HomeMy Public PortalAbout05-07-2018 Village Board Minutes airkke-1-- S/c4i2
VILLAGE OF PLAINFIELD
MEETING MINUTES
MAY 7, 2018
AT: VILLAGE HALL
BOARD PRESENT: C.LARSON, L.NETWON, E.O'ROURKE, B.WOJOWSKI, M.BONUCHI,
AND B.LAMB. BOARD ABSENT: M.COLLINS. OTHERS PRESENT: J.PROULX, PLANNING
DIRECTOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER;
R.JESSEN, PUBLIC IMPROVEMENTS SUPERINTENDENT; J.MELROSE, ECONOMIC
DEVELOPMENT MANAGER; K.GOSKA, BUILDING OFFICIAL; J.MEYERS, ATTORNEY;
AND J.KONOPEK, CHIEF OF POLICE.
CALL TO ORDER, ROLL CALL, PLEDGE
Trustee Bonuchi called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present.
Mayor Collins was absent. Trustee Bonuchi led the Pledge of Allegiance. There were approximately
26 persons in the audience.
Trustee Larson moved to appoint Trustee Bonuchi as this evening's Chair. Second by Trustee Lamb.
Vote by roll call. Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes.
6 yes, 0 no. Motion carried.
PRESIDENTIAL COMMENTS
Trustee Bonuchi:
• Read a Proclamation proclaiming May 15, 2018 as Peace Officers' Memorial Day and the
week of May 15, 2018 as National Police Week.
• Thanked all of The Big Serve volunteers.
TRUSTEES COMMENTS
Trustee Wojowski thanked the staff at Ira Jones Middle School for preforming CPR and using an
AED to save the life of a student that stopped breathing.
Trustee O'Rourke thanked the Police and First Responders.
Trustee Larson cautioned drivers to be aware of pedestrians, bicyclists, and motorcycles.
PUBLIC COMMENTS (3-5 minutes)
Mr. Scott Patton, Community Christian Church, highlighted The Big Serve and thanked the over 900
volunteers and businesses that helped to make the event successful.
BUSINESS MEETING
1) APPROVAL OF AGENDA
Trustee Lamb moved to approve the Agenda. Second by Trustee Larson. Vote by roll call.
Larson,yes;Newton,yes; O'Rourke,yes; Wojowski,yes; Bonuchi,yes;Lamb,yes. 6 yes, 0 no. Motion
carried.
Village of Plainfield
Meeting Minutes—May 7,2018
Page 2
2) CONSENT AGENDA
Trustee Lamb moved to approve the Consent Agenda to include:
a) Approval of the Minutes of the Board Meeting held on April 16, 2018.
b) Bills Paid and Bills Payable Reports for May 7, 2018.
c) Approve a 2.5% salary increase for the Village Administrator effective May 1, 2018.
d) Approve the annual ShoreTel phone system maintenance renewal from Call One in the
amount of$11,000.00.
e) Approve the annual GIS System licensing and maintenance renewal from ESRI in the
amount of$10,100.00.
Second by Trustee Newton. Vote by roll call. Larson, yes; Newton, yes; O'Rourke, yes; Wojowski,
yes; Bonuchi, yes; Lamb, yes. 6 yes, 0 no. Motion carried.
3) PLAYA VISTA DUPLEX AMENDMENT (PC CASE #1782-030218.AAA/SU)
Trustee Lamb moved to continue the public hearing for the proposed amendment to the annexation
agreement for Playa Vista to the June 18, 2018 meeting of the Board of Trustees. Second by Trustee
Wojowski. Vote by roll call. Larson, yes; Newton, yes; O'Rourke, no; Wojowski, yes; Bonuchi, yes;
Lamb, yes. 5 yes, 1 no. Motion carried.
Trustee O'Rourke expressed concern with the multiple changes requested by the applicant and
suggested asking for a market study.
4) HALFWAY HOUSE/PLAINFIELD HOUSE LANDMARK DESIGNATION (HPC
CASE #1784-040618.HPC)
Trustee Lamb moved to direct the Village Attorney to prepare an ordinance granting local landmark
status to the property commonly known as the Halfway House, located at 24028 W. Main Street, as a
Village of Plainfield historic landmark based on the criteria outlined in the staff report. Second by
Trustee O'Rourke.
Mr. Michael Bortel, HPC Chairman, shared some history of the property.
Vote by roll call. Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes.
6 yes, 0 no. Motion carried.
5) TEXT AMENDMENT REGARDING SMALL CELL WIRELESS
ANTENNA/TOWER SITING (PC CASE #1787-041318.TA)
Trustee Wojowski moved to direct the Village Attorney to prepare an ordinance adopting the Small
Cell Antenna/Tower Right-of-Way Siting Ordinance. Second by Trustee Lamb. Vote by roll call.
Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes. 6 yes, 0 no.
Motion carried.
Village of Plainfield
Meeting Minutes—May 7,2018
Page 3
6) UTILITIES CODE TEXT AMENDMENT REGARDING WATER AND SEWER
CONNECTION FEES (PC CASE #1786-041318.TA)
Trustee Lamb moved to direct the Village Attorney to prepare an ordinance granting approval of the
proposed amendments to the Village of Plainfield Utilities Code, regarding water and sanitary sewer
connection fees, as outlined in the staff report. Second by Trustee O'Rourke. Vote by roll call.
Larson,yes; Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes. 6 yes, 0 no.
Motion carried.
7) THE FARMHOUSE (PC CASE #1780-011718.SU/SPR)
Trustee Wojowski moved to adopt the findings of fact of the Plan Commission as the findings of fact
of the Board of Trustees and, furthermore, to direct the Village Attorney to prepare an ordinance
granting approval of a special use to permit a special event venue commonly known as The
Farmhouse, located at 12729 S. Naperville-Plainfield Road, subject to the stipulations noted in the
staff report. Second by Trustee Lamb.
Trustee O'Rourke expressed concern regarding the location of the outdoor patio, location of the
dumpster, parking, and noise level and suggested not allowing music. Cindy Payne, applicant,
addressed the noise level concern and pointed out that they are confident that they can maintain the
noise level to the acceptable levels.
Vote by roll call. Larson, yes; Newton, yes; O'Rourke, no; Wojowski, yes; Bonuchi, yes; Lamb, yes.
5 yes, 1 no. Motion carried.
Trustee Lamb moved to approve the site plan review for the proposed special event venue commonly
known as The Farmhouse, located at 12729 S. Naperville-Plainfield Road, subject to the stipulations
noted in the staff report. Second by Trustee Wojowski. Vote by roll call. Larson, yes; Newton, yes;
O'Rourke,no; Wojowski, yes; Bonuchi, yes; Lamb,yes. 5 yes, 1 no. Motion carried.
8) WAREHOUSE: 109 OUTDOOR CEREMONY GARDEN (PC CASE #1785-
040618.SPR/SU)
Trustee Lamb moved to adopt the findings of fact of the Plan Commission as the findings of fact of
the Board of Trustees and, furthermore, to direct the Village Attorney to prepare an ordinance
granting approval of a major change to the special use for Warehouse:109 to add the property located
at 14916 S. Eastern Avenue as an outdoor ceremony garden subject to the stipulates noted in the staff
report. Second by Trustee Wojowski.
Trustee Larson inquired about the parking. Mr. Jon Proulx stated that staff does not feel that the
ceremony garden will have an impact on parking.
Vote by roll call. Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes.
6 yes, 0 no. Motion carried.
Trustee Lamb moved to approve the requested site plan review for a proposed outdoor ceremony
garden for Warehouse: 109 at 14916 S. Eastern Avenue, subject to the stipulations noted in the staff
report. Second by Trustee Larson. Vote by roll call. Larson, yes; Newton, yes; O'Rourke, yes;
Wojowski, yes; Bonuchi, yes; Lamb, yes. 6 yes, 0 no. Motion carried.
Village of Plainfield
Meeting Minutes—May 7,2018
Page 4
ADMINISTRATOR'S REPORT
No Report.
MANAGEMENT SERVICES REPORT
No Report.
ENGINEER'S REPORT
No Report.
PLANNING DEPARTMENT REPORT
Trustee Lamb moved to authorize the temporary outdoor sales of mulch at the Circle-K convenience
stores located at 11900 S. Route 59 and 13450 S. Route 59, from May 7, 2018 to October 1, 2018.
Second by Trustee Newton. Vote by roll call. Larson, yes; Newton, yes; O'Rourke, yes; Wojowski,
yes; Bonuchi, yes; Lamb, yes. 6 yes, 0 no. Motion carried.
Trustee Newton moved to authorize the temporary outdoor sales of seasonal products in a contained
area at Speedway, located at 15919 S. Lincoln Highway for the 2018 calendar year. Second by
Trustee Lamb. Vote by roll call. Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi,
yes; Lamb, yes. 6 yes, 0 no. Motion carried.
BUILDING DEPARTMENT REPORT
No Report.
PUBLIC WORKS REPORT
Trustee Lamb moved to purchase (6)NC-350 traffic counting devices and related materials from
John Thomas, Inc. in the amount of$8,880.00. Second by Trustee O'Rourke. Vote by roll call.
Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes. 6 yes, 0 no.
Motion carried.
Trustee Newton moved to authorize the Village President to sign the Intergovernmental Agreement
Concerning Cost Sharing related to the 2018 Chip Seal Project between the Na-Au-Say Township
Road District and the Village of Plainfield. Second by Trustee Lamb. Vote by roll call. Larson, yes;
Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes. 6 yes, 0 no. Motion carried.
Trustee Lamb moved to authorize the Village President to award the 2018 Landscape Maintenance
(Various Roadways) Contract to D&J Landscape, the lowest bidder, in an amount not to exceed
$47,500.00. Second by Trustee O'Rourke. Vote by roll call. Larson, yes; Newton, yes; O'Rourke,
yes; Wojowski, yes; Bonuchi, yes; Lamb, yes. 6 yes, 0 no. Motion carried.
Trustee Lamb moved to authorize the Village President to award the 2018 Village Green Sanitary
Sewer Improvements to Performance Pipelining, Inc., the lowest bidder, in an amount not to exceed
$1,688,000.00. Second by Trustee Newton. Vote by roll call. Larson, yes; Newton, yes; O'Rourke,
yes; Wojowski, yes; Bonuchi, yes; Lamb, yes. 6 yes, 0 no. Motion carried.
Village of Plainfield
Meeting Minutes—May 7,2018
Page 5
POLICE CHIEF'S REPORT
Trustee Newton moved to authorize the Village President to execute a Collective Bargaining
Agreement and Side Letter of Agreement between the Village of Plainfield and the Metropolitan
Alliance of Police Plainfield Chapter 93. Second by Trustee Lamb. Vote by roll call. Larson, yes;
Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes; Lamb, yes. 6 yes, 0 no. Motion carried.
Chief Konopek presented the Operations Report for March, 2018.
ATTORNEY'S REPORT
No Report.
Trustee Bonuchi read the reminders.
EXECUTIVE SESSION
Trustee Larson moved to adjourn to Executive Session as permitted under the Open Meetings Act,
under Section 2 (c)(6) Sale or Lease of Public Property, not to reconvene. Second by Trustee
Wojowski. Vote by roll call. Larson, yes; Newton, yes; O'Rourke, yes; Wojowski, yes; Bonuchi, yes;
Lamb, yes. 6 yes, 0 no. Motion carried.
The meeting adjourned at 8:20 p.m.
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Michelle Gibas, Village Clerk