty (30) days notice in writing to the other party. Notice as required in
this paragraph or any other notices required or called for under this Agreement shall be
directed as follows:
To Robertson: Alan Robertson
AWR Strategic Consulting, LLC
PO Box 303
Tybee Island, GA 31328
To City: Mayor Jason Buelterman
Or His Successor in Office
City of Tybee Island
Post Office Box 2749
Tybee Island, Georgia 31328
with a copy to: City Manger
Post Office Box 2749
Tybee Island, Georgia 31328
and to: Edward M. Hughes, Esq.
Ellis Painter Ratterree & Adams
PO Box 9946
Savannah, Georgia 31412
IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seal
the day and year first above written.
City of Tybee Island, Georgia
By:
Jason Buelterman, Mayor
Attest:
Jan LeViner, City Clerk
AWR STRATEGIC CONSULTING, LLC
By:
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5
Alan Robertson, Principal
Witness:
APPROVED AS TO FORM:
Edward M. Hughes
Attorney for City of Tybee Island, Georgia
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6
Exhibit A
Dune Restoration Project
The Georgia Department of Community Affairs has indicated Tybee will be granted
$5 million to fund the Dune Restoration Project to repair damage to our dune system created by
hurricanes Mathew and Irma, strengthen the dune system to provide enhanced protection from
future storm surge, and continue to provide effective public access to the beach by repairing and
extending pedestrian crossovers as well as DPW and marine rescue vehicle crossovers once the
dunes are restored.
At the time of this Contract we are expecting to receive a Memorandum of Understanding from
the DCA shortly, which will outline the parameters of the funding. The funding is expected to
occur over 21 months from July, 2018, extending to April 30, 2020.
Beach Re-nourishment Project
Additionally, another $13 million has been awarded to the City to fund a complete Beach Re-
nourishment Project, expected in the fall of 2019.
Scope of Work
AWR will assist the City Manager and Staff in planning the project, obtaining necessary
regulatory permits, putting work out to bid, coordinating with vendors and contractors to get
work done on a timely basis and within the requirements of the Georgia Department of Natural
Resources, holding pubic hearings to obtain comment and answer questions, and reporting to the
Infrastructure Committee of the City Council on a regular basis as the City Manager or City
Council deem appropriate for both the Dune Restoration and the Beach Re-nourishment.
Approval by the Georgia DNR Shore Protection Act Committee is required for all work
contemplated by this Dune Restoration Project. Due to DNR restrictions preventing any
disruptive activity on the beach during turtle nesting season, from May 1 to November 1 of each
year, work on dune restoration is limited to November 1 to April 30 each year.
The City will work with both the DNR and the Army Corp of Engineers (“USACE”) in the
Beach Re-nourishment Project.
EMH\TYBEE\1095/Contract
09.06.18
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MAYOR
Jason Buelterman
CITY COUNCIL
Barry Brown, Mayor Pro Tem
Wanda Doyle
John Branigin
Jackson Butler
Monty Parks
Julie Livingston CITY OF TYBEE ISLAND
CITY MANAGER
Shawn Gillen
CITY CLERK
Janet LeViner
CITY ATTORNEY
Edward M. Hughes
P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
City Council Agenda Item Request
Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by
4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the
deadline, the item will be listed on the next scheduled agenda.
Council Meeting Date for Request: September 27, 2018
Item: Memorandum of Agreement (MOA) between the City and the Development Authority/Main Street
Program (Program) for transfer of donated and budgeted funds as agreed upon for Development Authority
finance purposes through the Program for the City.
Explanation: The Program was given a $1500 donation several years ago which was designated for the façade
improvement grant program. This money has remained in the City’s account within the Main Street budget.
This year, City Council increased funding allocated to the Program for the façade improvement grant to $20,000
during the budget process. This MOU is to transfer these funds to an account that is set up for the Development
Authority.
Budget Line Item Number (if applicable):
Paper Work: x Attached*
______ Audio/Video Presentation**
* Electronic submissions are requested by not required. Please email to
jleviner@cityoftybee.org.
** Audio/video presentations must be submitted to the IT department at City Hall
by 4:00PM on the Thursday prior to the scheduled meeting.
NOTE: Request will be postponed if necessary information is not provided.
Submitted by: George Shaw
Phone / Email: gshaw@cityoftybee.org
Comments: This action was advised by the finance director to make the audit cleaner.
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AGREEMENT
This Agreement made and entered into this ___ day of ______________________, by and
between THE CITY OF TYBEE ISLAND, GEORGIA (the “City”), a duly organized and existing
municipal corporation under Georgia law, and the TYBEE ISLAND DEVELOPMENT
AUTHORITY/MAIN STREET PROGRAM (“Program”), with organized authority existing under
Georgia law, do hereby agree as follows:
WHEREAS, the City activated the Development Authority in 2014 to operate in
conjunction with its Main Street program as a means to provide economic opportunities and
incentives on behalf of the city in order to enhance interests of the community and commerce and
other revitalization efforts, therein including historic preservation considerations; and
WHEREAS, in order to maintain compliance, funds equaling $1,500 that were donated and
earmarked for the Program to award façade improvement grants, which have been on deposit with
the City, are now being released to the Development Authority; and
WHEREAS, the City will transfer $20,000, which is allocated in the current fiscal year
budget for Main Street to use for façade improvements, to the Development Authority to fulfil the
intent of the grant program by disbursing funds in accordance with established procedures and
goals; and
WHEREAS, the City wishes to enable the Authority to use the $21,500 in order to
accomplish the intent of the façade improvement grant with the established procedures and goals in
keeping with the City’s best interests; and
WHEREAS, in order to facilitate the purpose of the Authority, in conjunction with the
Program and the City, and ensure that the financial records of each entity are compliant with
accounting principles required, the parties hereby enter into this agreement this ___ day of
____________________.
WHEREAS, each of the parties hereto agrees to comply with all appropriate accounting
and auditing requirements recognized under Georgia law for financial and other purposes and the
funds provided to the Authority by or through the City. Additional and continuation of projects
shall be identified by addendums hereto signed by each party.
CITY OF TYBEE ISLAND, GEORGIA
By: _____________________________________
Jason Buelterman, Mayor
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Attest: ___________________________________
Jan LeViner, Clerk
APPROVED AS TO FORM:
_____________________________
Edward M. Hughes, City Attorney
CITY OF TYBEE ISLAND DEVELOPMENT
AUTHORITY/MAIN STREET PROGRAM
By: _____________________________________
Ted Lynch, Chairman
Attest: ___________________________________
224
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A RESOLUTION TO DESIGNATE OCTOBER 5-7, 2018
AS THE FESTIVAL DAYS FOR THE PIRATES FEST 2018
AND TO DESIGNATE THE AREA AS THE FESTIVAL CONTROL ZONE
WHEREAS, the City of Tybee Island (“City”) is a duly organized municipality within the
State of Georgia; and
WHEREAS, the Festival Ordinance of 2015 provides that on the recommendation of the
City Manager, the Mayor and Council may designate and name certain community festival days
including the “Pirates Fest” event and during such festival days authorize cultural and
entertainment events and initiate the regulatory provisions of the ordinance within the Festival
Area; and
WHEREAS, the Festival Ordinance of 2015 provides that upon recommendation of the
City Manager, the Mayor and Council may designate one or more Control Zones within the
Festival Area and may authorize the City Manager to implement regulations and controls which
will be specific for each designated Control Zone and the Mayor and Council may designate and
authorize an organization to organize and manage festival activities within the Control Zone; and
WHEREAS, the Festival Ordinance of 2015 provides that upon the recommendation of
the City Manager, the Mayor and Council may prohibit persons from entering the Control Zones
with items which may be dangerous, disruptive, or inconvenient in crowded conditions and may
prohibit entry by persons appearing to be intoxicated; and
WHEREAS, the City Manager has recommended designation of the Pirates Fest and the
designation of a festival Control Zone.
NOW, THEREFORE, BE IT RESOLVED that October 5 through 7, 2018 are designated
as the Festival Days for Pirates Fest 2018 and that Tybee Festival Association is designated and
authorized to organize and manage festival activities within the Control Zone.
BE IT FURTHER RESOLVED that the Control Zone is designated as the Festival
Control Zone and that the City Manager is authorized to implement regulations and controls for
the Festival Control Zone which shall consist of the area depicted in green on the diagram
attached hereto, including the Walter Parker Pier, and generally consists of the area from Butler
Avenue along 17th Street and Tybrisa Street, as well as the16th Street parking lots and
Tybrisa/Strand, but not including the sand beach. Restrictions may be different within specified
areas of the Control Zone. The fees for patrons wishing to enter the Control Zone shall be
approved by the Mayor and Council, as will any additional or other fees for the consumption of
alcohol. The proceeds from the sale of wristbands for attendees wishing to consume alcohol
shall be divided between the City and Tybee Festival Association, with the City receiving 20%
and Tybee Festival Association receiving 80%.
The hours of operation of the festival are: 20180927AMENDEDPACKET Page 69 of 94 20180925/jrl
Friday, October 5 - 5:00 p.m. to 11:00 p.m.
Saturday, October 6 - 10:00 a.m. to 11:00 p.m.
Sunday, October 7 - 10:00 a.m. to 4:00 p.m.
Items to be prohibited from being taken into the Control Zone shall be identified on a list
signed by the City Manager and the duly authorized representative of Tybee Festival
Association.
The Special Event Application for the event is attached hereto. Any further details of
regulations or restrictions shall be signed by Tybee Festival Association and the city manager,
and maintained in records as directed by the city manager.
IT IS SO RESOLVED, this the ____ day of ___________________, 2018.
CITY OF TYBEE ISLAND, GEORGIA
By: ___________________________________
Jason Buelterman, Mayor
ATTEST:
By: ___________________________________
Clerk of Council
Tybee/Resolutions/2018/Pirates Fest
09.19.18
09.19.18 - #2
09.19.18 - #3
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PROHIBITED ITEMS
The following items which have a “check mark” are to be prohibited in the Control Zone and the
enforcement of the prohibition shall be by Tybee Festival Association or its agents or
representatives:
1. Unlawful weapons __________
2. Beverage coolers __________
3. Pets, excluding pets of residents who live within the
Control Zone __________
4. Exotic animals __________
5. Skates __________
6. Bicycles __________
7. Fireworks, sparklers, bang snaps (snap and pops), smoke
balls/smoke bombs, black powder/explosives, except for
opening cannon shot __________
8. Other:
Intoxicated persons __________
CITY OF TYBEE ISLAND TYBEE FESTIVAL ASSOCIATION.
By: _________________________ By: ______________________________
Attest: _______________________ Attest: ____________________________
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MAYOR
Jason Buelterman
CITY COUNCIL
Barry Brown, Mayor Pro Tem
John Branigin
Jackson Butler
Wanda Doyle
Julie Livingston
Monty Parks CITY OF TYBEE ISLAND
CITY MANAGER
Shawn Gillen
CLERK OF COUNCIL
Janet LeViner
CITY ATTORNEY
Edward M. Hughes
P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
City Council Agenda Item Request
Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by
4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the
deadline, the item will be listed on the next scheduled agenda.
Council Meeting Date for Request: September 13, 2018
Item: _Recombination of Tybee Island Marine Science Center (TIMSC) plat with small portion of unopened
Wrenwood right of way.
Explanation: _ There is a small corner of unopened Wrenwood right of way that is preventing the proposed
TIMSC building from meeting the setback requirements. The TIMSC is requesting that this be added to the
existing TIMSC property.
__________________________________________________________________________________________
Budget Line Item Number (if applicable): none
Paper Work: x Attached*
______ Audio/Video Presentation**
* Electronic submissions are requested by not required. Please email to
jleviner@cityoftybee.org.
** Audio/video presentations must be submitted to the IT department at City Hall
by 4:00PM on the Thursday prior to the scheduled meeting.
NOTE: Request will be postponed if necessary information is not provided.
Submitted by: George Shaw
Phone / Email: 912-472-5031
Comments: __x_Survey attached
_____________________________________________________________________________
__________________________________________________________________________________________
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P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
Date given to Clerk of Council
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ORDINANCE NO. 17-2018
AN ORDINANCE TO AMEND CHAPTER 66,
ARTICLE 1, OF THE CODE OF THE CITY OF
TYBEE ISLAND SO AS TO PROHIBIT SHARED
MOBILITY DEVICES FROM BEING PLACED IN ANY
PUBLIC RIGHT-OF-WAY OR ON PUBLIC PROPERTY,
OPERATED IN ANY PUBLIC-RIGHT-OF-WAY, OR OFFERED
FOR USE ANYWHERE IN THE CITY; TO REPEAL ALL
ORDINANCES IN CONFLICT HEREWITH; AND FOR OTHER
PURPOSES.
WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia,
is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia
to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of
the citizens of Tybee Island, Georgia, including the environment thereof; and
WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia,
is the Mayor and Council thereof, and
WHEREAS, the Mayor and Council finds that dockless electric scooters and bicycles,
available to be rented on demand from unstaffed locations, have suddenly and unexpectedly
appeared in cities throughout the country, and have rapidly proliferated in an unregulated
environment. Frequently, they are abandoned by users on streets, sidewalks and other public
places creating safety concerns, especially for vulnerable pedestrians. Due to the spontaneous
appearance of these rentals and their appeal to young people, shared mobility devices are nearly
always operated by users—often minors—without helmets, in contravention of state law. For
the immediate preservation of the public peace, health, and safety, the City Council has initiated
urgency legislation to proactively address the hazards posed by shared mobility devices placed in
and operated on public property.
NOW, THEREFORE, It is hereby ordained by the Mayor and Council of the City of
Tybee Island that The Code of Ordinances of the City of Tybee Island, Georgia, that Chapter 66,
Article 1, be amended so as to read as indicated below.
SECTION 1
The Code of the City of Tybee Island, Georgia, Section Chapter 66, Article 1, be
amended so as to include the following provisions:
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Sec. 66-11. Shared Mobility Devices/Dockless Scooters/Vehicles.
(a) Purpose. The purpose of this ordinance is to prohibit Shared Mobility Devices from
being placed in the public right-of-way or on public property, operated in the public right-of-way
or on public property, or offered for use anywhere in the City, so as to allow for adequate
pedestrian traffic flow and to promote public safety.
(b) Definition. For purposes of this ordinance, “shared mobility device” means any
wheeled device, other than an automobile, motorcycle, electric personal assistive mobility
device, electric assisted bicycle, electric personal transportation vehicles, moped, golf cart, or
personal transportation vehicle as those devices are defined by state law, that is powered by a
motor; is accessed via an on-demand portal, whether a smartphone application, membership
card, or similar method; is operated by a private entity that owns, manages, and maintains
devices for shared use by members of the public; and is available to members of the public in
unstaffed, self-service locations.
(c) General Requirements. It is unlawful to park, leave standing, leave lying, abandon, or
otherwise place a shared mobility device in a public right-of-way or on public property anywhere
within the City. It is unlawful to operate a shared mobility device in a public right-of-way or on
public property anywhere within the City. It is unlawful to provide or offer for use a shared
mobility device anywhere within the City.
(d) Violations/Impoundment. Violations of this ordinance shall be punishable as
provided for in Sec. 1-8 of this Code. Police officers, parking enforcement officers, deputy city
marshals, those city officials otherwise designated by the City Manager, and any party contracted
by the City to specifically impound shared mobility devices are authorized to impound any
shared mobility device that has been offered for use, placed in a public right-of-way or on public
property, or operated in a public right-of-way or on public property in violation of this ordinance.
The impoundment shall be subject to an impound and storage fee as established by the City
Council and on file with the Clerk of Council and the office of the City Marshall.
(e) If any section, subsection, subdivision, sentence, clause, phrase or portion of this
ordinance or the application thereof to any person or place, is for any reason held to be invalid or
unconstitutional by the final decision of any court of competent jurisdiction, the remainder of
this ordinance shall be and remain in full force and effect.
SECTION 2
The sections, paragraphs, sentences, clauses and phrases of this ordinance are severable
and, if any phrase, clause, sentence, paragraph, or section of this ordinance shall be declared
illegal or invalid by the valid judgment or decree of any court of competent jurisdiction, such
illegality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and
sections of this ordinance.
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SECTION 3
All ordinances and parts of ordinances in conflict herewith are expressly repealed.
SECTION 4
It is the intention of the governing body, and it is hereby ordained, that the provisions of
this ordinance shall become effective and be made a part of the Code of Ordinances, City of
Tybee Island, Georgia, and the sections of this ordinance may be renumbered to accomplish such
intention.
SECTION 5
This ordinance shall be effective upon its adoption by the Mayor and Council pursuant to
The Code of the City of Tybee Island, Georgia.
ADOPTED THIS DAY OF , 2018.
______________________________
MAYOR
ATTEST:
CLERK OF COUNCIL
FIRST READING: ______
SECOND READING: ______
ENACTED:
17-2018 – Sec 66-11 - dockless scooters, etc.
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MAYOR
Jason Buelterman
CITY COUNCIL
Barry Brown, Mayor Pro Tem
John Branigin
Jackson Butler
Wanda Doyle Julie Livingston
Monty Parks CITY OF TYBEE ISLAND
CITY MANAGER
Shawn Gillen
CLERK OF COUNCIL
Janet LeViner
CITY ATTORNEY Edward M. Hughes
P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749
(866) 786-4573 – FAX (866) 786-5737
www.cityoftybee.org
City Council Agenda Item Request
Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by
4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the
deadline, the item will be listed on the next scheduled agenda.
Council Meeting Date for Request: 09/24/2018
Item: _Confirmation for Fire Chief – Charles Jason Patterson____________________________________
Explanation:___Informational folders will be handed out to the Mayor and Council the night of the meeting in
regard to the candidate.______________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________________
Budget Line Item Number (if applicable):
Paper Work: __X__ Attached*
______ Audio/Video Presentation**
* Electronic submissions are requested by not required. Please email to
jleviner@cityoftybee.org.
** Audio/video presentations must be submitted to the IT department at City Hall
by 4:00PM on the Thursday prior to the scheduled meeting.
NOTE: Request will be postponed if necessary information is not provided.
Submitted by: Janice Elliott
Phone / Email: __912-472-5029 / jelliott@cityoftybee.org__
Comments: ________________________________________________________________________________
__________________________________________________________________________________________
Date given to Clerk of Council
Commented [JE1]:
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ACTION ITEM LIST FROM MAYOR AND COUNCIL2/22Health care for mayor and councilCompleted2/22Dedicated parking spots for North Beach Grill ‐ Kathryn WilliamsCompleted2/22Bid documents for new roof at YMCABuds came in way over budget. Negotiating new price with bidder. May have to rebid. Will discuss at September Infrastrucutre committee.2/22South‐end parking study statusCommunity meeting held. T&H working on changes to design to address concerns raised at public meeting. Ongoing agenda item at Infrastructure Committee3/8Atlantic Waste regarding increase ‐ to be on the 3/22/2018 agendaCompleted4/19 Public Transportation. Chantel to check with bringing back the daily public transportation from Tybee to Savannah and return. This service was twice a day and afforded beach goers public transportation. New item. No update at this time4/19 Trash Cans on Tybrisa. Jason would like continuity with the receptacles; contain the spillage when emptying the receptacles10 Trash Cans have been installed4/19 Have City Marshal enforce wares too far out on sidewalk which is a public safety issueThis issue has been addressed.4/19 Jaycee Park – Included in the Capital Budget Needs to be discussed in Capital budget cycle. Has been placed on theaction Item list. Preliminary plan drafted. Will share with council this week. Hayley and I are working on pricing of each piece of the plan. o BathroomWill discuss with DPW to find short term updates while we begin process to build new bathrooms.o Concession StandMet with YMCAo Pickle Ball CourtMet with YMCA4/26STVR Ordinance revision regarding registration inputWorking with IT to develop online registration process. Current software limits our cabability but we are working with them to resolve the issues. 4/26Budget ItemsAdd $3000 to Youth CouncilIncluded in proposed budgetAdd $30,000 to IT for 1/2 year salary for Michael's ReplacementIncluded in proposed budgetAdd Money for Trash Can Replacement10 trash cans ordered. Additional will come from FYE 2019 budgetAdd $10,000 for Roundabout Repairs Remove Grasses, Repaint, Replace Bricks, Add Planters, Christmas‐Ice Skating‐ReindeerIncluded in proposed budgetPolice Radio Communications on South EndIn Infrastrucutre and Public Safety Committee this month. Looking at a smaller strucutre mid Ilsand either near the Fire Station or the Water Tower. Could go on exisiting pole but may need to be higher.Marine Science CenterInitial Pricing in. Paperwork for a bond issue has beguin20180927AMENDEDPACKETPage 93 of 9420180925/jrl
Landscaping around NB BathroomsWorking with DPW and Thomas and Hutton on this to see what short term and long term improvements can be done.Water Hydrant at Spanish HammockCompleted. Spoke with Lee Smith. He has submitted paper work to his finance committee to pay for have of the cost.Paving of Old Highway 80Survey done Two Spots where pavement would be at edge of the Marshline with a drop off. Engineers are working solution. Cost estimate $150,000. Contact Chatham County Police as to enforcing HB 673 on Highway 80CompletedMarsh Hen TrailWaiting for executed agreemnt with property owners. Once this is done we can begin. We have updates at each infrastrucutre committee.Shallow Wells and ShowersOne bid received. Moving forward. County may pay for half.Maintnencne of Shallow WellsWill assign this work to Water/Sewer Department rather than Campground. Stop Signs Between 1th and 6th Street on Jones Traffic StudyPSC will finalize recommendations to council for additional stops signs.City Owned Building InspectionWill begin process this month. Outside consultant will be hired this fall.Real Time cost for beach clean upGathering infoAdd Money in Budget for Electricity on StrandIncluded in proposed budgetShallow Wells Testing on South EndWill be part of operation costs and assigned to water /sewer24‐MayRecommendations and pricing for possible automatic arms that could be installed at vehicular access points.We will order non‐automated gates. We have concerns with the salty conditions destroying automated gate electronics. DPW and PD agree that a non‐automated gate would be fine. Gates will be ordered and install in October.Bump stops at the parking area in front of the Shrine Club: current stops are buried in the ground and need to be replacedWork being completed this week20180927AMENDEDPACKETPage 94 of 9420180925/jrl