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HomeMy Public PortalAbout19870910CCMeetinga D Tybee Island, Georgia September 10, 1987 The Tybee Island City Council held its regular monthly meeting on Thursday, September 10, 1987 at 7:30 p.m. at Tybee City Auditorium. Mayor Walter W. Parker presided and the following members of Council were present: Chris Solomon, Kilma McCutchen, Bill Walsh, Phil O'Dell, Jean Davis and Paul Jackson. The meeting began with a Public Hearing. Charles Moseley, the petitioner, on behalf of his mother, Mrs. Evelyn Carter, requested a simple subdivision of a tract on the corner of Bay & McKenzie Streets. The Tybee Island Planning Commission recommended favorably as the parcel is the only one in that block not divided into smaller lots prior to 1972. Mr. Fitz Simmons spoke, saying he believed the reason for subdivision might be one of profit, not of family . needs as presented at the Planning Commission. No one else in the audience spoke, either for or against. A report was given on those who called or came by to ask about the subdivision; there were several, but none filed an objection. John Cullum, sitting as City Attorney, advised Council to look over the code section in front of them, 8 -4 -74, so as to be sure that their vote would reflect the proper consideration of the Zoning Criteria. The public hearing was closed. John Jarvis spoke about the pet ordinance, saying dogs ought to be allowed to walk on the beach, at least in the winter and off -hours in the summer. He said both Jekyll Island and Hilton Head allow dogs on leashes. John Hunter of Annie's Pizza was next to speak. He is considering a substantial investment here and asked about the time table for the construction of the fishing pier. Mayor Parker replied that the work is 95% ready, and it should be about six months to start of construction with completion within twelve months after that - hopefully even a little less time than 18 months. John Hunter then asked if the financing will be general obligation bonds. Mayor Parker replied that feasibility studies are being checked again, but that it is hoped the bond issue will be financed by revenue. It may be necessary to earmark some of the hotel /motel tax funds for the purpose. Barbara Haynes and Doyle Fowler spoke of drainage problems after the recent heavy rains. They complained especially about the Salt 1 Tybee Island, Georgia September 10, 1987 Page Two Pines development, saying that the building inspector should never have allowed the drainage ditch on that property to be covered up. Mrs. Haynes says she feels very bitter about the new development since it is causing taxes to go up, and hurting the people who are adjacent to it. Mayor Parker promised that he and Bill Walsh and the others would try to get the problems relieved as soon as possible. Councilmember Solomon said he believes the city should act, that there are about 50 people involved and that the project may prove to be expensive. It was stated that the city engineer is presently working on estimates requested by Councilmember Walsh. Burt Barrett, Jr. asked if the Salt Pines developers put in any drainage, and the answer was negative. Fitz Simmons spoke, saying there should be a straw poll of the voters on the issue of two -or four -year terms. He also said that our building inspector should watch building near dunes, that he has talked to Fred Marland of DNR but that local inspection is responsible for seeing that the permits are not exceeded. There were complaints about other services of the city; Mayor Parker thanked the people for watching city affairs closely and then opened the meeting for business legally presented. Councilmember Solomon moved approval of the Map Amendment for the corner of McKenzie & Bay Streets (PIN # 4- 21- 15 -10). Councilmember O'Dell seconded. Mayor Parker reminded everyone to consider the zoning criteria in front of them. The parcel was located on the zoning map, and it was noted that the block of lots of which it was a part had all been subdivided prior to the ordinance, and were therefore grandfathered as lots of record. That being the case, it was considered whether subdivision to allow another single family house on the back portion of the property would be in conformance with the immediate neighborhood, and therefore be permissable without creating a spot -zone. The vote, after discussion of this and other points, was six in favor, none against. The map amendment to R -lb was approved. Minutes of the August 13th meeting were approved as written. Bills for the month of August were approved as follows: Water /Sewer $32,780.81 Gen. Govt. $18,760.19 Police /Mtrs $12,413.49 DPW /Sanitation $27,893.42 Fire /lst Resp. $ 5,305.92 Recreation $ 5,521.66 1 1 Tybee Island, Georgia September 10, 1987 Page Three Under Communications letters were read from the City Attorney and from the Chatham County Elections Board concerning the upcoming municipal election on November 3, 1987. The dates for qualifying and for registration will end on October 5, 1987. Mayor Parker stated that the City Administrator was to have made a report on the Homestead Exemption plan. In his absence, this report will be deferred until the October or Mayor Parker also said that are working diligently to find a way to keep He reported that he and other city officials NAACP officers and Senator Coleman recently, them afterwards. The best possibility seems November meeting. the Optimist Club and others Tybee School from closing. had toured the school with and had a good meeting with to be the use of the school facility as a "magnet" school for environmental studies. The next subject was a flood variance petition for Captains' Row Subdivision. It was stated by the attorney for the group that they are not sure that this even needs to be filed since the city gave its approval to the project long ago, and the property was filled to 14', which is the MSL the city required at the time. They maintain they are in compliance, but an abundance of caution led them to seek a second endorsement from the city. Letters supporting this stand, including a letter signed by the City Administrator, were quoted. Copies were supplied to the City Council. The developer maintains that construction began when the land was prepared - that storm drainage, water and sewer facilities, and similar improvements including the remodeling of a structure thereon, constituted the beginning of construction on the project, at a date which would bring them under the NFIP Map of 9/5/75. It was noted that Code Section 8 -5 -4 defines "start of construction" and that the section does not directly mention drainage. John Cullum, Acting City Attorney, stated that he understands the argument of the developer, but has a problem in that the definition does not specifically include streets, etc. Logically, the city's attorney is afraid that the work accomplished may not be enough to constitute "start of construction ". It was brought out then that one structure, occupying three lots of the subdivision, was begun in 60 days and that the improvements to that structure and to the rest of the subdivision continued steadily and expenses were incurred while operating under an approved set of plans. Tybee Island, Georgia September 10, 1987 Page Four Mayor Parker suggested that the City Attorney, and John Cullum, Acting Attorney tonight, and the developers' attorneys get together and see if a solution can be worked out. John Cullum stated that FEMA must be consulted, since a letter from Glenn Woodward of FEMA led to the filing of the petition now before the Council for consideration. Mr. Cullum then said that he is intrigued by the argument of the opposing Counsel and would welcome the opportunity to work on the problem, since there may be room for interpretation of the Code Section. James McCallar, attorney, and Ken Bridwell, developer, agreed to try to prepare an affadavit to be submitted to the city's attorneys who will then advise the City Council as to what is the proper action for the city to take. The matter was postponed until these things could be accomplished. A Resolution allowing eligible employees to use the ICMA Retirement Plan, rather than the JMERS Plan, was read. Councilmember Davis moved its approval, Councilmember McCutchen seconded and the vote was 5 to 0. Councilmember Solomon abstained. Mayor Parker proposed Rowena B. Fripp and Jacquelyn R. Brown as Absentee Ballot Clerks for the upcoming election. Councilmembers Davis and Walsh moved and seconded acceptance, and the vote was unanimous in favor. Mayor Parker announced that the last of the very successful "I Remember Tybee" programs, "Memory Day" in Memorial Park will take place Sunday, September 20th. Johnny Solomon, Fire Chief, invited everyone to attend the county -wide firemen's competition to be held in the park on October 3rd at 9:30 a.m. There will be a small parade. Councilmember Davis announced that everyone has been studying a proposed financial policy for several months, and moved its adoption in its final form. Councilmember O'Dell seconded and the vote was unanimously in favor. Councilmember McCutchen reminded everyone that renovation of the fire station building is underway, at least as far as working with the architect on changes is concerned. Tybee Island, Georgia September 10, 1987 Page Five The Tybee Jubilee weekend, September 12 & 13, was announced. Also mentioned were the Cleanup Weekend on September 25/26 and Beautification Weekend on October 10 /11. The meeting was adjourned by common consent. LERK OF COUNC L 1 1 SUGGESTED RESOLUTION FOR A LEGISLATIVE BODY TO ESTABLISH A DEFERRED COMPENSATION PLAN RESOLUTION OF CITY OF TYBEE ISLAND, GEORGIA ( "Employer "). WHEREAS, the Employer has employees rendering valuable services; and WHEREAS, the establishment of a deferred compensation plan for such employees will serve the interests of the Employer by enabling it to provide reasonable retirement security for its employees, by providing increased flexibility in its personnel management system. and by assisting in the attraction and retention of competent personnel: and WHEREAS, the Employer has determined that the establishment of a deferred compensation plan to be administered by the ICMA Retirement Corporation will serve the above objectives, and WHEREAS, the Employer desires that the investment of funds held under its deferred compensation plan be administered by the ICMA Retirement Corporation, as Trustee, with the understanding that such funds will be held by the ICMA Retirement Trust, a trust established by public employers for the purpose of representing the interests of such employers with respect to the collective investment of funds held under their deferred compensation plans: NOW THEREFORE BE IT RESOLVED that the Employer adopts the deferred compensation plan, attached hereto as Appendix A, and appoints the ICMA Retirement Corporation to serve as Administrator thereunder; and BE IT FURTHER RESOLVED that the Employer hereby executes the ICMA Retirement Trust, attached hereto as Appendix B; and BE IT FURTHER RESOLVED that the Employer hereby adopts the trust agreement, attached hereto as Appendix C, and appoints the ICMA Retirement Corporation as Trustee thereunder, and directs the ICMA Retirement Corporation, as Trustee, to invest all funds held under the deferred compensation plan through the ICMA Retirement Trust as soon as is practicable: and BE IT FURTHER RESOLVED that the CITY ADMINISTRATOR (use title of official, not name) shall be the coordinator for this program and shall receive necessary reports, notices, etc. from the ICMA Retirement Corporation as Administrator. and shall cast. on behalf of the Employer, any required votes under the program. Administrative duties to carry out the plan may be assigned to the appropriate departments. I Rowena B. Fripp , Clerk of the (City, County, etc.) of Tybee Island. Georgia do hereby certify that the foregoing resolution, proposed by (Council Member, Trustee, etc.) of Counci 1member Jean Davis was duly passed and adopted in the (Council, Board, etc.) of the (City, County, etc.) of City of Tybee Island, GA at a regular meeting thereof assembled this 10th day of September, 19 87 by the following vote: AYES: Five (5) NAYS: None (0) ABSENT: None (0) - One (1) Abstention (SEAL) Clerk of the (City, County, etc.) FINANCIAL POLICIES FOR CITY OF TYBEE ISLAND BUDGET /EXPENTURES 1. All current expenditures will be met with current revenues. 2. Essential services will receive first priority for funding. 3. Budgetary procedures which balance current expentures at the expense of future years' expenses will be avoided. (such as postponing expentures) 4. The City will maintain a budgetarty control system to ensure adherence to the budget and will prepare regular reports comparing actual revenues and expentures with the budget. 5. Annual license fees will be increased in accordance with the increase in CONSUMER PRICE INDEX. 6. A - -Year capital improvement program will be prepared and updated annually. 7. An annual advertised auction will be held of surplus and obselete personal property. 8. A physical inventory of all property (personal) will be conducted annually. 9. An annual audit will be performed and a management letter requested. 10.Debt will not be used for current expenses. CAPITAL IMPROVEMENT 1. The City will develop a multi -year pland for capital improvements´┐Ż update it annually and make all capital improvements in accordance with the plan. 2. The City will maintain is physical assets at a level adequate to protect the City's capital investment and to minizie future maintaince and replacement costs. The budget will provide for the adequate maintenance and the orderly replacement of capital plant and equipment from current revenue where possible 1 3. Capital projects will conform to the following criteria: a. will be part of an approved City plan; b. will be part of and adopted maintenance /replacement plan; c. will minimize operating costs; d. will be selected according to the established Capital Improvement Program allocation. 4.Every project will have a minimum of 3 bids. Bids will be kept in a permanent file.